ab1827S.pdf

TITLE: "ARMY PRESS JOURNALS" / PROGRAM 1827S R2A1

TERM: DOA to January 31, 2024 (W/OPTIONS)

Prev. Vendor + GPO Est.

State 190 Code 27865 State 420 Code44279 State 190 Code 56520 State 190 Code 61170 State 190 Code 56520

UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST UNIT RATE COST

I. COMPLETE PRODUCT: (except Items II & III):

(a) Text, per page

(1) 4-Color Process Makeready and/or Setup 1,784 $24.00 $42,816.00 $25.00 $44,600.00 $45.00 $80,280.00 $45.29 $80,797.36 22.00$ 39,248.00$

(2) 4-Color Process Runinng per 1,000 Copies 5,471 $12.00 $65,652.00 $16.00 $87,536.00 $22.00 $120,362.00 $29.95 $163,856.45 9.97$ 54,545.87$

(b) Cover (includes clear coating), per complete cover

(1) 4-Color Process Makeready and/or Setup 15 $805.00 $12,075.00 $775.00 $11,625.00 $875.00 $13,125.00 $961.00 $14,415.00 775.00$ 11,625.00$

(2) 4-Color Process Running per 1,000 Copies 40 $285.00 $11,400.00 $475.00 $19,000.00 $425.00 $17,000.00 $811.00 $32,440.00 275.00$ 11,000.00$

II. MISCELLANEOUS CHARGES

(a) Two digital color one-off proofs, per page 1,844 $1.25 $2,305.00 $0.49 $903.56 $1.50 $2,766.00 $1.20 $2,212.80 1.32$ 2,434.08$

(c) PDF soft proof, per page 1,844 $0.75 $1,383.00 N/C 0 $2.50 $4,610.00 $0.10 $184.40 0.52$ 958.88$

(d) Timework, per hour 20 $80.00 $1,600.00 $75.00 $1,500.00 $75.00 $1,500.00 $100.00 $2,000.00 82.50$ 1,650.00$

III. PACKING:

(a) Bulk Shipment Packing per container not to exceed 40 lbs. per container 2,438 $2.50 $6,095.00 $3.75 $9,142.50 $3.50 $8,533.00 $3.70 $9,020.60 3.73$ 9,093.74$

CONTRACTOR TOTALS 143,326.00$ 174,307.06$ 248,176.00$ 304,926.61$ 130,555.57$

DISCOUNT 2.000% 2,866.52 2% 3,486.14 1% 2,481.76 Net - 1% 1,305.56

DISCOUNTED TOTALS 20 Days 140,459.48$ 20 Days 170,820.92$ 20 Days 245,694.24$ 304,926.61$ 20 Days 129,250.01$

Prepared by: Beverly Boecher Reviewed by: Diane L. Abeyta

Item No. DESCRIPTION Basis of

Award

District Creative Printing Inc. Incept dba Prt Pkg Postal RR DonnelleyMcDonald & Eudy Printers Inc.

Diane L. Abeyta Contracting Officer

U.S. GOVERNMENT PUBLISHING OFFICE

Mountain Region | 12345 W. Alameda Parkway, Suite 208, Lakewood, CO 80228-2842

January 25, 2023

This is Amendment No. 1. The specifications in our invitation for bid on Program 1827SR2, scheduled for opening at 2:00 p.m., prevailing Denver, CO MST, on January 31, 2023, are amended as follows:

1. Page 7, paragraph two, delete “Agency distribution….” in its entirety.

2. Page 9, paragraph eight, “GPO Sales copies” remove the reference to mailing.

3. Page 10, under Distribution, change from: Deliver bulk shipments f.o.b. destination to:

delivery agency shipments f.o.b. destination and GPO shipments f.o.b. contractor city.

4. Page 10, under Distribution, paragraph four, last line, remove mailing reference.

5. Page 11, under GPO Superintendent of Document copies, paragraph six, delete paragraph starting with postage for these copies…. and replace with Shipping cost for these copies must be listed as a separate item on the invoice for reimbursement and ship f.o.b. Contractor City.

6. Page 11 under GPO Sales, Subscription Stock: Paragraph seven, delete second and third sentences: The contractor will be reimbursed for the postage to mail these "Subscription" copies by submitting a properly completed Postal Service certificate of mailing with their invoice. The postage for these "Subscription" copies must be separated from other mailings;

the postage must be separately accounted for, have a separate postal receipt, and be listed as a separate item on the invoice for reimbursement. Replace with Shipping cost for these copies must be listed as a separate item on the invoice for reimbursement.

7. Page 17, remove the first thee lines in reference to Location of Post Office in its entirety.

All other specifications remain the same.

If amendment is not acknowledged on bid, direct acknowledgement to:

bidsmountain@gpo.gov for this solicitation. No other method of bid submission will be accepted at this time.

Amended bid or acknowledgement must be submitted using the method(s) specified in the solicitation for bid submission. Telephone submission is not acceptable.

BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT PRIOR TO BID

OPENING. Failure to acknowledge receipt of amendment, by amendment number, prior to bid-opening time, may be reason for bid being declared nonresponsive.

Sincerely, DIANE L. ABEYTA

Contracting Officer mailto:bidsmountain@gpo.gov

Page 1 of 17 Program 1827SR2 Specifications by BB Reviewed by DA

U.S. GOVERNMENT PUBLISHING OFFICE

Mountain Region

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Army Press Journals as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of the Army (AMC/PMD)

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning Date of Award (DOA) and ending January 31, 2024, plus up to two (2) optional 12-month extension periods that may be added in accordance with the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

BID OPENING: Bids shall be opened at 2:00 p.m., prevailing Denver, CO MST time, on January 31, 2023.

BID SUBMISSION: Bidders MUST submit email bids to bidsmountain@gpo.gov for this solicitation. No other method of bid submission will be accepted at this time.

The company name, program number, and bid opening date must be specified in the subject line of the emailed bid submission. Bids received after 2:00 p.m. prevailing Mountain Time on the bid opening date specified above will not be considered for award.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are cautioned to familiarize themselves with all provisions of these specifications before bidding.

SPECIAL ATTENTION IS DIRECTED TO THE FOLLOWING ITEMS WHICH DIFFER SIGNIFICANTLY

FROM THE PREVIOUS SOLICITATION: The product level for covers and text has been changed to quality level III with digital printing permitted, the type of proofs requested has changed, the requested paper has changed, the requirement for PUR glue with the perfect binding has been removed, self-mailers, addressing and preparation for mailing have been removed, all deliveries have been changed to f.o.b. destination.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Beverly Boecher at bboecher@gpo.gov or (303) 236-5292 ext. 4 (no collect calls), or email infomountain@gpo.gov.

https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing mailto:bboecher@gpo.gov mailto:infomountain@gpo.gov

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1827SR2 (1/24)

SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf.

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.

Additional GPO Publications can be found at the following web address: https://www.gpo.gov/how-to-work-withus/vendors/forms-and-standards

SUBCONTRACTING: The predominant production functions will be printing. Any contractor who cannot perform the predominant production functions will be declared non-responsible.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes – Level III

(b) Finishing (item related) Attributes – Level III

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute Specified Standard P-7. Type Quality and Uniformity Approved Proofs P-8. Halftone Match (Single and Double Impression) Approved Proofs P-9. Solid and Screen Tint Color Match Approved Proofs P-10. Process Color Match Approved Proofs

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract expires. If the Government exercises this option, the extended contract shall be considered to include this clause, except, the total duration of the contract may not exceed two (2) years as a result of, and including, any extension(s) added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM” clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustment(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the contractor.

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contractterms2018.pdf https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf https://www.gpo.gov/how-to-work-withus/vendors/forms-and-standards https://www.gpo.gov/how-to-work-withus/vendors/forms-and-standards

Army Press Journals Page 3 of 17

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding performance period(s).

For each performance period after the first, a percentage figure will be calculated as described below and that figure will be the economic price adjustment for that entire next period. Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first period will extend from DOA through January 31, 2024, and the second and any succeeding period(s) will extend for 12 months from the end of the last preceding period, except that the length of the final period may vary. The first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer Price Index for All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This average is then compared to the average of the monthly Indexes for the 12-month interval October 31, 2022 called the base index. The percentage change (plus or minus) of the variable index from the base index will be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

NOTE: Economic price adjustments are not cumulative and are to be applied to original bid prices only.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award may be required to provide one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheets

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract requirements. Documents submitted will be kept confidential, and used only for the determination of responsibility by the Government. Failure to provide the requested information in the time specified by the Government may result in the Contracting Officer not having adequate information to reach an affirmative determination of responsibility.

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POSTAWARD CONFERENCE: Unless waived by the Contracting Officer, the total requirements of the contract as indicated in these specifications will be reviewed by Government representatives with the contractor’s representatives at the U.S. Government Publishing Office, in Lakewood, CO, immediately after award. At the option of the Government, the post-award conference may be held via teleconference.

Person(s) that the contractor deems necessary for the successful implementation of the contract must be in attendance.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the Government. Orders may be issued under the contract from DOA and ending January 31, 2024 plus for such additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall be “issued” upon notification by the Government for purposes of the contract when it is electronically transmitted or otherwise physically furnished to the contractor in conformance with the schedule.

COMMUNICATIONS: Each communication must be clearly labeled with the GPO jacket, purchase order, program number, print order number, and the title of the product to which the communications apply.

REQUIREMENTS: This is a requirement contract for the items and for the period specified herein.

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not constitute the basis for an equitable price adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements in excess of the limit on total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time shall be completed by the contractor within the time specified in the order, and the rights and obligations of the contractor and the Government respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set forth herein which are called for by print orders issued in accordance with the “ORDERING” clause of this contract.

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ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.

Government personnel will not validate receipt of the emailed bid prior to bid opening. GPO will use the prevailing time (specified as the local time zone) and the exact time that the email is received by GPO’s email server as the official time stamp for bid receipt at the specified location.

WARRANTY: Contract Clause 15, “Warranty,” of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 6-01)) is amended for the solicitation to the effect that the warranty period is EXTENDED from 120 days to one (1) calendar year from the date the check is tendered as final payment. All other provisions remain the same.

PAYMENT: The GPO Denver office will utilize the following procedure. Immediately upon completion of each order, a copy of the print order, order sheet and billing certification sheets for the work performed with copies of shipping invoices along with all supporting documentation will be emailed by the contractor to the ordering agency for examination, verification, approval, and signature, as applicable to the work performed.

The ordering agency is required to return the signed billing certification with copies of the order sheet, print order and shipping invoices to the contractor within five (5) workdays of receipt. In addition, after certification a copy of the approved billing certification and the accompanying print order sheets and copies of shipping invoices with all additional pages are to be submitted by the agency and the contractor to the GPO Denver office via email to:

infomountain@gpo.gov.

Contractor MUST mail one copy of itemized bill and shipping receipts with weights indicated to agency. Send to Military Review, 290 Stimson Ave., Unit 2, Ft. Leavenworth, KS 66027-1293 at the same time the bill is submitted to GPO in Washington, DC for payment.

After examination and certification by the ordering agency, contractor must submit their invoice to GPO with a copy of the print order, order sheets and copies of shipping invoices with all support paperwork. Submitting invoices for payment via the GPO fax gateway utilizing the GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for using this method can be found at the following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html

Contractor’s billing invoice must be itemized in accordance with the Billing Certification and reimbursable shipping charges.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process, refer to the General Information of the Office of Finance web page located at: https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

Contractor’s billing invoice must be itemized in accordance with the items in the “SCHEDULE OF PRICES.”

mailto:infomountain@gpo.gov http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment

Army Press Journals Page 6 of 17

SECTION 2. – SPECIFICATIONS

SCOPE: These specifications cover the production of three separate perfect bound pamphlets (Military Review (English, Spanish, and Portuguese) requiring such operations as electronic prepress, 4-color printing of covers and, text pages, binding, addressing, packing, and distribution.

TITLE: Army Press Journals.

FREQUENCY OF ORDERS:

Military Review:

English Edition – Approximately 7 orders per year with a possibility of two special editions.

Spanish Edition – Approximately 5 orders per year.

Portuguese Edition – Approximately 3 orders per year.

QUANTITY:

Military Review:

English Edition – Approximately 4,050 to 4,650 copies per order.

183 copies for Superintendent of Documents (FDLP) plus 10 copies Library of Congress per edition.

250 copies for GPO Sales subscription copies per edition.

Spanish Edition – Approximately 1,200 to 1,250 copies per order.

One copy for Superintendent of Documents per edition.

Portuguese Edition – Approximately 1,100 to 1,110 copies per order.

One copy for Superintendent of Documents per edition.

NUMBER OF PAGES:

Military Review English Edition, approximately 88 to 148 pages plus cover.

Military Review Spanish and Portuguese Editions, approximately 88 to 124 pages plus cover.

TRIM SIZE: 8 x 10-1/2" common to all publications.

GOVERNMENT TO FURNISH: Electronic media will be furnished as follows:

Platform: Macintosh and/or PC Platforms Storage Media: Transferred by email, drop box link or contractors FTP site Software: Adobe CC: InDesign, Illustrator, Photoshop, Adobe Acrobat PDF, Microsoft Publisher, Microsoft Word, and Microsoft Office

All platform system and software upgrades (for specific applications) which may occur during the term of the contract must be supported by the contractor.

Fonts: Various PostScript Type 1 (printer and screen) fonts, True Type fonts, and Open Type fonts will be provided with each order. NOTE: The fonts provided are the property of the ordering agency and are provided for use on the order only. Using the furnished fonts for any job other than this one violates copyright law. All fonts should be eliminated from contractor's archive immediately after completion of the production run.

Additional Information: Files will be furnished in native application and/or PDF format.

Electronic media will include all illustrations and graphics furnished in place.

GPO Form 952 (Desktop Publishing – Disk Information) will be furnished.

Army Press Journals Page 7 of 17

Files will be provided in native application format with all necessary scans and graphics properly linked and in final position. Some files may be compressed using PKZip or similar compression software. The contractor must have the ability to electronically receive digital files via contractor’s FTP site capable of accepting large memory size files. Contractor’s site must not require proprietary software for access and upload.

Agency distribution addresses will be provided as email attachments, from Dropbox links, on print orders and per referenced distribution and per information under DISTRIBUTION. Addresses will be provided in MS Excel or MS Access, with separate cells for city, state and zip code.

Identification markings such as register marks, commercial identification marks of any kind, etc., except GPO imprint, form number, and revision date, must not print on finished product.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “Government to Furnish,” necessary to produce the product(s) in accordance with these specifications.

The contractor must be able to accept files electronically via agency drop box link and by a contractor-hosted FTP server. Appropriate log-on instructions and protocol must be provided at time of award. The contractor must provide necessary security for their FTP site, which at a minimum, must have a unique user ID and password.

Consultation: It is anticipated that prior to placing a print order or during the course of production of an order, the agency may consult with the contractor over the telephone or face-to-face contact regarding technical matters under the specifications involving electronic media. A majority of consultations will be limited to short telephone and/or person-to-person inquiries of a technical nature which will NOT require access to the contractor's electronic pre-press system (EPS). This level of consultation, which may occur frequently, shall be at no cost to the Government.

TIMEWORK: For more complex consultations (i.e. those that require the agencies data be downloaded into contractor's electronic prepress system for viewing and, if necessary, manipulation), a timework charge will be permitted. Timework must be supported by a statement outlining in detail the operation for which payment is claimed. Timework for up to 3 hours for author's alterations (aa's) may be signed off by the agency on the billing certification sheet. Timework which exceeds three hours or for other than aa's will only be allowed under exceptional circumstances and must be specifically authorized by the Contracting Officer using a subsequent Contract Modification(s). In case of dispute the Contracting Officer reserves the right to be the final judge as to the operation and/or number of hours chargeable under II. (c).

ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check (preflight) of the furnished media and publishing files to assure correct output of the required reproduction image. Any errors, media damage, or data corruption that might interfere with proper file image processing must be reported to the ordering agency as specified on the print order.

The contractor shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define file output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet the assigned quality level.

All halftones are to be 175-line screen or finer.

When required by the Government, the contractor shall make minor revisions to the electronic files. It is anticipated that the Government will make all major revisions.

Prior to making revisions, contractor shall copy the furnished files and make all changes to the copy.

PROOFS: Two stage proofing required.

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Initial stage one proof includes 2 sets of digital color one-off proofs created using the same output device that will be used to produce the final printed product on the actual production stock. Proofs shall be collated with all elements in proper position (not pasted up), imaged face and back, trimmed and folded to the finished size/format of the product, as applicable. NOTE: Agency will return one proof upon completion of review and retain one proof. Returned proof will be used by the contractor for color match on the press during the production run.

Stage two proof includes one Adobe Acrobat PDF file soft proof provided electronically to the agency. The proof is to be created after the contractor receives agency aa's upon completion of the stage one proof. The agency will provide changes electronically for the contractor to incorporate while the stage one proof is returned to contractor.

Contractor to submit one “Press Quality” PDF soft proof (for content only) using the same Raster Image Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text flow, image position, and color breaks. Proof will not be used for color match. Email proofs to agency within 24 hours of receipt of agency AA's and electronic media. Contractor must respond to agency by email to confirm receipt.

If any contractor’s errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are to be provided at no expense to the Government. No extra time will be allowed for this reproofing;

such operations must be accomplished within the original production schedule allotted in the specifications.

The contractor is cautioned that these proofs must be made from the final digital files (used for this printing) that are to be delivered to the Government.

In the event proofs are disapproved by the Government, or the contractor fails to submit proofs in a sufficient amount of time to meet the delivery schedule, the contractor may be deemed to have failed to make progress, and is subject to the termination for default clause. However, failure of the Government to terminate the contract for default in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance with the original production schedule allotted in the specifications.

In the event proofs are disapproved by the Government, or the contractor fails to submit proofs by the date specified in the contract, the contractor shall be deemed to have failed to make delivery within the meaning of the default clause in which event this contract shall be subject to termination for default. However, failure of the Government to terminate the contract for default in such event shall not relieve the contractor of the responsibility to deliver the contract quantities in accordance with the original production schedule allotted in the specifications.

Additional PDF proof: An additional proof provided in PDF format is required when changes (aa's) are requested by the agency upon review of the initial proof. Additional proof is to be provided to the agency of the pages affected by agency changes. The contractor is to provide a "Press Quality" PDF soft proof of the affected pages.

The “Press Quality” PDF soft proof will be for content only and is to be created with the same Raster Image Processor (RIP) that will be used to produce the final printed product. The PDF proof will be evaluated for text flow, image position, and color breaks. The proof will not be used for color match. Contractor to email PDF proofs, or upload to Dropbox, or make available by FTP site. Contractor must call and email contact listed on print order to confirm receipt of proof.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September 2019.

Government Paper Specification Standards No. 13 – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf.

Color of paper furnished shall be of a uniform shade and a close match by visual inspection of the JCP and/or attached color sample(s). The Contracting Officer reserves the right to reject shipments of any order printed on paper the color of which, in his opinion, materially differs from that of the color sample(s).

All text paper used in each copy must be of a uniform shade. All cover paper must have the grain parallel to the spine.

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf

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Text: White No. 2 Silk/Dull-Coated Text, basis weight: 70 lbs. per 500 sheets, 25 x 38", equal to JCP Code A262.

Cover: White No. 2 Coated Cover, Gloss Finish, basis weight: 80 lbs. per 500 sheets, 20 x 26", equal to JCP Code L12.

PRINTING: At contractor's option, the product may be produced via conventional offset or digital printing provided that Quality Level III standards are maintained. Final output must be wet ink, pigment-based with a minimum of 175-line screen. Dry ink/toner and inkjet printing are not acceptable. Output must be at a minimum resolution of 2400 x 2400 dpi plus a RIP that provides an option for high quality color matching such as Device Links Technology and/or ICC Profiles. Resolution that is enhanced or simulated by software will not be acceptable.

If printed by offset press, print face only or face and back in 4-color process. All orders must be printed on a press capable of printing four (4) colors in a single pass through the press (minimum of four (4) printing units).

Print face only or head-to-head unless otherwise indicated from electronic media.

Cover: Print all covers and spine in 4-color process. After printing, flood-coat all covers and spine including entire surface over the printing with a protective clear, non-yellowing gloss varnish, or at contractor's option, aqueous clear-coat, to provide scuff resistance. Payment for this requirement will be included in the complete product.

Text Pages: Print in four color process. Halftones scattered throughout. Print to and align cover two and first text page across the binding margin.

GPO Sales copies: 250 subscription copies of each Military Review English Edition to be imprinted with GPO Sales postal indicia for mailing and FOR SALE LINE ONLY, ISBN XXXXXXX (ISBN provided upon request from Government Publishing Office), Sales/Subscriptions, Robert Mitchell, remitchell@gpo.gov.

MARGINS: Margins will be as indicated in the files. Text pages bleed throughout one or more sides. All covers and spine will bleed all sides. The contractor is responsible for adjusting width of spine as necessary for paper weight and number of pages.

BINDING: Perfect-bind with notched glued edge of text including wraparound cover and trim on three sides.

PACKING: All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and durability and in such a manner which will guarantee that the product will not be damaged and the package will not open nor split when processed through the U.S. mail system or a small package carrier delivery system.

Bulk Shipments: Pack in shipping containers not to exceed 36 pounds per container when fully packed. All shipments which fill less than a shipping container must be packaged with materials of sufficient strength and durability and in such a manner which will guarantee that the product will not be damaged during shipment.

LABELING AND MARKING (Package and/or Container Label): Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from gpo.gov, fill in appropriate blanks, and attach to shipping containers. For Sales copies of the Military Review English Edition reproduce supplied reference label, fill in appropriate blanks and attach to shipping containers.

mailto:remitchell@gpo.gov

Army Press Journals Page 10 of 17

DEPARTMENTAL RANDOM COPIES (BLUE LABEL): All orders must be divided into equal sublots in accordance with the chart below. A random copy must be selected from each sublot. Do not choose copies from the same general area in each sublot. The contractor will be required to certify that the copies were selected as directed using GPO Form 917 – Certificate of Selection of Random Copies which can be located on GPO.gov.

The random copies constitute a part of the total quantity ordered, and no additional charge will be allowed.

Quantity Number of Ordered Sublots 500 - 3,200 50 3,201 - 10,000 80 10,001 - 35,000 125 35,001 and over 200

These randomly selected copies must be packed separately and identified by a special label, GPO Form 2678 – Departmental Random Copies (Blue Label), which must be printed on blue paper and affixed to each affected container. This form can be downloaded from GPO.gov. The container and its contents shall be recorded separately on all shipping documents and included in accordance with the distribution list. A copy of the print order/specification and a signed Certificate of Selection of Random Copies must be included.

DISTRIBUTION: Deliver bulk shipments f.o.b. destination.

All expenses incidental to returning materials, submitting proofs, and furnishing sample copies and bulk deliveries must be borne by the contractor.

Submit proofs together with all of the furnished material to the address as indicated on the individual print order.

In addition, submit a copy of the print order, the contractor's usual proof cover memo form, and information identifying a point of contact and their phone number at the contractor's plant. The contractor is directed to include a contractor provided return shipping label to be used by the agency for the return of the proofs. The cost of transporting of the proofs and the furnished materials BOTH ways is to be borne by the contractor. The contractor has the option of using their own personnel to pick up and deliver the proofs. Any terms and conditions on the contractor's proof documents are subordinate to GPO Contract Terms.

For each order placed, contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent to herbert.m.blache.civ@army.mil or to the email address indicated on the 2511 Form where is says “EMAIL”. The subject line of this message shall be "Distribution Notice for Program 1827-S, Print Order XXXXX. The notice must provide all applicable tracking numbers, shipping method, and Title. Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon agency request.

Receipt of Proof of Delivery: The contractor must furnish their own receipts for delivery. These receipts must include the GPO jacket, program, print order numbers, total quantity delivered, number of cartons, quantity per carton, date ship/delivery made, and signature of the Government agent accepting delivery. The original copy of this receipt must accompany the contractor's voucher/invoice for payment.

Ship via traceable method with a signed proof of delivery receipt and return physical media and all furnished material, artwork, proofs, and digital deliverables to:

Military Review 290 Stimson Avenue, Unit 2 Ft. Leavenworth, KS 66027-1293 f.o.b. Destination: Bulk delivery of 500 copies of the English Military Review along with the additional 50 blue label random samples of the English, the Spanish and the Portuguese Military Review editions to:

Military Review, Warehouse 341 (West End) ATTN: Darrell Imbrogno 101 Warehouse Road Ft. Leavenworth, KS 66027-1293 mailto:herbert.m.blache.civ@army.mil

Army Press Journals Page 11 of 17 f.o.b. Destination: Bulk delivery of the remaining balance of the English, the Spanish and the Portuguese Military Review editions with delivery completed prior to 2:00 pm local time to:

Media Distribution Division Army Publishing Directorate 1655 Woodson Road St. Louis, MO 63114-6181

The contractor shall insure prompt delivery at destinations stated in the print order.

GPO Superintendent of Document copies f.o.b. Contractor City: The Contractor must provide Federal Depository Library Program (FDLP) and Library of Congress copies per type of publication ordered.

183 copies to the FDLP and 10 copies to Library of Congress of the English Edition of the Military Review.

NOTE: If a print order is for a reprint, the FDLP and Library of Congress would not get copies unless copies were not provided when the original order was printed. Any questions are to be addressed to Jerry Reed jreed@gpo.gov and Tiffany Merrick tmerrick@gpo.gov

Postage for these copies must be separated from other mailings. Postage must be separately accounted for, with a separate postal receipt, and be listed as a separate item on the invoice for reimbursement. These copies are to be shipped F.O.B. Contractor City.

GPO Sales, Subscription Stock: Contractor must provide Subscription copies (of the English edition only), the contractor will be required to mail 250 copies per order for Information Dissemination (Superintendent of Documents). The contractor will be reimbursed for the postage to mail these “Subscription” copies by submitting a properly completed Postal Service certificate of mailing with their invoice. The postage for these “Subscription” copies must be separated from other mailings; the postage must be separately accounted for, have a separate postal receipt, and be listed as a separate item on the invoice for reimbursement. Failure to distribute “Subscription” copies according to these instructions and furnish proper proof thereof may result in non-reimbursement of the postage expense.

The contractor will be reimbursed for the shipping costs incurred by submitting a properly completed UPS shipping receipt with their invoice for the “Sales” copies.

SUPERINTENDENT OF DOCUMENT REQUIREMENTS:

Federal Depository Library Program and Library of Congress: The contractor is to arrange for and ship quantities determined per type of publication to:

Military Review - English Version 183 copies to: BAC (FDLP) 1520-01 U.S. Government Publishing Office Federal Depository Library Program (FDLP) Document Warehouse 8660 Cherry Lane Laurel, MD 20707-4986 Marked Item No. 0359-C-04

Military Review - English Version 10 copies to: BAC (By Law) 15250-01 Library of Congress U.S. Serials and Government Documents Section U.S. Anglo Division 101 Independence Avenue, SE, Stop 4276 Washington, DC 20540-4276 Marked Depository File Copies

Government Publishing Office, Sales/Subscriptions: The contractor is to arrange for and ship 250 copies of each Military Review English Edition marked for: “Subscription Stock”, Requisition No. 3-00301. Copies to be shipped by UPS carrier to:

mailto:jreed@gpo.gov mailto:tmerrick@gpo.gov

Army Press Journals Page 12 of 17

U.S. Government Publishing Office Laurel Fulfillment Center (ph. 202-512-1401) c/o Military Review (Sales Subscription) 8660 Cherry Lane, Ste #32 Laurel, MD 20707

SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any job prior to receipt of the individual print order (GPO Form 2511). Contractor will receive print order by email from Herbert Blache, herbert.m.blache.civ@army.mil. Furnished material and return of proofs will be provided by email from michael.p.serravo.civ@army.mil, Kristina.Wit@dla.mil or beth.a.warrington.civ@army.mil to contractors FTP site or Dropbox link. No definite schedule for pickup of material/placement of orders can be predetermined.

The following schedule begins the workday after notification of the availability of print order and furnished material. The workday after notification will be the first workday of the schedule. No definite schedule for pickup of material can be predetermined. Adherence to the schedule indicated in each individual print order must be maintained.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished with each order or shortly thereafter. In the event such information is not received in due time, the contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an order providing for the accelerated shipment/delivery, the Government may procure this requirement from another source.

Contractor must complete production and distribution within 25 workdays.

No specific date is set for submission of proofs. Stage one proofs must be submitted as soon as possible to allow for revised stage two proofs.

Stage one proofs will be withheld no more than two (2) workdays from receipt until they are made available for pickup. (The first workday after receipt of stage one proofs at the ordering agency is day one

(1) of the hold time). Agency will notify the contractor personnel by email when the first proof is available for return and return the proof by way of the contractor's furnished shipping label. The initial set of proofs will be used for color match during printing. Stage two proofs will be responded to by email within 24 hours of receipt of electronic email PDF proof. All proof and transit times are to be included in the 25-workday schedule.

Two stage proofing with review times and transit times are included in the 25 workday production and distribution schedule.

Upon completion of the stage one initial proof review the agency will request author alterations aa's. The agency will notify the contractor by email at the time the stage one proof is returned to the contractor. The agency will provide information on the number and location of the pages to be replaced. The agency will provide replacement electronic media by upload to contractor's FTP site, or DropBox account. Stage two proofing: Vendor will create and provide a PDF proof incorporating all aa's requested by agency. The PDF proof is to be created and provided to the agency by email or by download from contractor's FTP site for review while the physical stage one proof is being returned/shipped to the contractor. The PDF proof will be provided on a federal workday between the hours of 6:00 am and 12:00 pm central time. The agency will review the PDF proof between the hours of 12:00 pm and 4:00 pm central time on the same day the PDF proof is received by the agency. Proof approval will be provided by email to the contractor. The approved stage two PDF proof will be used for reference of text flow, image position, and color breaks.

mailto:herbert.m.blache.civ@army.mil mailto:michael.p.serravo.civ@army.mil mailto:Kristina.Wit@dla.mil mailto:beth.a.warrington.civ@army.mil

Army Press Journals Page 13 of 17

If any contractor's errors are serious enough in the opinion of the GPO to require revised proofs, the revised proofs are to be provided at no expense to the Government. No extra time will be allowed for this reproofing;

such operations must be accomplished within the original production schedule allotted in the specifications.

The contractor will be responsible for performing all necessary proofreading to insure the proofs are in conformity with the copy submitted. The contractor must not print prior to receipt of an "OK to print".

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

Army Press Journals Page 14 of 17

SECTION 3. – DETERMINATION OF AWARD

The Government will determine the lowest bid by applying the prices offered in the “SCHEDULE OF PRICES” to the following units of production which are the estimated requirements to produce one (1) year’s production under this contract. These units do not constitute, nor are they to be construed as, a guarantee of the volume of work which may be ordered for a like period of time.

The following item designations correspond to those listed in the “SCHEDULE OF PRICES.”

(1) (2) I. (a) 1,784 5,471

(b) 15 40

II. (a) 1,844

(b) 1,844

(c) 20

III. (a) 2,438

Army Press Journals Page 15 of 17

SECTION 4. – SCHEDULE OF PRICES

Bids offered are f.o.b. destination.

Prices must include the cost of all required materials and operations for each item listed in accordance with these specifications.

Bidder must make an entry in each of the spaces provided. Bids submitted with any obliteration, revision, or alteration of the order and manner of submitting bids may be declared non-responsive.

An entry of NC (No Charge) shall be entered if bidder intends to furnish individual items at no charge to the Government.

Bids submitted with NB (No Bid), NA (Not Applicable), or blank spaces for an item will be declared non-responsive.

The Contracting Officer reserves the right to reject any offer that contains prices for individual items of production (whether or not such items are included in the DETERMINATION OF AWARD) that are inconsistent or unrealistic in regard to other prices in the same offer or to GPO prices for the same operation if such action would be in the best interest of the Government.

All vouchers/invoices submitted to the GPO shall be based on the most economical method of production.

Fractional parts of 1,000 will be prorated at the per-1,000 rate.

A charge will be allowed for each page of a product, whether printed or blank.

Cost of all required paper must be charged under Item I. “COMPLETE PRODUCT.”

(Initials)

Army Press Journals Page 16 of 17

I. COMPLETE PRODUCT: (except Items II and III): Prices offered shall include the cost of all required materials and operations necessary for the complete production, printing, binding and delivery of the product listed in accordance with these specifications.

4-Color Process 4-Color Process Makeready Running Per and/or Setup 1,000 Copies

(1) (2)

(a) Text .................................................................................. per page ...... $___________ $___________

(b) Cover (includes clear coating) ......................... per complete cover ...... $___________ $___________

II. MISCELLANEOUS CHARGES

(a) Two digital color one-off…