ACN Standards for Access Policy.pdf

ALCOAST COMMANDANT NOTICE

R 170839 DEC 19

FM COMDT COGARD WASHINGTON DC//DCMS-DMR//

TO ALCOAST

UNCLAS FOUO //N05530//

ACN 153/19

SUBJ: STANDARDS FOR PHYSICAL ACCESS TO USCG UNITS

A. Coast Guard Organization Manual, COMDTINST M5400.7 (series) B. Physical Security and Force Protection Program, COMDTINST M5530.1 (series) C. Homeland Security Presidential Directive 12 (27 Aug 2004) D. Real ID Act of 2005, Pub.L. 109–13

E. COMDT COGARD WASHINGTON DC 061336 JUL 17/ALCOAST 206/17

F. Federal Acquisition Regulation (FAR), Subpart 7.5, Inherently Governmental Functions G. DHS Sensitive Systems Policy Directive 4300A H. John S. McCain National Defense Authorization Act for Fiscal Year 2019

1. Overview. Physical access control measures restrict access to Coast Guard units, as defined in REF (A), to authorized individuals only. In accordance with REF (B), units shall apply the concept of security in depth during their Physical Security planning. Commanders, Commanding Officers, Officers in Charge and Civilian Directors shall employ physical access control measures at the outermost physical security perimeter of their unit to protect personnel, property, and assets. These positions of leadership have the inherent authority to authorize unescorted, escorted, or deny access to their unit. This message establishes baseline Physical Access Control Standards for both unescorted and escorted access to USCG units in accordance with REFs (C) and (E). Commanders, Commanding Officers, Officers in Charge and Civilian Directors retain the authority to implement more restrictive policies and exceed these baseline standards where necessary. CG units that are tenants on a non-CG host facility, shall follow the host command’s physical security requirements.

a. As outlined in this ACN, Physical Access Control Standards shall:

(1) Establish whether or not a requesting individual has a valid purpose to enter a unit;

(2) Confirm the identity of an individual requesting access to a unit;

(3) Vet the requesting individual’s background to determine fitness for access to a unit; and

(4) Govern issuance of access credentials to an individual who is authorized to enter a unit.

b. The Commander, Commanding Officer, Officer in Charge and/or Civilian Director of the unit shall designate Vetting Officials (VO) to perform access control duties in accordance with the above standards. VOs must be appointed via memorandum outlining the assignment of access control duties. The unit retains the sole discretion regarding which personnel are assigned VO duties.

While the Command Security Officer (CSO) may be a logical choice to perform these duties for certain units, the volume of visitors may dictate additional personnel be utilized to perform VO duties. The CSO and the cognizant Security Manager are responsible to ensure designated VOs are knowledgeable of local procedures and the requirements of this message.

c. Where Commanders, Commanding Officers, Officers in Charge and Civilian Directors do not have the resources available to comply with the standards for unescorted access, escorted access may be granted.

2. Unescorted Access.

a. Individuals possessing a DoD Common Access Card (CAC), Federal Personal Identity Verification (PIV) credential, Transportation Workers Identification Card (TWIC) with a bill of lading, Armed Forces Identification Card, DD Form 2 (for retired members), Uniformed Services Dependent Identification Card, DD Form 1173, and Auxiliary Identification Cards (AUX ID) are permitted unescorted access to USCG units. The Commander, Commanding Officer, Officer in Charge and/or Civilian Director of the unit retains the authority to determine whether individuals possessing these credentials have a valid purpose for entering their unit. That said, an individual presenting these documents is considered to: 1) have had their identity confirmed at the time credentials were issued, 2) have been vetted for unescorted access purposes, and 3) be in possession of an access credential.

NOTE: Perimeter access does not authorize these individuals access to restricted areas. They remain subject to all restricted area limitations.

b. Individuals not in possession of a credential listed above who are provided unescorted access shall meet all Physical Access Control Standards outlined in paragraph 1.A. of this ACN. As such, individuals requesting unescorted access to the unit shall provide:

(1) Justification and/or a valid purpose for requesting access as determined by the unit;

(2) At least one valid and original form of identification from the following list:

(a) U.S. Passport or U.S. Passport card;

(b) Permanent resident card or Alien Registration Receipt Card (USCIS Form I-551);

(c) Foreign passport with a temporary (I-551) stamp or temporary (I-551) printed notation on a machine readable immigrant visa;

(d) Foreign passport with a current arrival-departure record (CBP Form I-94) bearing the same names as the passport and containing an endorsement of the alien’s nonimmigrant status, if that status authorizes the alien to work for the employer;

(e) Employment authorization document that contains a photograph (USCIS Form I-766);

12/17/2019https://cg.portal.uscg.mil/library/generalmessages/General%20Messages/GENMSG2019/...

(f) In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with CBP Form I-94 or CBP Form I-94A bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form;

(g) Traditional Driver’s license, REAL ID, or identification card issued by a U.S.

government agency at the federal, state, or local level, or by an outlying possession of the United States, provided it contains a photograph and biographic information such as name, date of birth, gender, height, eye color, and address;

(h) Identification card issued by a U.S. government agency at the federal, state, or local level, or by an outlying possession of the United States, provided it contains a photograph and biographic information such as name, date of birth, gender, height, eye color, and address;

(i) School identification card with a photograph;

(j) U.S. Military or draft record;

(k) U.S. Coast Guard Merchant Mariner Card; or

(l) Native American tribal document.

NOTE: The Commander, Commanding Officer, Officer in Charge and/or Civilian Director of the unit will determine the identity proofing and vetting requirements for minors under the age of 18.

These requirements are for the purposes of unescorted access. Where these individuals cannot provide documentation outlined above, they may be granted escorted access.

(3) VOs will use the documents provided in 2.B.(2)(a) through 2.B.(2)(l) to query the National Crime Information Center and Interstate Identification Index (NCIC / III), which include NCIC's Restricted Files for Known or Suspected Terrorist, when vetting the individual’s claimed identity and to determine their fitness for accessing the unit. Such queries may be performed directly by VOs utilizing the TECS Portal or through a Criminal Justice Information Services (CJIS) approved service providers. Units may also query other CG-authorized systems, such as the Field Activity Case Tracking System (FACTS), in addition to NCIC / III in the course of vetting an individual requesting unescorted access.

NOTE: Per REF (G), access to DHS sensitive systems require an OPM Tier 2 Background Investigation. Contact the District Terminal Agency Controller (TAC) / TECS System Control Officer (SCO) directly for information on TECS access requirements. VOs may also submit a CGFIXIT Ticket for TECS access, which will begin a vetting process with the appropriate District SCO.

(4) VOs shall vet the query results against the USCG Fitness Determination Criteria for Denying Unescorted Access to Coast Guard Installations and Facilities to determine the fitness of the individual for unescorted access to the unit. These criteria can be found at the following DCMS-34 link: https://cg.portal.uscg.mil/units/dcms34/PHYSEC%20Documents/PHYSEC%20POLICY/POLICY/ ENCL_1_Criteria_for_Denying_UE_Access.pdf. Should the individual’s query results show an incident or incidents that meet the criteria for denying unescorted access, the individual’s request shall be denied. It shall be the decision of the unit Commander, Commanding Officer, Officer in Charge and/or Civilian Director as to whether or not an individual denied unescorted access may be granted escorted access. In such cases where escorted access is granted, the requirements of paragraph three apply in their entirety.

(5) Upon validation of the purpose for the requested visit, the individual’s identity and a favorable fitness determination, the individual may be granted unescorted access and designated USCG unit personnel will issue the appropriate visitor pass. The type of visitor pass issued is determined by the unit and may be paper-based. Regardless, these locally produced, temporary issue, visitor identification credentials must have an expiration date and time group, and annotate any other restrictions the unit Commander, Commanding Officer, Officer in Charge and/or Civilian Director may designate.

NOTE: Unescorted visitors remain subject to all restricted area limitations.

3. Escorted Access.

a. Military personnel, Federal Civilians, Military Retirees, Adult Dependents (18 years or older) of Military Personnel, Personnel in possession of a DD Form 2765, and Contractors with a CAC have inherent escort authority and are authorized to escort individuals who do not meet the standards for unescorted access on the unit.

NOTE: Where mission needs dictate, Commanders, Commanding Officers, Officers in Charge and/or Civilian Directors may grant escort authority to members of the CG Auxiliary.

b. Contractors without a CAC, Civilian Retiree card holders, non-DoD Federal PIV holders, TWIC holders, PIV-I holders, local pass/card holders, approved DoD Privilege card holders, VIC holders, and Foreign National Affiliates with a U.S. DoD CAC are not authorized escort authority.

c. Escorted access shall be provided by authorized personnel to individuals determined to have a valid need to access a USCG unit without meeting the standards for unescorted access.

Authorized escorts must be knowledgeable of who they are escorting onboard the unit, maintain positive control of the escorted individual for the duration of the visitation period, and obey all restricted area limitations.

d. To maintain positive control of escorted individuals, a ratio of 1 escort for every 10 individuals is required. Units may adjust the number of personnel escorted when a local Force Protection assessment allows a less stringent measure. A decision to deviate from the 1 to 10 ratio outlined above will be in writing, include risk mitigating measures, and signed by the unit Commander, Commanding Officer, Officer in Charge, or Civilian Director.

e. Units must confirm the identity of all foreign visitors, vet the individuals to determine fitness for access, and issue a visitor pass to grant escorted access to their facility.

NOTE: Foreign visitors will not be granted unescorted access. Only those who have met the standard for unescorted access to the unit may escort foreign visitors aboard the unit. This applies to non-U.S. individuals (non U.S. citizens/non U.S. permanent resident aliens) to include those with foreign passports or identification credentials, but does not apply to official foreign visits. Consult DCO-I and the Coast Guard Foreign Visits Portal link:

https://cg.portal.uscg.mil/units/cgdcoi/cg-foreign-visits-program/SitePages/Home.aspx for procedures for hosting official foreign visits.

f. Commanders, Commanding Officers, Officers in Charge and/or Civilian Directors may suspend escort authority based upon the local threat or other local stipulations, and may revoke individual escort authority privileges at their discretion.

4. Additional Considerations.

a. Where operational needs dictate, Commanders, Commanding Officers, Officers in Charge and/or Civilian Directors have the authority to deviate from these standards to accommodate large special events (i.e. Coast Guard Day, ceremonies, etc). Unit security plans will outline compensatory measures for recurring special events and must be reviewed annually. Events not addressed in unit security plans must be assessed individually and a security plan outlining compensatory measures created/implemented to mitigate the risks identified with the planned deviation.

b. Upon assuming command, and/or annually thereafter, the Superintendent of the Academy and Training Center Commanding Officers must review the risks of deviation from these standards, and may deviate in order to meet their respective missions when incorporating incorporate compensatory measures in their unit security plans.

NOTE: In all cases where units deviate from these standards, any change in assessed threat or Force Protection Condition will trigger additional assessment/review of resulting security risks and may require security plans, including access controls, to be updated. Consultation with the cognizant CSO and/or Security Manager during security planning is recommended.

c. Contractor employees, such as security guards, and/or commercial vendors may be assigned the responsibility to perform queries in accordance with paragraph 2.B.(3) above. However, the actual determination of an individual’s fitness for unescorted access to CG units must be performed by federal government personnel (i.e. military or civilian personnel), in accordance with REF (F).

NOTE: Contract security guards under the National Security Guard Contract may be assigned duties to perform queries without further modification to the statement of work.

d. Coast Guard Investigative Service (CGIS) agents are issued law enforcement credentials and CACs. When law enforcement credentials are presented, CGIS agents will be granted unescorted access to the unit and have escort privileges for personnel and vehicles in all situations without further scrutiny.

e. In accordance with REF (H), starting January 1, 2020, DHS is expanding in-store commissary, Coast Guard Exchange (CGX), and MWR Category C activity privileges to Purple Heart recipients;

former prisoners of war; veterans with service-connected disabilities; caregivers or family caregivers enrolled as the primary caregiver for veterans in the Department of Veterans Affairs (VA) Program of Comprehensive Assistance for Family Caregivers; and Medal of Honor (MOH) recipients. Eligible patrons will present their Veteran Health Identification Card (VHIC) displaying one or more of the above special categories when requesting entrance to a CG unit with CGX or MWR Category C facilities on board. Eligible caregivers will present a letter from the VA indicating they are the primary caregiver or family caregiver for a veteran enrolled in the VA Program of Comprehensive Assistance for Family Caregivers. Both the VHIC and/or eligibility letter will serve to document the individual’s valid need to enter the unit. Individuals requesting access to a CG unit will be required to provide a second form of identification outlined in 2.B.(2) of this message, processed through the unit’s local visitor procedures and granted unescorted access to patronize the CGX and/or MWR facilities on board the unit.

5. This ACN will be included in the next change to REF (B) which will be released in CY 2020.

6. Questions regarding this guidance should be directed to COMDT (DCMS-3411) Randy Reau at

(202) 372-3703 or Randall.J.Reau@uscg.mil.

7. Released by RADM Joseph M. Vojvodich, Deputy for Materiel Readiness.

8. Internet release is not authorized.