Access Controls and Security Cameras Synopsis Solicitation.docx

GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza, Bldg. 804, Maxwell AFB, AL has a requirement to purchase new security system equipment for the 908th Flying Training Wing in Montgomery, AL 36112. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This official announcement constitutes the only solicitation; quotes will be requested, and a written solicitation will not be issued.

The solicitation number for this procurement is F2XTB94197AW02 and issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses (see Attachment #2) are those in effect in the Federal Acquisition Circular (FAC) 2023-04 effective 02 June 2023, Defense Federal Acquisition Regulation (DFARS) Change 17 Aug 2023, effective 17 Aug 2023, and Department of the Air Force Acquisition Circular (DAFAC) 2023-0707 effective 07 Jul 2023.

A Firm Fixed Priced Award will be made in accordance with the following: NAICS Code: 335999; Size Standard: 600 EMP

IMPORTANT NOTES:

1. THE GOVERNMENT IS SOLICITING FOR “OPEN MARKET” QUOTES ONLY. GENERAL SERVICES ADMINISTRATION (GSA) QUOTES WILL NOT BE CONSIDERED.

2. ALL PRODUCTS MUST BE NEW; NO REFURBISHED OR USED ITEMS WILL BE ACCEPTED.

3. THIS REQUIREMENT IS BEING SOLICITED AS A 100% SMALL BUSINESS SET-ASIDE.

NATURE OF ACQUISITION:

The Maxwell (AFB) 908 AW MH-139 Flying Training Wing has a requirement to purchase the below listed items outlined in CLIN 0001-0026. This procurement will be awarded under Simplified Acquisition Procedures.

All inquiries/responses to this notice must be received by 26 September 2024, 2:00 p.m

CST.

SCHEDULE OF SUPPLIES/SERVICES:

This acquisition is for the purchase of the following items:

DELIVERY INFORMATION

Delivery Address:

Maxwell AFB, AL 36112

Shipping will be FOB Destination

QUOTATION PREPARATION INSTRUCTIONS

To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ.

a. The offeror must submit dated quote with unit prices and extended prices in response to this solicitation. In doing so and without taking any exception to the requirements of this synopsis/solicitation, including specification, “Schedule of Supplies/Services”, and terms and conditions, the offeror accedes to all solicitation requirements. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

b. The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

DELIVERY: The offeror shall provide a PMP that establishes a timeline from issuance of the contract to the location identified in this solicitation. The exact format and content of the PMP is at the offeror’s discretion, but it shall be expressed in terms of “days after contract” and include, at a minimum, a timeline for:

Product Ordering

Product Delivery

Total # Days Until Contract Completion

c. Interested parties capable of providing the requirement must include discount terms, tax identification number, cage code, and DUNS.

d. Site Visit: Site Visit scheduled for 25 Sep 2024. See attachment titled Site Visit for pertinent information.

e. To be eligible to receive an award resulting from this RFQ, contractors must be registered in the DoD Systems for Award Management database, no exceptions. To register, please visit http://www.sam.gov or by calling 1-866-606-8220.

f. Responses to this notice shall be provided in writing via e-mail to Shelton Hamilton Jr. at shelton.hamilton@us.af.mil, (334) 953-3525 and Mr. Donald Crawford at donald.crawford.8@us.af.mil, (334) 953-6113. All responses shall be received NLT 2:00 P.M. CST on 26 September 2024. Email is the preferred method.

IMPORTANT NOTE: Multiple Offerors nor Multiple Awards will be considered. A single award will be made in the resultant contract.

BASIS FOR AWARD

This will be a competitive best value acquisition utilizing FAR 13.5, Simplified Procedures for Certain Commercial Items. Award will be based on technical acceptability and price. This requirement will be awarded to the lowest priced offeror meeting technical acceptability.

1. Technical acceptability: The offeror will be determined technically acceptable if they meet the following:

a. Offeror must provide the supplies that meets the minimum specifications described in "Schedule of Supplies/Services" CLINs 0001-0026 and the Statement of Work.

b. Provide acceptable project management plan that addresses all areas in Statement of Work, Section 3. Scope of Work 1 – 4. Plan must address number of days to execute installation and configuration of each category.

Quotes will be assigned ratings of acceptable (clearly meets the minimum requirement) or unacceptable (does not clearly meet the minimum requirements).

2. Price: The Government shall order each offeror’s quote by price from lowest priced to highest priced. Award will be made to the lowest priced, technically acceptable offeror. The Government may use any of the following price analysis techniques IAW FAR 13.106-3(a) to determine price reasonableness: competitive quotes, comparison of the proposed price with prices found reasonable on previous purchases, a comparison with similar items in a related industry, comparison to an independent Government estimate, or any other reasonable basis.

The Government intends to award a contract without discussions. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

Attachments:

1. Clauses and Provisions

2. Statement of Work

3. Site Visit