Abatement and Demolition Services of 2975 Queen Street.pdf

RESPONDENT (COMPANY) NAME: ____________________

C I T Y O F D E A R B O R N

Abdullah H. Hammoud, MAYOR

INVITATION TO BID

FOR

ABATEMENT & DEMOLITION SERVICES OF 2975 QUEEN

ITB-003602

Issue Date: October 1, 2026

MANDATORY Pre-Bid Meeting: October 8, 2026, 10 a.m., Local Time 2975 Queen Street Dearborn, MI 48124

Pre-bid Question Deadline: October 13, 2026, 12:00 p.m., Local Time

Bid Deadline: October 22, 2026, at 3:00 p.m. Local Time

Uploaded to the website, www.mitn.info

Purchasing Contact: Rosette Fisher, Buyer

Email: rfisher@dearborn.gov

DESCRIPTION: Bids are being solicited for Abatement and Demolition Services of 2975 Queen Street, Dearborn, MI 48124.

All pertinent shut-off and asbestos documentation is attached in this solicitation. Attached, you will also find the City of Dearborn Application for Fire Hydrant Use Permit, and Rules for Fire Hydrant Use.

Applications are processed with the Water Quality Office directly, via waterquality@dearborn.gov .

All Insurance requirements, including the mandatory Contractor’s Pollution Liability coverage, can be found on page 11.

This solicitation, along with all Attachments may be downloaded from the Michigan Intergovernmental Trade Network (MITN) website at www.mitn.info. Note: Any and all Addenda issued by the City of Dearborn must be viewed or downloaded from the above listed website. Award results shall also be posted on the MITN website.

Bids must be uploaded to the MITN website by the due date and time. Allow time for the uploading process. Late bids will not be accepted by the system. Bids will be opened shortly after the Bid Deadline at the location listed above. NO HARD COPIES ARE TO BE SUBMITTED.

http://www.mitn.info/ mailto:waterquality@dearborn.gov

CITY OF DEARBORN

INVITATION TO BID Page 2 of 26

TABLE OF CONTENTS

TABLE OF CONTENTS

INSTRUCTIONS

SPECIFICATIONS/SCOPE OF WORK

STANDARD TERMS AND CONDITIONS OF AGREEMENT

REQUIRED FORMS

BID FORM

EXCEPTIONS AND ALTERNATIVES FORM

BID PRICE FORM

VERIFICATION OF MINIMUM QUALIFICATIONS FORM

BUSINESS INFORMATION QUESTIONNAIRE

SUBCONTRACTOR FORM

ETHICS IN CONTRACTING VENDOR FORM

INVITATION TO BID Page 3 of 26

INSTRUCTIONS

1) BID INFORMATION AND QUESTIONS: Each bid that is timely received will be evaluated on its merit and completeness of all requested information. In preparing bids, Respondents are advised to rely only upon the contents of this ITB and accompanying documents and any written clarifications or addenda issued by the City of Dearborn Purchasing Division. If a Respondent finds a discrepancy, error or omission in the ITB package, or requires any written addendum thereto, the Respondent is requested to notify the Purchasing contact noted on the cover of this ITB, so that written clarification may be sent to all prospective Respondents. THE CITY OF DEARBORN IS

NOT RESPONSIBLE FOR ANY ORAL INSTRUCTIONS.

a) All questions must be submitted in writing to the Purchasing contact before the Pre-Bid Question Deadline indicated on the front of this document.

b) No communication is permitted between Respondents and other City of Dearborn Departments or Divisions prior to the award of the bid unless sanctioned by the Purchasing Division.

2) PRE-BID MEETING: A pre-bid meeting concerning this ITB may be held. If so, the date, time and location will be indicated on the cover of this ITB. Staff will be available at this meeting to answer questions about this ITB. Attendance at the meeting is strongly encouraged.

3) ITB MODIFICATIONS/ADDENDA: Clarifications, modifications, or amendments may be made to this ITB at the discretion of the City. Any and all Addenda issued by the City will be posted as noted on the Cover Page of this document. It is the responsibility of the Respondent to obtain the available Addenda and acknowledge Addenda on the Bid Form of this ITB. Failure to acknowledge Addenda may result in your Bid being deemed non-responsive and rejected without any further evaluation. If any changes are made to this ITB document by any party other than the City, the original ITB document and associated Addenda in the City’s files shall take precedence

4) BID SUBMISSION:

a) The Respondent must include the following items, or the bid may be deemed non-responsive:

i) All forms contained in this ITB, fully completed

ii) Evidence that the Minimum Qualifications listed in the Specifications/Scope of Work are met.

b) Bids must be electronically uploaded to the MITN (www.mitn.info) website by the due date and time. Allow yourself some time to go through the uploading process. It is preferred that only one file be uploaded, in PDF, with a size limitation of 20 MB. For assistance on how to upload, contact MITN directly at (800) 835-4603. The MITN system will not allow for late submittals and a submittal must be completed before the due date and time. This responsibility rests entirely with the Respondent, regardless of delays resulting from the uploading process.

c) Submission of a bid establishes a conclusive presumption that the Respondent is thoroughly familiar with the Invitation to Bid (ITB), and that the Respondent understands and agrees to abide by each and all of the stipulations and requirements contained therein.

Businesses that have done work for the City of Dearborn are not exempt from submitting required documents or meeting other requirements listed in this ITB.

d) All prices and notations must be filled in. If not offering a bid on a line item, you must write in “N/A” or “No Bid.” Mistakes may be crossed out and corrections must be initialed by the person(s) signing the bid.

e) All costs incurred in the preparation and presentation of the bid is the Respondent’s sole responsibility; no pre-bid costs will be reimbursed to any Respondent. All documentation submitted with the bid will become the property of the City of Dearborn.

f) Bids must be held firm for a minimum of 90 days.

5) WITHDRAWAL: Electronic bids can be withdrawn from the MITN website prior to the date and time set for the opening of bids. No Bid may be withdrawn after the deadline for submission.

http://www.mitn.info/

INVITATION TO BID Page 4 of 26

6) PRICING: In cases where discrepancies are found on the price page when computing the total amount on the price sheet, the unit price shall prevail.

7) DUPLICATE BIDS: No more than one (1) bid from any Respondent, including its subsidiaries, affiliated companies and franchises will be considered by the City. In the event multiple bids are submitted in violation of this provision, the City will have the right to determine which bid will be considered, or at its sole option, reject all such multiple bids.

8) ADDITIONAL PAST PERFORMANCE & ADDITIONAL INVESTIGATIONS: The City of Dearborn reserves the right to make additional investigations into a Bidder and may consider the past performance of the Bidder on other contracts with the City or other entities when making an award decision.

9) REJECTION: The City of Dearborn reserves the right to reject any or all bids, or to accept or reject any bid in part, and to waive any minor informality or irregularity in bids received if it is determined by the Purchasing Agent that the best interest of the City of Dearborn will be served by doing so. If all Bids are rejected by the City of Dearborn, notice will be posted on the Michigan Intergovernmental Trade Network (MITN) website as noted on the Cover Page of this document.

No Bid will be considered from any person, firm or corporation in arrears or in default to the City of Dearborn on any contract, debt, or other obligation, or if the Respondent is debarred by the City of Dearborn from consideration for a contract award, or if Respondent has committed a violation of the City of Dearborn’s Charter and/or Code of Ordinances which resulted in a termination of a contract or other material sanction within the five (5) years immediately preceding the date of issuance of this document.

10) PROCUREMENT POLICY: Procurement for the City of Dearborn will be handled in a manner providing fair opportunity to all businesses. This will be accomplished without abrogation or sacrifice of quality and as determined to be in the best interest of the City of Dearborn.

11) BID SIGNATURES: Bids must be signed by an authorized official of the Respondent. Each signature represents binding commitment upon the Respondent to provide the goods and/or services offered to the City of Dearborn if the Respondent is determined to be the lowest responsive and responsible respondent. The resulting contract is not binding until fully executed should the contract require Council approval.

12) CONTRACT AWARD: The City of Dearborn reserves the right to award by item, group or total to the lowest responsive, responsible Respondent. The apparent successful Respondent will be notified at the earliest possible date of the recommendation to award a contract. Award decisions may be subject to approval by the City Council, Mayor, and Corporation Counsel and the resulting contract is not binding until the contract has been fully executed.

13) NO-BID RESPONSE: For those businesses who receive this ITB but who do not submit a bid, it would help the City of Dearborn if you would please return a notice of why you have chosen not to bid.

14) FOIA REQUIREMENTS: Bids are subject to public disclosure after the deadline for submission in accordance with state law.

15) PREFERENCE: When sealed bids are received under Sec. 2-568 of the City of Dearborn’s Code of Ordinances, the following shall apply:

a) The person or business submitting the lowest responsive, responsible bid, according to the requirements of the bidding documents, shall be deemed the lowest bidder. If the lowest bidder is not a Dearborn-based business, any Dearborn-based business with a bid within 5% of the lowest bid shall be deemed the lowest bidder if it agrees to reduce its bid to match the bid of the lowest bidder. A lowered bid by a Dearborn-based business which is premised upon, in whole or in part, changes to or variances to the bid specifications, contract requirements, or scope of work, shall be considered non-responsible and will not be considered. Dearborn-based business means the physical and economic relationship to Dearborn determined by a verifiable business address (not a PO Box) within the corporate boundaries of the City of Dearborn, and the payment of city

INVITATION TO BID Page 5 of 26 personal property taxes for not less than one (1) year immediately prior to the date of the bid submittal.

b) If such a Dearborn-based business refuses to reduce its bid to match the lowest bid, then the next lowest responsive and responsible Dearborn-based business with a bid within 5% of the lowest bid shall be deemed the lowest bidder, if it agrees to reduce its bid to match the bid of the lowest bidder.

c) If no responsive and responsible Dearborn-based business within 5% of the lowest bid agrees to reduce its bid, then the contract shall be awarded to the person or business with the lowest, most responsive and responsible bid.

d) No contract awarded pursuant to this section shall be sublet in any matter that permits 50% of more of the dollar value of the contract to be performed by a subcontractor or subcontractors who do not meet the definition of “Dearborn-based.”

e) In no event shall a Dearborn-based business be awarded a contract if the business is not current on real and personal property taxes owed to the City of Dearborn.

16) CITY SEAL USAGE – USE OF THE CITY SEAL IN YOUR SUBMITTAL IS STRICTLY

PROHIBITED BY CITY ORDINANCE.

INVITATION TO BID Page 6 of 26

SPECIFICATIONS/SCOPE OF WORK

1) INTRODUCTION: Through this Invitation to Bid (ITB), the City of Dearborn (City) hereby invites businesses that meet the qualifications set forth herein to submit bids for the asbestos abatement and demolition of the following property:

a) 2975 Queen Street – a residential structure.

b) ASBESTOS SURVEY, attached.

2) UTILITIES: The City DOES have the utility disconnect notices from the various utility companies.

a) Contractor shall execute any and all indemnification agreements required by any utility company prior to performing any demolition work or pulling a demolition permit.

3) COMPLETION OF WORK: The successful Respondent shall complete all work as specified, within forty-five (45) calendar days of receipt of a Purchase Order unless an extension is permitted due to other issues specified by the Economic Development Department. The 45 day schedule can be extended at the sole discretion of the Economic Development Department as needed due to “extraordinary circumstances”.

4) MINIMUM QUALIFICATIONS: Respondents will be deemed non-responsible and rejected without any further evaluation if they do not meet the following qualifications:

b) Must have a valid builder’s license with the State of Michigan. Proof of license may be required at the request of the City.

i) Must have three (3) years of experience successfully providing demolition services for commercial and/or residential structures. Proof of this experience may be required prior to award of contract. If required, proof shall be submitted in the form of three (3) references including name, company name (if applicable), address, phone number, and email address and date of the project. If reference interviews are not to the satisfaction of the City, the City reserves the right to disqualify any Respondent. If requested, references must be submitted within three (3) business days.

ii) If references provided by Contractor are non-responsive to the City; the contractor will have the opportunity to provide additional references within one (1) business day of request.

5) SCOPE OF SERVICES: Contractor is to supply all labor, materials, necessary tools, equipment, and all utility and transportation services necessary to perform and complete all of the work. This includes compliance with all applicable sections of the Dearborn Building Code and Traffic Ordinance and other related ordinances.

c) All adjacent buildings, structures or property and all public property are to be adequately protected against damage from any cause. When necessary, this may include bracing, shoring, fencing, underpinning if necessary, or other protection.

d) Asbestos survey and “Notification of Intent to Renovate/Demolish” (MDLEG/MDEQ notification) must be submitted with demolition permit application.

e) Secure site with proper barricades and fence. A minimum 4 ft. barricade fence must be used as a barricade. All work zones must be clearly marked with warning signs and barricades (fences) for the public. The Contractor shall be responsible for furnishing and placing all construction signs, barricades, pavement markings, lights, etc., required within the work area. During the course of work, provisions must be made to maintain access for emergency vehicles at all times. All signs and barricades shall conform to the 1994 Michigan Manual of Uniform Traffic Control Devices and the 2003 Michigan Department of Transportation Standard Specifications for Construction.

Vehicular and pedestrian traffic (on sidewalks) must not be impeded.

f) Remove all asbestos per Federal and State guidelines and obtain necessary asbestos clearances.

g) If required, sign a Detroit Edison indemnification agreement to use the "hand wreck method."

INVITATION TO BID Page 7 of 26

h) The complete removal of all walls, roofing, posts, masonry and any other above grade structures are to be completely removed from the demolition site, unless specifically permitted otherwise in writing as part of the demolition permit. All signage & support, and wiring is to be completely removed.

i) CONCRETE:

i) Contractor is to remove all at-grade or below grade concrete including:

(1) Floors

(2) Footings

(3) Foundations

(4) Concrete work

ii) Contractor IS to install new concrete curb and gutter.

iii) Contractor is responsible for all damages to existing sidewalk, curb and gutter, etc.

(1) Remove and replace sidewalk that may be damaged during construction. Sidewalk shall have a minimum depth of 4”.

(2) Use 3500 PSI concrete mix for concrete pavement, curb & gutter and sidewalk.

j) SEWER: Cap sewer opening at property line.

k) Remove all small trees (less than 12 inch diameter trunk) and bushes from property

l) Removal and disposal of demolished and/or disassembled materials. This includes all debris on the site even though it is not part of the structures or their contents.

m) Contractor shall not remove existing soil unless otherwise directed.

n) Complete restoration or replacement of damaged private and public property.

o) Backfill the area and all areas below grade. Before backfilling, ensure that areas to be filled are free of standing water, materials, organic matter, trash and debris.

p) Backfill must obtain 95% compaction on deep footing holes with clean fill with a minimum of 4” of topsoil.

q) On any areas that are left with bare ground: reseed with 5lbs per 1,000 sq. ft. with a mix of 48%

Rye, 30% Greenburg Red and 22% Kentucky Blue Grass – hand thrown and protected with straw covering.

6) DEMOLITION OF BUILDING:

r) Prior to commencement of work the contractor must contact the Economic Development Department at (313) 310-4779 for a meeting at the work site for a pre-inspection to determine the condition of the City sidewalks/concrete and locations of the fencing to protect site during demolition and other site-specific conditions.

s) Work shall be carried out in strict accordance with the Dearborn Building Code and Traffic Ordinance. Traffic on public streets, alleys and sidewalks shall not be obstructed unless legally permitted, in which case operations shall be conducted with a minimum of interference as directed by the Department of Public Works & Facilities.

t) Work sites must always be wetted to prevent excessive dust, and resulting nuisance.

i) Demolition contractors may obtain water for this demolition project at the City’s DPW Yard at no charge during normal business hours. Contractors should have portable tanks that can be filled at the fire hydrant in the DPW Yard which is protected with a backflow preventer.

ii) Demolition contractors requiring water on site need to submit paper work identifying a fire hydrant to utilize. Refer to waterquality@dearborn.gov

iii) Contractors should contact the Cross Connection Division of the Water Department with any questions regarding the use of City water at (313) 943-4468.

iv) SEE ATTACHED: Application for Fire Hydrant Use Permit & Rules for Fire Hydrant Use.

u) The Contractor shall proceed with the demolition in a systematic manner, from the top of the structure to the ground. Demolition work shall be completed above each floor before disturbing supporting members on lower levels.

7) SPECIAL PRECAUTIONS:

v) The Contractor shall be liable for damage to City or private property resulting from the demolition of the building or removal of equipment or debris from the site.

mailto:waterquality@dearborn.gov

INVITATION TO BID Page 8 of 26

w) Any public walks, pavement, curbs, streets, etc. which are damaged as a result of the demolition activities shall be replaced at the Contractor's expense.

x) Condition of Premises:

i) The City assumes no responsibility for the actual condition of the structures to be demolished.

ii) Variations within the structures may occur by City removal and salvage operations prior to the start of demolition work.

y) The demolition of 2975 Queen Street requires extraordinary protections to all neighboring properties. Contact City of Dearborn Economic Development Department at (313) 310-4779, for specifications.

INVITATION TO BID Page 9 of 26

SPECIAL INSTRUCTIONS, TERMS AND CONDITIONS

1. SUBMISSION REQUIREMENTS: The entire bid must be uploaded to the MITN website only. Do not submit a hardcopy. Allow sufficient time to upload a single file with a size limitation of 20 MB to the website. If the file size exceeds 20 MB, please upload files in 20 MB increments. The City is not responsible for failure to have the submittal uploaded in a timely manner. The uploaded bids will be read aloud as soon after the bid deadline as possible..

2. CONTRACT TERM: The contract shall be for a one-time purchase, effective upon full execution of the contract and notice to proceed. After a final award and full execution of the contract has occurred, the Contractor must complete said Agreement.

3. CONTRACT AWARD: This contract is intended to be awarded by item; however the City of Dearborn reserves the right to award as a whole, whichever it deems to be in its own best interest.

4. ESTIMATED QUANTITIES: The quantities shown are estimates only, for the purpose of comparing bids and the City of Dearborn reserves the right to increase or decrease amounts as circumstances may require.

5. ADDITIONAL PURCHASES: The City of Dearborn reserves the right to make additional related purchases at the bid price, under the ITB/Contract terms and conditions, within 90 calendar days of the Notice of Award.

6. MANDATORY SITE TOUR: There will be a site tour to inspect the work area that needs to be repaired. The date and time of this site tour is listed on the cover page of this document.

7. WORK HISTORY: Respondents who have not performed demolition work for the City of Dearborn, or who have not successfully (as determined by the City) performed demolition work for the City of Dearborn, shall not be awarded more than one contract at a time until the Respondent has demonstrated to the satisfaction of the City that they can successfully complete demolition according to the scope of work and specifications as listed in this RFQ. The City reserves the right to make such additional investigations as it deems necessary and may require the submission of additional information. The City reserves the right to deny a contract to any Respondent who is in default with the City or has failed to perform according to the satisfaction of the City.

8. LICENSES:

a) Contractor is to obtain all necessary licenses required for demolition work in the City of Dearborn.

Proof of licenses may be required at the discretion of the City.

b) Vendors may submit a response to a RFQ for demolitions without currently being registered with the City of Dearborn City Clerk’s Office as a demolition contractor. Once quotations are received, The Purchasing Division will contact the apparent low vendor. The vendor will have 7 (seven) calendar days to register with the City Clerk’s Office if they are not currently registered. If at the end of the seven days the vendor is not registered with the City Clerk’s Office, they will be considered non-responsive and the next low vendor will be contacted by Purchasing.

LICENSES REQUIRED:

For Residential Demo: A home

1. Dearborn Residential license (State Residential license is required)

2. Mechanical Excavating & Grading Contractor

3. Mechanical Equipment (Mechanical shovel, excavator, roller, digging or trenching machine, bulldozer, scraper, front-end loader or other similar equipment used for the digging of excavations or trenches or for the lifting or lowering of loads incidental to such enterprise).

4. If you are hauling away from the job site (trees, bushes, boulders, concrete, debris, etc.)

5. General Liability Insurance with the City of Dearborn as the certificate holder.

For Commercial Demo: A building

1. Dearborn Building Contractor, Commercial license

INVITATION TO BID Page 10 of 26

2. Mechanical Excavating & Grading Contractor

3. Mechanical Equipment (Mechanical shovel, excavator, roller, digging or trenching machine, bulldozer, scraper, front-end loader or other similar equipment used for the digging of excavations or trenches or for the lifting or lowering of loads incidental to such enterprise).

4. If you are hauling away from the job site (trees, bushes, boulders, concrete, debris, etc.)

5. General Liability Insurance with the city of Dearborn as the certificate holder.

For Commercial Demo: Parking Lots

1. Mechanical Excavating & Grading Contractor

2. Mechanical Equipment (Mechanical shovel, excavator, roller, digging or trenching machine, bulldozer, scraper, front-end loader or other similar equipment used for the digging of excavations or trenches or for the lifting or lowering of loads incidental to such enterprise).

3. If you are hauling away from the job site (trees, bushes, boulders, concrete, debris, etc).

4. General Liability Insurance with the city of Dearborn as the certificate holder.

9. PERMITS:

a) Contractor is to obtain all necessary permits/inspections/approvals required for demolition work in the City of Dearborn. A demolition permit must be applied for and obtained from the Dearborn Economic Development Department prior to starting any work. NO WORK CAN BEGIN WITHOUT PERMITS. Each demo permit requires the following inspections:

a) Site barricaded prior to start of work

b) Open hole inspection all debris off site

c) Sewer cap inspection

d) Final grade before seed and straw

e) Final inspection land restored

b) Each step requires inspection and approval before moving on to the next step.

c) If concrete work is necessary the following permits/inspections/approvals are required:

a) Forms before concrete poured

b) Final inspection

NOTE: The City of Dearborn generally does not allow concrete work between November 15th through April 15th of the following year. The City at its discretion may make a partial payment for work completed with final payment made after the concrete work is completed and approved.

10. INSPECTIONS:

a) All inspections must be scheduled by calling 313-943-2150 or logging into BS&A Dearborn via https://dearborn.gov/resources/sign-log-bsa, and follow all necessary instructions.

b) Re-inspection fees may be assessed by the City if inspections/approvals are not completed in a workmanlike and timely fashion.

11. INSURANCE SUBMISSION REQUIREMENTS: The successful Bidder/Proposer/Respondent (Contractor) must submit proof to the Purchasing Office that they meet all City of Dearborn insurance requirements prior to receiving an executed contract and/or purchase order. Proof of insurance as stated below will be required no later than five (5) business days of request. An “Intent to Award” letter will serve as the request and will be faxed and/or emailed to the intended Contractor. To expedite the process, a copy of your current coverage may be submitted with your bid/proposal/quote. Prior to expiration dates of any required insurance, Contractor shall be responsible for providing proof of continuing coverage.

INVITATION TO BID Page 11 of 26

12. INSURANCE REQUIREMENTS: The Contractor, at its own expense and in its own name, must provide and keep in force during the term of this Agreement the following types of insurance in not less than the amounts indicated below:

a) Commercial General Liability Coverage: Commercial General Liability Coverage including products/completed operations, contractual liability, and personal injury. Coverage must include

(a) Underground damage to facilities due to drilling and excavating with mechanical equipment.

(b) Collapse or structural injury to structures due to blasting or explosions, excavation, tunneling, pile driving, cofferdam work, or building moving or demolition. This insurance shall be on a commercial insurance, occurrence form. The limit amount for this insurance shall be not less than $1,000,000 per occurrence and $2,000,000 aggregate.

Additional Insured: The certificate must contain, as an endorsement, the following language pertaining to the general liability coverage: “The City of Dearborn, Michigan, its elected officials, officers, employees, boards, commissions, authorities, voluntary associations, and any other units operating under the jurisdiction of the City and within appointment of its operating budget including the City of Dearborn are named as additional insured and said coverage shall be considered to be the primary coverage rather than any policies and insurance or self-insurance retention owned or maintained by the City of Dearborn”.

b) Workers Compensation Coverage: At a minimum, Workers Compensation Insurance as required by State of Michigan law, Michigan statutory coverage, or evidence of an exemption for sole proprietors or a State issued exemption for corporations, partnerships or LLCs who have three or less employees. Employer’s Liability limits of $500,000 each accident, $500,000 disease policy limit and $500,000 disease each employee.

Endorsement: The policy shall be endorsed to include a waiver of subrogation by the affording carrier in favor of the City of Dearborn.

c) Automobile Liability Coverage: If performance of this Contract requires use of motor vehicles licensed for highway use, Automobile Liability Coverage is required that shall cover all owned, non-owned, and hired automobiles with a limit of not less than $1,000,000 combined single limit each accident.

d) Contractor’s Pollution Liability: The Contractor MUST provide evidence to the City of Dearborn of its pollution liability insurance coverage. The Contractor’s policy shall cover third-party injury and property damage claims, including cleanup costs, as a result of pollution conditions arising from the operations and completed operations. The limits of coverage shall be not less than $1,000,000.00 per occurrence/claim. The City of Dearborn must be named as additional insured as described above on the Contractor’s Certificate of Insurance. Coverage is afforded on a claims made basis, shall continue in force for an uninterrupted period of three years or if cancelled contractor agrees to secure a tail or extended reporting period endorsement for a period of not less than three years.

e) Cancellation Clause: Cancellation clause shall state not less than thirty (30) days.

It is incumbent upon the Contractor to affect all changes (additional insured, Primary/ noncontributory, and waiver of subrogation) indicated above to its insurance policy.

Insurance must be with an insurance company or companies licensed to conduct business in the State of Michigan that has an A.M. Best Company rating of A-, VII or better and is satisfactory to the City of Dearborn.

The demanded coverage that is to be afforded by the Contractor shall be primary and non-contributory in relationship to any and all insurance or self-administered SIR maintained and/or controlled by the City of Dearborn and its budgeted subdivisions.

The City reserves the right to require complete, certified copies of all required insurance policies at any time.

Any contractors and/or subcontractors utilized by the awarded vendor must also comply with all of the City’s insurance requirements. The awarded vendor is solely responsible for ensuring that all contractors and/or subcontractors comply with the City’s insurance requirements.

INVITATION TO BID Page 12 of 26

STANDARD TERMS AND CONDITIONS OF AGREEMENT

1) Assignment/Transfer: Assignment or transfer of the resulting contract without written consent of the City of Dearborn (Purchaser) may be construed by the Purchaser as a breach of contract sufficient to cancel this agreement at the discretion of the Purchaser.

2) Inspection: All goods and services shall be subject to inspection and approval by Purchaser at all reasonable times including inspection during manufacture. Inspection and approval by Purchaser at Contractor’s (Seller’s) plant does not preclude rejection for defects upon discovery by subsequent inspection. Any goods and services rejected by Purchaser shall be promptly repaired or replaced at Seller’s expense. Any and all costs incurred by Purchaser in connection with the return of goods rejected by Purchaser as defective shall be at Seller’s risk and expense.

3) FOB and Risk of Loss: All items must be FOB Destination and all freight charges must be included in the Bid unless otherwise indicated in this document regardless of FOB point, Seller agrees to bear all risks of loss, injury or destruction of goods and materials ordered herein which occur prior to delivery and acceptance; and such loss, injury or destruction shall not release Seller from any obligation hereunder.

4) Payment Terms: Payment will be 2%/10, Net 30 unless otherwise specified by the City of Dearborn.

5) Warranty: Seller warrants that it has good and merchantable title to the goods sold hereunder and that said goods shall conform to the descriptions and applicable specifications and samples. Such goods shall be of good merchantable quality and fit for the known purposes for which sold, and are free and clear of all liens and encumbrances. Seller and Purchaser agree that this order does not exclude, or in any way limit, other warranties provided for in this agreement or by law.

6) Excise and Sales Tax: The prices herein must not include any Federal excise taxes or sales taxes imposed by any State or Municipal Government. Such taxes, if included, must be deducted by the Seller when submitting invoice for payment.

7) Invoices: Invoices for goods must be submitted on date of complete shipment. Invoices for services must be submitted within 45 days after completion of Services. Payment will be delayed if the invoice fails to reference PO number, ordering department, unit prices, quantities, totals, and a full description of the order that matches the PO. Invoices may be emailed to ap@dearborn.gov.

The City’s preferred method of payment is by Automated Clearing House (ACH).

8) IRS Form W-9: Seller must have on file with the City of Dearborn an IRS Form W-9 before Purchaser will issue any payment to Seller.

9) Compliance with Laws: Contractor represents and warrants that the performance of this order and the furnishing of goods or services required shall be in accordance with the applicable standards, provisions, and stipulations of all pertinent Federal, State, or City of Dearborn laws, rules, regulations, resolutions, and ordinances, including but not limited to, the Fair Labor Standards Act, the Equal Employment Opportunity rules and regulations, the Transportation Safety Act, and the Occupational Safety and Health Acts.

10) Iran Economic Sanctions Act: Further, Contractor certifies it is in compliance with in the State of Michigan’s Iran Economic Sanctions Act and is not an Iran linked business. By signing this document, I certify and agree on behalf of myself and the company submitting this bid/proposal the following:

(1) that I am duly authorized to legally bind the company submitting this bid; and

(2) that the company submitting this bid is not an “Iran-linked business,” as that term is defined in Section 2(e) of the Iran Economic Sanctions Act, being Michigan Public Act No. 517 of 2012; and

(3) That I and the company submitting this bid will immediately comply with any further certifications or information submissions requested by the City in this regard.

11) Amendments: No amendment, modification, or supplement to this contract shall be binding unless it is in writing and signed by authorized representatives of the parties.

mailto:ap@dearborn.

INVITATION TO BID Page 13 of 26

12) Waiver of Breach: No waiver by either party of any breach of any of the covenants or conditions herein contained performed by the other party shall be construed as a waiver of any succeeding breach of this same or of any other covenant or condition.

13) Records and Right to Audit: Whenever the City enters into any type of contractual arrangement including, but not limited to, lump sum contracts (i.e. fixed price or stipulated sum contracts), unit price, cost plus, or time & material contracts with or without a guaranteed maximum (or not-to-exceed amounts), Contractor’s "records" shall upon reasonable notice be open to inspection and subject to audit and/or reproduction at and during Contractor’s during normal business working hours. The City’s representative or an outside representative engaged by City may perform such audits. The City or its designee may conduct such audits or inspections throughout the term of this contract and for a period of three years after final payment or longer if required by law.

a. Contractor's "records" as referred to in this contract shall include any and all information, materials and data of every kind and character, including without limitation, records, books, papers, documents, subscriptions, recordings, agreements, purchase orders, leases, contracts, commitments, arrangements, notes, daily diaries, superintendent reports, drawings, receipts, vouchers and memoranda, and any and all other agreements, sources of information and matters that may in the City's judgment, have any bearing on or pertain to any matters, rights, duties or obligations under or covered by any Contract Document. Such records shall include (hard copy, as well as computer readable data if it can be made available), written policies and procedures;

time sheets; payroll registers; cancelled checks; subcontract files (including bids of successful and unsuccessful respondents, bid recaps, etc.); original estimates; estimating work sheets;

correspondence; change order files (including documentation covering negotiated settlements);

back charge logs and supporting documentation; general ledger entries detailing cash and trade discounts earned, insurance rebates and dividends; and any other contractor records which may have a bearing on matters of interest to the City in connection with rite contractor's dealings with the City (all foregoing hereinafter referred to as "records") to the extent necessary to adequately permit evaluation and verification of: a) contractor compliance with contract requirements, b) compliance with the City's Charter and policies, and c) compliance with provisions for pricing change orders, invoices or claims submitted by the contractor or his payees.

b. Contractor shall require all payees (examples of payees include subcontractors, insurance agents, material suppliers, etc.) to comply with the provisions of this article by incurring the requirements hereof in a written contract agreement between Contractor and payee. Such requirements to include flow-down right of audit provisions in contracts with payees will also apply to Subcontractors and Sub-Subcontractors, material suppliers, etc. Contractor will cooperate fully and will cancel Related Parties and all of Contractor's subcontractors (including those entering into lump sum subcontracts) to cooperate fully in furnishing or in making available to the City from time to time whenever requested in an expeditious manner any and all such information, materials and data.

c. The City's authorized representative or designee shall have reasonable access to the Contractor's facilities, shall be allowed to interview all current or former employees to discuss matters pertinent to the performance of this contract and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with this article.

d. If an audit inspection or examination in accordance with this Article, discloses overpricing or overcharges (of any nature) by the contractor to the City in excess of one-half of one percent (.5%) of the total contract billings the reasonable actual cost of the City's audit shall be reimbursed to the City by the Contractor. Any adjustments and/or payments which must be made as a result of any such audit or inspection of the contractor's invoices and/or records shall be made within a reasonable amount of time (not to exceed 90 days) from presentation of the City's findings to Contractor.

14) Complete Agreement: The parties agree that the conditions of purchase stated herein or attachments hereto set forth their entire agreement and there are no promises or understandings

INVITATION TO BID Page 14 of 26 other than those stated herein, and that any prior negotiations between the Purchaser and Seller or terms or conditions of sales set forth in the Seller’s quotation or order or sales acknowledgement shall not constitute a part of the agreement between the Purchaser and Seller concerning this purchase. The term “agreement” as used in this clause shall include any future written amendments, modifications, or supplements made in accordance herewith.

15) Liability and Indemnity: Contractor agrees to protect, defend, reimburse, indemnify and hold the City of Dearborn, its officers, affiliates, employees and agents harmless at all times from and against any and all claims, liabilities, expenses, losses, demands, damages, fines and causes of action of every kind and character made, incurred, sustained or initiated by any party hereto, any party acquiring any interest hereunder, any agent or employee of any party hereto, any third or other party whomsoever, or any governmental agency, arising out of, incident to, or in connection with this contract, or in the performance, nonperformance or purported performance of the work or services or breach of the terms hereof, except when the City of Dearborn is solely at fault.

The City of Dearborn is mindful that this demand for indemnity is more extensive than the corresponding liability coverage that the insurance industry may afford to satisfy this indemnification request.

16) Records: The City of Dearborn reserves the right to inspect all vendor documents relating to this agreement for up to three (3) years after expiration.

17) Insurance: The Contractor, at its own expense and in its own name must provide and keep in force during the term of this Agreement, insurance coverage with limits not less than indicated in the Special Instructions, Terms and Conditions for as otherwise agreed.

18) Non-compliance: Failure to deliver in accordance with specifications will be cause for the City of Dearborn to cancel the resulting contract or any part thereof and purchase on the open market, charging any additional cost to the Contractor.

19) Protection of Resident Workers: The City of Dearborn supports the Immigration and Nationality Act (INA) which includes provisions addressing employment eligibility, employment verification and non-discrimination. The contractor is held responsible to establish appropriate procedures and controls so no services under this contract will be performed by any worker who is not legally eligible to perform such services. The City of Dearborn shall have the right to terminate the contract if the City determines that the contractor has failed to perform satisfactorily with respect to its employment practices in support of INA.

20) Non-Discrimination Clause: The respondent agrees not to discriminate against any employee or applicant for employment, to be employed in the performance of such contract, with respect to hire, tenure, terms, conditions or privileges, of employment, or any matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight, or marital status. Breach of this covenant may be regarded as material breach of the contract as provided for in Act 220 and Act 453 of the Public Acts of 1976, as amended, entitled “Michigan Handicapper’s Civil Rights Act” and the Michigan Elliott Larson Civil Rights Act.” The respondent further agrees to require similar provisions from any subcontractors, or suppliers.

21) Subcontracting: The use of a subcontractor is subject to the approval of the City of Dearborn.

22) Use of the City Seal: Contractors are prohibited from using the official Seal of the City of

Dearborn in this bid or in any other manner.

23) Legal Proceedings: Any legal proceedings shall be resolved in Michigan courts.

24) Federally Funded Purchases: Purchases using federal funds are subject to eligibility verifications through the System for Award Management (SAM) prior to award.

INVITATION TO BID Page 15 of 26

REQUIRED FORMS

BID FORM

EXCEPTIONS AND ALTERNATIVES FORM

BID PRICE FORM

VERIFICATION OF MINIMUM QUALIFICATIONS FORM

BUSINESS INFORMATION QUESTIONNAIRE

SUBCONTRACTOR FORM

ETHICS IN CONTRACTING VENDOR FORM

INVITATION TO BID Page 16 of 26

BID FORM

Failure to complete this form may result in your Bid being deemed non-responsive and rejected without any further evaluation.

OFFER

TO: CITY OF DEARBORN:

The Undersigned hereby offers and agrees to furnish the goods and/or services in compliance with all terms, scope of work, conditions, specifications, and addenda in the Invitation to Bid.

ADDENDA:

The undersigned has read, understands and is fully cognizant of the Information to Respondents, Offer and Acceptance, all Exhibits thereto, together with any written addendum issued in connection with any of the above. The undersigned hereby acknowledges receipt of the following addendum(s): _____, _____, _____, _____ (write “none” if none). In addition, the undersigned has completely and appropriately filled out all required forms.

OBLIGATION:

The undersigned, by submission of this Bid Form, hereby agrees to be obligated, if selected as the

Contractor, to provide the stated goods and/or services to the City of Dearborn, for the term as stated herein, and to enter into an Agreement with the City of Dearborn, in accordance with the Conditions, Scope and Terms, together with any written addendum as specified above (collectively referred to as the

“Form of Agreement”).

COMPLIANCE:

By submitting this Bid Form, the Respondent represents that: 1) the Respondent is in compliance with any applicable provisions of the City of Dearborn’s Charter, and 2) if awarded a contract to provide the

Construction, Goods or Services required in the ITB, the Respondent will comply with the City of

Dearborn’s Charter and Code of Ordinances. These documents can be found on the City of Dearborn’s website on the City Clerk’s page.

NON-COLLUSION:

The undersigned, by submission of this Bid Form, hereby declares that this Bid is made without collusion with any other business making any other Bid, or which otherwise would make a Bid.

INVITATION TO BID Page 17 of 26

BID PRICE:

The undersigned agrees to abide by the pricing contained on the Bid Price Form. I certify, under penalty of perjury, that I have the legal authorization to bind the firm hereunder:

Company Name For clarification of this offer, contact:

Name:

Address

Phone:

City State Zip

Fax:

Signature of Person Authorized to Sign

Email:

Printed Name

Accounting Contact person:

Title

Phone: Fax Date

ACCEPTANCE OF OFFER:

(TO BE COMPLETED BY THE CITY OF DEARBORN)

The Offer is hereby accepted for the Abatement and Demolition Services of 2975 Queen Street, with value not expected to exceed $ .

The Contractor is now bound to sell the materials or services listed in the Invitation to Bid, including all terms, conditions, specifications, amendments, etc., and the Contractor's Offer as accepted by the City of Dearborn.

This contract shall henceforth be referred to as . The Contractor has been cautioned not to commence any billable work or to provide any material or service under this contract until Contractor receives a purchase order and/or a written notice to proceed from the City of Dearborn.

COUNTERSIGNED:

Abdullah H. Hammoud, Mayor Date

APPROVED AS TO FORM BY:

City of Dearborn Corporation Counsel Date

If the total dollar value of this solicitation is below the City of Dearborn Council threshold, the Mayor and Corporation Council Signatures are not required. A Purchase Order will serve as the notice of acceptance/notice to proceed and will be subject to all terms and conditions as stated in this document.

INVITATION TO BID Page 18 of 26

EXCEPTIONS AND ALTERNATIVES FORM

non-responsive and rejected without any further evaluation.

Bidders are to comply with all requirements of this solicitation, otherwise the proposal may be deemed nonresponsive. Exceptions may be considered if they are presented with the proposal and if the City determines that the exception does not materially alter the intent of this solicitation or that it exceeds the requirements of this solicitation.

No Exceptions Taken

Exceptions Taken – See attached*

*Please note that if any exceptions are taken, all required information must be submitted as an attachment

In the event the Bidders take exception to any language in this solicitation, they may set forth alternatives by presenting each exception separately by stating:

a) The specific item or clause for which an exception is requested (citing the page and item number).

b) The suggested change to the exception, inclusive of proposed new language if applicable.

c) An explanation as to how the proposed change would benefit the City and/or why the exception is necessary.

d) For products bid as “equals,” Bidder must include specifications when submitting a bid. Failure to submit specifications may result in your bid being deemed non-responsive and rejected without further evaluation.

Except as may be indicated above, Bidder is in complete agreement with this entire solicitation including any proposed terms, conditions and business arrangements described herein.

By (Authorized Signature) Date

(Title)

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BID PRICE FORM

nonresponsive and rejected without any further evaluation.

2975 QUEEN STREET ABATEMENT & DEMOLITION, NOT TO EXCEED FEE:

Job is guaranteed to be completed within calendar days after receipt of order.

You must submit your response as stated in the submission requirements.

Tabulations of bids are posted on the MITN system.

The lowest bid may not necessarily be the successful bid.

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VERIFICATION OF MINIMUM QUALIFICATIONS FORM

non-responsive and rejected without further evaluation.

1. List key personnel that hold a valid builder’s license by the State of Michigan in support of the minimum qualification of: Must have a valid builder’s license with the State of Michigan.” Attach a copy of each license.

2. Provide references that will support the minimum qualification of: “Must have three (3) years of experience successfully providing demolition services for commercial and/or residential structures.” References must demonstrate at least five years of experience and must reflect work of a repetitive nature.

1. Client Name: Title:

Client Contact E-mail

Contact Phone Number:

Services performed from and to (dates): __________

2. Client Name: Title:

3. Client Name: Title:

Attach additional pages if necessary.

INVITATION TO BID Page 21 of 26

B…