Attachment 30 - Certificate of Correction Process.pdf
PDF 103 KB Posted
- Attached to
- Patent Data and Document Management
- Solicitation number
- ACQ-20-0057
About this file
This document outlines the requirements for a federal contract to provide patent data and document management services to the United States Patent and Trademark Office. The contractor will be responsible for indexing and scanning all paper documents filed with the USPTO and performing quality review of electronically filed documents to create the official electronic file wrapper. Additional requirements include conversion and composition of patent application data for pre-grant publication and post-allowance issuance of patent grants, processing of post-allowance documents and correspondence, and composition of various patent certificates. The contractor must comply with statutory requirements and quality standards defined in technical references attached to the forthcoming solicitation. Deliverables must be uniform and ready for publication or issuance according to production schedules listing prior workday deadlines.
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Text version
Contractor function review Certificates of Correction C o n tr ac to r
P
TO
F u n ct io n
O th e r co n tr ac to rs
Applicant sends request for correction and entered into IFW (Paper/electronic) C of C document
Messages generated in IFW by doc code
(automated)
Weekly report created of electronically (EFS web) filed C of C
(generated on Sunday) (automated)
Pull all COCIN IFW messages and enter into PTO COC database
Contractors assign to PTO staff (LIEs)
Examine and review COC (own robust process) (production requirement)
Mail denial letter and send for scanning
Create approval 1050s
Create/build certificate of correction for weekly issue and assign issue date
Produce issue copy of CofC and send to PTO for mailing
Produce Yellow book copy and deliver to PTO electronically
PTO quality check 30 min (whole issue list) Passes QC?
No
Passes Team Leader QC?
Yes
Create transmittal list and send email to Contractor – send to Contractor via email
No
Receives 1050s and checks against transmittal list
1050 correct/ valid COC
Return on query
No
Yes Load into workflow system and perform data capture
Send issue set to contractor prepare for mailing
Prepare for mailing and deliver to mail room
Yes
Contractor in PTO mail room applies postage and mails
Generate weekly issue list and send to
PTO (email) Friday report
Quality check list against COC database
Passes QC?No notify Contrator to withdraw COC from issue list
Final issue list is created and loaded into Palm for mailing label creation
Yes
Palm notifies contractor that mailing labels are ready
Resolved with Contractor yes
Retrieve mailing label data and print mailing labels
No
Remove from issue list
Load copy to IFW (FEP process)
Certificate image is attached to patent on the web
Determine if Request for Reprint?
No 1 day
Approve reprint request?
Yes
PTO makes correction
Yes
Note corrections and send to
Contractor for rekey (paper report)
Contrator rekeys and returns to PTO
Yes
8 hours
Validated
COCIN?
Yes
Team lead review/correct and send to correct area for processing
No
LIE reviews
Non LIE C of C staff returns to
Contractor for correction
Non LIE C of C staff review corrections
Contact Attorney?
No
Attorney reviews and approves corrections
(request 5 day response)
Yes
Attorney approves?
No
Yes
In house correction?
No
No
Process C of C
No
Yes
Team leaders review denial letters
Accept?
Yes
No
Need TC for review?
No
Yes
TC reviews and responds
Yes
Generate full or partial letter of denial
Approve fully or partially
No
CofC�
File details come from the government source that posted it. Updated .