AB-133C-14-RQ-0090_PWS.docx

Performance Work Statement Native Hawaiian Cultural Landscape Analysis Guide and Case Studies Solicitation #: AB-133C-14-RQ-0090

1 INTRODUCTION

1.1 Background

Understanding the types and locations of significant archaeological and cultural resources is essential to their preservation and consideration during planning for offshore renewable energy development. This includes, among others, resources and areas important to the archaeology and history of the Hawaiian Islands, as well as resources and areas important to Native Hawaiian communities, both historical and modern. As planning and development for offshore renewable energy projects increases, the potential for impacts to underwater and terrestrial archaeological, cultural, and historical resources, and traditional cultural properties, will increase as well.

NOAA has responsibilities for the protection of archaeological and cultural resources and traditional cultural properties. The Office of National Marine Sanctuaries (ONMS) requires information critical to cultural and historic resource preservation responsibilities. The overall strategy to obtain the critical information in Hawaii will focus on developing a best-practices tool for characterizing indigenous cultural landscapes. This information is necessary under Section 106 of the National Historical Preservation Act (NHPA) of 1966, which requires that federal agencies must apply the National Register Criteria to properties that may be affected by a federal undertaking. The information will also be used to support reviews under National Environmental Policy Act (NEPA) of 1970 and other federal laws.

1.2 Purpose

The purpose of this requirement is to develop a proactive approach to working with the indigenous Native Hawaiian community in order to identify cultural areas of significance and resources that need to be considered in the planning process for offshore renewable energy development. The contractor will complete the Native Hawaiian Analysis Guide and case studies (as outlined in section 4), and provide a final report to the NOAA ONMS.

2. SCOPE OF WORK

2.1 Basic Objectives

The contractor shall provide services for developing a proactive approach to working with the indigenous Native Hawaiian community in order to identify cultural areas of significance and resources that need to be considered in the planning process for offshore renewable energy development. The contractor shall provide for and meet the following requirements:

Option Year (OY) 1: Subject to availability of funds, an option will be exercised to produce three (3) case studies, and a revised analysis guide. Option, if funded, will be by formal modification to the resultant contract.

2.2 Period of Performance

The period of performance shall be for one (1) Base Year of 12 months, and one (1) Option Year for 12 months.

3. REQUIREMENTS

3.1 Federal Regulations

This project will be conducted in accordance with all applicable federal regulations.

3.2 General Contractor Responsibilities

The Contractor shall provide all labor and materials necessary to supply the Government with deliverables outlined in Section 4 of this Performance Work Statement (PWS).

3.3 Personnel

The Contractor shall be responsible for providing key personnel with the experience and expertise required in Section 3.6 to prepare a comprehensive cultural resource and cultural landscape study.

3.4 IT Security Requirements

This PWS will not be requiring either government owned systems or contractor owned systems. For this PWS, the Certification and Accreditation (C&A) or Assessment and Authentication (A&A) requirements of Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required. For this PWS, the contractor will not be accessing US government computers or IT systems for this work. For this PWS, the contractor will not be accessing any information that is not within the public domain for this work.

3.5 Specific Contractor Service Requirements

1. The contractor shall develop a proactive approach to working with the indigenous Native Hawaiian community in order to identify areas of significance that need to be considered in the planning process for offshore renewable energy development. This includes the following components:

2. Provide timely progress and final report(s) to ONMS.

3.6 Contractor Qualifications

3.6.1 Basic Contractor Qualifications

The task requirements will demand expertise in the following areas:

1. Project management: ability to plan and forecast workload requirements and resources needed to accomplish tasks on time. Ability to work with diverse people and manage multiple tasks at once. Ability to deal with details and logistics, track progress and expenditures and report to the ONMS staff.

2. Research/Data Management: Ability to collect, review, synthesize and summarize environmental, cultural, and socio-economic information and data, and use the information to develop the resource inventories (database), community engagement document, case studies, and final reports.

3. Writing/Editing: Ability to communicate effectively in writing. Ability to translate complex principles and data into a technical, but user friendly, manner that is comprehensive, professional, and meets all legal and contractual requirements.

3.6.2 Contractor/Project Manager Experience

The contractor/project manager capable of completing the diverse tasks and satisfactorily meeting the objectives must possess sufficient and specialized experience and skills in the following:

1) Graduate degree (PhD or equivalent preferred) in environmental studies, history, cultural resource management, or related field;

2) Extensive experience (10 years+ preferred) working with Native Hawaiian communities in resource conservation/planning and community development;

3) Experience (5 years+) in cultural resource management;

4) Experience (5 years+) working closely with State and federal agencies, including familiarity with NOAA Office of National Marine Sanctuary public planning and resource management processes;

5) Experience in planning and conducting public workshops and facilitating Native Hawaiian community engagement in planning processes;

6) Experience in historical, archaeological, and cultural archival research;

7) Has, or has other key personnel under this contract who maintain, proficiency with Native Hawaiian language and translation;

8) Experience in federal cultural resource preservation laws and resource assessments (e.g. NHPA section 106 and NEPA processes);

9) Active experience in local and Native Hawaiian Organizations and community consultation and mediation;

10) Strong connection to kupuna and established leaders in the Hawaiian community;

11) Record of completed projects and accomplishments related to the above topics.

12) Can assemble a knowledgeable team as a project Working Group;

13) Has experience in socio-economic aspects associated with cultural resources and marine protected areas;

14) Has, or has other key personnel under this contract who have, or are pursuing, degrees in environmental studies, history, cultural resource management, or related field;

15) Must demonstrate experience in the development and writing of cultural resource assessments and community engagement plans;

16) Must have proven skill in research, writing, editing, formatting, graphic and layout development for planning documents;

17) Has experience in developing formal Agency responses to public comments;

18) Has experience with inter-agency consultations in the area of environmental and cultural resource management;

19) Must demonstrate past experience in planning and conducting meetings and interacting with agency and community advisory boards and councils;

20) Must be able to establish and maintain effective working relationships with individuals and communities who may hold opposing points of view and conflicting interests, and be capable of explaining positions clearly while not criticizing other views or arousing hostility;

21) Must have strong ties to the Native Hawaiian communities and Native Hawaiian Kupuna or leaders among the Islands;

22) Must be closely familiar with specific cultural sensitivities associated with natural and cultural resources in Hawaii’s marine environment;

4. DELIVERABLES

General: the contractor shall be responsible for developing an Analysis Guide document by forming and then working in coordination with a Native Hawaiian Working Group, and conducting a series of Cultural Resource Workshops. The process itself shall be documented in the Workshops Summary Report. Subject to the availability of option year funding, the contractor shall be responsible for completing three (3) Cultural Landscape Case Studies. The process itself shall be documented in the Case Studies Summary Report, which shall include a revised Analysis Guide document. The deliverables obtained from this project will create a process that can be used by Native Hawaiian communities to help recognize and record marine areas of cultural importance. It will also provide a vocabulary for agencies and Native Hawaiians to facilitate communication and identify areas that could be impacted from proposed undertakings. The process shall be transferable, and help agencies and stakeholders to: 1) properly engage with indigenous communities prior to the proposal of activities that may impact indigenous resources and areas; 2) involve indigenous communities in the identification of their own significant resources and areas of use; and 3) elucidate indigenous interests in specific planning areas. As a result, regional energy planning and siting decisions, and the underlying NHPA and NEPA analyses of cumulative impacts and synergies, can be made more efficiently, thus minimizing conflicts, controversy, legal challenges and procedural delays. This model can also help fill a critical data gap in ocean planning and management and be applied to coastal and marine spatial planning efforts through the National Ocean Council. To the extent possible, this effort should coordinate with other similar efforts (e.g., Pacific Regional Ocean Uses Atlas) to maximize effectiveness and avoid duplication.

4.1 Cultural Resources Working Group

The contractor shall provide the services of a working group coordinator/facilitator to contact and identify a consultative Native Hawaiian cultural resources working group (Working Group) that shall include the coordinator/facilitator and cultural resource member representation from all of the main Hawaiian Islands (including island districts and/or counties) and other select members. ONMS maintains final approval of the Working Group membership.

4.2 Cultural Resources Workshop Plan

The contractor shall develop and submit a Workshop Plan that outlines the proposed strategy to engage Native Hawaiian Communities in support of the cultural resource management and cultural landscapes case studies objectives of this project. The Plan shall identify the number and locations of proposed workshops, discuss proposed outreach efforts to encourage engagement of Native Hawaiian communities, and identify the format and duration of these meetings. The Plan shall be suitable to, and reflect:

The Workshop Plan shall be submitted as specified in the Schedule of Deliverables section, below. The Workshop Plan shall be developed in coordination with ONMS, and ONMS will have final approval of the plan.

4.3 Cultural Resource Workshops

The contractor, in coordination with the Working Group, shall host a series of workshops (minimum of four (4)) that will bring together participating federal, state, and Native Hawaiian partners in order to develop a methodology of best practices and identify general resource types of significance to Native Hawaiian communities that could be impacted from offshore siting. These best practice elements shall be defined in an Analysis Guide document (see 4.4 below). The goal is to solicit information and input from as many Native Hawaiian Organizations as possible in order to develop consistent terminology to better identify indigenous cultural landscapes, including Traditional Cultural Properties, Traditional Ecological Knowledge, and more commonly considered archaeological sites. This information is critical to the development of the Analysis Guide, Case Studies, etc.

4.4 Analysis Guide Document

The Working Group shall incorporate information obtained at the workshops into an Analysis Guide Document, which shall include common terminology and provide a methodology for identifying traditional marine cultural landscapes. The purpose is to devise a semi-replicable system that is specifically structured for defining these landscapes and identifying types of cultural significant resources, as well as recording other information relevant to culturally sensitive areas.

The development of the Analysis Guide Document shall:

• Identify the parties collaboratively engaged in cultural resource management, including community-level cultural organization points of contact;

• Include reciprocal data sharing for community validation;

• Address the cultural understanding and historical context of cultural resources from a Native Hawaiian perspective;

• Address and suggest mechanisms for maneuvering through the sensitive concerns of Native Hawaiian communities;

• Develop a list of topics that should be consistently asked for by project proponents; and

• Develop a suggested template or guide for Native Hawaiian communities to collect and hold information that can be queried internally with the ability to provide summary results to external parties;

Much of the scattered cultural resource information already exists in public, state, or federal archives, and is therefore suitable to be maintained by public agencies. However, there may be sensitive cultural resource information known to specific communities that is not suitable for complete disclosure to public agencies. The objective here is to ensure protection of this information and its maintenance with the populations most closely connected to this information, while insuring it can be sufficiently synthesized and made available for review by federal agencies for federal undertakings. The anticipated data structure will record information related to Native Hawaiian marine cultural landscapes. The Analysis Guide will address pertinent querying and application of the information with an emphasis on the understanding of the information without dishonoring the significance of sites.

Interim deliverables shall be provided to the COR to evaluate and monitor the Contractor’s progress and to ensure deliverables will meet the requirements of the contract. These reports may include preliminary examples of the Analysis Guide. The Contractor shall make these reports available to the COR upon request.

The Analysis Guide document and summary of the workshop progress will serve as the Workshop Summary Report submitted by the contractor to ONMS.

4.5 Workshops Summary Report

The contractor shall provide a Workshops Summary Report that describes the methods and efforts employed to form the Working Group, produce the Workshop Plan, conduct the Workshops, and draft the Analysis Guide document, and provide an analysis of successes or “lessons learned” of the four tasks. The Report will include all methodologies; outreach efforts; techniques; interpretations; analysis; and characterizations employed or generated in fulfillment of project requirements. The Workshops Summary Report also includes a specific discussion of the efforts completed to solicit participation from main Hawaiian Island Native Hawaiian communities in support of the cultural landscapes component.

ONMS maintains approval of the style/specifications and formatting for the Workshops Summary Report. Interim deliverables shall be provided to the COR to evaluate and monitor the Contractor’s progress and to ensure deliverables will meet the requirements of the contract. These reports may include preliminary examples of the Workshop Summary Report. The Contractor shall make these reports available to the COR upon request. The Report and Analysis Guide document shall be submitted as specified in the Schedule of Deliverables section, below.

OPTION YEAR (OY) 1: Subject to availability of funds, an option will be exercised by formal contract modification to complete the following:

4.6 (OY-1) Cultural Landscape Case Studies Utilizing the methods and best practices identified in the Analysis Guide document, the contractor, in coordination with the Working Group, shall develop three independent case studies, identifying indigenous cultural landscapes within pre-defined study areas. The case studies will implement the methodology specifically as it relates to indigenous cultural knowledge and practice of the community. They shall also serve two purposes. The first is to implement the Analysis Guide process in order to identify and correct any problems in the proposed data collection, storage and sharing that may arise; incorporate any other standardization suggestions; and incorporate any other recommendations for improvement. Secondly, they shall provide an analysis and ranked levels of sensitivity, among other information, of locations linked between the indigenous communities. The resulting cultural geography will be a synthesis of historic records, ethnographic and ethnohistoric sources, oral traditions and histories, and summary of prior archaeological analysis. Problems and observations from using the Analysis Guide methods will be documented and solutions will be recommended for incorporation.

The written Case Studies will begin with a Traditional Cultural Property and Traditional Ecological Knowledge analysis of Native Hawaiian sites and resources within representative island regions. The Case Studies shall focus on areas that include coastal land-based, as well as offshore, areas of Native Hawaiian significance. Each Case Study will incorporate an area of one entire (or more) traditional Hawaiian ahupua`a management division and will be determined in coordination with the ONMS Maritime Heritage Program/ONMS representative, who will have the final approval of each study area.

The types of cultural resource information to be identified include traditional cultural properties, information related to traditional gathering, hunting, fishing and other subsistence and commerce activities, as well as those related to spiritual and ceremonial sites and activities. The project activities shall include archival research, field investigations and visits to select type-sites, community outreach to identify local kupuna and other cultural practitioners who are familiar with the study area, the incorporation of existing oral histories, and/or the selection of oral history candidates and conducting the oral histories, and developing draft and final reports.

Intra-island outreach activities to be conducted as part of the Case Study development shall include informational meetings with Native Hawaiians to identify potential Traditional Cultural Properties, Traditional Ecological Knowledge, cultural use sites and use activities within the defined study areas. As appropriate, notices shall also be placed in Native Hawaiian newsletters and possibly a special mailing will be sent to Native Hawaiian households. The outreach activities shall be conducted in roundtable discussions, presentations to Kupuna, and notices and short articles in Native Hawaiian newsletters.

Interim deliverables shall be provided to the COR to evaluate and monitor the Contractor’s progress and to ensure deliverables will meet the requirements of the contract. These reports may include preliminary examples of the case studies. The Contractor shall make these reports available to the COR upon request. The Cultural Landscape Case Studies document shall be submitted as specified in the Schedule of Deliverables section, below.

4.7 (OY-1) Case Study Final Report The contractor shall prepare a Case Study Final Report that details the results of the efforts made under this project. The Report shall include a detailed discussion of all methodologies; outreach efforts; techniques; interpretations; analysis; data; and characterizations employed or generated in fulfillment of the project requirements. The Report shall also include the revised Analysis Guide document, which shall incorporate any problems, observations, and recommended revisions that were identified during development of the Case Studies. ONMS maintains approval of the style/specifications and formatting for the Final Report.

The contractor shall have a draft of the Case Study Final Report reviewed by a copy editor prior to submittal. The draft of the Final Report shall be submitted thirty (30) days prior to the due date of the Final Report. If the draft report requires many changes, corrections, or additions or does not conform to publication style, it may be deemed unacceptable and returned to the contractor for correction and re-submittal, still as a draft report. Otherwise, ONMS will have fifteen (15) calendar days from date of receiving an acceptable draft to review it and inform the contractor via email of any required changes, corrections, or additions. In any instance where the contractor disagrees with the suggested changes, the contractor must email an explanation explaining the reason; otherwise the contractor will incorporate the suggested changes in the final report. The final report, with accompanying documentation, will be reviewed for completeness and a letter of acceptance will be emailed to the contractor. The Case Study Final Report will be submitted as specified in the Schedule of Deliverables section, below.

Table 1. Schedule of Deliverables

PM: one (1) electronic copy One (1) months after award.

PM: one (1) electronic copy Two (2) months after award.

PM: one (1) electronic copy Twelve (12) months after award.

PM: one (1) single-sided hard copy, and one (1) CD Twelve (12) months after award.

Option Year 1:

PM: one (1) electronic copy Four (4) months after Option is exercised.

PM: one (1) single-sided hard copy, and one (1) CD Twelve (12) months after Option is exercised.

5. PERFORMANCE REQUIREMENTS SUMMARY

Performance Requirements in this PWS are identified in this Table 2.

Any requirement provided an in need of correction would be required to be corrected and resubmitted within 48 hours. If the correction did not meet the requirement, a 2% discount would be applied to the complete invoice.

6. NOAA REVIEW AND PROJECT MANAGEMENT

A. Payment and Progress Reports Schedule As consideration for the services performed in accordance with the provisions, terms and contract requirements, payment will be made by the Government upon receipt of monthly status report and invoices detailing work on, or completion of, approved tasks as identified in this PWS.

The contractor will submit, electronically, monthly status reports within ten days of the end of each calendar month and will include a brief discussion of completed tasks, sample draft products where relevant, status of product development and upcoming events. This report will also discuss any problems or setbacks, as well as potential solutions. The monthly reports must include, at a minimum: a summary of all work performed during the month; an explanation of overall progress made against the work schedule; and, a summary of any significant technical, budgetary, or other problems encountered during the report period, including an assessment of their probable effects on meeting contract provisions.

The contractor shall provide a monthly invoice, electronically, to be accompanied with monthly status reports in accordance with the contract. The contractor shall have the invoice certified by the COR. The contractor’s invoice will be for one month for services performed in the previous month. The contractor shall invoice only for the hours, travel and unique services performed during that billing cycle and actually used in direct support of the contract. Invoices submitted for payment must include the following information:

1) Contract number

2) Invoice number

3) Project title

4) Name of assigned COR

5) Contractor name and address

6) Brief description of the task performed

7) Total percentage of task completed to date

8) Total monthly cost to be invoiced

9) “SB” notated at the top corner of the invoice to allow for faster processing.

B. Government Team

a. Organization

iii. Project Manager (PM). The Government representatives who work together and share responsibilities for defining and managing the project in terms of scope, schedule, and budget. The coordinator of the Government Team will be the Project Manager. The Project Manager will give advice to the COR as to the completion status for each deliverable and provide input to the COR on the accuracy of monthly progress reports and invoices.