AA25005_-_Addendum_No._01.pdf

CALIFORNIA STATE UNIVERSITY, FULLERTON

REQUEST FOR PROPOSAL AA25005

CSUF ATHLETICS APPAREL AND EQUIPMENT

ADDENDUM NO. 01

Addendum No. 1, Page 1 of 1

Date: March 16, 2026

This Addendum forms a part of the Contract Documents and modifies the original RFP dated 3/2/2026. Bidder shall acknowledge receipt of this and any previous Addenda in their Cover Letter as stated in Section VII, Proposal Instructions and Format. Failure to do so may subject the Bidder to disqualification.

This Addendum consists of a total of ten (10) pages.

Included in this Addendum are the following:

I. Revisions to the sections below:

a. Section 6.2.2 – Proposer’s Response to Scope of Work

b. Section 7.4.5 – Proposer’s Response to Scope of Work

The requirement stating that Section V – Price Proposal Sheet must be submitted in a “separate sealed envelope or package” is hereby removed from the RFP.

Proposers shall include Section V – Price Proposal Sheet as part of the proposal submission package in accordance with the tab structure identified in Section VII – Proposal Instructions and Format. The Price Proposal Sheet shall be placed under Tab 6, as indicated in the proposal format instructions.

All other terms and conditions of the RFP remain unchanged.

Revised Section VI – Evaluation and Selection Criteria and Section VII – Proposal Instructions and Format are included at the end of this Addendum.

END OF ADDENDUM No. 01

SECTION VI

EVALUATION AND SELECTION CRITERIA

Section VI, Page 1 of 4

6.1 REVIEW PROCESS

Proposals received before the RFP Due Date shall first be reviewed by Contracts and Procurement to verify that all RFP requirements have been sufficiently met. Proposals which meet the required qualifications shall be accepted and forwarded to the evaluation committee for review and scoring.

An evaluation committee comprised of University stakeholders will be assembled to review and evaluate all proposals using assignment of points in accordance with the selection criteria categories listed below.

Proposals that either do not follow the prescribed format, do not meet minimum content and/or quality standards, take unacceptable exceptions to Exhibit B, CSU Terms and Conditions of Purchase, or contain material deviations to the requirements stated herein will be identified as non-responsive and removed from further consideration.

6.2 EVALUATION AND SCORING CRITERIA

Each responsive proposal will be evaluated and scored according to the categories listed below.

Consideration will be given to Proposers that demonstrate specialization in providing intercollegiate athletic apparel, footwear, equipment, and related services for NCAA institutions, particularly Division I programs.

Additional consideration will be given to Proposers with demonstrated experience serving public universities or institutions of comparable size and operational complexity.

Award shall be made to the responsive and responsible Proposer receiving the highest total number of assigned points.

A maximum total of 100 points is available, as detailed below.

6.2.1 Qualifications and Experience 40 Points

Proposers must have a valid U.S. Employer Identification Number (EIN) or Taxpayer Identification Number (TIN). The selected Proposer will be required to complete a Supplier Profile in the CSU Procure-to-Pay platform and certify its authority to conduct business in the State of California, if not previously completed. California Certified Small Businesses, Micro Businesses, and Disabled Veteran Business Enterprises (DVBEs) are strongly encouraged to submit proposals; however, certification is not required.

This criterion will evaluate the Proposer’s qualifications, organizational and financial stability, and relevant experience providing Division I intercollegiate athletic apparel, footwear, equipment, and related services comparable in size and scope to the CSUF Athletics Department as described in Section III – Scope of Work.

Section VI, Page 2 of 4

Evaluation will consider the extent to which the Proposer demonstrates:

• A minimum of five (5) years of experience providing collegiate team uniforms, athletic apparel, footwear, and related equipment to NCAA institutions, preferably Division I programs of comparable size and scope.

• Experience supplying a nationally recognized intercollegiate athletic brand with established NCAA Division I market presence, either as the manufacturer or an officially authorized distributor.

• Demonstrated prior ability to manage a comprehensive, multi-sport athletic apparel program, including inventory management, production timelines, ordering systems, and fulfillment logistics.

• Organizational stability, financial capacity, and a record of reliable performance serving public universities or similar institutions.

• Qualified and experienced personnel assigned to the account, with clearly defined roles and relevant collegiate athletics expertise.

• A clear understanding of the operational, branding, licensing, and NCAA compliance requirements associated with a Division I public university athletics department.

Points will be awarded to Proposers demonstrating strong and relevant collegiate athletics experience, organizational stability, operational capability, qualified personnel, and alignment with the University’s requirements for quality, continuity, compliance, and long-term partnership.

6.2.2 Proposer’s Response to Scope of Work 25 Points

This criterion will evaluate the quality, clarity, and completeness of the Proposer’s response to Section III – Scope of Work. Proposals will be assessed on how effectively the Proposer demonstrates an understanding of the Athletics Department’s operational requirements and presents a practical, well-structured approach to delivering the required goods and services.

Evaluation will consider the extent to which the proposal:

• Clearly addresses the operational requirements, performance expectations, and service obligations outlined in the Scope of Work.

• Demonstrates a comprehensive approach to product supply, inventory management, ordering systems, production timelines, and fulfillment logistics.

• Reflects an understanding of NCAA requirements, branding and licensing standards, exclusivity provisions, and Division I athletics operations.

• Presents a realistic transition and implementation plan that ensures continuity of services and uninterrupted product availability.

• Describes a responsive customer service structure, including communication protocols, issue resolution procedures, and support for order management and invoice reconciliation.

Section VI, Page 3 of 4

Points will be awarded to proposals that are clear, complete, well-organized, and fully aligned with the Scope of Work, and that demonstrate a strong likelihood of successful contract performance.

The narrative proposal submitted in response to Sections 3.1 through 3.8 of the Scope of Work shall not contain any pricing information, discount percentages, dollar amounts, financial support values, or other cost-related data. All pricing and financial information requested in Section 3.9 of the Scope of Work must be submitted exclusively on Section V – Price Proposal Sheet and included in the proposal submission under Tab 6, in accordance with Section VII – Proposal Instructions and Format.

6.2.3 References 10 Points

Three (3) references for engagements similar in scope and complexity to the services described in this RFP are required. References shall include the organization’s name, address, contact name, title, telephone number, email address, dates of service, and a brief description of the goods and services provided.

This criterion will evaluate the Proposer’s past performance providing intercollegiate athletic apparel, footwear, equipment, and related services comparable in size and scope to the CSUF Athletics Department.

Evaluation will consider the extent to which the references demonstrate:

• Relevance of the referenced engagement to Division I or comparable collegiate athletics programs.

• Successful delivery of athletic apparel programs, including product quality, inventory management, fulfillment, and adherence to production timelines.

• Responsiveness, communication, and overall reliability of performance.

• Client satisfaction and the ability to meet contractual obligations and service expectations.

The University reserves the right to contact any or all references provided. Failure to submit the required references may result in the proposal being deemed non-responsive.

6.2.4 Price Proposal Sheet 25 Points

Points in this category will be awarded based solely on the pricing and financial information submitted on Section V – Price Proposal Sheet. Pricing, discounts, rebates, financial incentives, product credits, sponsorship fees, and all other financial considerations shall be firm and fixed for the initial three (3) year term, unless otherwise expressly stated in the Price Proposal Sheet.

Proposers shall not include any pricing, discount percentages, dollar amounts, financial incentives, electronic catalogs, published price lists, rate sheets, or other cost-related information in the narrative or technical portion of the proposal. All such materials must be submitted exclusively with Section V – Price Proposal Sheet.

Section VI, Page 4 of 4

6.2.5 Optional Interviews

University, at its discretion, may select Proposers for interviews. Interviews, if conducted, may be used to clarify proposals and may result in adjustment of previously assigned scores.

The interview process shall not result in the disclosure of any information derived from the proposals from one Proposer to another. Each Proposer shall be solely responsible for all costs associated with its interview.

6.3 AWARD

The award will be made to the responsive and responsible proposal receiving the highest number of total points by the campus evaluation team, at its sole discretion. THE DECISION OF THE UNIVERSITY IS

FINAL.

END OF SECTION VI

SECTION VII

PROPOSAL INSTRUCTIONS AND FORMAT

Section VII, Page 1 of 5

7.1 INSTRUCTIONS

To be considered responsive to this RFP, the Proposer shall submit proposals in the format identified in this section. All requirements and questions of the RFP shall be addressed, and all requested information shall be supplied. The University reserves the right to request additional information which in the University's opinion is necessary to assure that the Proposer's competence, experience, number and qualifications of employees, business organization and financial resources are adequate to perform according to this RFP.

7.2 NUMBER OF COPIES

Proposer shall provide one (1) original hard copy proposal (marked as such), six (6) additional hard copies, and one (1) electronic USB copy. The USB copy must be identical to the original proposal.

7.3 DELIVERY OF PROPOSALS

Sealed proposals shall be delivered to:

Alex Arias, Buyer III Contracts and Procurement California State University, Fullerton 2600 E. Nutwood Avenue, College Park 300 Fullerton, CA 92831

All proposals must be received in the Contracts and Procurement Office, College Park 300, no later than Monday, March 30, 2026, at 3:00 PM. LATE PROPOSALS WILL NOT BE ACCEPTED.

Proposals shall be labeled:

CSUF Athletics Apparel and Equipment ___RFP AA25005

Delays due to the various methods used to transmit the proposal including delays by the internal mailing system at the University will be the responsibility of the Proposer. Delays due to inaccurate directions given, even if by University staff, shall also be the responsibility of the Proposer. The proposal must be completed and delivered in sufficient time to avoid disqualification for lateness due to any and all difficulties in delivery.

7.4 PREPARATION

Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of the RFP. Responses should emphasize the Proposer’s demonstrated capability to perform the Services. Emphasis should be concentrated on completeness and clarity of content.

Section VII, Page 2 of 5

Proposals shall be typed, single-spaced, and submitted on 8 1/2” x 11” size paper, using a single method of fastening, divided into the individual sections listed below, indexed, and tabbed.

7.4.1 Cover Letter

The cover letter shall include a brief statement of intent to perform the services, qualifications for selection, and signature of an authorized officer of the firm who has legal authority in such transactions.

The cover letter must, at a minimum, contain the following:

• Identification of Proposer firm including name, address, telephone, email address and fax numbers

• Acknowledgement of receipt of any RFP addenda.

• Name, title, address, email address and telephone number of contact person during period of proposal evaluation

• A statement to the effect that the offer shall remain valid for a period of not less than 120 days from the date of submittal

• Ink (wet, not electronic) signature of a person authorized to make the proposal offer on behalf of the Proposer and in accordance with Exhibit B, CSU Terms and Conditions of Purchase.

UNSIGNED OR DIGITALLY SIGNED PROPOSALS SHALL BE REJECTED.

7.4.2 Table of Contents (Tab 1)

The table of contents shall identify the contents of the proposal in a format consistent with the proposal requirements and format set forth herein.

7.4.3 Exceptions to RFP Terms and Conditions (Tab 2)

Any and all exceptions to the RFP must be listed on an item-by-item basis and cross-referenced with the RFP document. Proposals which include terms and conditions other than the University’s terms and conditions may be rejected as being non-responsive. If there are no exceptions, Proposer must expressly state that no exceptions are taken.

7.4.4 Qualifications and Experience (Tab 3)

Proposers must have a valid U.S. Employer Identification Number (EIN) or Taxpayer Identification Number (TIN). The selected Proposer will be required to complete a Supplier Profile in the CSU Procure-to-Pay platform and certify its authority to conduct business in the State of California, if not previously completed. California Certified Small Businesses, Micro Businesses, and Disabled Veteran Business Enterprises (DVBEs) are strongly encouraged to submit proposals; however, certification is not required.

This criterion will evaluate the Proposer’s qualifications, organizational and financial stability, and relevant experience providing Division I intercollegiate athletic apparel, footwear, equipment, and

Section VII, Page 3 of 5 related services comparable in size and scope to the CSUF Athletics Department as described in Section III – Scope of Work.

Evaluation will consider the extent to which the Proposer demonstrates:

• A minimum of five (5) years of experience providing collegiate team uniforms, athletic apparel, footwear, and related equipment to NCAA institutions, preferably Division I programs of comparable size and scope.

• Experience supplying a nationally recognized intercollegiate athletic brand with established NCAA Division I market presence, either as the manufacturer or an officially authorized distributor.

• Demonstrated prior ability to manage a comprehensive, multi-sport athletic apparel program, including inventory management, production timelines, ordering systems, and fulfillment logistics.

• Organizational stability, financial capacity, and a record of reliable performance serving public universities or similar institutions.

• Qualified and experienced personnel assigned to the account, with clearly defined roles and relevant collegiate athletics expertise.

• A clear understanding of the operational, branding, licensing, and NCAA compliance requirements associated with a Division I public university athletics department.

Points will be awarded to Proposers demonstrating strong and relevant collegiate athletics experience, organizational stability, operational capability, qualified personnel, and alignment with the University’s requirements for quality, continuity, compliance, and long-term partnership.

7.4.5 Proposer’s Response to Scope of Work (Tab 4)

This criterion will evaluate the quality, clarity, and completeness of the Proposer’s response to Section III – Scope of Work. Proposals will be assessed on how effectively the Proposer demonstrates an understanding of the Athletics Department’s operational requirements and presents a practical, well-structured approach to delivering the required goods and services.

Evaluation will consider the extent to which the proposal:

• Clearly addresses the operational requirements, performance expectations, and service obligations outlined in the Scope of Work.

• Demonstrates a comprehensive approach to product supply, inventory management, ordering systems, production timelines, and fulfillment logistics.

• Reflects an understanding of NCAA requirements, branding and licensing standards, exclusivity provisions, and Division I athletics operations.

• Presents a realistic transition and implementation plan that ensures continuity of services and uninterrupted product availability.

• Describes a responsive customer service structure, including communication protocols, issue resolution procedures, and support for order management and invoice reconciliation.

Section VII, Page 4 of 5

Points will be awarded to proposals that are clear, complete, well-organized, and fully aligned with the Scope of Work, and that demonstrate a strong likelihood of successful contract performance.

The narrative proposal submitted in response to Sections 3.1 through 3.8 of the Scope of Work shall not contain any pricing information, discount percentages, dollar amounts, financial support values, or other cost-related data. All pricing and financial information requested in Section 3.9 of the Scope of Work must be submitted exclusively on Section V – Price Proposal Sheet and included in the proposal submission under Tab 6, in accordance with Section VII – Proposal Instructions and Format.

7.4.6 References (Tab 5)

Three (3) references for engagements similar in scope and complexity to the services described in this RFP are required. References shall include the organization’s name, address, contact name, title, telephone number, email address, dates of service, and a brief description of the goods and services provided.

This criterion will evaluate the Proposer’s past performance providing intercollegiate athletic apparel, footwear, equipment, and related services comparable in size and scope to the CSUF Athletics Department.

Evaluation will consider the extent to which the references demonstrate:

• Relevance of the referenced engagement to Division I or comparable collegiate athletics programs.

• Successful delivery of athletic apparel programs, including product quality, inventory management, fulfillment, and adherence to production timelines.

• Responsiveness, communication, and overall reliability of performance.

• Client satisfaction and the ability to meet contractual obligations and service expectations.

The University reserves the right to contact any or all references provided. Failure to submit the required references may result in the proposal being deemed non-responsive.

7.4.7 Price Proposal Sheet (Tab 6)

Points in this category will be awarded based solely on the pricing and financial information submitted on Section V – Price Proposal Sheet. Pricing, discounts, rebates, financial incentives, product credits, sponsorship fees, and all other financial considerations shall be firm and fixed for the initial three (3) year term, unless otherwise expressly stated in the Price Proposal Sheet.

Proposers shall not include any pricing, discount percentages, dollar amounts, financial incentives, electronic catalogs, published price lists, rate sheets, or other cost-related information in the narrative or technical portion of the proposal. All such materials must be submitted exclusively with Section V – Price Proposal Sheet.

Section VII, Page 5 of 5

7.4.8 Small Business and DVBE Documentation (Tab 7)

Proposer’s Small Business and DVBE Documentation shall be inserted under this Tab. If Proposer is not a certified Small Business and/or DVBE, Proposer must expressly state that in Tab 7 without submitting the Small Business and/or DVBE forms.

7.5 APPENDICES

Information considered by the Proposer to be pertinent to this RFP, such as additional cost-saving measures, or additional services which have not been specifically solicited elsewhere, or other relevant information, may be placed in a separate Appendix for further consideration by the evaluation committee. No pricing information shall be included in the Appendix.

END OF SECTION VII