AAC-RFP-25-0002 CMMC Level 2 Compliance Services Contract Request for Proposal.docx

ALASKA AEROSPACE – REQUEST FOR PROPOSALS

RFP aac-25-002 CMMC Level 2 complaince service contract

Alaska Aerospace

REQUEST FOR PROPOSALS

TABLE OF CONTENTSPacific Spaceport Complex – Alaska CMMC Level II compliance service contract Request for proposal (RFP) Alaska Aerospace Corporation (AAC)

RFP AAC-25-002

Issued 06 JUNE 2025 Alaska Aerospace is seeking a qualified contractor To provide Cybersecurity Maturity Model Certification (CMMC) Level 2 compliance services.

ISSUED BY:

Alaska Aerospace Corporation 4300 B Street, Suite 605 Anchorage, AK 99503

PRIMARY CONTACT:

Brandin B. Bignall Contracts Specialist Brandin.Bignall.ctr@akaerospace.gov

(907) 771-8010

OFFERORS ARE NOT REQUIRED TO RETURN THIS FORM.

important notice: if you received this solicitation from the State of Alaska’s “online public notice” web site, you must register with the contracting officer listed in this document to receive notification of subsequent amendments. failure to contact the Contracting officer may result in the rejection of your offer.

SEction 1. INTRODUCTION & INSTRUCTIONS purpose of the rfp Alaska Aerospace Corporation is seeking proposals from qualified vendors to provide Cybersecurity Maturity Model Certification (CMMC) Level 2 compliance services. The selected vendor will assist our organization in achieving and maintaining CMMC Level 2 certification to meet Department of Defense (DoD) contractual obligations for handling Controlled Unclassified Information (CUI). This RFP outlines the scope of services, deliverables, and evaluation criteria for vendor selection.

deadline for receipt of proposals Proposals must be received no later than 5 pm prevailing Alaska Standard Time on 01 july 2025 as indicated by postmark or email timestamp and late proposals will not be considered. All interested bidders must register with the Procuring Contracting Officer prior to bid submittal. Unregistered bids will not be accepted.

required review Offerors should carefully review this solicitation for defects and questionable or objectionable material. Comments concerning defects and questionable or objectionable material should be made in writing and received by the Procurement Officer at least ten days before the deadline for receipt of proposals. This will allow time for the issuance of any necessary amendments. It will also help prevent the opening of a defective proposal and exposure of the offeror’s proposals upon which award could not be made.

questions prior to deadline for receipt of proposals All questions must be in writing and directed to the Procurement Officer. The interested party must confirm telephone conversations in writing.

Two types of questions generally arise. One may be answered by directing the questioner to a specific section of the RFP. These questions may be answered over the telephone. Other questions may be more complex and may require a written amendment to the RFP. The Procurement Officer will make that decision.

PROCUREMENT OFFICER: Brandin B. Bignall email ADDRESS: Brandin.Bignall.ctr@akaerospace.com return instructions Proposals shall be submitted via email. If submitting a proposal via email, the technical proposal and cost proposal must be saved as separate PDF documents and emailed to brandin.bignall.ctr@akaerospace.com as separate, clearly labeled attachments, such as “Vendor A – Technical Proposal.pdf” and “Vendor A – Cost Proposal.pdf”. The email must contain the RFP number in the subject line.

The maximum size of a single email (including all text and attachments) that can be received by AAC is 20 MB (megabytes). If the email containing the proposal exceeds this size, the proposal must be sent in multiple emails that are each less than 20 MB, and each email must comply with the requirements described above.

Please note that email transmission is not instantaneous. Similar to sending a hard-copy proposal, if you are emailing your proposal, AAC recommends sending it with enough time to ensure the email is delivered by the deadline for receipt of proposals.

It is the offeror’s responsibility to contact the issuing agency to confirm that the proposal has been received. Alaska Aerospace is not responsible for unreadable, corrupt, or missing attachments.

assistance to offerors with a disability Offerors with a disability may receive accommodation regarding the means of communicating this RFP or participating in the procurement process. For more information, contact the Procurement Officer no later than ten days prior to the deadline for receipt of proposals.

amendments to proposals Amendments to or withdrawals of proposals will only be allowed if acceptable requests are received prior to the deadline that is set for receipt of proposals. No amendments or withdrawals will be accepted after the deadline unless they are in response to the State’s request in accordance with 2 AAC 12.290.

amendments to the rfp If an amendment is issued before the deadline for receipt of proposals, the amendment will be posted on the State of Alaska Online Public Notice (OPN) website. The link to the posting of the amendment will be provided to all who were notified of the RFP and to those who have registered with the Procurement Officer after receiving the RFP from the OPN.

After receipt of the proposals, if there is a need for any substantial clarification or material change in the RFP, an amendment will be issued. The amendment will incorporate the clarification or change, and a new date and time established for new or amended proposals. Evaluations may be adjusted because of receiving new or amended proposals.

rfp schedule RFP schedule set out herein represents AAC’s best estimate of the schedule that will be followed. If a component of this schedule, such as the deadline for receipt of proposals, is delayed, the rest of the schedule may be shifted accordingly. All the time is Alaska Standard Time.

This RFP does not, by itself, obligate Alaska Aerospace Corporation. Alaska Aerospace Corporation’s obligation will commence when the contract is approved by the Chief Executive Officer (CEO). Upon written notice to the contractor, AAC may set a different starting date for the contract. Alaska Aerospace Corporation will not be responsible for any work done by the contractor, even work done in good faith, if it occurs prior to the contract start date set by AAC.

alternate proposals Offerors may only submit one proposal for evaluation. In accordance with 2 AAC 12.830 alternate proposals (proposals that offer something different than what is asked for) will be rejected.

news releases News releases related to this RFP will not be made without prior approval of the project director.

BACKGROUND INFORMATION

background information The Pacific Spaceport Complex – Alaska (PSCA) was established in 1991, at Narrow Cape, Kodiak Island, Alaska, and is owned by Alaska Aerospace Corporation. It lies upon 3,717 acres of land and was the first Federal Aviation Administration (FAA)–licensed spaceport to be established on non-federal property, opening in 1998. The spaceport was started as a low-cost access point to space for small, vertically launched rockets and stratospheric balloons. In addition, it has been funded purely on earned revenues since 2015 and continues to do so without the help of state or federal subsidies. Because of this, it acts as one of the many economic resources Alaska state revenues and continues to hold this economic status to this day.

The PSCA complex is a vast spaceport with several functions and capabilities that help support rocket launches, launch-vehicle telemetry and tracking, space systems and physics research, and state and federal interests in space. To this end, PSCA provides full rocket launch capabilities including integration, checkout, and launch facilities for both government and commercial customers. The location of PSCA offers ideal access to space for polar, sun synchronous, and high-elliptical orbital and sub-orbital launches. These launch missions offer the ability for observational missions, as well as advanced aerospace systems tests and experiments.

PSCA is approved to launch up to nine times a year, six small and three medium launch vehicles. As a contractor working with the Department of Defense (DoD), we manage CUI, requiring compliance with CMMC Level 2. Our goal is to achieve Level 2 certification within 12–18 months and ensure ongoing compliance to maintain eligibility for DoD contracts.

SCOPE OF WORK & CONTRACT INFORMATION

scope of work AAC is soliciting proposals for comprehensive CMMC Level 2 compliance services including but not limited to:

3.01.01 Gap Assessment: Conduct a thorough assessment of current cybersecurity practices against CMMC Level 2 requirements, based on NIST SP 800-171 controls. Identify gaps in policies, processes, and technical controls.

3.01.02 Remediation Planning: Develop a detailed remediation plan to address identified gaps, including prioritized recommendations and cost estimates to meet CMMC Level 2 maturity and practice requirements.

3.01.03 Implementation Support: Assist in implementing the 110 NIST SP 800-171 controls and associated Level 2 practices, including technical configurations, and policy development.

3.01.04 System Security Plan (SSP) and Plan of Action and Milestones (POA&M): Develop or update the SSP to document compliance with CMMC Level 2 requirements and create a POA&M to track remediation progress.

3.01.05 Pre-Assessment Preparation: Prepare the organization for a CMMC Level 2 assessment by a Certified Third-Party Assessment Organization (C3PAO), including mock audits, evidence collection, and validation of control implementation.

3.01.06 Ongoing Compliance Support: Provide guidance on maintaining CMMC Level 2 compliance post-certification, including monitoring, updates to controls, and preparation for periodic reassessments.

CONTRACT TERM AND WORK SCHEDULE

The length of the contract will be from the date of the award, approximately 01 August 2025, for approximately 3 (three) years until completion, approximately June 2028.

Unless otherwise provided in this RFP, the AAC and the successful offeror/contractor agree: (1) that any extension of the contract excluding any exercised renewal options, will be considered as a month-to-month extension, and all other terms and conditions shall remain in full force and effect and (2) the Procurement Officer will provide notice to the contractor of the intent to cancel such month-to-month extension at least 30 days before the desired date of cancellation. A month-to-month extension may only be executed by the Procurement Officer via a written contract amendment.

deliverables The contractor will be required to provide the following deliverables:

3.03.01 Gap assessment report detailing alignment with CMMC Level 2 and NIST SP 800-171 controls.

3.03.02 Remediation roadmap with prioritized action items and timelines for achieving Level 2 compliance.

3.03.03 Updated or newly developed SSP and POA&M tailored to CMMC Level 2.

3.03.04 Documentation of implemented controls and evidence for CMMC Level 2 assessment.

3.03.05 Final report summarizing Level 2 compliance readiness and recommendations for ongoing maintenance.

3.03.06 1ST and monthly meetings deliverables.

Contract type This contract is a Firm Fixed Price contract.

proposed payment procedures AAC will make payments based on a negotiated payment schedule. Each billing must consist of an invoice and progress report. No payment will be made until the progress report and invoice have been approved by the project director.

contract payment No payment will be made until the contract is approved by the Chief Executive Officer. Under no conditions will AAC be liable for the payment of any interest charges associated with the cost of the contract. AAC is not responsible for and will not pay local, state, or federal taxes. All costs associated with the contract must be stated in U.S. currency.

location of work The location(s) the work is to be performed, completed, and managed is as required by the Contractor. The contractor must provide its own workspace. AAC CAN provide workspace for the contractor at the PSCA if needed, if not occupied by ongoing missions.

The contractor should include in their price proposal: transportation, lodging, and per diem costs sufficient to pay for travel to the PSCA to facilitate the completion of the CMMC Level 2. Travel to other locations will not be required. By signing their proposal, the offeror certifies that all services provided under this contract by the contractor and all subcontractors shall be performed in the United States.

If the offeror cannot certify that all work will be performed in the United States, the offeror must contact the Procurement Officer in writing to request a waiver at least 10 days prior to the deadline for receipt of proposals.

The request must include a detailed description of the portion of work that will be performed outside the United States, where, by whom, and the reason the waiver is necessary. Failure to comply with these requirements may cause AAC to reject the proposal as non-responsive or cancel the contract.

subcontractors Subcontractors may be used to perform work under this contract. If an offeror intends to use subcontractors, the offeror must complete the Submittal Form identified in Section 4.02 of this RFP.

An offeror’s failure to provide this information with their proposal may cause AAC to consider their proposal non-responsive and reject it.

If a proposal with subcontractors is selected, the offeror must provide the following information concerning each prospective subcontractor within five working days from the date of AAC request:

A. Complete name of the subcontractor.

B. Complete address of the subcontractor.

C. Type of work the subcontractor will be performing.

D. The percentage of work the subcontractor will provide.

E. Evidence that the subcontractor holds a valid Alaska business license.

1. If a subcontractor on the list is performing work within Alaska, and did not have a valid Alaska business license at the close of the RFP, the Offeror may not use the subcontractor in the performance of the contract and shall replace the subcontractor with a subcontractor who had a valid Alaska business license at the close of the RFP.

F. A written statement, signed by each proposed subcontractor, that clearly verifies that the subcontractor is committed to rendering the services required by the contract.

An offeror’s failure to provide this information, within the time set, will cause AAC to consider their proposal non-responsive and reject it. The substitution of one subcontractor for another that has already been approved may be made only at the discretion and prior written approval of the project director.

Note: If the subcontractor does not perform work within Alaska, they will not be required to hold an Alaska business license.

joint ventures Joint ventures are acceptable. If submitting a proposal as a joint venture, the offeror must submit a copy of the joint venture agreement which identifies the principals involved and their rights and responsibilities regarding performance and payment.

right to inspect place of business At reasonable times, AAC may inspect those areas of the contractor’s place of business that are related to the performance of a contract. If AAC makes such an inspection, the contractor must provide reasonable assistance.

f.o.b. point All goods purchased through this contract will be “Free on Board” (FOB) destination. Unless specifically stated otherwise, all prices offered must include the delivery costs to any location within the State of Alaska.

contract personnel Any change of the project team members or subcontractors named in the proposal must be approved, in advance and in writing, by the project director and the Procurement Officer. Changes that are not approved by AAC may be grounds for AAC to terminate the contract.

inspection & modification - reimbursement for UNACCEPTABLE DELIVERABLES The contractor is responsible for the completion of all work set out in the contract. All work is subject to inspection, evaluation, and approval by the project director. AAC may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the contract. The project director or Procurement Officer may instruct the contractor to make corrections or modifications if needed in order to accomplish the contract’s intent. The contractor will not unreasonably withhold such changes.

Substantial failure of the contractor to perform the contract may cause AAC to terminate the contract. In this event, AAC may require the contractor to reimburse monies paid (based on the identified portion of unacceptable work received) and may seek associated damages.

contract changes - unanticipated amendments During the course of this contract, the contractor may be required to perform additional work. That work will be within the general scope of the initial contract. When additional work is required, the project director will provide the contractor with a written description of the additional work and request the contractor to submit a firm time schedule for accomplishing the additional work and a firm price for the additional work. Cost and pricing data must be provided to justify the cost of such amendments, per AS 36.30.400.

The contractor will not commence additional work until the Contracting officer has secured any required approvals necessary for the amendment and issued a written contract amendment, approved by the Chief Executive Officer.

nondisclosure and confidentiality The contractor agrees that all confidential information should be used only for purposes of providing the deliverables and performing the services specified herein and shall not disseminate or allow dissemination of confidential information except as provided for in this section. The contractor shall hold as confidential and will use reasonable care (including both physical security and electronic security) to prevent unauthorized access by storage, disclosure, publication, dissemination to and/or use by third parties of the confidential information. “Reasonable care” means compliance by the contractor with all applicable federal and state law, including the Social Security Act and HIPAA. The contractor must promptly notify AAC in writing if it becomes aware of any storage, disclosure, loss, unauthorized access to or use of confidential information.

Confidential information, as used herein, means any data, files, software, information, or materials (whether prepared by the State or its agents or advisors) in oral, electronic, tangible or intangible form and however stored, compiled, or memorialized that is classified confidential as defined by State of Alaska classification and categorization guidelines provided by the State to the contractor or a contractor agent or otherwise made available to the contractor or a contractor agent in connection with this contract, or acquired, obtained, or learned by the contractor or a contractor agent in the performance of this contract. Examples of confidential information include but are not limited to: technology infrastructure, architecture, financial data, trade secrets, equipment specifications, user lists, passwords, research data, and technology data (infrastructure, architecture, operating systems, security tools, IP addresses, etc.).

If confidential information is requested to be disclosed by the contractor pursuant to a request received by a third party and such disclosure of the confidential information is required under applicable state or federal law, regulation, governmental or regulatory authority, the contractor may disclose the confidential information after providing the State with written notice of the requested disclosure ( to the extent such notice to the State is permitted by applicable law) and giving the State opportunity to review the request. If the contractor receives no objection from the State, it may release the confidential information within 30 days. Notice of the requested disclosure of confidential information by the contractor must be provided to the State within a reasonable time after the contractor’s receipt of notice of the requested disclosure and, upon request of the State, shall seek to obtain legal protection from the release of the confidential information.

The following information shall not be considered confidential information: information previously known to be public information when received from the other party; information freely available to the general public; information which now is or hereafter becomes publicly known by other than a breach of confidentiality hereof; or information which is disclosed by a party pursuant to subpoena or other legal process and which as a result becomes lawfully obtainable by the general public.

indemnification The contractor shall indemnify, hold harmless, and defend the contracting agency from and against any claim of or liability for error, omission, or negligent act of the contractor under this agreement. The contractor shall not be required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the contractor and the independent negligence of the contracting agency, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis. “Contractor” and “contracting agency”, as used within this and the following article, include the employees, agents, and other contractors who are directly responsible, respectively, to each. The term “independent negligence” is negligence other than in the contracting agency’s selection, administration, monitoring, or controlling of the contractor and in approving or accepting the contractor’s work.

insurance requirements Without limiting contractor’s indemnification, it is agreed that contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the contractor’s policy contains higher limits, the State shall be entitled to coverage to the extent of such higher limits.

Certificates of Insurance must be furnished to the Procurement Officer prior to beginning work and must provide a notice of cancellation, non-renewal, or material change of conditions in accordance with policy provisions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the contractor’s services. All insurance policies shall comply with and be issued by insurers licensed to transact the business of insurance under AS 21.

3.17.01 Workers’ Compensation Insurance: The contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and where applicable, any other statutory obligations including but not limited to Federal U.S.L. & H. and Jones Act requirements. The policy must waive subrogation against the State.

3.17.02 Commercial General Liability Insurance: covering all business premises and operations used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

3.17.03 Commercial Automobile Liability Insurance: covering all vehicles used by the contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

3.17.04 Professional Liability Insurance: covering all errors, omissions, or negligent acts in the performance of professional services under this agreement. Limits required per the following schedule:

termination for default If the Project Director or Procurement Officer determines that the contractor has refused to perform the work or has failed to perform the work with such diligence as to ensure its timely and accurate completion, AAC may, by providing written notice to the contractor, terminate the contractor’s right to proceed with part or all the remaining work.

The Procurement Officer may also, by written notice, terminate this contract under Administrative Order 352 if the contractor supports or participates in a boycott of the State of Israel.

PROPOSAL FORMAT AND CONTENT

rfp submittal forms This RFP contains Submittal Forms, which must be completed by the offeror and submitted as part of their proposal. An electronic copy of the forms is posted along with this RFP.

Unless otherwise specified in this RFP, the Submittal Forms shall be the offeror’s entire proposal. Do not include any marketing information in the proposal.

4.01.01 Any proposal that does not follow these requirements may be deemed non-responsive.

special formatting requirements The offeror must ensure that their proposal meets all special formatting requirements identified in this section.

4.02.01 Documents and Text: All attachment documents must be written in the English language, be single-sided, and be single-spaced with a minimum font size of 10. Pictures or graphics may be used if the offeror feels it is necessary to communicate their information, however, be aware of the requirements for page limits below.

4.02.02 Page Limits: Some Submittal Forms listed below have maximum page limit requirements. Offerors must not exceed the maximum page limits.

A. Note, the page limit applies to the front side of a page only (for example, “1 Page” implies that the offeror can only provide a response on one side of a piece of paper).

B. Any pages exceeding the maximum page limit will be discarded and will not be included in the evaluations (for example, the maximum page limit is 3 pages, but the Offeror submits 5 pages for that submittal form. Only pages 1-3 will be evaluated. Pages 4 and 5 would be discarded by the Procurement Officer before sending them to the proposal evaluation committee for evaluation.)

Page Limits

Any Submittal Form submitted as part of a proposal that is not compliant with the instructions above may be a basis for finding the proposal non-responsive and thus rejected.

offeror information and certifications (submittal form a)

4.03.01 The offeror must complete and submit this Submittal Form. The form must be signed by an individual authorized to bind the offeror to the provisions of the RFP. By signature on the form, the offeror certifies they comply with the following:

a) The laws of the State of Alaska.

b) The applicable portion of the Federal Civil Rights Act of 1964.

c) The Equal Employment Opportunity Act and the regulations are issued thereunder by the federal government.

d) The Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government.

e) All terms and conditions set out in this RFP.

f) A condition that the proposal submitted was independently arrived at, without collusion, under penalty of perjury; and

g) That the offers will remain open and valid for at least 90 days.

4.03.02 If any offeror fails to comply with [a] through [g] above, AAC reserves the right to disregard the proposal, terminate the contract, or consider the contractor in default.

4.03.03 The Submittal Form also requests the following information:

a) The complete name and address of the offeror’s firm along with the offeror’s Tax ID.

b) Information on the person AAC should contact regarding the proposal.

c) Names of critical team members/personnel.

d) Addenda acknowledgement.

e) Conflict of interest statement.

f) Federal requirements.

g) Alaska preference qualifications.

4.03.04 An offeror’s failure to address/respond/include these items may cause the proposal to be determined to be non-responsive and the proposal may be rejected.

Technical Expertise (submittal form b) Offerors must provide details on the personnel assigned to accomplish the work called for in this RFP, illustrate the lines of authority, and designate the individual responsible and accountable for the completion of each component and deliverable of the RFP.

Offerors must provide a narrative description of the project team’s organization and a personnel roster that identifies each person who will work on the contract, along with their titles and the location(s) where work will be performed.

The offeror shall not disclose their costs in this Submittal Form. Submission forms shall not exceed the page limit (as described in Section 4.02).

4.04.01 Offerors must provide resumes for those personnel with names and titles that will be assigned to complete the project as a separate attachment to Submittal Form B.

approach and methodolgoy (submittal form c) Offerors must provide comprehensive narrative statements that demonstrate their understanding of the project’s requirements and approach. They must demonstrate the clarity, feasibility, and comprehensiveness of their proposed approach to achieve Level 2 compliance.

The offeror shall not disclose their costs in this Submittal Form. Submission forms shall not exceed the page limit (as described in Section 4.02).

Project management (submittal form d) Offerors must provide comprehensive narrative statements to demonstrate their approach to project management, to include a realistic timeline, resource allocation, and risk management strategies for Level 2 certification.

The offeror shall not disclose their costs in this Submittal Form. Submission forms shall not exceed the page limit (as described in Section 4.02).

References and Past Peformance (submittal form e) Offerors must provide comprehensive narrative statements to demonstrate their success with past clients in aerospace or other approximate industries. In the statement, include any feedback received from clients that proves how successful the project was when it was completed, along with the time spent on the project. Lastly, include reference names, phone numbers, and email addresses if possible.

The offeror shall not disclose their costs in this Submittal Form. Submission forms shall not exceed the page limit (as described in Section 4.02).

subcontractors (submittal form f) If using subcontractors, the offeror must complete and submit this Submittal Form.

cost proposal (submittal form g) Offerors must complete and submit this Submittal Form. Proposed costs must include all direct and indirect costs associated with the performance of the contract, including, but not limited to, total number of hours at various hourly rates, direct expenses, payroll, supplies, overhead assigned to each person working on the project, percentage of each person’s time devoted to the project, and profit. The costs identified on the cost proposal are the total amount of costs to be paid by AAC. No additional charges shall be allowed.

All forms combined The preferred method of delivery is one PDF for each Forms A-F and a Microsoft Excel Workbook for Form G, with all combined in a PDF Portfolio, if able, or other one-file submissions (ZIP file.) Please submit all forms even if they do not apply. Write “not applicable” across the Form if they do not apply. Multiple files on one email are also acceptable. See Section 1.05 for further details.

Evaluation CRITERIA AND CONTRACTOR SELECTION summary of evaluation process AAC will use the following steps to evaluate and prioritize proposals:

1) Proposals will be assessed for overall responsiveness. Proposals deemed non-responsive will be eliminated from further consideration.

2) A proposal evaluation committee (PEC), made up of at least three State employees or public officials, will evaluate the technical portion of all responsive proposals.

3) The Submittal Forms, from each responsive proposal, will be sent to the PEC. No cost information will be shared or provided to the PEC.

4) The PEC will independently evaluate and score the documents based on the degree to which they meet the stated evaluation criteria.

5) After independent scoring, the PEC will have a meeting, chaired by the Procurement Officer, where the PEC may have a group discussion prior to finalizing their scores.

6) The Procurement Officer will calculate the standardized scores/numbers for the cost proposals per Section 5.03.01 and the Alaska preferences per Section 5.03.02.

7) The evaluators will submit their final individual evaluations, per Sections 5.04.01–5.04.04 to the Procurement Officer, who will then combine the calculated standardized numbers for each vendor, vendor cost, and Alaska preference, per the weighted evaluation criteria in Section 5.02 to produce a stratified list.

8) The Procurement Officer may ask for best and final offers from offerors susceptible to the award and revise the cost accordingly.

9) AAC will then conduct any necessary negotiations with the highest scoring offeror and award a contract if the negotiations are successful.

evaluation criteria Proposals will be evaluated based on their overall value to the State, considering both the cost and non-cost factors as described below.

Note: An evaluation may not be based on discrimination due to the race, religion, color, national origin, sex, age, marital status, pregnancy, parenthood, disability, or political affiliation of the offeror.

Non-Responsive (no)

Procurment officer evluations

5.03.01 The standardized score/number per vendor is based on the average and the standard deviation using the population of the responsive cost proposals collectively. Below is the calculation for standard score/number:

1.

a. Z is the standard score,

b. Whereas μ is the mean of the population, and

c. σ is the standard deviation of the population.

5.03.02 The Alaska preference standardized score/number is based on the following:

1. If Yes, the score is one (1). Achieving a significant difference from No below.

2. If No, the score is minus one (-1).

3. See 6.11 Alaska Bidder Preference for how to achieve Alaska preference.

PEC evaluations

5.04.01 Technical Expertise will be evaluated on offerors depth of CMMC Level 2 and NIST SP 800-171 expertise to include certification.

1. The PEC will evaluate and provide a standard score/number between the following score/numbers below:

5.04.02 Approach and Methodology will be evaluated on offerors clarity, feasibility, and comprehensiveness of the proposed approach for Level 2 compliance.

1. The PEC will evaluate and provide a standard score/number between the following score/numbers below:

5.04.03 Project management will be evaluated on offerors realistic timeline, resource allocation, and risk management strategies for Level 2 certification.

1. The PEC will evaluate and provide a standard score/number between the following score/numbers below:

5.04.04 References and Past Performance will be elevated on offerors feedback from previous clients and demonstration of success with CMMC Level 2 projects.

1. The PEC will evaluate and provide a standard score/number between the following score/numbers below:

COMBINED EVLUATIONS

5.05.01 The first combination step is to evaluate the individual standard score/number of each offeror by combining using the math below.

1. See below for math

a. ((Sec. 5.03.01 result * .1545) * (-1)) +

b. (Sec. 5.03.02 result * .0365) +

c. (Sec. 5.04.01 result * .4050) +

d. (Sec. 5.04.02 result * .2500) +

e. (Sec. 5.04.03 result * .0955) +

f. (Sec. 5.04.04 result * .0590) = combined evaluation.

2. Note: Sec. 5.03.01 is multiplied by -1 due to lower cost is better. All other sections are better if the number is positive.

3. Note: Any section can be negative or positive result.

4. Note: The higher the number the better the evaluation.

5.05.02 The second combination, where the scores are averaged among the evaluators, is based on the number of participants in the PEC and the combined evaluations using Section 5.05.01.

GENERAL PROCESS and legal INFORMATION informal debriefing When the contract is completed, an informal debriefing may be performed at the discretion of the Project Director or Procurement Officer. If performed, the scope of the debriefing will be limited to the work performed by the contractor.

alaska business license and other required licenses Prior to the award of a contract, an offeror must hold a valid Alaska business license. However, in order to receive the Alaska Bidder Preference and other related preferences, such as the Alaska Veteran Preference or the Alaska Offeror Preference, an offeror must hold a valid Alaska business license prior to the deadline for receipt of proposals. Offerors should contact the Department of Commerce, Community, and Economic Development, Division of Corporations, Business, and Professional Licensing, PO Box 110806, Juneau, Alaska 99811-0806 for information on these licenses. Acceptable evidence that the offeror possesses a valid Alaska business license may consist of any one of the following:

· copy of an Alaska business license.

· certification on the proposal that the offeror has a valid Alaska business license and has included the license number in the proposal.

· a canceled check for the Alaska business license fee.

· a copy of the Alaska business license application with a receipt stamp from the State’s occupational licensing office; or

· a sworn and notarized statement that the offeror has applied and paid for the Alaska business license.

You are not required to hold a valid Alaska business license at the time proposals are opened if you possess one of the following licenses and are offering services or supplies under that specific line of business:

· fisheries business licenses issued by Alaska Department of Revenue or Alaska Department of Fish and Game.

· liquor licenses issued by Alaska Department of Revenue for alcohol sales only.

· insurance licenses issued by Alaska Department of Commerce, Community and Economic Development, Division of Insurance.

· mining licenses issued by Alaska Department of Revenue.

Prior the deadline for receipt of proposals, all offerors must hold any other necessary applicable professional licenses required by Alaska Statute.

site inspection AAC may conduct on-site visits to evaluate the offeror’s capacity to perform the contract. An offeror must agree, at risk of being found non-responsive and having its proposal rejected, to provide AAC reasonable access to relevant portions of its work sites. Individuals designated by the Procurement Officer at AAC’s expense will make site inspection.

clarification of offers In order to determine if a proposal is reasonably susceptible for award, communications by the Procurement Officer or the proposal evaluation committee (PEC) are permitted with an offeror to clarify uncertainties or eliminate confusion concerning the contents of a proposal. Clarifications may not result in a material or substantive change to the proposal. The evaluation by the Procurement Officer or the PEC may be adjusted as a result of a clarification under this section.

discussions with offerors

evaluation of proposals

contract negotiation After final evaluation, the Procurement Officer may negotiate with the offeror of the highest-ranked proposal. Negotiations, if held, shall be within the scope of the request for proposals and limited to those items which would not have an effect on the ranking of proposals. If the highest-ranked offeror fails to provide necessary information for negotiations in a timely manner, or fails to negotiate in good faith, AAC may terminate negotiations and negotiate with the offeror of the next highest-ranked proposal.

failure to negotiate If the selected offeror

· fails to provide the information required to begin negotiations in a timely manner; or

· fails to negotiate in good faith; or

· indicates they cannot perform the contract within the budgeted funds available for the project; or

· if the offeror and AAC, after a good faith effort, simply cannot come to terms, AAC may terminate negotiations with the offeror initially selected and commence negotiations with the next highest ranked offeror.

offeror notification of selection After the completion of contract negotiation, the Procurement Officer will issue a written Notice of Intent to Award and send copies of that notice to all offerors who submitted proposals. The notice will set out the names of all offerors and identify the offeror selected for award.

protest

AS 36.30.560 also provides that an interested party may protest the award of a contract or the proposed award of a contract.

1) the name, address, and telephone number of the protester;

2) the signature of the protester or the protester’s representative;

3) identification of the contracting agency and the solicitation or contract at issue;

4) a detailed statement of the legal and factual grounds of the protest including copies of relevant documents; and

5) the form of relief requested

alaska bidder preference

6.11.01 Alaska Bidder Preference of standard score/number of 1 (one) will be applied to evaluation of an offeror who:

1) holds a current Alaska business license prior to the deadline for receipt of proposals;

2) submits a proposal for goods or services…