Draft Rail PWS 17 May 12.pdf

1. SCOPE OF WORK

1.0.1. The Contractor shall provide all resources necessary, except Government furnished property to manage and perform rail operations and functions assigned to the 733D Logistics

Readiness Division (LRD) as described in this Performance Work Statement. These services shall be provided at Joint Base Langley-Eustis (JBLE), Virginia as described. The Contractor shall provide support for the types of units and activities included, but not limited to those listed in Attachment (TBD).

1.1. DESCRIPTION OF SERVICES

1.1.1. RAIL SUPPORT. All work shall be performed by qualified personnel in accordance with applicable laws, current DOD, AFI’s and AR regulations (as applicable), and Government-developed annual and long-range plans. As requested, the Contractor shall attend meetings, briefings and provide minutes and/or information papers on transportation services as directed by the Government. The contract shall remain compliant with Common Output Levels (COLs) standards identified in Attachment B1.

The Contractor shall provide all support to coincide with transportation requirements to include non standard hours of operation. Support requirements may include evenings, weekends, and holidays as dictated by mission requirements. Workload data are listed in

Attachment (TBD).

1.1.1.1. Utility Rail Support Operations. The contractor will provide qualified operators to operate and maintain three (3) locomotive engines IAW Federal Railroad Administration (FRA) regulations and guidance, FM 4-01.41, DOD 4140.50-R, AR 56-3, AFI 23-302 and any other service-specific governing directives listed in Attachment (TBD). Perform braker/switcher duties, organizational maintenance, order fuel and oil for locomotives. Protect all rail crossings between all points on and off the installation to Lee Hall Interchange. Perform interchange operations with commercial rail carriers.

1.1.1.1.0.1. The Contractor shall manage and perform base support rail mission requirements.

The Contractor shall ensure safety of equipment, personnel and roadbeds and control of performance and accomplishment. Contractor requirements include (as a minimum) movement of rail cars between the CSXT (Chessie Seaboard Transportation) rail interchange located at Lee

Hall and JBLE; positioning rail cars at different locations on the installation (to support uploading and downloading of rail cars) in support of rail shipments of equipment; and support contingency/mobilization/deployment rail mission requirements. The Contractor shall also provide rail support for the Deployment and Deployment Systems Deployment (DDSD) training program, for installation readiness exercises and other customers requiring routine transportation support.

1.1.1.1.0.2. The Contractor shall notify CSX for rail clearance and the Security Force Squadron for traffic control, when there is rail movement off the installation onto CSX lines. The

Contractor shall also notify the CSX when movement is complete.

The Contractor shall immediately advise the Government (LRD, Installation Transportation

Office) of all rail movements from the Lee Hall interchange to on-post and from on-post to the

Lee Hall interchange. The Contractor shall ensure a minimum crew of three for all rail movements.

1.1.1.1.0.3. The Contractor shall comply with all safety regulations, procedures and reporting requirements, and complete all documentation IAW AFI 23-302, DOD 4140.50-R, AR56-3, and any other governing directives listed in Attachment (TBD). The Contractor shall immediately report any rail track or roadbed safety/maintenance/vegetation issues or concerns to the DPW and ITO. The Contractor shall conduct a daily inspection of locomotives using DD Form 862

(Daily Inspection Worksheet for Diesel Electric Locomotives and Locomotive Cranes). The

Contractor shall inspect train (to include air brake equipment) for safety hazards prior to any movement. The Contractor shall ensure that rolling stock is exercised monthly.

1.2. GENERAL INFORMATION.

1.2.1. Operating Hours. The Contractor's normal operating hours shall be a regular forty (40) hours, five (5) day workweek schedule to coincide with the installation(s) operating hours as defined by the PWS. Core work hours are 0730 – 1630, but work schedules shall vary to accommodate rail operations. Variances in operating hours other than those specified in this

PWS shall be approved by the Contracting Officer Representative (COR). Contractor personnel shall be available on a 24 hour basis to satisfy emergency requirements as directed by the COR.

1.2.1.1. Extended Hours/Surge. The Contractor shall operate extended hours to perform high priority missions when emergencies occur during non duty hours as required by the Contracting

Officer’s Representative. The COR shall provide the Contractor with a minimum of 2 hours notice.

1.2.3. Contractor Common Access Cards (CAC). Contractors in positions requiring access to

Government network and information systems shall submit requests for CACs thru the COR for processing by the LRD Trusted Agent (TA). The Contractor shall request a background investigation through the LRD Security Manager on all employees requiring network access and/or Common Access Cards (CAC). The Contractor shall also submit all requests for access to any unique Government network systems/websites. The Contractor shall submit (IAW

Technical Exhibit 2) to the COR, TCFE Form 125 (Network Access Request) with justification.

1.2.3.0.1. Prior to network access approval being granted by the Information Management

Officer (IMO), the Contractor shall ensure that each employee completes the following: Army

G3 Computer Security Training; Thump Drive Awareness; Safe Home Computer Training, Army Phishing Awareness; Army Personally Identifiable Awareness Training; Army Electronic

Portable Device and Removable Storage Media Training; and Army Information Assurance

Awareness (IA) Training annually.

1.2.3.0.2. Lost, damaged or stolen CAC cards shall be reported to the COR within 24 hours. The

Contractor shall initiate an immediate investigation to determine whether negligence or criminal activity was involved on the part of the respective employee.

If an investigation reveals criminal or negligent behavior, the Contractor shall take swift disciplinary action and/or report its findings to the appropriate military/civilian authorities within

2 hours of determining that criminal or negligent behavior was involved. In cases where negligence or criminal activity is not suspected, the Contractor shall initiate prompt action within

48 hours to obtain new CAC identification card(s). Regardless of the outcome of the investigation, the Contractor, upon completion, shall report final case disposition to the COR within 24 hours of completing the investigation.

1.2.3.0.3. The Contractor shall provide a by name listing of all personnel issued a CAC and submit an updated list quarterly (IAW Technical Exhibit 2). Common Access Cards are

Government Furnished Property. The Contractor shall account for and control CACs IAW the

PWS and shall be responsible for loss or damage due to negligence IAW Section 3 (Government

Furnished Property and Services) of the PWS. The Contractor shall notify the COR within 24 hours of termination of employment of an employee issued a CAC. The Contractor shall return all CACs to the ID Card Section by submitting a memorandum to the COR.

1.2.4. Administrative Requirements. The Contractor shall prepare correspondence and maintain functional files, blank forms, and the technical and administrative publication libraries required to accomplish the functions and tasks included in this PWS.

1.2.4.1. Correspondence. All correspondence shall be submitted within the established suspense dates. All extensions, releases, or relief of suspense requirements shall be obtained from the originating office by the Contractor.

1.2.4.2. Files. The Contractor shall establish and maintain all functional files related to the requirements of this contract IAW the PWS. Records and files shall be made available for review by an agency or individual authorized access by the COR. These files shall be transferred to the Contracting Officer upon completion of the contract. All functional files maintained by the Contractor under the provisions of this contract are the property of the Government and shall be returned to the Government upon completion or termination of the contract. The Contractor may generate and maintain files for purposes other than those relating to the services being contracted; such files shall be the Contractor’s property and are not subject to Government audit.

1.2.4.3. Blank Forms. The Contractor shall obtain and distribute all forms from the automated forms system required to accomplish the tasks as specified under the terms of this PWS. The

Contractor shall obtain, safeguard, inventory, and control all accountable forms as identified in

AR 25-30. Upon termination of the contract, unused blank forms shall be returned to the

Government.

1.2.4.4. Publications. The Contractor shall establish and maintain functional reference libraries throughout contracted functions. Publications must be kept current and maintained IAW with the functional areas of this PWS and other directives. Regulations and other directives/publications that can be reviewed off the internet do not need to be printed and maintained in hard copy in the reference libraries. However, the Contractor shall maintain in the reference libraries a listing of those publications accessed off the internet. The Contractor shall procure commercial publications required to perform under the terms of this contract.

1.2.4.5. Mail and Distribution. The Contractor shall be responsible for any courier services required in the performance of this contract (e.g., distribution, pickup, delivery, etc.), beyond the scope of that provided by the Government.

1.2.5. Energy Conservation and Environmental Awareness Compliance.

1.2.5.1. Energy Conservation and Compliance. The Contractor shall operate in full compliance with federal, state, local, and installation energy conservation regulations and programs listed in this PWS. The Contractor shall coordinate energy requirements with the

733D Civil Engineering Division (CED), Energy Manager. The Contractor shall be solely responsible for any penalties levied for noncompliance and such fines and penalties shall not be reimbursed under this contract.

1.2.5.2. Environmental Awareness Compliance. The Contractor shall operate in full compliance with federal, state, local, and installation environmental regulations and programs listed in this PWS. The Contractor shall be solely responsible for any penalties levied for noncompliance. Such fines and penalties shall not be reimbursed under this contract.

1.2.6. Contractor Personnel. The Contractor shall employ qualified supervisory, technical, administrative, and clerical personnel to accomplish all work required by this contract.

1.2.6.1. Conduct. Contractor personnel shall present a neat appearance and conduct themselves in a professional manner. This requirement also extends to Contractor work areas (i.e. Jokes, calendars, bumper stickers or any other unofficial items, which do not convey a professional appearance and can be found offensive to others, shall not be displayed in any area).

1.2.6.2. Key Personnel. The Contractor shall provide a Contract Manager to be physically on-site during the hours of operation to act with full authority for the Contractor. The Contract

Manager shall be responsible for the management and supervision of all Contractor resources to accomplish the mission under this contract. In addition, a team of professional personnel shall be provided to manage the functional performance of all aspects of this contract. These individuals shall be the points of contact with the Government; their name, address, and home telephone number shall be furnished in writing to the COR within 5 days of contract award or change of personnel.

1.2.6.2.0.1. The Contractor shall designate mission essential personnel in writing, and ensure a copy is submitted to the COR IAW Attachment (TBD). The Contractor shall ensure contractor personnel are properly briefed of the requirements for severe weather events and exercises IAW the installation Severe Weather and Disaster Preparedness Plan.

1.2.6.3. Contractor Identification Badges. All Contractor employees shall display on their person identification badges, which shall include as a minimum: company and employee name, photo, and identification number. The Contractor shall identify themselves as Contractors when attending meetings, answering Government telephones or working in situations where their actions could be construed as official Government acts.

1.2.7. Installation Access. All Contractor personnel shall be able to receive and maintain a favorable local criminal background investigation conducted by the installation’s Security Forces

Squadron (SFS). The Contractor shall provide a list of Contractor personnel requiring access to the installation to COR five (5) work days after contract award, and as new employees are hired.

The listing shall contain full name and social security number for each employee.

1.2.7.1. Vehicle Passes. All personal and Contractor owned vehicles shall be properly registered, licensed, insured, and safety inspected in compliance with state and local laws. The

Contractor and Contractor employees shall register their vehicles (to include motorcycles) with the installation SFS immediately upon employment on post or driving vehicles on post IAW Air

Force Instruction 31-218 Motor Vehicle Traffic Supervision.

1.2.7.1.0.1. The Contractor shall comply with all installation rules and regulations regarding motor vehicle use, which includes the mandatory wearing of seatbelts. The Contractor shall also comply with installation regulations, which prohibit the use of cell phones (other than “hands-free” devices), while operating a motor vehicle on the roads/streets of the installation. Each vehicle operating on JEBLCFS shall properly display a valid post decal.

Proof of insurance, valid state driver’s license for the category of vehicle being operated, state inspection and vehicle registration form are required to obtain a post decal. Upon performance start date (and as changes occur), the Contractor shall submit IAW Attachment (TBD) a by name listing of all personnel (not in possession of a Government ID Card, Common Access Card or

Fort Eustis/Fort Story ID Card) that require a vehicle decal.

1.2.7.1.0.2. The Contractor shall return to the SFS all ID Cards issued for deactivation upon termination of employment. To obtain the post decal and operate a motorcycle on post, driver must attend the Army Approved Motorcycle Course and comply with AFI 31-218 Motor Vehicle

Traffic Supervision. Contractor employees shall park privately owned vehicles in designated parking areas and adhere to the installation Vehicle Operating Codes. The Contractor shall not fuel or maintain personal or Contractor owned vehicles in Government furnished facilities IAW

AR 58-1, FM 19-30, and other applicable directives. Vehicle decals and passes of terminated

Contractor personnel shall be returned by the Contractor to the SFS immediately after termination.

1.2.8. Meetings, Conferences and Briefings. The Contractor shall furnish input, attend, and participate in Government sponsored scheduled and unscheduled meetings, conferences, and briefings that relate to the contracted functions and services. Frequency of these meetings, conferences, and briefings may be weekly, monthly, or as otherwise required. Attendees shall include Contractor managerial, supervisory, and/or other personnel knowledgeable of the subject matter, e.g., maintenance, supply, equipment readiness, services, and transportation. This requirement will be initiated by commander(s), directors, and functional managers.

1.2.9. Quality Control Program. The Contractor shall be held responsible for the quality of products and services provided under the terms of this contract. The Contractor shall implement a Quality Control Program on the performance start date that assures the requirements of this contract are met.

A copy of the QCP shall be provided to the Contracting Officer within 30 days contract after award. The Contractor shall submit any changes in the QCP to the Contracting Officer for approval prior to implementation. The QCP shall specify the areas to be inspected and methods for identifying and rejecting unacceptable work. The Contractor shall maintain a file of all inspections performed and corrective actions taken; files shall be made available to the COR upon request

1.2.11. Emergency Deployment Readiness Exercises (EDRE). The Contractor shall provide equipment readiness, maintenance and transportation operations, and supply support during

EDREs and/or inspections. Upon completion of an exercise or inspection, the Contractor shall prepare written reports as required. Anticipated frequency is quarterly. The names of the exercises may change, but the requirements will be the same (e.g. Operational Readiness

Exercises (ORE), Operational Readiness Inspections (ORI)).

1.2.12. Fire and Safety. The Contractor shall safeguard and maintain all Government property and provide for the safety of Government and Contractor personnel within the areas and facilities assigned for Contractor operations. The Contractor shall designate, in writing, personnel to be responsible for administering comprehensive Fire and Safety plans IAW JBLE directives, AR

385-10, The Army Safety Program, and AR 420-1, Fire Prevention and Protection. The

Contractor’s Fire and Safety Plans shall be implemented on the performance start date.

1.2.13. Initial Incidents/Accidents Reports. The Contractor shall immediately report all serious incidents to the COR. The Contractor shall advise the COR within 24 hours of any accidents and comply with Technical Exhibit 2 reporting requirements. The Contractor shall use the Initial Incident and Injury Report on the Post Safety web site to submit initial input on each new incident/injury. If that method is unavailable then the Contractor shall use the Report a

Safety Hazard (RASH) safety reporting system.

1.2.14. Security. Physical Security and Crime Prevention Plans. The Contractor shall establish and implement Physical Security and Crime Prevention Plans for key control procedures, access to controlled areas, security of vehicles, facilities, and equipment, and pilferable material. The

Contractor’s Security and Crime Prevention Plans shall be implemented on the performance start date and access codes to the Intrusion Detection Systems shall be provided to the Government

IAW Technical Exhibit 2. The Contractor shall report results of Crime Prevention Plan inspections (and corrective actions) IAW Attachment (TBD). The Contractor shall advise the

Government (IAW DOD policy) of any loss, stolen or compromise of protected personal information NLT 7 calendar days after information is lost, stolen or compromised.

1.2.14.3. Operations Security Training (OPSEC). The Contractor shall ensure all Contractor personnel attend Operations Security Level 1 Training annually and IAW AR 530–1.

1.2.14.4. Reviews and Inspections/Investigations. The Contractor shall provide access to

Government facilities and cooperate with various inspection and review teams (e.g., IG

Inspections, Command Logistics Review Teams, etc.) conducting surveys and inspections at this

Command. Upon notification of any external agency inspection, review, or investigation the

Contractor shall immediately notify the COR and or LRD Division Chief for the functional area concerned.

1.2.15. Programs and Plans. The Contractor shall develop the plans detailed below and submit

IAW TE-2. The contents of these plans shall indicate compliance with the terms of this contract and local, state, and federal statutes. Plans shall be implemented on the performance start date.

The Contractor shall provide the Contracting Officer’s Representative copies of changes and revisions for review and approval prior to implementation.

1.2.15.1. Fire Prevention and Protection Plan. The Contractor shall establish and implement a

Fire Prevention and Protection Plan IAW AR 420-1. This plan shall compliment the JBLE Fire

Prevention and Protection Program.

1.2.15.2. Training and Recruitment Plan. The Contractor shall develop and implement plans that incorporate the Contractor's policy concerning the training of incumbent personnel and recruitment procedures.

1.2.15.3. Phase-In and Phase-Out Plans. The Contractor shall develop comprehensive procedures for phasing in Contractor performance to the level prescribed within the time allowed under the terms of this contract. The Contractor shall establish and implement plans for an orderly phase out of the contracted operations at the termination of this contract. The

Contractor's phase out procedures shall not disrupt or adversely impact the day to day conduct of the Government's business.

1.2.15.4. Environmental Protection Plan. The Contractor shall establish and implement an

Environmental Protection Plan IAW Attachment (TBD). The plan shall be IAW state and local environment directives concerning hazardous waste management and the handling, neutralizing and disposition of industrial waste material. The Contractor shall also ensure the plan includes

Air Force directed policy for all personnel to successfully complete the Environmental

Management System Awareness Training annually. The Contractor shall ensure that all newly assigned personnel receive training within 30 days of reporting to duty. The Contractor shall ensure that training certificates are maintained and made available for Government review. The

Contractor shall ensure that the LRD, COR is provided a by name listing of all personnel trained annually.

1.2.15.5. Occupational Safety and Health Plan. The Contractor shall establish and implement an Occupational Safety and Health Plan IAW Attachment (TBD).

1.2.15.6. Property Control Plan. The Contractor shall establish and implement a Property

Control Plan.

1.2.15.7 Programmed Requirements. The Contractor shall furnish all recurring contract data and information as specified in Attachment TBD

1.2.15.8. Government Required Data Reports. Common Output Level Standards (COLS), and performance measures for ISR are listed in Attachment (TBD)

1.3. DEFINITIONS AND ACRONYMS.

Definitions and acronyms listed below are contained in this PWS. Additional Army definitions and acronyms can be located at the US. Army Records Management and Declassification

Agency website; https://www.rmda.army.mil/ section entitled, US Army Addresses, Abbreviations, Brevity Codes and Acronyms;

https://www.rmda.army.mil/abbreviation/docs/Users_Man_ABCA.doc

1.3.1. Definitions.

Acceptable Level of

Performance (ALP)

The allowable variance from a standard before the Government will reject a specific service.

Accountable Property

Officer (APO)

Individual designated and required to maintain a Stock Record Account

(SRA) under AR 710-2. The term specifically includes supply officers of support-type units who operate property accounts.

Accounting Classification A series of alpha-numeric symbols constructed IAW the Army Fiscal

Code, which indicate, in sequence: The appropriation symbol (and limitation if appropriate), operating agency code, allotment serial number, program/project account number, element of resource, fiscal station number, Army Management Structure (AMS) code, and accounting processing code.

Authorized Customer Units and activities within the geographic support area as assigned by

AR 5-9.

Bench Stock Low cost repair parts and consumable supply items maintained by repair shops.

Calibration The comparison of a measurement system or device of unverified accuracy to a measurement system or device of known or greater accuracy to detect and correct any variation from the required performance specifications of the unverified measurement system or device.

Central Collection Point

(CCP)

A designated point for collection of data for input into the Continuing

Balance System Expanded (CBS-X).

Change Order A written order signed by the Contracting Officer, directing the

Contractor to make changes which the Changes Clause of the contract authorizes the Contracting Officer to order without the consent of the

Contractor.

Classification Inspection The inspection of materiel to determine and record proper state and serviceability.

Classified Material Official information or material which has been determined to require, in national interest, protection against unauthorized disclosure and which has been so designated.

Cleanliness Condition status is free of dirt, impurities, and foreign matter.

Cleaning Solvent Degreasing compounds, spot removers, dry cleaning and corrosion removing compounds.

Command Supply

Discipline Program

(CSDP)

A review program administered by the Army to determine the degree to which supported supply operations comply with governing regulatory requirements. Results of the review are provided to the Accountable

Officer for his internal use in taking corrective measures as may be necessary.

Continuing Balance

System-Expanded (CBS-

X)

An asset reporting system for RICC-1 and RICC-2 items Most of the data is obtained from SARSS-O; however, manual transactions are received and processed by the Central Collection Point (CCP).

Contracting Officer An individual appointed IAW procedures prescribed by the Federal

Acquisition Regulation (FAR), with the authority to enter into and administer contracts and make determinations and findings with respect thereto, or with any part of such authority.

Contract Modification Any written alteration in the specification, delivery point, rate of delivery, contract period, price, quantity, or other contract provisions of existing contract.

Counseling Informing an individual of his/her shipment and storage entitlements and responsibilities (to include responsibilities of the Government and the commercial contracted carrier) pertaining to the movement of personal property.

Days of Supply The number of days the inventory can support sales/issues based upon historical data.

Demand A valid requirement for materiel placed on the supply system by an authorized customer. Demand is categorized as recurring or nonrecurring and is measured in terms of frequency and quantity.

Demurrage A charge made on rail cars or vessels (including barges) held by or for consignor or consignee beyond allowable free time for loading and unloading, for forwarding directions, or for any other purpose. Charges for demurrage are in addition to all other lawful transportation charges.

Detention A charge made on vehicles (trucks, tractors, trailers, containers and seavans) held by or for consignor or consignee beyond allowable free time for loading or unloading, for forwarding directions, or any other purpose. Charges for detention are in addition to all other lawful transportation charges.

Direct To regulate the activities of; to guide and to supervise.

Direct Support System

(DSS)

A system which employs a theater oriented depot complex overseas and a Logistics Control Activity in Continental United States (CONUS) to consolidate and ship materiel direct to overseas and to DSU/GSU in

CONUS.

Durable Items Items which are not consumed in use, retain their original identity, but are not characterized as nonexpendable or expendable. These items are coded “D” in the AMDF.

Editing Review of supply action documents for correctness, completeness, and validity of the transaction requirement.

Emergency Deployment

Readiness Exercise

(EDRE)

Unannounced (no notice) exercises conducted to evaluate a unit’s ability to deploy under emergency conditions and of the installation’s capability to support emergency deployment.

Entitlement Legal parameters for shipping or storing personal property IAW JFTR, Volume I, and JTR, Volume II.

Estimated Cost of Damage An estimated cost of repairs to equipment including labor, repair parts, and supplies.

Expendable Items Items consumed in use, regardless of type classification or unit price

This includes all Class IX repair parts. It also includes items not consumed in use with a unit price of $50.00 or less which are not coded

"N" or "D" in the AMDF.

Fair Wear and Tear

Condition

Expired service life of equipment through normal usage

Federal Logistics Data

(FEDLOG)

Provides highly portable logistics information that contain items of supply and supplier data from the Federal Logistics Information System as well as unique data from other sources.

Final Inspection The inspection performed to determine acceptability of the major item for delivery. This inspection includes the review and evaluation of all required documentation and records constituting objective evidence.

General Fund Enterprise

Business System (GFEBS)

The foundation for Army financial management transformation. The purpose of this system is to help the Army standardize and streamline its financial business to provide continuous access to accurate, reliable and timely financial information across the organization(s).

Government Furnished

Property (GFP)

Property in the possession of, or acquired directly by the Government and subsequently delivered or otherwise made available to the

Contractor for performance on Government contract(s).

Government in Nature

(GIN)

Those functions that are determined to be non contractible.

Handtools A hand held implement used to accomplish work, e.g., pliers, screwdrivers, wrench, and other tools contained in a mechanics tool set/box.

High Priority Requisitions Those requisitions assigned Issue Priority Designators 01 - 08 based upon relative importance of the military organization and urgency of need for the item.

Identiplate A serialized and controlled military credit card for POL purchases.

Initial Inspection The examination and testing of items of equipment to ascertain the nature and extent of repairs required.

In-Process Inspection Inspection conducted while repairs are in process.

Inquiry Asking/inquiring/accessing a database for information. Also called query.

Legal Public Holidays Martin Luther King Junior’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day, and New Year’s Day.

Maintenance The function of sustaining weapon systems, components, spares, support equipment, and facilities in an operational status; restoring them to a serviceable condition; and upgrading their functional utility through modification.

Maintenance Operational

Check

A functional test of an end item (or part) accomplished in its installed environment to assure installation and operation is IAW specific requirements.

Management Management is inherent in command. It consists of continuing actions of planning, organizing, directing, coordinating, controlling, and evaluating the use of resources required to accomplish tasks.

Management of the Contractor organization is the Contractor’s responsibility, whereas management of the contract instrument and command of the contracted functions remains the responsibility of the

Government. Program management is the responsibility of the

Government, whereas operations management is the responsibility of the Contractor.

Manager One who manages; plans, directs, coordinates, and controls. The

Contractor operations and Contractor furnished resources shall be managed by the Contractor organization.

Materiel Category A classification of inventory which consolidates items into major groups or classes for inventory management and accounting purposes.

Materiel Fielding Plan Plan for issuing new equipment items being introduced into the system to include support requirements, (e.g., recommended stockage of repair parts and maintenance procedures).

Member The military member or civilian employee for whom services are provided at Government expense.

Monetary Accounting Term used to refer to the method of accounting for supplies whereby accountability is based on the monetary value of items of supply.

Monetary Customer

Account

A customer’s account for which sales and issues are controlled, based upon credit dollars provided.

Nonexpendable Items Items that require property book accountability after issue from the

SRA; items coded “N” in the AMDF including Class VII and all items assigned a line item number (LIN) in SB 700-20.

Non-Government Forms and Publications

Forms required and utilized to perform the functions of this contract that are not issued or printed by the US Government.

Non-tactical Motor Vehicle A motor vehicle, normally of commercial design, assigned on the basis of authorization documents and used for administrative transportation support of an installation.

Off-Line Processing Transactions processed either manually or with peripheral equipment, without prior processing through the central files of SARSS-O.

Operational Readiness

Float (ORF)

End items of mission essential maintenance significant equipment authorized for stockage by maintenance support units and activities to replace unserviceable repairable equipment to meet operational commitments.

Organic Solvent All organic fluids used for cleaning, thinning, calibration or similar purpose. Solvents include hydrocarbons, halogenated hydrocarbons, oxygenated hydrocarbons, mixtures and similar materials. Organic covenants have a wide variety of commercial and industrial uses which fall into three major areas: cleaners, diluents and test fluids Cleaning solvents include.

Permissible Operating

Distance (POD)

A geographical distance established and approved by the Installation

Commander or his representative for the operation of Transportation

Motor Pool (TMP) vehicles.

Prescribed Load List (PLL) A list of unit maintenance repair parts that are demand supported, non-demand supported, and specified initial stockage repair parts.

Police The action or process of cleaning and putting in order of a dining facility to include related areas of responsibility. This will include sweeping, raking and picking up.

Policy A definite course or method of action selected to guide and determine present and future decisions.

Post-Post Transaction The entering of a supply transaction into the automated system to document a management action already taken through a manual process.

Production Year Industry standard, 2080 hours.

Quality Assurance Planned, systematic pattern of actions necessary to provide confidence that adequate technical requirements are established, products and services conform to established technical requirements, and satisfactory performance is achieved

Quality Assurance

Personnel (QAP) /

Contracting Officer

Representative (COR)

Individual responsible for checking performance under a contract IAW an established Performance Plan

Readiness Status State of readiness as employed when defining mission performance, capability of a unit, or item of mission support equipment.

Rebuilt Parts Parts which have been dismantled and reconstructed.

Recall Plan System for contacting personnel during off-duty hours.

Recycling The process by which recoverable materials are transformed into new, usable products.

Repairable Item Exchange

Activity (RXA)

The exchange of repairable components on a one for one basis.

Self Help Program Occupants of Government buildings performing minor maintenance to buildings and surrounding grounds; limited maintenance and repair work.

Sludge The accumulated semi liquid suspension of settled solids deposited from fluids in tanks or basins.

Solvents A broad category of organic chemicals (those made of carbon, hydrogen and oxygen) capable of dissolving other substances and forming a uniformly dispersed solution. They are a concern because many are toxic and sometimes ignitable.

Serviceable Condition A condition that fully restores an equipment item to its designed operating capability.

Stock Record Account

(SRA)

Formal basic records showing by item, receipt, and disposal of property being held for issue, balance on hand, and other identifying or stock control data. The account is prepared on prescribed forms. It is maintained by, or under supervision of an accountable officer.

Storage-In Transit (SIT) Storage in connection with a line haul move of personal property which may be procured by either GBL or contract. Such storage is cumulative and may accrue at origin, in transit, at destination, or any combination thereof.

Tops Down Reconciliation Reconciliation of the Supply Control Activity (SCA) with its supported units and activities.

Tracing The act of requesting a transportation line to determine the location of a shipment for the purpose of expediting its movement or establishing the time of its delivery.

Transceiver The act of receiving and transmitting data and information.

Turn-Around Time (TAT) The elapsed days from the time a job order is accepted for repair by the maintenance unit/activity until the job is completed.

24-Hour Service Around the clock service.

U-DO-IT Program The U-Do-It Program is an extension of the Self Help Program. It allows for more tasks to be accomplished. See TCFE Regulation420-1

Unit Identification Code

(UIC)

A code used to uniquely identify each unit and activity of the US

Army.

Unit Maintenance Required maintenance performed on equipment assigned to a using organization Maintenance operations assigned to the unit level as prescribed in AR 750-1.

Unscheduled Maintenance The correction, by repair or replacement of parts and assemblies, of failures that occur between scheduled maintenance services.

Want List Customer requests for serviceable free issue items.

Work Request A formal written or oral request for service. Work request for maintenance is submitted on DA Form 2407, Maintenance Request.

1.3.2. Acronyms

AAR Association of American Railroads

ACOD Actual Cost of Damage

AFEMS Air Force Equipment Management System

AFR Air Force Regulation

AG Adjutant General

AGSE Aircraft Ground Support Equipment

AIM Automated Information Management

AIS Automated Information System

ALP Acceptable Level of Performance

AMEX American Express

ANSI American National Standard Institute, Inc

AOAP Army Oil Analysis Program

API American Petroleum Institute

APO Accountable Property Officer

AR Army Regulation

ARNG Army National Guard

ASL Authorized Stockage List

BCE Base Level Commercial Equipment

CA Contract Administration

CAC Common Access Card

CAS Customer Assistance Support

CCP Central Collection Point

CDR Contract Discrepancy Report

CIP Command Inspection Program

CLG Civilian Labor Group

CLIN Contract Line Item

COB Close of Business

COE Center of Excellence

COMSEC Communications Security

CONUS Continental United States

COR Contracting Officer’s Representative

CTA Common Table of Allowances

DA Department of the Army

DAC Department of the Army Civilian

DAMWO Department of the Army Modification Work Order

DAO Defense Accounting Office

DES Distribution Execution System

DESCOM United States Army Depot System Command

DFA Dining Facility Attendant

DFAS Defense Finance Accounting Service

DFRIF Defense Freight Rail Interchange Fleet

DFSC Defense Fuel Supply Center

DITY Do-It-Yourself

DLOGS Division Logistics System

DOD Department of Defense

DODAAC Department of Defense Activity Address Code

DODAAF Department of Defense Activity Address File

DODSASP Department of Defense Small Arms Serialization Program

DODX Department of Defense Owned Rail Cars

DOT Department of Transportation

DPS Defense Personal Property System

DPTMS Directorate of Plans, Training, Mobilization and Security

DPW Directorate of Public Works

DRM Directorate of Resource Management

DRMO Defense Reutilization and Marketing Office

DS Direct Support

DSN Defense Switch Network

DSS Direct Supply Support

DSU Direct Support Unit

DTIC Defense Transportation Coordination Initiative

DTMR Defense Traffic Management Regulation

DTR Defense Transportation Regulation

DTS Defense Transportation System

DTS Defense Travel System

DX Direct Exchange

ECOD Estimated Cost of Damage

EDRE Emergency Deployment Readiness Exercise

EEO Equal Employment Opportunity

FAR Federal Acquisition Regulation

FLIPL Financial Liability Investigation of Property Loss

FTS Federal Telecommunications System

GATES Global Air Transportation Execution System

GFM Global Freight Management

GFP Government Furnished Property

GOCO Government-Owned, Contractor Operated

GSA General Services Administration

GTR Government Transportation Request

IAR Inventory Adjustment Report

IAW In Accordance With

IG Inspector General

IMO Installation Maintenance Officer

IPD Issue Priority Designator

IPE Industrial Plant Equipment

IPR Individual Price Rate

ISD Information Support Division

ISO Installation Supply Officer

ISA Interservice Support Agreement

ITO Installation Transportation Officer

JFTR Joint Federal Travel Regulations

JTR Joint Travel Regulations

LAR Logistics Assistance Representative

LCA Logistics Control Activity

LIF Logistics Intelligence File

LIN Line Item Number

LOGAIR Logistics Aircraft

LOI Letter of Instruction

LRD Logistics Readiness Division

LSE Logistics Support Element

MAC Maintenance Allocation Chart; Military Airlift Command

MACOM Major Army Command

MCN Management Control Numbers

MCSR Materiel Condition Status Report

MCSRS Materiel Condition Status Reporting System

MEL Maintenance Expenditure Limits

MHE Material Handling Equipment

MILSTAMP Military Standard Transportation and Movement Procedures

MILVAN Military Demountable Container

MIS Management Information System

MOC Maintenance Operational Check

MPH Miles Per Hour

MRO Materiel Release Order

NBC Nuclear, Biological, and Chemical

NET New Equipment Training

NI-CAD Nickel-Cadmium

NLT Not Later Than

NTV Non-tactical Vehicle

OCONUS Outside Continental United States

PSIP Personnel Security Investigation Process

PWS Performance Work Statement

QAP Quality Assurance Personnel

QC Quality Control

RFP Request for Proposal

RO Requisition Objective

ROD Report of Discrepancy

ROTC Reserve Officers Training Corps

RU Repair and Utility

SA System Administrator

SB Supply Bulletin

SCA Stock Control Activity

SDDC Surface Deployment Distribution Command

SIT Storage-In-Transit

SL Shift Leader

SOP Standing Operating Procedure

SPS Standard Procurement System

TAAAS The Automated Asset Accounting System

TAADS The Army Authorization Documents System

TACOM US Army Tank and Automotive Command

TAEDP Total Army Equipment Distribution Plan

TAMMS The Army Maintenance Management System

TASC Training and Audiovisual Support Center

TAT Turn-Around Time

TB Technical Bulletin

TCN Transportation Control Number

TDA Table of Distribution and Allowances

TDY Temporary Duty

TI Technical Inspection

TM Technical Manual

TMDE Test, Measurement, and Diagnostic Equipment

TMP Transportation Motor Pool

TOE Table of Organization and Equipment

TOPS Transportation Operational Personal Property Standard System

TRADOC United States Army Training and Doctrine Command

TRAK Automated Fuels Dispensing and Management System

UIT Unique Item Tracking

ULLS Unit Level Logistics System

UMMIPS Uniform Materiel Movement and Issue Priority System

UMR Unsatisfactory Material Report

USAALS US Army Aviation Logistics School

USAR US Army Reserve

USATC US Army Transportation Center

USATSCH US Army Transportation School

2. SERVICES SUMMARY

PRS TABLE FOR RAIL SERVICES

Services Summary (TBD)

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. General. The Government will provide facilities, equipment, and services as set forth in this section of the PWS. Quantities listed may increase or decrease by performance start date or later, based upon the Contractor's actual requirements.

3.1.0.1. The Government will provide service for reclaiming recyclable petroleum, oil, and lubricants (POL), used solvents, precious metals, paper products, and packing materials.

Products of this nature generated under the terms of the contract shall be returned to the

3.1.0.2. Government property made available under this contract shall be for use only in the performance of the functions and tasks included in this contract.

3.2. Utilities. The Government will furnish utilities and related services as required for the proper and effective operation of the facilities provided. Utilities include heating fuels, electricity, water, sewer services, and telephone communication services.

3.2.0.1. Communication service will include authorized access to local Class C Service.

Commercial long distance calls and use of the Defense Switch Network (DSN) may be authorized in connection with mission accomplishment. The installation, maintenance, repair, and removal of all Government furnished telephone instruments and telephone distribution equipment systems will be the responsibility of the Government. All required services will be provided by the Government.

3.3. Petroleum Products. The Government will furnish all mobility fuels, oils, and petroleum products required by the operation of Government furnished equipment in the execution of this contract.

3.4. Refuse Disposal Service. The Government will remove garbage, trash, and other refuse from containers located outside Government furnished facilities.

3.5. Information Technology Support. The Government will provide technology service to support IT systems as identified in this PWS.

3.6. Grounds Maintenance. The Government will provide grass-cutting services in all areas surrounding facilities assigned to the Contractor, except as noted in Attachment (TBD) of this

PWS. The Government will remove snow and ice from roadways and parking lots.

3.7. New Equipment Training (NET) and System Upgrades. The Government will provide

NET or system upgrade training to the Contractor's personnel on new equipment issued to supported units and activities and upgrades to the current systems. The COR will provide approval upon determination that the training is in the best interest of the Government and training shall be at no additional cost to the Government.

3.8. Department Of Defense (DOD) Training Courses. The Government will not provide entry-level training to Contractor personnel. For re-certifications and/or training courses that are available only through the DOD, the Government will pay the cost of the travel in accordance with the limits of the JTR, and tuition as applicable for Contractor personnel enrolled in approved DOD sponsored training courses.

3.9. Government Furnished Property (GFP). The Government will furnish the property listed in Attachment (TBD) on a "where is", "as is" condition. Upon award, all GFP regardless of value, will be accounted for and controlled IAW the contract. This property shall be used exclusively in performing the functions in this contract. Attachment (TBD) lists all GFP that requires special identification by the Government.

3.10. Equipment Replacement. The Contractor shall maintain property in a serviceable, operable condition. Requests for replacement of Government furnished property offered by the

Government in “as is” condition and accepted by the Contractor that becomes unserviceable or obsolete during the course of this contract, will be submitted to the COR. The COR will determine if the item will be replaced using Government supply sources or if the Contractor will be required to purchase or lease the item reimbursable under this contract, with the title passing to the Government.

3.11. Equipment Turn-in. GFP provided the Contractor that was replaced by COCO shall be technically inspected, classified, coded and subsequently turned in IAW established procedures.

The Government will review displaced GFP coded unserviceable, uneconomically repairable.

The Contractor shall return all Government Owned, Contractor Operated (GOCO) equipment upon termination of this contract.

3.12. Contractor Responsibility and Liability. The Contractor shall, upon receipting, become responsible for the condition, serviceability and accountability for all GFP as stipulated in FAR

Subpart 45.5. The Government will make adjustments for fair wear and tear.

3.13. Documentary Control. The Contractor shall prepare documents prescribed for disposing of excess property, requisitioning shortages and replacements, and providing input data for the

Installation Automated Property Records. All requirements for additions and deletions shall be submitted to the COR prior to disposition.

3.14. Property Inventory. The Contractor shall participate in performing a joint inventory of all

Government property furnished to the Contractor during the first two weeks of the phase-in period. If the Contractor fails to participate in the inventory, the Government’s inventory shall be accepted as accurate. The Contractor shall conduct inventories of GFP semiannually and shall be held liable for loss and property damaged by other than fair wear and tear.

3.15. Issuing GFP. The Government will issue the Contractor an interim hand receipt for all expendable and nonexpendable property items the day preceding performance start date. The

Contractor shall complete a permanent receipt for this property by the end of the first two weeks of the phase-in period.

3.16. Janitorial Services. The Government will provide limited custodial services for the following: office space, common use (Conference Rooms, Latrines, etc.) and administrative work areas assigned to and used by the Contractor. Services provided include sweeping, restroom cleaning, and mopping of the office areas and restrooms.

Building Location Square Feet Type

TBD

3.17. Reproduction of Printed Material. The Government will provide reproduction services for all official printed material generated and necessary in the performance of this contract. Such reproduction requirements and services shall be defined, coordinated, and prepared by the

Contractor with the responsible government activity, Document Automation and Production

Service (DAPS) Office - JBLE. A copy of each request for reproduction generated by the

Contractor shall be furnished to the COR.

3.18. Quick Copy Reproduction. The Government will provide quick copy reproduction equipment as listed in Attachment (TBD). The quick copy reproduction equipment provided shall be used by Government and Contractor personnel.

3.19. Facilities Management. The Contractor shall prepare requests for facility…