ABSD - RFB - Desk Shields + Protective Barriers.docx

ADVERTISEMENT FOR BID

PROJECT:

Accepting Bids for Desk Shields and Protective Barriers

OWNER:

Anchor Bay School District

Administration Office

5201 County Line Road, Suite 100

Casco, MI 48064

(586) 725-2861

PROPOSAL:

The Anchor Bay School District is accepting bids for Desk Shields and Protective Barriers. See Bid Specifications Sheet for list of items.

DUE DATE:

Bid proposals will be received by the Anchor Bay School District, 5201 County Line Road, Suite 100, Casco, MI 48064 by hand delivery or mail, to the attention of the Business Office by 2:00 p.m. local time on Friday, August 21, 2020. Proposals must be sealed with bidder's name on the outside of the envelope and designated as follows:

Sealed Bid Enclosed Anchor Bay School District – Desk Shields and Protective Barriers Bidder’s Name, Address, Phone Number

Bid proposals will be publicly opened and read aloud on Friday, August 21, 2020 immediately following the bid deadline in the conference room at the ABSD Adm. Office, 5201 County Line Road, Suite 100, Casco, MI 48064.

The Owner shall not open, consider, or accept a bid proposal that is received after the date and time specified for bid submission in this advertisement for bids. Please note that some delivery services consider the Anchor Bay School District Administration Office a rural route. Some delivery services will not deliver the overnight package until late in the afternoon. It is the responsibility of the bidder to verify delivery date and time of their bid proposal.

Questions regarding the bid proposal, specifications, and documents should be directed to Mr. Andrew Case by calling (586) 716-3622.

RESERVED BY

THE OWNER:

The right to reject any or all bid proposals, either in whole or in part, or to waive any informalities or irregularities therein or award the contract to other than the lowest bidder is reserved by the Anchor Bay School District.

PROPOSAL FORM

Name of Bidder: ____________________________________________________________

Address of Bidder: ____________________________________________________________

Telephone Number: ____________________________________________________________

Fax Number: ____________________________________________________________

Costs: By making a bid, each bidder represents that he has read and understands the Bid Specifications and Documents, has correlated their observations with the requirements of the bid documents, and has based their bid upon the requirements of the Bid Specifications and Documents.

Acceptance of Proposal: In submitting this bid, it is understood that the right to reject any or all bid proposals, either in whole or in part, or to waive any informalities or irregularities therein or award the contract to other than the lowest bidder is reserved by the Anchor Bay School District.

Bid: Desk Shields and Protective Barriers

Date: ____________________________________________________________

Signature: ____________________________________________________________

Title: ____________________________________________________________

Witness: On this ____________________ day of ____________________, 20__, the aforesaid personally appeared to me as the person(s) described in and who executed the foregoing instrument, and acknowledged it was executed as a free act and deed.

Notary Public County: ____________________________________________________________

Commission Expires: ____________________________________________________________

Signature: ____________________________________________________________

INSTRUCTIONS TO BIDDERS

1.01 Bid proposals will be received by the Anchor Bay School District, 5201 County Line Road, Suite 100, Casco, MI 48064 by hand delivery or mail, to the attention of the Business Office by 2:00 p.m. local time on Friday, August 21, 2020. Proposals must be sealed with bidder's name on the outside of the envelope and designated as follows:

Sealed Bid Enclosed Anchor Bay School District – Desk Shields and Protective Barriers Bidder’s Name, Address, Phone Number

Sealed bid proposals will be publicly opened and read aloud on Friday, August 21, 2020 immediately following the bid deadline at the owner’s address listed above by the Anchor Bay School District business office.

1.02 The Owner shall not open, consider, or accept a bid proposal that is received after the date and time specified for bid submission in this advertisement for bids. Please note that some delivery services consider the Anchor Bay School District Administration Office a rural route. Some delivery services will not deliver the overnight package until late in the afternoon. It is the responsibility of the bidder to verify delivery date and time of their bid proposal.

1.03 By making a bid, each bidder represents that they have read and understand the bid specifications and documents, have correlated their observations with the requirements of the bid documents, and have based their bid upon the requirements of the bid specifications and documents.

1.04 No oral, facsimile, telegraphic, telephone proposal, modification or interpretation will be considered.

1.08 If applicable, bidders shall submit as part of the bid, an itemized list of products as well as unit prices for each. Unit prices will govern the addition or deletion to the contract.

The owner reserves the right to add or subtract to the quantities using the unit price given. If the dealer has stipulations, they must specify them at the time of bid.

1.09 Cost Itemization: The bidder shall submit reasonably accurate cost itemizations at the time for receipt of bids, as required by the Owner. It is understood that cost itemizations will be required for the owner’s information and accounting purposes.

1.10 Taxes: The undersigned affirms that payment of applicable federal, state and local taxes are included herein. Anchor Bay School District is tax exempt from Michigan sales and use tax.

1.11 Bids shall be submitted in duplicate on the forms furnished. Each copy shall be properly executed and signed by the person or persons legally authorized to bind the bidder to a contract. The copies shall be enclosed in a sealed envelope marked, “Sealed Bid Enclosed, Anchor Bay School District – Desk Shields and Protective Barriers, Vendor Name, Address, and Phone Number”.

1.12 Bids may be modified or withdrawn before the time established for receipt of bids. After such time bids shall remain firm for (ninety) 90 days.

1.13 Rights Reserved by the Owner: The right to reject any or all bid proposals, either in whole or in part, or to waive any informalities or irregularities therein or award the contract to other than the lowest bidder is reserved by the Anchor Bay School District.

1.14 Bidders agree not to discriminate against any employee or applicant for employment, with respect to their hire, tenure, terms, conditions or privileges of employment, or any matter directly or indirectly related to the employment, because of race, color, religion, natural origin, ancestry, age, sex, height, weight, marital status, physical or mental handicap or disability.

1.15 Bidders must complete and submit as part of their bid the following documents:

· Proposal Form

· Bid Specification Sheet

· Familial Disclosure Form

· Certification of Compliance – Iran Economic Act – Michigan Public Act No. 517 of 2012

BID SPECIFICATION SHEET

Provide unit pricing for the following specifications for desk shields and protective barriers. Bidder is encouraged to submit voluntary alternates. Please note differences in voluntary alternates as compared to bid specifications. Owner is asking for unit pricing. Owner may purchase several hundred to several thousand units. List pricing changes based on large volume purchases.

Specification Unit Price

1. Desktop Protective Barrier – 20” x 24” or Equivalent $_________________

a. 20” x 24” Tri-Fold with 3 Windows

b. Corrugated Plastic with Handle

2. Desktop Protective Barrier – 20” x 23.5” or Equivalent $_________________

a. 20” x 23.5” Tri-Fold with 3 Windows

b. Trio Styrene-Faced Foamboard with Handle

3. Desktop Protective Barrier – 23” x 24” or Equivalent $_________________

a. 23” x 24” Tri-Fold with 3 Windows

b. Corrugated Plastic without Handle

4. Sneeze Guard – 23” x 30” or Equivalent $_________________

a. 23” x 30” PVC with offset to allow for 6” overhang

5. Sneeze Guard – 24” x 24” or Equivalent $_________________

a. 24” x 24” without Pass-Through Window

b. With Table Mount Option

6. Sneeze Guard – 24” x 36” or Equivalent $_________________

a. 24” x 36” with Pass-Through Window

7. Sneeze Guard – 24” x 36” or Equivalent $_________________

a. 24” x 36” without Pass-Through Window

8. Hanging Sneeze Guard – 54” x 48” or Equivalent $_________________

a. 54” x 48” – Curtain Style

9. Portable Sneeze Guard – 6’ x 4’ or Equivalent $_________________

a. 6’ x 4’ on Wheels

FAMILIAL DISCLOSURE FORM

FAMILIAL DISCLOSURE: All bidders must provide the following familial disclosure in compliance with MCL 380.1267

Familial Relationship (complete A or B):

A. None _________

B. The following are familial relationships between the owner or any employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive officer of the public school academy. Provide employee name, associated family contact, family contact position, and familial relationship.

All bidders must complete the following familial disclosure form in compliance with MCL 380.1267.

By this sworn and notarized statement we are disclosing familial relationship(s) that exists (as noted above) between the owner or any employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive officer of the public school academy. (Anchor Bay School District will not accept a bid that does not include this sworn and notarized disclosure statement.)

Disclose any familial relationship and complete the form below in its entirety:

Complete this portion whether or not a familial relationship exists:

Signature(s): Title:

Title:

Name of firm:

On this __________ day of _______, 20__, before me a Notary Public in and for said county, personally appeared ___________________________________, agent of the said firm ________________________, and who acknowledged the same to be his free act and deed as such agent.

Notary Public

CERTIFICATION OF COMPLIANCE – IRAN ECONOMIC ACT

MICHIGAN PUBLIC ACT NO. 517 OF 2012

The undersigned, the owner, or authorized officer of the below-named company (the “company”), pursuant to the compliance certification requirement provided in the Anchor Bay School District’s Request For Proposal (the “RFP”), hereby certifies, represents, and warrants that the Company (which includes officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event the Company is awarded a contract by the Anchor Bay School District as a result of the aforementioned RFP, the Company is not and will not become an “Iran Linked Business” at any time during the course of performing any services under the contract.

The Company further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the Anchor Bay School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date that it is determined the person has submitted the false certification.

Name of Company

Name and Title of Authorized Representative

Signature

Date