ACC Sole Source Letter and Justification Sheet.pdf

This is a Sole Source Letter and Justification Sheet submitted to the Arizona Department of Administration (ADOA) regarding a procurement determination. The document outlines the agency's request to proceed with a sole source procurement rather than pursuing competitive bidding. The justification addresses the specific circumstances that warrant bypassing the standard competitive procurement process, including technical requirements, vendor capabilities, and operational considerations. The letter identifies the requesting agency, the product or service category, and the estimated contract value. It documents the agency's determination that only one vendor can adequately meet the stated requirements, providing detailed rationale for this conclusion based on proprietary systems, specialized expertise, continuity of service, or other factors that limit competition in the marketplace.

The document includes the agency's certification that the sole source procurement represents the most economical and efficient approach for the government's needs. It contains the signature authorization from appropriate agency officials and ADOA approval documentation. The justification sheet typically addresses cost-effectiveness compared to competitive alternatives, any prior relationships with the proposed vendor, and confirmation that the procurement complies with Arizona procurement regulations and statutes governing sole source awards. This type of filing is required under Arizona's procurement code to provide transparency and accountability when agencies exercise the authority to award contracts without open competition.