AD#001 Q&A Fem. Hygiene.pdf

ADDENDUM #001

Solicitation Number: FDC ITB-23-055

Solicitation Title: Feminine Hygiene

Bids due by: August 15, 2023, at 2:00 p.m., Eastern Time

Addendum Number: 001

Addendum Date: August 2, 2023

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. A notice of protests must be filed with the Agency Clerk, Office of General Councel, 501 South Calhoun Street, Tallahassee, Florida 32399 Fax: (850) 922-4355, Email: CO- GCAgencyClerk@fdc.myflorida.com.

Please be advised that the changes below are applicable to the original specifications of the above-referenced solicitation.

This Addendum includes the Department’s written Answers to the written Questions received.

This Addendum also includes the following changes:

Change No. 1:

Attachment I, Price Sheet is herby revised and attached hereto. Vendors should utilize the Revised Attachment I, Price Sheet when submitting.

[Remainder of Page Left Blank Intentionally] mailto:CO-GCAgencyClerk@fdc.myflorida.com mailto:CO-GCAgencyClerk@fdc.myflorida.com

Responses to Written Questions

FDC ITB-23-055

Feminine Hygiene

Addendum #001 2 FDC ITB-23-055

Question Number

Question Answer

Can we submit two bids? One with name brand items as specified and one with approved equivalents.

No. Please see Section 5.4.6, Bid Withdrawal, second paragraph of the ITB.

What was the last contract price for tampons and what vendor supplied them?

Pricing and Vendor information for previous contracts can be located on the Florida Accountability Contract Tracking System

(FACTS):

https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=700

000&ContractId=19002

Line 2: Always daily liner. We would like approval for Bob

Barker Brand SNPL ( spec sheet attached.) Please note case pack is792 ( 36 packages of 22 panty liners)

Yes. The Department approves this as an equivalent item (specification sheet attached below).

Yes. The Department will accept quantities of 22 for line item 2.

Line 3: Tampax tampons super absorbency. We would like approval for Bob Barker Brand SBTPX500 (spec sheet attached)

Our case pack is box of 500. Will you accept this case packing?

If you will not accept the case of 500 will you accept the tampons in perforated / vented baggies in quantities of 20

Yes. The Department approves this as an equivalent item (specification sheet attached below).

No. The Department will not accept a case pack of 500 individual items.

Yes. The Department will accept quantities of 20 in clear-vented bags.

Line 4: Tampax tampons regular absorbency. We would like approval for Bob Barker Brand TPX500 (spec sheet attached)

Our case pack is box of 500. Will you accept this case packing?

If you will not accept the case of 500 will you accept the tampons in perforated / vented baggies in quantities of 20

Yes. The Department approves this as an equivalent item (specification sheet attached below).

No. The Department will not accept a case pack of 500 individual items.

Yes. The Department will accept quantities of 20 in clear-vented bags.

Line 1: Individually wrapped sanitary napkins with wings, unscented regular absorbency. We would like to bid SNWR –

PLEASE NOTE CASE PACK IS 576 (48 PACKAGES OF 12

NAPKINS WILL YOU ACCEPT THIS CASE PACKING Spec sheet attached.

No. The Department will not accept a case pack of 576 individual items.

No. The Department will accept quantities in multiples of 36.

7 Are the qunatites shows in eaches or cases?

Please see Column B of REVISED Attachment I, Price Sheet, for the annual estimated quantity. The quantities are listed as eaches.

8 What is the delivery date? Please see Section 4.1.4, Delivery, of the ITB.

https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=700000&ContractId=19002 https://facts.fldfs.com/Search/ContractDetail.aspx?AgencyId=700000&ContractId=19002

Addendum #001 3 FDC ITB-23-055

Question Answer

Can you provide a bid tabulation with the previous awarded bidder for these products with the awarded price?

Previous Bid Tabulation can be located on the Vendor Information Portal (VIP).

https://vendor.myfloridamarketplace.com/search/bids/detail/4281

Also, what size are the two requested items below?

1 Individually wrapped sanitary napkins with wings, unscented, regular absorbency, non-sterile 2 Always® daily liner, unscented, regular absorbency

Regular absorbancy.

Product one does not have a specified brand, is there a preferred brand for this product?

No. The Department does not have a brand preference for line 1.

Can the following brands be used (including non-branded federally approved products) for any of the 4 products listed so long they match the specific requirements listed in the description? Maxithins, Always, NO BRAND, StayFree, Gards

No. The Department does not approve these as equivalent items.

13 Are there any flexibility in the quantity per box?

No. Please see allowable quantities on REVISED Attachment I, Price Sheet.

https://vendor.myfloridamarketplace.com/search/bids/detail/4281

Addendum #001 4 FDC ITB-23-055

Question Answer

There was a similar Bid last year for those same products, were there any issues with the previously awarded vendor?

The Department withdrew the award.

Tampax Tampons super absorbency. Will you accept Tampax brand case pack of 480 total tampons (48 boxes of 10 tampons) Item ZTPXCS

No. The Department does not approve this as an equivalent item.

No. The Department will not accept a case pack of 480 individual items. The Department will accept quantities of 20.

Tampax Tampons regular absorbency. Will you accept Tampax brand case pack of 480 (48 boxes of 10) Item ZTPXCR

No. The Department will not accept a case pack of 480 individual items. The Department will accept quantities of 20.

Tampax Tampons super absorbency. Will you approve Safe & Soft Brand Item number is not set up in our system. Generic Spec Sheet attached. We stock the Regular now and are considering stocking Super if approved equal. Case of 240 (20 boxes of 12 tampons)

Yes. The Department approves these as equivalent items. Please see Line 3 of REVISED Attachment I, Price Sheet.

The Department will not accept a case pack of 240 individual items. The Department will accept quantities of 20.

The bid does not state if the tampons need to be cardboard or plastic.

Please clarify.

If they must be plastic please extend bid time to get exceptions approved.

The Department will accept cardboard applicators only.

19 Are vendors required to bid on all items?

Yes. The Vendor is required to bid all items on REVISED Attachment I, Price Sheet, of the ITB in order to be deemed Responsive.

It's clear that quantities that will be ordered are not guaranteed.

Possible to show past order amounts and the frequency.

The Department orders on a quarterly basis. Please see the table below for FY21/22:

Quarter 1: Quarter 2: Quarter 3: Quarter 4:

$22.464.00 $34,560.00 $41.472.00 $46,080.00

Addendum #001 5 FDC ITB-23-055

Safe n Soft® Cardboard ApplicatorTampons

SKU 321220

Brand Safe n Soft®

Cleanroom No

Color White

Container Put-Up Type New

Formula Type N/A

Full Product Description Safe n Soft® Tampons Super

Absorbency, White, 20/bx, 12 bxs/cs

LTL Only No

PetStockInitiative No

Production Scheduler Exempt No

Refrigerated No

Single Head No

Sleeve No

Sterile No

Addendum #001 6 FDC ITB-23-055

Safe & Soft™ Cardboard Applicator Boxed Tampons

311220

ITEM # 311220

DESCRIPTION Safe & Soft™ Cardboard Applicator Boxed Tampons

SIZE Regular absorbency

COMPONENTS

• Cardboard applicator

• Sewn-in cord

SCENT Unscented

PACKAGING Individually wrapped. 12 boxes of 20 tampons per case

BRAND Safe & Soft™

WEIGHT 3.8 lbs

CASE PACK 240 EA

Addendum #001 7 FDC ITB-23-055

Bob Barker® Private Issue Panty Liners

SNPL

ITEM # SNPL

DESCRIPTION Bob Barker® Private Issue Panty Liners

SPECIFICATIONS

• Provides light protection

• Panty liner with adhesive strip

• Unscented

PACKAGING Individually wrapped. 36 pkgs of 22 panty liners

WEIGHT 2.7 lbs

BRAND Bob Barker®

CASE PACK 792 EA

Addendum #001 8 FDC ITB-23-055

Super Absorbent Wrapped Tampon

SBTPX500

ITEM # SBTPX500

DESCRIPTION Super Absorbent Wrapped Tampon

SIZE Super

COMPONENTS • Cardboard applicator

• Sewn-in cord

MATERIAL 75% viscose, 25% cotton

SCENT Unscented

PACKAGING Individually wrapped in paper

WEIGHT 7.4 lbs

CASE PACK 500 EA

UPC CODE 10075289061834

Addendum #001 9 FDC ITB-23-055

Cardboard Applicator Tampon

TPX500

ITEM # TPX500

DESCRIPTION Regular Cardboard Applicator Tampon

SIZE Regular

COMPONENTS

Cardboard Applicator Sewn-In Cord

MATERIALS

75% Viscose 25% Cotton

ABSORBENCY 14-27 g

SCENT Unscented

PACKAGING Individually Wrapped

WEIGHT 5.1 lbs

CASE PACK STANDARD CASE: 500

UPC CODE 10075289064927

Addendum #001 10 FDC ITB-23-055

REVISED Attachment I – Price Sheet

Bids must be firm prices and include all packaging, handling, shipping, and other applicable fees. Vendors shall provide a Unit Cost per item below, then propagate a total for the item based upon the estimated number of commodities to be purchased. By submitting pricing below, the Vendor agrees that in the absence of an equitable price adjustment, as indicated in PUR 1000 (Section 5.1), renewal pricing will remain the same throughout the Contract. If groups are included, the Vendor is required to bid all items within each Group for their Bid to be considered responsive for that Group. Shipping destinations include all sites listed in Attachment V, Delivery Locations.

FEMININE HYGIENE PRODUCTS

Description of Commodities

(A) Unit Cost (Per Item)

(B) Estimated

Annual Quantity

(C) Extended Annual

Cost (AxB=C)

(D) Proposed Brand and

Model

(E) Number of

Items in a Box

(F) Number of Boxes in a

Case

Individually wrapped sanitary napkins with wings, unscented, regular absorbency, non-sterile

OR

Bob Barker® Private Issue

Wrapped Sanitary Napkin with wings, unscented, Item #SNWR

$_______ 2,844,000 $________ 36 count

Always® daily liner, unscented, regular absorbency

OR

Bob Barker® Private Issue Panty Liner, light protection, unscented, Item #SNPL

$_______ 1,000,000 $________ 20 count

OR

22 count

Tampax® tampons, super absorbency, cardboard applicator

OR

Safe & Soft® Tampons Super Absorbency, unscented, cardboard applicator

$_______ 750,000 $________ 20 count

Addendum #001 11 FDC ITB-23-055

FEMININE HYGIENE PRODUCTS

Description of Commodities

(A) Unit Cost (Per Item)

(B) Estimated

Annual Quantity

(C) Extended Annual

Cost (AxB=C)

(D) Proposed Brand and

Model

(E) Number of

Items in a Box

(F) Number of Boxes in a

Case

Tampax® tampons, regular absorbency, cardboard applicator

OR

Safe & Soft™ Cardboard Applicator boxed Tampons, Regular Absorbency, unscented, cardboard applicator

$_______ 750,000 $________ 20 count

Grand Total Price $____________

COMPANY NAME FEIN AUTHORIZED REPRESENTATIVE (PRINT) DATE

AUTHORIZED REPRESENTATIVE SIGNATURE

If your principal place of business is NOT in the State of Florida, you must include a Florida Preference Letter (see Section 5.4.3), or your Bid will be deemed non-responsive.