ABT IV Draft SOW_23 Jul 24.docx

CUI

STATEMENT OF WORK

Airbase Technologies IV: EOD and Unmanned Systems Technologies (EODUST)

Task Order

FA805125F####

Prepared by:

Air Force Civil Engineer Center

Prepared on:

23 July 2024

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government Agencies and their contractors only; Controlled Technical Information; 8 July 2024. Other requests shall be referred to AFCEC/CXA, 139 Barnes Dr., Ste 2, Tyndall AFB, FL 32403.Controlled by: USAF Controlled by: AFCEC/CXAE CUI Category: CTI Distribution Authority: C POC: J. Sosa (850) 283-6944

CUI

Table of Contents

1. Scope

1.1 Background

Air Force Civil Engineer Center, Requirements, Research and Acquisition Division (AFCEC/CXA), supports all phases of the civil engineer research, development, test, evaluation, and acquisition process. It plans and executes programs for acquiring systems, equipment, and technology to fulfill Civil Engineering (CE) needs for in-garrison, expeditionary, and contingency air bases. The purpose of this Statement of Work (SOW) is to provide on-site technical and professional expertise in support of Explosive Ordnance Disposal (EOD) and Unmanned Systems Technologies (EODUST) Research, Development, Test and Evaluation (RDT&E), new technology assessments and acquisitions. Work is to be accomplished for AFCEC/CXA, United States Air Force (USAF), located primarily at Tyndall Air Force Base (TAFB), Florida.

AFCEC provides state-of-the-art capabilities supporting expeditionary and expedient engineering warfighting requirements. This encompasses all aspects of civil engineering to set-up, operate and maintain operations worldwide and often in bare base scenarios. Emphasis often focuses on developmental aspects that enhance leaner/lighter, revolutionary and/or evolutionary technologies to operate and survive in hostile locations.

The overall mission of CXA is to provide AF investment and acquisition decision makers with world-class science and engineering-based recommendations regarding technologies that meet current and future AF CE operational capability requirements. A multi-disciplined team of professionals are needed to perform RDT&E and technical activities in AFCEC laboratories, facilities, and test sites that will provide CXA with knowledge, technical data and reports to support recommendations for material, technology and process solutions that advance AF CE capabilities.

1.2 General Scope

The contractor shall be responsible for conducting RDT&E projects focused on providing solutions to identified airbase technology capability gaps in the areas of EODUST. The objective of this effort is to deliver technical data and products, e.g., reports, papers and prototypes, to meet AF CE enterprise technical objectives and materiel development requirements. Each unit of work will be described using a work plan, be designated by a unique identifier (i.e., Contract Sub-Line-Item Number [SLIN]), and will result in a technical report unless otherwise directed by the COR. The overall effort will culminate in a final comprehensive technical report (final report) at completion of the contract period of performance. The contractor must be able to provide, retain and manage a professional staff consisting of scientists, engineers, technical writers, and technicians to execute Airbase Technologies Branch’s (CXAE) RDT&E objectives in EODUST. The work is expected to be performed primarily on-site using government furnished equipment and test ranges, including named subcontractors in the proposal. Off-site work can be authorized on a case-by-case basis. RDT&E will include laboratory and field research; material, technology and process development; sample analysis; material characterization; prototyping; designing and fabrication of test articles; test and evaluation; modeling and simulation (M&S); preparation of test plans for physical and virtual experiments; risk analysis; operations and maintenance enhancements; field trials; tests and experiments; design and construction of upgraded/new test venues; rapid war fighter initiatives; and emerging technology assessments. Final product development may culminate in Technical Data Packages (TDPs) supporting acquisition and procurement of the developed system. The majority of expected funding for this task order will be RDT&E (3600). Any O&M (3400) or Procurement (3080) funding will be considered on a case-by-case basis if it is determined to be of appropriate use to support the RDT&E objectives of this contract.

Research areas include Explosive Ordnance Disposal (EOD), Unmanned Systems, Autonomous Systems, Robotic Appliques, Sensor/Payload Integration, Multi-Vehicle Interactions, Heavy Equipment Operations, Logistics and Materiel Handling, Firefighting, Rapid Damage Assessment, Operations in Hazardous Environments (including chemical, biological, radiological, nuclear, and explosive or CBRNE), Cyber Security, Radio Frequency Communications, Artificial Intelligence Software, Force Protection, Security, and CE Operations.

The contractor shall provide expert engineering, scientific, RDT&E, and related services to AFCEC/CXA. The contractor shall have competency and demonstrate proficiency in the following technical skill areas:

1) Planning and executing bench-level research to understand engineering principles relevant to EODUST which support the AF CE enterprise.

2) Performing large-scale, outdoor experiments, tests and demonstrations of sub-scale and full-scale technologies in relevant environments. Experience should include planning and scheduling of relevant outdoor activities, coordinating with governing authorities, providing logistics for outdoor systems testing, executing test plans, and performing test site restoration as required.

3) Developing or coordinating initial manufacturing and production capabilities needed to integrate new materials, technologies or processes into AF operational systems. Evaluating prototypes to facilitate technology transition and potential integration into AF operations.

4) Developing, troubleshooting, maintaining, analyzing and modifying software for operation and control of sensors, networks, control stations, robotic and autonomous systems.

5) Maintaining competence and currency with published literature and information within a technical area of interest. The contractor must possess knowledge and skills relevant to EODUST to assess current state-of-the-art and avoid unnecessary duplication of effort.

6) Preparing research and technical proposals including problem statements, technical approaches, anticipated outcomes, schedules, and resource estimates.

7) Preparing research/test plans for RDT&E and technical engineering tests and evaluations which include sufficient background to provide basis for the project, overall project objectives, analyses of alternatives, technical objectives, technical approach, expected results, safety and environmental considerations (including hazardous materials and hazardous waste requirements), and schedule and resource estimates.

8) Hiring, retaining and managing a professional staff consisting of highly skilled research engineers, technical writers, technicians and other professionals deemed necessary to execute the objectives of this TO. Providing professional engineering and technical expertise capable of executing complex RDT&E and performing engineering-based technical and theoretical evaluations.

1.2.1 EODUST Technical Thrust Areas

The objective of this effort is EOD and unmanned systems RDT&E that addresses Explosive Ordnance Disposal (EOD), Rapid Airfield Damage Repair (RADR), Civil Engineer Operations, Logistics and Mission Support. This effort will develop new technologies in EOD render-safe and clearance operations, fully and semi-autonomous operations, sensor/payload integration, multi-vehicle interaction, and robotic applications that support CE and mission support operations for both fixed and deployed installations. New technologies should incorporate advances in artificial intelligence and machine learning, when practical, and cyber security, when necessary. Systems will interact with other networked manned and unmanned systems using relevant DoD interface standards such as: Joint Architecture for Unmanned Systems (JAUS), Society of Automotive Engineers Aerospace Standards Unmanned Systems (SAE AS-4), North Atlantic Treaty Organization (NATO) Standardization Agreement (STANAG) 4586, Robotics Interoperability Profiles, Robotic Operating System (ROS), Cursor on Target, and/or Extensible Markup Language (XML).

1.2.1.1 Technical Thrust Area 1: Explosive Ordnance Disposal (EOD) Thrust Area 1 is to develop new technologies and networked unmanned systems that can enhance and advance current EOD capabilities in terms of speed, safety for EOD personnel, and performance of clearance and render-safe operations. Four application areas are:

1) Post-Attack and Airfield Clearance: automatically navigate, inspect, and clear highly damaged aircraft operating surfaces of Unexploded Explosive Ordnance (UXOs) and ordnance debris while maintaining communications and situational awareness between all manned and unmanned systems. Current scenarios envision anti-access/area denial (A2/AD) attacks employing 1000’s of submunitions that create hundreds of medium-sized (2-3 m diameter) craters and spalls, along with large numbers of UXOs. Ordnance on the selected aircraft operating surfaces will need to be moved or neutralized, verified safe, and cleared within minutes to hours of beginning operations.

2) Improvised Explosive Device (IED): navigate, inspect, and render safe IEDs while under the supervision of an experienced EOD Technician. Operations may take place in all conditions of weather, and may involve route clearance, cordon and search, emergency response, and CBRN (chemical, biological, radiological and nuclear) operations. Areas for R&D include manipulator arms, effectors or hands, and sensors that offer improved dexterity and ability to feel/interpret shapes, textures, weight, temperature, etc., and improved ability to access confined, blocked or difficult spaces.

3) EOD Tool Development: research, develop, test, and evaluate technologies supporting the EOD Core Competencies of Nuclear Weapon Response; Unexploded Explosive Ordnance (UXO); Aerospace Systems/Vehicles and Conventional Munitions; Irregular Warfare; Counter-Improvised Explosive Devices; Combating Weapons of Mass Destruction; Operational Range Clearance; Defense Support to Civil Authorities; Very Important Person (VIP) Protective Support; and Mortuary Service. These technologies include, but are not limited to render safe tools, materials, unmanned system TTPs, ordnance detection/location/identification, recovery, mitigation, and/or disposal with respect to explosive, chemical, biological, and radiological threats.

4) Modeling and Simulation (M&S): employ modeling and simulation (M&S) techniques to support RDT&E of EOD and unmanned systems technologies. This application area covers multiple subjects, including but not limited to blast effects, mechanical properties of materials and system assemblies (static and dynamic), autonomy and mission planning, and personnel training.

1.2.1.2 Technical Thrust Area 2: Rapid Airfield Damage Repair (RADR) Thrust Area 2 is to develop technologies for networked unmanned systems that can enhance and advance current RADR capabilities in terms of speed and safety for assessment and repair personnel. Two application areas are:

1) Rapid Damage Assessment: develop and integrate unmanned vehicles and sensors (along with sensors on fixed platforms) to detect, identify, classify and locate damage, debris, and UXOs on aircraft operating surfaces while maintaining communications and situational awareness between all manned and unmanned systems. Current scenarios envision A2/AD attacks employing 1000’s of submunitions that create hundreds of medium-sized (2-3 m diameter) craters and spalls, along with large numbers of UXOs. The assessment must be effective in all weather and obscurant conditions, and should generate recommended Minimum Aircraft Operating Surfaces (MAOS) in 30 minutes or less. This application area is linked to, and integrated with Thrust Area 1 / 3.1.1 Post-Attack and Airfield Clearance.

2) Airfield Damage Repair (ADR): develop and integrate unmanned airfield construction equipment (including vehicles and attachments) to support faster, safer, and more effective repair of bomb-damaged airfield surfaces. Multi-robot networking and control, including autonomous and semi-autonomous behaviors, are envisioned. The unmanned systems must maintain communications and situational awareness between all manned and unmanned systems, detect and avoid obstacles, and should support a variety of repair approaches (including, concrete, asphalt, matting, flowable fill, polymers, soil stabilization, etc.) in all weather conditions. Repairs should be complete and ready for aircraft operations within 6.5 hours.

1.2.1.3 Technical Thrust Area 3: Civil Engineering Operations (CE Ops) Thrust Area 3 is to develop technologies for networked unmanned systems that can enhance and advance current Air Force CE operations in terms of speed, safety, economy, and performance. While several areas (notably Heavy Construction Equipment and Firefighting Vehicles) have been researched by AFCEC in the past, other areas represent potentially new opportunities to employ robotic and autonomous technologies for operations that are hazardous, difficult, repetitive, and/or otherwise lend themselves to robotic execution due to high risks or money/resource savings. Autonomous and/or semi-autonomous operations, along with multi-vehicle operations represent opportunities for technology development. Potential application areas include:

1) Construction Monitoring and Construction Equipment Automation

2) Facility Inspection and Condition Assessment

3) Asset Visibility/Accountability

4) Additive Manufacturing

5) Environmental Assessment, Flora and Fauna Surveys, and Compliance Inspections

6) First Responders (including hazardous area entry, search and rescue, CBRN operations, and firefighting)

7) Airfield Construction and Operations (such as automated paving, airfield marking/painting, runway rubber removal, foreign object damage (FOD) removal, grass cutting, aircraft refueling, etc.)

1.2.1.4 Technical Thrust Area 4: Logistics and Mission Support (L&MS) Thrust Area 4 is to develop technologies for networked unmanned systems that can enhance and advance current Air Force Logistics and Mission Support (L&MS) operations in terms of speed, safety, economy, and performance. While Security Patrol Robots have been researched by AFCEC in the past, other areas represent potentially new opportunities to employ robotic and autonomous technologies for operations that are hazardous, difficult, repetitive, and/or otherwise lend themselves to robotic execution due to high risks or money/resource savings. Autonomous and/or semi-autonomous operations, along with multi-vehicle operations represent opportunities for technology development. Potential application areas include:

1) Security (such as patrol automation, and perimeter and area monitoring/surveillance technologies)

2) Materiel Handling and Aerial Port Operations

3) Supply Logistics

4) Refuse Collection

5) Grass Cutting

1) Mission Assurance and Force Protection (including all-hazard situational awareness, risk assessment and mitigation, decision support, and coordination of first responder assets)

2. Applicable Documents

All work performed under this SOW by the contractor shall be performed In Accordance With (IAW) all applicable laws, regulations, Air Force (AF) standards and policies, instructions, and commercial practices.

2.1 Applicable Documents

32 Code of Federal Regulations (CFR) Part 117, National Industrial Security Program Operating Manual AF Form 1297, Temporary Issue Receipt Air Force Instruction (AFI) 17-130, Cybersecurity Program Management AFI 24-301, Ground Transportation AFI 33-322, Records Management and Information Governance Program AFI 33-332, AF Privacy and Civil Liberties Program Air Force Manual (AFMAN) 17-1302, Communications Security (COMSEC) Operations AFMAN 33-326, Preparing Official Communications AFMAN 17-1301, Computer Security (COMPUSEC) Department of the Air Force Instruction (DAFI) 31-101, Integrated Defense Department of the Air Force Manual (DAFMAN) 17-1203, Information Technology Asset Management (ITAM) And Accountability DAFMAN 21-113, Air Force Metrology and Calibration Program Management Department of Defense Instruction (DoDI) 5400.11, DoD Privacy and Civil Liberties Programs DoDI 5200.02, DoD Personnel Security Program DoDI 5200.48, Controlled Unclassified Information (CUI) Department of Defense Manual (DoDM) 5200.01 V1, DoD Information Security Program: Overview, Classification, and Declassification DoDM 5200.01 V2, DoD Information Security Program: Marking of Information DoDM 5200.01 V3, DoD Information Security Program: Protection of Classified Information DoDM5200.01 V2_AFMAN16-1404V2, Information Security Program: Marking of Classified Information DoDM5220.22 V2_AFMAN16-1406V2, National Industrial Security Program: Industrial Security Procedures for Government Activities DoDM5400.07_AFMAN33-302, Freedom of Information Act Program Federal Travel Regulations and/or Joint Travel Regulations Occupational Safety and Health Administration (OSHA) safety standards Privacy Act, Title 5, United States Code (U.S.C.), Section 552a Technical Order (TO) 00-20-14, Air Force Metrology/Calibration Program TO 33K-1-100, Calibration Procedure for Maintenance Data Collection Codes and Calibration Measurement Summaries

3. Abbreviations and Acronyms

4. Requirements

4.1 Work Plans

4.1.1 Perform the work required under this order in accordance with any detailed performance information provided by the Government during performance in the form of a Work Plan. “Detailed performance information” is information provided to the Contractor that fills in details of the work to be performed, identifies areas of inquiry to be emphasized or de-emphasized, or otherwise serves to accomplish the SOW. Detailed performance information will be issued to the Contractor in writing by the AFCEC COR with a copy provided to the CO. Work Plans shall not constitute assignment of new work, shall not change the terms or conditions of this order, and shall not constitute a basis for any extension to the period of performance or increase in the estimated ceiling amount for the contract/order unless specifically changed by the CO via a modification to this order.

4.1.2 Each Work Plan will include, as applicable, the following information:

1) Detailed performance information for work to be performed, cross referenced to the applicable CLIN, paragraphs of the SOW and required CDRLs;

2) Government required date for the completion of each milestone/task and associated estimated cost or, for ongoing tasks, duration of time funding is estimated to last to successfully pursue the detailed objectives provided;

3) Identification of the order number, applicable SLIN, SOW paragraphs, and/or areas of performance previously detailed that the Government wishes to emphasize or de-emphasize either as a result of achievements to date, or as a result of changes in program priorities; and

4) Government fiscal year in which issued, and a unique identifying number consecutively issued within each fiscal year (e.g., Work Plan No. 2025-01, Work Plan No. 2025-02).

4.1.3 Upon receipt of a Work Plan from the Government, the contractor shall perform an analysis and provide implementation strategies to define possible and recommended approaches, potential resolutions, effort required, characterizations of various approaches, relationships to other ongoing efforts, advantages and disadvantages of approaches, schedule, risks, and estimated cost of alternative courses of action. Present results to the Government via an updated Work Plan for review, discussion, disposition, coordination, and approval. If identified in the Work Plan, include in each updated Work Plan deliverable items, delivery schedule, and estimated cost. Revise the unique identifying number with each update to the Work Plan by adding a consecutively issued alpha character to the Government’s Work Plan number (e.g., Work Plan No. 2025-01-A, Work Plan No. 2025-01-B). The Government will analyze the updated Work Plan to ensure the Contractor’s approach is commensurate with the SOW, the Government’s Work Plan, and estimated labor hours.

4.1.4 Submit request to update Work Plans to Government when scheduling, requirements, or other changes occur.

4.2 Ancillary O&M Funded Work

To meet Government objectives, the Government may provide ancillary O&M funding for work within each TD as classified below:

Field service support, system administration, training, requirements collection and analysis, and revising intelligence and operations Standard Operating Procedures (SOPs) and Tactics, Techniques, and Procedures (TTPs).

Minor enhancements will enable incremental system improvement through upgrades of individual hardware and software modules with newer modular components without redesign of entire system or large portions thereof.

Assessment of COTS systems to meet AF requirements. This includes modification recommendations, changes to TTPs or further development considerations under an R&D effort to meet those requirements.

4.3 Ancillary Procurement Funded Work

To meet Government objectives, the Government may provide ancillary Procurement funding for work within each TD as classified below:

Procure equipment classified under investment/production programs and its executive software.

Production product improvement and installation/emplacement of equipment including technical data packages and handbooks procured with the end items.

Modification of in-service assets and in-production engineering data

Testing of production items including acquisition of test articles.

4.4 Other Direct Costs (ODCs)

The contractor shall purchase additional tools, supplies, services, or equipment needed to perform SOW duties. Contractor shall submit requests for additional or replacement of Equipment Authorization Inventory Data equipment, tools, supplies and services to the COR as required for the performance of the task order. Prior to any purchase the contractor will obtain COR approval for all items including services using a Purchase Request (PR). The invoice and sales slip files shall be made available to the CO or COR upon request.

The contractor shall procure from the most cost-effective source that meets the needs of the task order and request federal tax exemption authority for all purchases. All equipment/tools/supplies purchased by the contractor will be transferred to the government within 30 days of on-site delivery.

ODCs (inclusive of general and administrative charges) are estimated as follows:

All ODCs billed to the government shall be reported to the COR the month following the purchases in the Monthly Status Report (MSR) and Funds and Man-Hour Expenditure Report (FMER). The contractor shall ensure the requested ODC costs will not exceed what has been authorized in the task order.

4.5 Incidental Government Property Maintenance

The contractor shall be responsible for repair and minor maintenance of incidental Government property used for work plans executed during the performance of the task order. On- and off-site repairs of Government property may be required to correct unanticipated failures that jeopardize performance of the task order. The contractor shall determine and effect repair of Government property through the most efficient means possible. The contractor shall obtain COR approval for repairs prior to any purchase. Costs shall be recorded under the applicable ODC CLIN.

The contractor shall maintain control and inventory of incidental Government property by ensuring scheduled preventative maintenance is performed and coordinate required calibration through the TAFB Precision Measurement Equipment Laboratory (PMEL) for all Government property which the contractor has been assigned responsibility. When requested, the contractor shall assist the Government equipment and PMEL custodian(s) with accomplishment of these tasks for Government property used in performance of the task order but for which the Government has retained custody.

4.6 Hazardous Waste Management

The contractor shall accumulate, manage, and dispose of any and all residual hazardous materials, i.e., hazardous waste, generated while performing work plans under the task order. For hazardous waste generated on TAFB, the contractor shall coordinate and process disposal through the TAFB Hazardous Waste Management Office. The contractor shall comply with all federal, state, AF and AFCEC regulations and instructions pertaining to the accumulation and management of hazardous waste generated during performance of the task order.

4.7 Composite Tool Kit (CTK)

The contractor shall be the Composite Tool Kit (CTK) Custodians, the focal point for tool control and accountability, and shall manage specific tools and CTKs in each work center required for performing work plans under the task order. The contractor shall develop and maintain a Master Inventory List (MIL) for each CTK in the work centers. Manage the security, control, and accountability of all tools in their work centers. Assist in determining the type, size, and quantities of CTKs required in each work center. Manage the loan of tools from CTKs. Tools are only loaned outside of the organization on an AF Form 1297, Temporary Issue Receipt. To ensure all tools are accounted for during inventories and inspections, only the respective CTK custodian can loan out tools or CTKs outside of their organization. Document changes to the CTK on the MIL. Send list of changes to the government logistics POC. Annotate missing, removed, broken, and/or damaged CTK items on form AFMC IMT 61, Missing/Removed Tools and Equipment. Maintain documentation for tools on order until the tool is added to the CTK. Notify the government logistics POC upon noticing a missing tool and when a new or replacement tool is etched and put into the CTK. Ensure all CTKs/tools are properly marked. Ensure that appropriate personal protective equipment is available and ready for use when included in a CTK. Review, evaluate, and take corrective actions based on quality assurance and other inspection reports.

4.8 Test Measurement and Diagnostic Equipment (TMDE)

As part of work plan performance, the contractor shall ensure periodic calibration of TMDE according to calibration schedules and availability of equipment assigned to respective research areas. Calibrations shall be performed IAW the AF Metrology and Calibration program, as defined by DAFMAN 21-113, Technical Order (TO) 00-20-14, manufacturer manual, and/or TO 33K-1-100, on equipment belonging to or being used by AFCEC/CXA. Contractor, user, or commercial calibrations performed for other than the using work center for which the contractor is responsible shall be accomplished when requested by a work order. These calibrations shall be scheduled and documented by the contractor using systems specified by the government. When new TMDE is considered for purchase in the laboratory and research areas the contractor shall provide manufacturer, nomenclature, price, model number, part number and point of contact to government Logistics POC, Logistics Operations personnel and COR. Logistics will make recommendations to COR and contractor for equipment substitutions. COR will coordinate with contractor and approve purchase. Contractor shall purchase support equipment/TMDE. Upon arrival/receipt of all new equipment and/or TMDE notify Logistics Operations Personnel and COR, by sending all pertinent information for the acquired piece of equipment (owner’s manual, spec sheets, etc.). Logistics Operations personnel will input equipment into the New Equipment and Turn-in (Inventory Management) or equivalent database. Log Ops personnel will notify the equipment custodian and/or the TMDE monitor which account the item shall be placed in e.g., either the CA/CRL or Commander’s Visibility List. The contractor shall not place the equipment into use until they receive notification from the Logistics Chief.

4.9 Business and Technical Meeting

Within ten (10) business days following the task order contract award date, the contractor shall meet with the COR to review goals and objectives of the thrusts and to discuss technical and reporting requirements. Subsequent meetings will be used to discuss items such as, but not limited to, progress and technical issues, content of MSRs & FMERs, purchase ordering, etc.

4.10 Progress and Financial Reporting

The contractor shall submit monthly status and financial reports (CDRL A001 MSR and CDRL A002 FMER). The contractor shall submit reports to the COR. Technical progress reports shall be sufficiently thorough to allow the COR or their designee to evaluate technical quality and rigor. The contractor shall schedule technical progress reviews as requested with the COR or designee. For each task, the contractor shall be prepared to discuss recent literature findings, technical approach, relevant data, significant results, preliminary conclusions, and experiments planned for the next quarter. The contractor should identify significant accomplishments or events that occurred during the reporting period, any current or anticipated problems, and activities planned for the next reporting period.

4.11 Monthly Status Report (MSR)

The contractor shall provide a MSR for each project that describes the major activities accomplished during the month (CDRL A001) by SLIN. The MSR should also include any current or anticipated problems and briefly summarize the activity planned for the next reporting period. A copy of the monthly report shall be provided to the government CO/COR no later than the 15th day of following month. The contractor shall identify and report all program management actions in the MSR and additional information as requested by the government. The MSR and FMER should flow together to quantify the monthly expenditures to the amount of work performed. This report shall be electronically delivered to the COR via email and contain the following information:

1) Brief description of projects

2) Brief summary of accomplishments during the reporting period and significant events regarding the task order

3) Any current or anticipated problems and the resolution

4) Summary of all major events and other pertinent information

5) Summary of associated travel completed

6) Summary of planned travel

7) Brief summary of activity planned for the next reporting period

8) Initial/updated quad chart for each project/Work Plan

4.12 Funds and Man-hour Expenditure Report (FEMR)

The FMER (CDRL A002) shall contain a financial summary for completion of each deliverable or monthly support effort and shall be electronically delivered to the COR via email by the 15th day of each month for the previous month’s effort for client acceptance. The FMER shall be in Microsoft Excel format and an e-mail shall be sent to the CO, CS and COR to notify them the invoice has been submitted for acceptance. Upon client acceptance of the FMER, the contractor shall then invoice for payment. The FMER shall include the monthly labor “price” and charges related to travel and ODCs by separate tabs labeled by the respective SLIN. The government will not pay any unauthorized charges. Original receipts, travel vouchers, etc. completed IAW Joint Travel Regulations shall be maintained by the contractor and made available to COR/Government auditors upon request. The FMER shall contain the following information for each SLIN awarded on the TO:

SLIN and ACRN Work Plan Title/Number(s) SLIN/project descriptive name (e.g., Large Crater, Cold Weather Pavement, etc.)

Basic and Incremental Funds Obligated by obligation date Total Funds Obligated Funds Expended by Month Total Funds Expended Funds Remaining Projected future expenditures by month until funds are exhausted (spend plan)

Each SLIN shall identify each position, person working, number hours that individual worked and their respective rate charged for that position for the month.

The contractor shall also provide for each SLIN a time-phased graphical representation of funds obligated, cumulative funds expended by month, cumulative invoiced plus incurred but unbilled expenses, and projected expenditures by month until funds are exhausted. Data presented on this chart should allow visualization of all historical obligations and expenditures as well as all planned expenditures showing when available funds are expected to be exhausted. Contractor may recommend an alternate duty schedule for normal hours of operation; however, the proposed schedule shall not conflict with mission accomplishment. Additionally, the government reserves the right to accept or reject the proposed schedule.

4.13 Interim and Final Technical Reports

Periodically, the contractor shall deliver an Interim Technical Report detailing a completed RDT&E or technical project as specified by Work Plan. Prior to expiration of the POP, the contractor shall submit a Final Technical Report summarizing all technical work accomplished during the task order contract. All Technical Reports shall be delivered IAW the appropriate CDRL (CDRL A004 and CDRL A005).

4.14 Presentation Material

The contractor shall provide information material supporting semi-annual Program Management Reviews (PMRs), frequent routine briefings, and other technical presentations as required by Work Plan. Format may consist of PowerPoint quad charts, MS Word/Adobe PDF, Posters, and other graphical presentation modalities (CDRL A003).

4.15 Quality Control

The contractor shall implement quality control procedures to ensure the timeliness, completeness, and quality of technical work, reports and publications. Procedures should facilitate early identification of problems or issues affecting technical or contractual performance. Problems or issues requiring government attention shall be communicated in a timely manner. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel. The contractor shall convey similar quality control requirements to subcontractors.

4.16 Quality Control Plan

The contractor shall provide and maintain a Quality Control Plan (QCP) that contains, as a minimum, the items listed below to the COR for acceptance (CDRL A007). The COR will notify the contractor of acceptance or required modifications to the plan. The contractor shall make appropriate modifications and obtain acceptance of the plan.

The Government may find the QCP "unacceptable" whenever the Contractor's procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within ten (10) working days from receipt of notice that QCP is found "unacceptable."

The Contractor shall develop and implement procedures to identify, prevent, and ensure non- recurrence of defective services. The Contractor's QCP is the means by which it assures that work complies with the requirements of the task order.

The CO may notify the Contractor of required modifications to the plan during the POP. Within ten (10) working days, the Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the CO.

Any modifications to the QCP during the POP shall be provided to the CO for review no later than ten working days prior to effective date of the change.

4.16.1 The QCP shall include the following minimum requirements:

1) A description of the inspection system to cover all major services and deliverables. The description shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, and the title of inspectors.

2) A description of the methods to be used for identifying and preventing defects in the quality of service performed.

3) A description of the records to be kept to document inspections and corrective or preventative actions taken.

4) All records of inspections performed shall be retained and made available to the Government upon request throughout the TO performance period, and for the period after TO completion, until final settlement of any claims under this TO.

5. Other Requirements

5.1 Place of Performance

Primary work accomplished under this task order requires an “on-site” presence at AFCEC/CXA, TAFB, FL where Government facilities, laboratories, test sites, and ranges are available for contractor use during normal performance of the task order. Contractor may use reach-back capabilities or subcontracting for some aspects of support not performed on TAFB at the discretion of the Government. The contractor may also be required to travel to other locations for tests, demonstrations, meetings, presentations and other requirements to fulfill the needs of this task order. In the case of natural disasters, pandemic, or other phenomenon making on-site work unsafe or impractical, the Government may authorize flexibility in performance location in order to continue the mission essential R&D. The CO or COR may authorize telework or remote work when performance requirements allow; however, the government will not be liable for travel from telework or remote work locations when duties require on-site performance at TAFB.

5.2 Hours of Operation

The normal hours of operations shall be Monday through Friday (excluding Federal Holidays and AFCEC approved down days). Contractor is expected to have maximum manning during AFCEC core hours, currently 9:00 AM to 3:00 PM Central Time flexing either way as long it does not impact collaborative work with others.

5.2.1 Normal Hours of Operation

The normal hours of operations shall be Monday through Friday within the time period of 6:00 AM to 6:00 PM Central Time (excluding Federal Holidays and AFCEC approved down days). The contractor may schedule duty hours within AFCEC/CXA normal operating hours from 6:00 AM to 6:00 PM Central Time; Monday through Friday, (i.e., full time 5 days per week/8-hour days) with the exception of Government designated holidays or base closures. Duty hours during periods of government approved Travel/Temporary Duty (TDY) may require the contractor to exceed the eight (8) hour per day minimum Monday through Friday and to travel and conduct work off-site during weekends and government holidays. Duty hours associated with TDY/travel may be applied in lieu of the 8-hour work period normally scheduled between 6:00 AM and 6:00 PM; Monday through Friday.

5.2.2 Flexible Hours

Specific circumstances or requirements for certain tasks may require working outside the normal hours of 6:00 AM to 6:00 PM; however, no more than eight hours per day will be required. The contractor shall coordinate unusual circumstances or requirements with the COR on a case-by-case basis. The COR shall not unduly deny flexible hours for which the contractor adequately justifies the requirement.

5.2.3 Changes to the Hours of Operation

Contractor may recommend an alternate duty schedule for normal hours of operation; however, the proposed schedule shall not conflict with mission accomplishment. Additionally, the government reserves the right to accept or reject the proposed schedule.

5.2.4. Emergency Response

In the event of a facility emergency (i.e., fire, water leakage, etc.), some task activities may require the contractor personnel to come in outside of regular hours to provide technical support to first responders such as advising on the nature and location of hazardous materials, specialized equipment, or other ongoing experiments that may be critical to emergency responders. Contractor is required to document each incident and response/resolution provided and record during the first normal business day. Reimbursement may include either compensation time or overtime at the CO/COR’s discretion.

5.2.5 Continuation of Services during Crisis Conditions

This will allow employees performing mission essential work to travel to Tyndall and access the base if the base is restricted to mission essential personnel only.

5.2.5.1 Intent is not to have employees on base when an active hurricane is impacting the base but to provide the employees base access after the hurricane to access and repair damaged areas as directed to minimize equipment loss.

5.2.5.2 In Pandemic situations, employees will need to perform some mission essential duties on TAFB. Duties will include supporting various designated RDT&E activities as specified by the CO or COR. Teleworking is authorized for duties in the SOW that can be performed off base. However, certain activities such as supporting equipment maintenance or conducting tests on a test range, etc. will require base access and cannot be performed solely by teleworking. The contractor shall develop a contingency plan (CDRL A008) for performance of the tasks above no later than 30 days after the start of the task order contract to provide reasonable assurance of continuation of those services during crisis conditions.

5.2.6 Overtime

Overtime is not anticipated for the task order. Overtime is defined as hours billed at a premium overtime rate and above the awarded labor rate and pre-approved by the CO. If overtime rates have not been previously approved by the CO, the normal hourly rate cannot be exceeded. Any use of overtime during this task order must be pre-approved by the CO.

5.2.7 Extended Hours

Extended hours may be authorized by the CO. Extended hours are defined as any hours in excess of eighty (80) hours in a two (2) week billing period. Any use of extended hours must be approved in advance by the COR and CO.

5.3 Federal Holidays

The contractor shall be in observances of federal holidays for this task order contract. Accordingly, the Government will not be billed for such holidays, except when services are required and pre-approved by the Government and are actually performed on a holiday. Holidays in addition to those reflected in this task order, which are designated by the Government, will be billable provided the assigned Contractor employee was available for performance and was precluded from such performance.

The following days are task order holidays:

5.3.1 Down Days

These are days designated by the AF as non-duty days for military personnel and liberal leave for civilian government personnel is exercised. Government down days are normal duty days for the contractor; however, the government reserves the right to preclude contractors from performing non-essential tasks on these days if there are security and/or safety concerns. As with government civilian employees, the contractor may exercise a liberal leave policy on down days. AFCEC/CXA estimates approximately 8 down days per year. Regardless of the circumstances, the contractor shall not bill charges for work not performed unless approved by the CO.

5.4 Government-Owned Vehicles

The contractor may be required to drive government-owned vehicles to perform tasks stated within the SOW. The contractor shall comply with AFI 24-301, Ground Transportation (http://www.e-publishing.af.mil), and base regulations/traffic laws. Contractor personnel who operate government-owned vehicles must have a valid state driver’s license and be certified by their company to operate specialized equipment. Personnel use of privately-owned vehicles for travel in and around Tyndall is not a claimable expense unless previously approved by the COR/CO. The contractor shall provide and maintain a list of all individuals authorized to operate GOV’s identifying specific vehicle type(s).

5.5 Travel

Travel to both CONUS and OCONUS locations may be required in support of the requirements identified in this SOW. Travel is to be reimbursed in accordance with the Federal Travel Regulations and/or Joint Travel Regulations. All travel must be approved by the COR and CO in advance.

Travel Note: Contractor travel shall include travel to Air Force Bases and other locations, worldwide, but not to locations designated as unduly hazardous for travel by the Department of State (DOS). It is the responsibility of the Contractor to have the necessary credentials prior to traveling and comply with all Government foreign travel requirements as specified by this task order and by the DOS passport regulations. Additional information and/or training maybe required on a country-by-country basis.

Specific locations and the…