AASF Sandston and Blackstone PWS Fire Extinguisher Services v.5.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

Army Aviation Support Facility (AASF) Sandston VA Blackstone Army Air Field (BAAF) Fort Barfoot VA

Fire Extinguisher Services Contract

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Blackstone and Sandstone Army Airfield’s Flight Line Fire Extinguisher Services, as defined in this PWS.

1.1.1 Objective: Provide serviceable and current flight line fire extinguishers (FE) to support Blackstone Army Airfield’s (BAAF) and Sandstone Army Airfield’s (AASF) aviation operations.

1.2 Background: The VA AASF and BAAF are not authorized dedicated firefighting personnel or apparatus due to the lack of a manned-aircraft tenant unit. Firefighting capabilities are required to support transient and rotational units supporting the AASF in Sandston, Virginia Joint Maneuver Center (VaJTC) and BAAF operations.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12-months and four 12-month option years.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services at Blackstone Army Airfield (BAAF) at Fort Barfoot and VA Army Aviation Support Facility (AASF) in Sandston VA between the hours of 8:30 AM and 3:30 PM Eastern Standard Time, Tuesdays through Fridays, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings.

Performance when at BAAF shall be in facility hangar (Building T0025) or at the contractor’s facility when additional tooling is required for the service to be conducted.

Performance when at AASF Sandston shall be in facility main hanger (Building 3901) or at the contractor’s facility when additional tooling is required for the service to be conducted.

The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is not authorized.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. The nature of the required service render telework unfeasible.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday: January 15th (Third Monday in January)

1.4.2.3 President’s Day: (Third Monday in February)

1.4.2.4 Memorial Day: (Last Monday in May)

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day: (First Monday in September)

1.4.2.8 Columbus Day: (Second Monday in October)

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day: (Fourth Thursday in November)

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted in writing via email to the Contracting Officer Representative (COR) NLT 10 calendar days after contract award.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

1.4.5.2 Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 training within 30 calendar days after the contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after the completion of training by each employee or subcontractor personnel. AT Level 1 awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html.

1.4.5.3 iWATCH Training: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities, or area shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer (ATO)). This locally developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the COR within 15 calendar days after completion of training.

1.4.5.2 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.3 reserved

1.4.5.4 reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating all equipment used in the performance of this contract. The Government shall not provide training to contractors. The contractor shall ensure there are sufficient personnel trained on Flight Line Driving if access to the flightline is required. Flight Line Driver Training will be provided by BAAF Operations, Building T0049, if access to airfield movement areas is required. Flight Line Driver Training will be provided by AASF Operations, building 3901, if access to airfield movement areas is required. Training will be conducted prior to work beginning. The Contractor must ensure that all personnel performing under this contract are fully trained, licensed, Uline certified, and otherwise qualified to provide services.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The names shall be provided within five days after the contract is awarded.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.1 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.2 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.3 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.4 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.5 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.6 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.7 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.8 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: None

3.2 Materials: None

3.3 Equipment: None

3.4 Services: None

3.5 Utilities: None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

The Contractor shall provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 Blackstone Army Airfield (BAAF) Fort Barfoot VA

Provide Annual Servicing for 10 ea., Ansul Redline CR-I-150-D (PK) Wheeled FE at various stages in their 12-year repeating service schedule. Vendor must be certified in Ansul products.

5.1.1 Conduct annual inspections on 10 (ten) CR-I-150-D (PK) Wheeled FE.

5.1.2 Conduct 5-year inspections, which include nitrogen inspection and replacement on 10 (ten) CR-I-150-D (PK) Wheeled FE.

5.1.3 Conduct 12-year inspections including hydrostatic testing and replacement of all applicable components on 10 (ten) CR-I-150-D (PK) Wheeled FE.

5.1.4 FEs will be painted, as necessary, to ensure cylinders are protected from elemental decay.

5.1.5 Replace seals, gaskets, and POL products for the required service. Cost will be included in the cost of the service.

5.1.6 Replace FE discharge hose for all 12-year inspections. Dispose of unserviceable discharge hoses in accordance with local, state, and federal law.

5.1.7 Replace Purple K FE extinguishing agent (only if required because of caking or other condition which renders the agent unserviceable).

5.1.8 Remove and dispose of unusable extinguishing agent in accordance with local, state, and federal law.

5.1.9 The required FE markings and tags will be supplied by the service provider.

5.1.10 Service provider will only replace pressure cylinders with like items (*, +) to ensure service schedules are not altered and funding projections can be maintained.

5.1.11 Service provider will notify the COR if fire extinguisher parts beyond those required for the specified service to ensure available funding.

5.1.12 FEs must be returned to a fully mission capable status upon the completion of required services.

5.1.13 Services will be provided within 30-days of contract award. A certification document will be provided to the COR confirming fully mission capable status.

5.1.14 Number and types of service required for option years will be provided, as needed.

5.2 Army Aviation Support Facility (AASF) Sandston VA

Provide Annual Servicing for 17 ea., Ansul Redline CR-I-150-D (PK) Wheeled FE at various stages in their 12-year repeating service schedule. Vendor must be certified in Ansul products.

5.2.1 Conduct annual inspections on 17 (seventeen) CR-I-150-D (PK) Wheeled FE.

5.2.2 Conduct 5-year inspections, which include nitrogen inspection and replacement on 17 (seventeen) CR-I-150-D (PK) Wheeled FE.

5.2.3 Conduct 12-year inspections including hydrostatic testing and replacement of all applicable components on 17 (seventeen) CR-I-150-D (PK) Wheeled FE.

5.2.4 FEs will be painted, as necessary, to ensure cylinders are protected from elemental decay.

5.2.5 Replace seals, gaskets, and POL products for the required service. Cost will be included in the cost of the service.

5.2.6 Replace FE discharge hose for all 12-year inspections. Dispose of unserviceable discharge hoses in accordance with local, state, and federal law.

5.2.7 Replace Purple K FE extinguishing agent (only if required because of caking or other condition which renders the agent unserviceable).

5.2.8 Remove and dispose of unusable extinguishing agent in accordance with local, state, and federal law.

5.2.9 The required FE markings and tags will be supplied by the service provider.

5.2.10 Service provider will only replace pressure cylinders with like items (*, +) to ensure service schedules are not altered and funding projections can be maintained.

5.2.11 Service provider will notify the COR if fire extinguisher parts beyond those required for the specified service to ensure available funding.

5.3 FEs must be returned to a fully mission capable status upon the completion of required services.

5.4 Services will be provided within 30-days of contract award. A certification document will be provided to the COR confirming fully mission capable status.

5.5 Number and types of service required for option years will be provided, as needed.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Federal Information Processing Standards (FIPS) Publication 201-3 Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 9)

DoDI 5400.11 Department of Defense Privacy and Civil Liberties Programs 01/29/2019

DoDD 5400.07-R Department of Defense Freedom of Information Act (FOIA) Program

TECHNICAL EXHIBIT 1.1

Performance Requirements Summary (PRS) Blackstone Army Airfield

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

5.1.1

Annual inspections

5.1.2

5-year inspections

5.1.3

12-year inspections

5.1.4

Painting

5.1.5

Replacement of parts

Replace seals, gaskets, and POL products for the required service. Cost will be included in the cost of the service.

5.1.6

Replacement of FE discharge hose for all 12-year inspections.

5.1.7

Replacement of Purple K FE extinguishing agent.

Replace Purple K FE extinguishing agent. (only if required because of caking or other condition which renders the agent unserviceable).

5.1.8

Removal and disposals of unused extinguishing agent.

5.1.9

FE markings and tags.

5.1.10

Replacement of pressure cylinders.

TECHNICAL EXHIBIT 1.2

Performance Requirements Summary (PRS) Army Aviation Support Facility Sandston VA

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

5.2.1

Annual inspections

5.2.2

Conduct 5-year inspections

5.2.3

Conduct 12-year inspections

5.2.4

Painting

5.2.5

Replacement of parts Replace seals, gaskets, and POL products for the required service. Cost will be included in the cost of the service.

5.2.6

Replacement of FE discharge hose

5.2.7

Replacement of Purple K FE extinguishing agent Replace Purple K FE extinguishing agent (only if required because of caking or other condition which renders the agent unserviceable).

5.2.8

Removal and disposal of unusable extinguishing agent.

5.2.9

FE markings and tags

5.2.10

Replacement of pressure cylinders

TECHNICAL EXHIBIT 2

Deliverables Schedule

1.4.3 Quality Control

1.4.5.2 AT Level 1

1.4.5.3 iWATCH

1.4.9 Contract Manager

5.1.13 Certification document

A certification document will be provided to confirmed fully mission capable status.

5.4 Certification document A certification document will be provided to confirmed fully mission capable status.