AAPS Supplemental-DRAFT PWS-111521.pdf

PERFORMANCE WORK STATEMENT

13 Jul 21 Page 1

Advanced Academic Programs & Services Resources (AAPS) K-8 Supplementary Instructional Resources

1 General Information

1.1 Agency

1.1.1 For school year (SY) 2021-22, the Department of Defense Education Activity (DoDEA) will provide PK-12 instruction to over 69,000 dependents of military and civilian employees. Student enrollment is based primarily on deployment of military troops worldwide. In the Americas, DoDEA operates 50 schools located in seven states, Puerto Rico, and Cuba. In Europe and the Middle East, DoDEA operates 64 schools located in Germany, England, Netherlands, Belgium, Spain, Turkey, Bahrain and Italy. In the Pacific, DoDEA operates 45 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoDEA's curriculum, resources and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems. In addition, DoDEA operates fully accredited Virtual High School with teaching hubs in each DoDEA region: Americas, Europe, and Pacific.

1.1.2 Based on projected school year 2021-22 enrollment data (rounded to the nearest 50), DoDEA estimates the number of students, teachers, school-level specialists, and above school level subject-matter experts (SME) shown below.

1.1.3 DoDEA schools have many grade configurations. Below is the breakdown of projected enrollment for SY21-22 (rounded to the nearest 50) and number of schools by region and grade level. Note: The difference in the grade level totals of the two tables is due to rounding.

Regions K G1 G2 G3 G4 G5 G6 G7 G8

Americas Students 2,700 2,500 2,300 2,200 1,850 1,800 1,600 1,300 1,100 Schools 33 33 33 33 33 32 17 14 14

Europe Students 2,100 2,200 2,200 2,200 2,150 2,050 2,100 2,050 1,750 Schools 34 34 34 34 34 34 24 24 24

Pacific Students 2,050 2,100 2,000 2,100 1,900 1,900 1,700 1,650 1,550 Schools 23 23 23 23 23 23 13 14 14

DoDEA Students 6,850 6,800 6,500 6,500 5,900 5,750 5,400 5,000 4.400 Schools 90 90 90 90 90 89 55 52 52

1.1.4 Military-connected students experience high mobility rates across the nation and throughout the

Categories Students Classroom Teachers* Categories Students Classroom

Teachers* Kindergarten 6,900 425 5th Grade 5,700 245

1st Grade 6,800 325 6th Grade 5,350 490 2nd Grade 6,450 315 7th Grade 5,050 480 3rd Grade 6,500 275 8th Grade 4,450 455 4th Grade 5,850 255 Totals 53,050 3,265

* Estimated number of classroom teachers. Not listed are approximately 140 specialized teachers and about 60 above-school-level subject-matter experts.

13 Jul 21 Page 2 world. Consequently, DoDEA makes a concerted effort to mitigate transitional barriers to military-connected students’ success, working toward a worldwide systemic education network.

1.1.5 DoDEA has adopted the National Association for Gifted Children (NAGC) standards as well as College and Career Ready Standards (CCRS) in mathematics, literacy, the arts, social studies, and science, which are rigorous, research-based, and reflect the knowledge, skills and dispositions students need for success in college and/or careers and are aligned with the Common Core State Standards (CCSS), National Core Art Standards (NCAS), Next Generation Science Standards (NGSS), College, Career, and Civic Life (C3) Framework for Social Studies State Standards, and Society for Health and Physical Education Standards (SHAPE AMERICA). DoDEA has also adopted the National Association for International Society for Technology in Education (ISTE) Standards for Students.

1.2 Background

1.2.1 DoDEA has never made a systemic award for this requirement.

1.2.2 DoDEA requires greater rigor and challenge for advanced academic students to allow for appropriate growth. DoDEA Administrative Instruction, 1308.01, Advanced Academic Programs and Services (AAPS) – Elementary (Kindergarten-Grade 5),” and DoDEA Regulation 2590-1, Programs for Gifted Education Students necessitate a rigorous curriculum, appropriate growth, and differentiation for advanced learner. The AAPS resources will supplement, not supplant, the core instructional materials. They will support academically advanced learners who need a greater challenge than what is provided in the approved DoDEA curricular materials.

1.2.3 DoDEA has identified the following goals related to the DoDEA Blueprint for Continuous Improvement:

Challenge and prepare each student to maximize his or her academic growth and well-being for college, career, and life. Key Result Indicator: All DoDEA students will show appropriate growth within an academic year.

Develop and sustain each school to be high performing within a culture of innovation, collaboration, continuous improvement, and caring relationships. Key Result Indicator: DoDEA excels in providing rigorous curriculum and instruction as measured by teacher-student interactions that demonstrate high levels of engagement, and the extent to which teachers provide challenging opportunities to learn in the classroom and the broader environment.

1.3 Scope of Work

1.3.1 DoDEA requires student and teacher vendor-hosted, digital supplemental instructional resources and related product training in their use for virtually all K-8 DoDEA educators. Only digital resources that are regularly updated shall be accepted. DoDEA shall have access to all updated resources.

1.3.2 DoDEA requires virtual professional learning for approximately 140 Advanced Academic Programs and Resources (AAPS) educators and 60 above-school-level subject-matter experts to provide in-depth understanding of best practices in the use of the proposed resources.

1.3.3 To meet this requirement DoDEA would prefer to make one award but may make multiple awards. Each award shall be for a 5-year base period and one option year. DoDEA prefers to have enterprise licenses for subscription-based resources but will consider other options.

13 Jul 21 Page 3

2 Requirements

2.1 Supplemental Instructional Resources and Virtual Professional Learning: Provide high level rigorous resources in such areas—or combination of areas—as mathematics, English language arts, social studies, science, and critical thinking, that meet the needs of advanced students in both advanced classes and the regular classroom as well as provide professional learning to support implementation. Provide product training and customized professional learning to support instruction. Provide virtual train-the-trainer professional learning for Advanced Academic Programs and Resources (AAPS) educators and selected above-school-level subject-matter experts.

Requirements / Objectives

The tasks listed below are to help the Contractor(s) better understand of the requirements and are not all-inclusive. The Contractor(s) is expected to develop a total solution in accordance with a performance-based approach.

Task 1, Supplemental Instructional Resources—The Contractor shall provide instructional resources with the following characteristics:

1) Are based on the most current research and best practices for gifted education.

2) Are aligned—as applicable—to the Common Core State Standards (CCSS), Next Generation Science Standards (NGSS), College, Career, and Civic Life (C3) Framework for Social Studies State Standards, and the National Association for Gifted Children (NAGC) standards. DoDEA recognizes that some subject material may not fall neatly into these standards or may address multiple standards, e.g., materials that engage students in learning how to learn, in organizing their thoughts, conducting research or dealing with complex equity/social justice issues.

3) Include recommendations for student collaboration and opportunities for student-directed learning.

4) Include virtual resources delivered via a vendor-hosted website. The resources shall include such things as simulations, scenarios, case studies, role playing, and other learning opportunities.

Interactive elements such as large videos, shall be inserted, not embedded, into the lesson as user-initiated links. All video assets shall be differentiated from text objects in the web folder structure with no streaming video services required for proper video delivery.

5) Contain—as applicable—pre-assessments and formative assessments to (1) promote student learning,

(2) better individualize instruction, and (3) determine the appropriateness of extensions.

6) Can be used with multiple grade levels. For example, a student in a regular 7th grade mathematics class may need more rigorous high school level material. However, that same material might also meet the needs of students in an advanced 5th grade mathematics class. Similarly, an entire 6th grade social studies class might benefit from critical thinking or problem-solving skills, which might also be appropriate for a small group of advanced 3rd graders.

7) Include a standards correlation that shows alignment to the above-mentioned standards.

8) Are updated periodically and provided at no additional cost.

Task 2, Product Training—The Contractor(s) shall provide either synchronous or asynchronous webinars and/or digital modules that acquaint DoDEA educators with the instructional resources;

website navigation; set up instruction for individual students, groups of students, or an entire class, etc.

13 Jul 21 Page 4

Task 3, Customized Professional Learning: The Contractor(s) shall provide one half-day (about three contact hours) of synchronous webinars for each region during their normal business hours in the Base Year and in the Option Year —approximately nine hours per year. Note: The exact dates, times, and topics will be finalized post-award in consultation with the Contractor. See PWS 3.2 for normal business hours for each region.

1) Present a dry run overview to DoDEA HQ personnel of each half-day session—including digital facilitator guides, handouts, and related resources. Final trainings shall incorporate written feedback provided by the COR.

2) Present the trainings per the schedule provided by the COR post-award. Ensure trainings are accessible using software/web extensions that are subscription-free to DoDEA and require no additional hardware or software for operation except those identified in Technical Exhibit #1.

3) Record and archive each session on DoDEA’s LMS.

Task 4, Virtual Train-the-Trainer Professional Learning—The Contractor(s) shall:

Deliver virtual train-the-trainer professional learning using evidence-based best practices to about 140 AAPS educators and 60 above-school-level subject-matter experts (SME), who will provide hands-on support to classroom teachers systemwide. Record and archive each professional learning on DoDEA’s learning management system (LMS, currently Schoology).

1) The estimated breakdown of these educators by region and headquarters (HQ) is shown below:

Regions

& HQ

AAPS

Educators SMEs Totals

Europe 50 17 67 Pacific 40 17 57

Americas 50 17 67

HQ 0 9 9

Totals 140 60 200

2) Provide train-the-trainer professional learning for each region during their normal business hours.

Note: The length and number of synchronous webinar sessions will vary depending on the contractor; however, DoDEA has tentatively planned for up to three sessions per region, each session being approximately three hours in length—a total of approximately 27 hours.

a. Cover—at a minimum—the following topics: (1) overview and exploration of instructional resources, (2) use and implementation of resources to intentionally and purposefully plan and facilitate extension activities, (3) best practices for classroom implementation, and (4) gathering student data to document progress and inform instruction utilizing the components of the Contractor’s resources.

b. Provide related supplementary digital handouts and resources unless permission is granted in writing by the COR for print materials.

c. Record and archive each session on DoDEA’s LMS

d. Exact dates and times will be finalized post-award in consultation with the Contractor. See PWS 3.3 for normal business hours for each region.

Task 5 Access to Digital Resources—The Contractor(s) shall provide access to digital materials fie supplemental instruction and professional learning three business days after receipt of a delivery order.

Task 6, Meetings—The Contractor(s) shall:

13 Jul 21 Page 5

1) Medium and Minutes: Provide the medium through which each meeting occurs, record each meeting’s minutes, and submit them to the COR within two business days of the event.

2) Post-Award Conference: Participate in a video- or teleconference with the COR five business days after award in accordance with FAR Subpart 42.5.

3) IT Meeting: Convene a video- or teleconference, if necessary, with DoDEA Information Technology staff ten business days after award. (See Technical Exhibit #1.)

4) Other Post-Award Meetings: Meet with the Contracting Officer (KO), COR, and/or other Agency personnel, as appropriate, to review Contractor performance, as required by DoDEA. The KO may discuss the Agency’s view of Contractor performance, and the Contractor shall apprise the Agency of any problems being experienced. The Contractor shall take appropriate action to resolve any outstanding issues raised by the Agency.

5) Attendance: Attend virtual meetings at no additional cost to the Government. Note: Costs associated with attendance at face-to-face meetings, if any, shall be handled/paid for as stated in the contract.

Task 7, Technical Support: The Contractor(s) shall provide industry-standard technical support for its digital resources for the life of the contract via telephone or by email within one business day or less from the initial contact to include but not limited to assisting with product setup/upgrades, service problems, and troubleshooting.

Task 8, Service Contract Reporting: Not applicable

3 CONSTRAINTS

3.1 Place of Performance: Work performed at the Contractor’s facilities.

3.2 Liaison

3.2.1 The Contractor(s) shall provide a person to be responsible for the performance of work. The liaison’s name shall be designated in writing to the Contracting Officer. The liaison shall have full authority to act for the Contractor(s) on all contract matters relating to the daily operation of this contract. S/he shall have at least one year of experience working in a similar role.

3.2.2 If the liaison is changed post-award, the replacement shall meet or exceed the qualifications and experience of the person assigned upon contract award. Notify the COR in writing regarding the personnel change ten business days in advance of the change.

3.3 Holidays and Hours of Operation

3.3.1 The liaison shall be available during the hours of 9AM to 3PM Eastern Standard Time (EST), except for Federal holidays and Federal government closures/shutdowns. The following list shows recognized Federal holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

3.3.2 Although there are different time zones within Europe and the Pacific and different hours for specific schools throughout DoDEA, the normal business hours for the regions roughly correspond to the following: Americas, 0700-1500 EST; Europe, 1300-2100 EST; and Pacific, 2000-0400 EST.

3.4 Availability: The Contractor(s) shall make all resources available for the life of the contract.

13 Jul 21 Page 6

3.5 Anti-Bias, Diversity, and Inclusion—The Contractor(s) shall provide resources free of racial, color, national origin, age, disabling conditions, sexual, gender, religious, and ethnic bias and present balanced coverage of multi-cultural contributions and representation, where appropriate.

3.6 Privacy—The Contractor(s) shall:

3.6.1 User Accounts: Require, wherever applicable, that individual accounts possess unique usernames and passwords that do not require personally identifiable information (PII) to access online content, i.e., first & last name and any other unique personal information.

3.6.2 Contractor Personnel: Ensure personnel assigned to this contract take proper precautions to protect information from disclosure. Collect and/or store all agency-owned or agency-controlled PII in accordance with the relevant requirements of the Privacy Act, 5 U.S.C— http://www.archives.gov/about/laws/privacy-act-1974.html.

3.6.3 Privacy Training: Ensure Contractor staff who have access to DoDEA’s student, teacher and/or staff personally identifiable information take the DoD Privacy Act/Personally Identifiable Information (PA/PII) training before gaining access to the data and yearly thereafter. Provide copies of the certificates of completion to the COR which can be audited at any time by the Chief Information Security Officer (CISO) or his/her designee.

3.7 Section 508 Compliance—Ensure Contractor resources, wherever applicable, meet the following requirements:

3.7.1 IT Requirement: Ensure that all electronic hardware and software that is procured under this contract/purchase order comply with Section 508 of the Rehabilitation Act of 1973, as amended, (29 U.S.C. 794d) and the Architectural & Transportation Barriers Compliance Board Electronic Information Technology (EIT) Accessibility Standards (36 CFR part 1194).

More information may be found at http://www.section508.gov.

3.7.2 Deliverable Requirement: Ensure the following occur:

1) Outputs/deliverables do not adversely affect accessibility features of existing EIT technologies.

2) EIT related to the requirements of the contract are accessible to people with disabilities, per 29

U.S.C 794(d).

3) Outputs/deliverables including functional performance, information, documentation, and support requirements are considered. Standards from 36 CFR Part 1194 Subpart B, C and D apply to this acquisition.

3.8 Optical Character Resolution (OCR): The Contractor(s) shall provide, upon request, two digital OCR copies of print materials in one or more of the following formats:

Digital Accessible Information System/National Instructional Materials Accessibility Standard (NIMAS) with cascading style sheet HyperText Markup Language (HTML) Portable Document Format (PDF), (unlocked, embedded fonts, single page) Rich Text Format (RTF)/Word document

3.9 Sharable Content Object Reference Model® (SCORM®) Compliance: Ensure digital modules are SCORM®-compliant. DoD Instruction 1322.26 mandates that digital modules be developed in compliance with the latest possible version of the SCORM package. For more information, see https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/132226_dodi_2017.pdf?ver=2017- 10-05-073235-400.

https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/132226_dodi_2017.pdf?ver=2017-10-05-073235-400 https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/132226_dodi_2017.pdf?ver=2017-10-05-073235-400

13 Jul 21 Page 7

3.10 Organizational Conflict of Interest (OCI): The Contractor(s) (including any subcontractor) personnel performing work under this contract may receive, have access to, or participate in the development of, proprietary or Privacy Act information (e.g., personal information, education, etc.)

may create a current or subsequent OCI as defined in FAR Subpart 9.5. Whenever the Contractor(s) becomes aware that such access or participation may result in actual or potential OCI, the Contractor(s) shall (1) immediately notify the Contracting Officer (KO) in writing and (2) promptly submit a plan to the KO to avoid or mitigate any such OCI. Note: The KO will unilaterally determine if the Contractor’s plan is acceptable. If the KO determines the plan cannot satisfactorily avoid or mitigate an OCI, s/he may implement other remedies to include prohibiting the Contractor’s further participation in contracted requirements.

4 GOVERNMENT-FURNISHED INFORMATION / RESOURCES

DoDEA will schedule the professional learning in consultation with the Contractor(s) post-award.

5 DELIVERABLES

Deliverables Frequency Medium/Format Submit To

Task 1, Supplemental Instructional Resources

Standards correlation due ten business days after the post-award conference

Email as MS Word/ Excel attachment COR

Task 2, Product Training

Ongoing, accessible three days after receipt of initial delivery order

Email as MS Word/ Excel attachment

COR and stakeholder review Task 3, Customized Professional Learning

--Deliver professional learning (PL) per the schedule created post-award.

--Record and archive each PL session within ten business days of their completion.

Virtual presentation COR and stakeholder review

Task 4, Virtual Train-the-Trainer Professional Learning

--Deliver professional learning (PL) per the schedule created post-award.

--Record and archive each PL session within ten business days of their completion.

Virtual presentation COR and stakeholder review

Task 5, Access to Digital Resources

Three business days after receipt of a delivery order

Email as MS Word/ Excel attachment COR

Task 6, Meetings

Initial Conference: Participate in a post-award video- or teleconference within five business days after award. Provide minutes in writing in a format acceptable to the COR within two business days after the conference.

IT Meeting: Convene ten business days after award. Provide minutes and medium as stated above.

Other Meetings: As required by the COR.

Provide minutes and medium as stated above.

Email as MS Word/ Excel attachment COR

Task 7, Technical Support Ongoing after receipt of initial delivery order Email as MS Word/

Excel attachment

COR and those who requested assistance

Task 8, SCR Not applicable --- ---

13 Jul 21 Page 8

6 ACRONYMS & DEFINITIONS

CCRS College and Career Ready Standards DoD/DOD Department of Defense DFARS Defense Federal Acquisition Regulation Supplement EIT Electronic Information Technology FAR Federal Acquisition Regulations LMS Learning Management System PA/PII Privacy Act/Personally Identifiable Information SCORM Shareable Content Object Reference Model

Contract Line Item Number (CLIN) – Basic structural element in a procurement instrument describing and organizing the required product or service for pricing, delivery, inspection, acceptance, invoicing, and payment.

The use of the term “line item” includes “subcontract line number”, (SLIN), as applicable.

Contracting Officer (KO) – The only individual with expressed authority to obligate (bind) the Government by means of entering, administering, and terminating contracts within the limits of authority delegated via a Contracting Officer’s warrant.

Contracting Officer’s Representative (COR) – Qualified and trained Government employee, nominated by the requiring activity (RA) and appointed in writing by a KO primarily to perform specific technical or administrative functions on a specific contract(s); serves as the ‘eyes and ears’ of a KO to assure the Government’s best interests are protected via the terms and conditions of the contract(s) appointed. COR’s do not have authority to obligate (i.e., bind) the Government.

Contractor - Supplier or vendor having a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Deliverable – Usually physically delivered items but may include such items as digital documents/reports.

Performance Requirements Summary (PRS) – Tabular listing of performance objectives and standards that provides the basis for a meaningful QASP.

Performance Work Statement (PWS) - A statement of work for performance-based acquisitions describing the required results in clear, specific and objective terms with measurable outcomes.

7 Performance Requirements Summary

Performance Standard and Related Tasks AQL Inspection Method Incentives*

* Unless specified otherwise, possible ratings are as follows: exceptional, very good, satisfactory or unsatisfactory, per FAR 42.1503, Table 42-1, “Evaluation Ratings Definitions”.

Task 1, Supplemental Instructional Resources Zero deviation from the PWS.

Standards correlation shall be 100% correct except for possible minor errors in formatting and/or grammar

COR inspection. Exercise Option

Task 2, Product Training Zero deviation from the PWS.

100% accessibility except for scheduled downtimes.

COR inspection and stakeholder feedback

Exercise Option

Task 3, Customized Professional Learning Zero deviation from the PWS.

--Deliver as scheduled post-ward.

--Record and archive in DoDEA’s

LMS.

COR inspection and stakeholder feedback

Exercise Option

Task 4, Train-the-Trainer Professional Learning Zero deviation from the PWS.

--Deliver as scheduled post-ward.

--Record and archive in DoDEA’s

LMS.

COR inspection and stakeholder feedback

Exercise Option

13 Jul 21 Page 9

Performance Standard and Related Tasks AQL Inspection Method Incentives*

Task 5, Access to Digital Resources Zero deviation from the PWS.

All deliveries within three business days of receipt of a delivery order

COR inspection and stakeholder feedback

Exercise Option

Task 6, Meetings Zero deviation from the PWS

No more than one meeting per year will be rescheduled due to Contractor inability to meet.

COR inspection and stakeholder feedback

Exercise Option

Task 7, Technical Support Zero deviation from the PWS

95% of requests handled in the time limit specified in the PWS.

COR inspection and stakeholder feedback

Exercise Option

TECHNICAL EXHIBIT #1 - Technical Requirements

The Contractor(s) shall comply with the applicable technical requirements detailed below.

1.1 Software and Cloud Security Requirements—The Contractor shall:

1.1.1 Ensure all online resources, cloud-based services and instructional software meet the Department of Defense (DoD) and DoDEA Cybersecurity requirements as defined below. Note: Software, cloud services and associated websites are rigorously tested to ensure no security risks are posed to DoDEA infrastructure and its users.

1.1.2 Complete the Cloud Services questionnaire that was submitted as part of the proposal submission and provide copies of and/or access to any software listed in the proposed solution.

1.1.3 Ensure on-premises software support post-installation integration of the necessary Security Technical Implementation Guides (STIG) for applicable systems and applications, including Microsoft Windows 10, Microsoft Windows Server 2016, Windows Server 2019, Microsoft Windows IIS, Apache, Oracle databases, and Microsoft SQL Server databases. Note: The application to obtain the STIG Viewer is found at https://public.cyber.mil/stigs/srg-stig-tools/, and the STIGs themselves may be downloaded from https://public.cyber.mil/stigs/downloads/.

1.1.4 Ensure its content accessible from the web is compatible with the following browser platforms: Internet Explorer 11, Google Chrome and Edge. Ensure that any applicable STIGs are implemented.

1.1.5 Ensure on-premises software, which is subject to static and dynamic analysis testing, imposes no risk to DoDEA systems, users and/or data. Note: DoDEA assesses software products to ensure compatibility with existing system configurations and software, testing may also include reverse engineering analysis.

1.1.6 Provide a plan of actions and milestones (POA&M) to mitigate any cybersecurity findings resulting from non-compliant and/or vulnerable components within 30 calendar days of written notification from DoDEA.

1.1.7 Participate, as needed, in interviews and deep system architecture inspections. Note: Per DoD policy for cloud-based services, DoDEA conducts a supplemental series of validations, which closely mirror the Federal Risk and Authorization Management Program (FedRAMP) Internet Cloud vetting processes.

Contractor participation/cooperation is normally required to complete this process.

1.2 System Requirements—The Contractor shall:

1.2.1 Ensure, per Section 1.1 (above), any software installed and/or accessed in or by a DoDEA system, network whether stand-alone or web-based, is compatible with standards cited herein.

1.2.2 Provide minimum desktop/server system technical specifications, available reference architectures, networking specifications and diagrams, and applicable systems configuration documentation for the proposed product solution.

1.2.3 Ensure all software is compatible with the following minimum baseline:

13 Jul 21 Page 10

Specifications Minimum Memory 4 GB

Hard Drive 100 GB

Processor Intel® Core™ i5-8365U Processor 8th Generation (up to 4.1GHz, 6MB cache) equivalent or better (Must show benchmark/passmark scores)

Video Graphics Integrated Intel HD Graphics 620 (1920x1080) equivalent or better Operating System Windows 10

Browser Environment Chrome; Edge; Edge Chromium, IE 11 or higher

1.2.4 Ensure software is completely functional on a standard DoDEA desktop without the need / requirement for administrative-level user rights and/or permissions or the requirement to use or insert external media to execute the software.

1.2.5 Provide software that does not require modifications to folder permissions while executing.

1.2.6 Ensure, if applicable, that software packages support unattended installation methods used by enterprise software packaging and deployment systems. Notes: DoDEA currently distributes software packages via Microsoft System Center Configuration Manager (SCCM). Older 16-bit software are automatically denied.

1.3 Data Management Requirements—The Contractor shall:

1.3.1 Provide a mechanism for batch administration and automation of routine data management tasks via flat file import, or representational state transfer (REST) based web service application programming interfaces (APIs). The mechanism shall provision and manage data objects within the Contractor’s system, including but not limited to organizational structures, student accounts, staff accounts, courses, and class rosters.

1.3.2 Provide all necessary documentation and assets to facilitate batch administration and automation of routine data management tasks, including but not limited to roster template files (i.e., comma separated value templates); data element/field definitions documentation; data interchange formats and schemas (XML/JSON); and/or data dictionaries for the purpose of mapping organizational student information system (SIS) data to the Contractor’s required input formats.

1.3.3 Provide a single point of contact to support DoDEA in performing the required data integration activities within the Contractor’s system.

1.3.4 Configure DoDEA enterprise within its system and/or databases as the appropriate organizational entity (i.e., region, district, school) upon a request in writing from the contracting officer’s representative (COR). Note: DoDEA’s organization hierarchy consists of the following: one system, three regions, eight districts, 62 communities, and 160 schools, including the K-12 virtual school programs.

1.3.5 Participate in a technical meeting with DoDEA within ten business days after award for the purposes of preparing for onboarding of new services and initial configuration of administrator-level accounts.

1.3.6 Ensure the transfer of any Sensitive, Confidential data including but not limited to PII data be transferred in a secure means meeting any requirements set by DoDEA’s Chief Information Security Officer (CISO).

1.4 DoDEA Software License Keys: The Contractor shall provide (1) license keys and electronic downloads for software required under this Contract to the COR and (2) software directly to DoDEA schools, districts, or regions only if explicitly required to do so in the contract or in writing by the COR.

1.5 Cybersecurity Supporting Elements/Requirements and Scalability—The Contractor shall:

1.5.1 Comply with the same Federal law and DoD policies and guidance to which DoDEA is subject. These requirements include but are not limited to the cybersecurity requirements defined in the following documentation:

DoD Directive (DoDD) 8500.01E, Information Assurance, which may be found at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/850001_2014.pdf.

DoD Security Technical Implementation Guidance (STIG), which may be found at the following URL: https://public.cyber.mil/stigs/downloads/.

DoD Risk Management Framework (DODRMF) per DoD Instruction 8510.01 found at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/851001p.pdf?ver=2019-02- 26-101520-3004.5.2.

13 Jul 21 Page 11

1.5.2 Provide security patches/upgrades to include third-party applications in response to public-released security vulnerabilities associated with its software solution. Provide a POA&M for any security vulnerabilities within five business days of discovery. Software upgrades/patches shall be included in the licensing cost and be performed at the least disruptive times as determined by DoDEA in writing. Note: Any exception to this requirement must be approved in advance and in writing by DoDEA’s Chief Information Officer (CIO) or designated official.

1.5.3 Ensure any portion of its solution that involves Internet access by DoDEA students complies with the relevant requirements of the Children's Internet Protection Act, Pub.L. 106-554, § 1(a)(4) [Div. B, Title XVII, § 1701], Dec. 21, 2000, 114 Stat. 2763, 2763A-335.

1.5.4 Ensure its solution is robust enough to serve the needs of a large community of learners dispersed across the world using a variety of bandwidths and scalable to meet future growth, both in terms of instruction and the number of users.

1.5.5 Ensure Contractor staff who have access to DoDEA’s student, teacher and/or staff personally identifiable information take the DoD Privacy Act/ Personally Identifiable Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter. Provide copies of the certificates of completion to the COR which can be audited at any time by the CISO or his/her designee.