AA-322798 ATTACHMENT 1 - STATEMENT OF WORK.pdf

USAID/South Sudan Juba Compound, Residential

Compound, Kitchen Renovation Description/Specifications/Statement of Work

ATTACHMENT 1: DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION C -DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1: GENERAL

1.01 PROJECT LOCATION AND SITE

A. The Project is located in the United States Embassy Residential Compound (RC) in

Juba, South Sudan. The Residential Compound (RC) is located on Residence Road, north of Airport Road (see figure #1).

1.02 PROJECT OBJECTIVES

A. The Embassy has identified the following key project objectives:

1. Renovate and expand the existing kitchen to accommodate increased demand on infrastructure.

2. Renovate the kitchen in two phases as shown in the contract documents to ensure the kitchen remains in service for the duration of the project.

3. Reconstruct the aggregate paved roadway and parking area as shown serving the

Figure 1. Location map for the South Sudan U.S. Embassy kitchen.

4. Complete construction and project acceptance must occur within 270 calendar days after notice to proceed.

1.03 PROJECT SCOPE OF DELIVERY

A. Deliverables for this project are anticipated to include, but are not limited to:

1. Renovate and expand the existing kitchen in two phases. The first phase is to construct the expansion and relocate the existing kitchen operation into the expanded kitchen area. The second phase is to reconstruct the existing kitchen.

2. Contractor must relocate existing kitchen equipment as necessary with the approval of the COR to ensure continuous operation of the kitchen.

3. Reconstruct the aggregate paved roadway and parking area serving the kitchen.

4. Site work including, but not limited to incidental utilities connections as shown on the plans as well as restoring all disturbed areas to preconstruction conditions unless otherwise specified on the plans.

5. Provide all labor, materials, equipment, and incidental services necessary to construct and commission the required facilities.

6. Provide 3 full sets of printed operations manuals for the temporary power generation and distribution system in 8-1/2 x 11 bound binders. Provide 1 electronic PDF copy on CD or DVD format media or as specified by the COR.

7. Provide full as-built drawings for all work completed in AutoCAD format.

A. RELATED WORK

1. There are many projects being constructed concurrently on the RC. The Contractor must ensure that its activities are deconflicted with other activities through the COR and the Construction Oversight contractor. The Contractor must account for routine deconfliction activities.

2. Transportation and storage of all materials from the site of manufacture to the site of installation. Laydown and storage areas within the RC are limited. The Contractor must plan for offsite warehousing for material and supplies at location(s) to be secured by the Contractor.

1.02 SUBMITTALS

A. The Contractor is directed to Specifications Section 01 25 00, Submittal Procedures.

The Contractor must conform in every respect with the procedures specified therein and ensure that all submittals are scheduled, tracked, and approved prior to the execution of the work.

1.03 REFERENCE STANDARDS (All current editions unless otherwise stated)

A. American National Standards Institute B. International Building Code, 2021 Editions C. International Electro-technical Commission (IEC).

D. International Energy Conservation Code (IECC) ;

E. Instrumentation Society of America (ISA); and F. The International Energy Conservation Code.

G. American Society for Testing and Materials (ASTM) H. ASHRAE 90.1-2007 “Energy Standard for Buildings Except Low-Rise Residential

Buildings” I. Electronic Industries Association J. Environmental Protection Agency (EPA) Purple Book 560/5-85-024 K. EPACT Energy Policy Act of 2005 L. Illuminating Engineering Society of North America Handbook (IESNA) M. Instrumentation Society of America (ISA) N. Insulated Power Cable Engineers Association (IPCEA) O. Institute of Electrical and Electronic Engineers (IEEE) P. National Fire Protection Association

1. NFPA 70 – National Electrical Code

2. NFPA 70E – Electrical Safety Requirements for Employee Workplaces

3. NFPA 72 - National Fire Alarm Code

4. NFPA 90A – Installation of Air Conditioning and Ventilation Systems

5. NFPA 101 Life Safety Code

6. NFPA 170 – Fire Safety Symbols

7. NFPA 780 Lightning Protection Code, 2008 Edition

Q. National Electrical Manufacturers Association (NEMA) R. National Electric Safety Code ANSI C2

1.04 QUALITY ASSURANCE

A. Quality Assurance/Construction Oversight Contractor

The Contractor is advised that a Quality Assurance/Construction Oversight contractor will perform such services on behalf of the Government. The Quality Assurance/Construction contractor will review all submittals and provide daily inspection services. The Contractor should anticipate weekly status update meetings with the COR and the Quality Assurance/Construction Oversight contractor to monitor project progress and overall quality of the work.

B. Service of Manufacturer’s Representative:

Consistent with industry best practices, and to facilitate sustainable operation of the kitchen over the life of the project, factory representatives who has complete knowledge of proper installation, start-up, and operation and maintenance (O&M) must be available to assist in the commissioning of the kitchen building systems. The Contractor will provide 40 hours of system commissioning and related training on the operation of the systems.

1.05 MAINTENANCE

A. During the period of performance, the Contractor must be responsible for all maintenance of the kitchen.

B. Upon substantial completion of the entire project, the Contractor will transition maintenance of the kitchen facilities to the Government and its agents as directed by the

COR.

C.2: PRODUCTS

2.01 WARRANTIES ON LABOR, MATERIALS, AND EQUIPMENT

A. All materials and equipment must be supplied with a full warranty as provided by the manufacturer. All warranties must be transferred to the Government from the Contractor before acceptance of the project.

B. All workmanship and installations must include a one-year warranty from the Contractor.

2.02 DELIVERIES OF MATERIALS

Materials delivered to the site shall be marked as follows:

US EMBASSY JUBA, SOUTH SUDAN

℅ Contractor POC Attn: EXO/GSO Shipping Unit Cellphone: +211 912 117 887 +211 912 117 847

JUBA, SOUTH SUDAN (DIPLOMATIC CARGO)

(Jubausaidshipping@usaid.gov)

C.3: EXECUTION

3.01 INSTALLATION

The Contractor is responsible for delivering all labor, materials, and equipment required for fully functional kitchen facilities as shown in the plans and described in the specifications. The Contractor must install all facilities in strict compliance with the execution instructions in each technical specification.

mailto:Jubausaidshipping@usaid.gov

3.02 FIELD TESTING AND COMMISSIONING

A. After all the equipment and structures have been completely installed, an initial start-up test of each system must be conducted as directed by the COR and the Construction Oversight contractor.

B. The COR will require any deficiencies noted to be corrected, by repairing or replacing the defective component and retesting the component and/or system until it meets the approval of the COR, at no additional cost to the Government.

C. The Contractor will provide Commissioning Services as further described in the general and technical specifications contained in the contract documents.

C.4: OTHER CONSTRUCTION CONSIDERATIONS

4.01 PROJECT BACKGROUND

The kitchen project is required to meet a surge in demand for on-compound infrastructure and services. The construction of the NEC and the inflow of an expected increase in Chief of Mission personnel will require an increase in throughput at the kitchen to accommodate the expected increase in demand. The kitchen will be modernized and brought up to current standards.

4.02 SITE USE

A. The RC provides living quarters to the USG employees of the Embassy. Contractor must respect the daily use of the compound by its residences and service providers. The Contractor must plan and schedule all activities to minimally impact the quality of life within the compound while carrying on safe construction activities.

B. The Contractor must ensure that all construction activities are carried out while maintaining the continued full operation of EC and RC.

C. The Contractor must take note that other contractors are likely to be actively carrying out construction, and maintenance activities within the Compounds. The Contractor must plan and execute the required work in a manner to not conflict with the activities of other contractors. The Government shall provide additional information regarding ongoing construction during the bidders’ pre-bid site visit.

D. The Contractor’s working hours are subject to the US Embassy operational hours of 8 AM to 5 PM. Contractors are generally able to access the compound facilities by 7:30 AM and depart the facilities no later than 5:45 PM. Saturday work shall be permitted.

E. The Contractor is advised that underground drawings for utilities and other services are generally not available. The Contractor’s subsurface exploration and utility installation activities must be performed in a manner to minimally impact Compound utility operations. Utility lines must be relocated where the Contractor encounters interference with construction activities under this contract.

F. The Contractor must take note that photos within the Compounds are neither available, nor can be taken.

G. Attachment 5 is a schedule of Embassy holidays for scheduling purposes. Construction activities must only be performed during regular Embassy operation hours.

4.03 DIVISION ONE SPECIFICATIONS

A. Contractor must execute the construction, commissioning, and closeout of the project in accordance with the requirements of the contract, including the procedures identified in the Division 01 specifications.

B. Contractor’s Temporary Facilities must be off the U.S. Embassy Compound and designated in the Site Utilization Plan and in compliance with Div. 1, Section 015005, Temporary Facilities and Control.

4.04 AS BUILT CONSTRUCTION DOCUMENTS

A. As-built drawings, models, and documentation must be delivered to the USG as part of the permanent project record. USG shall be the exclusive owner of this documentation

B. Contractor must provide O&M manuals electronically related to project installed equipment. This must include warranty documentation, warranty registration and information and/or documentation required for the USG to exercise such warranty rights.

The following contract specifications shall be referenced (see Attachment 2): Section 017705 Closeout Procedures.

4.05 SECURITY DURING CONSTRUCTION

A. Per Division 01 specifications, Contractor is required to limit access to the construction site through a security screening facility known as Compound Access Control (CAC) facility. Contractor is required to abide by the Access Control Policy in seeking access to construction sites.

B. If one of the permanent CACs is used during construction, these facilities must be designated on the Site Utilization Plan and submitted in accordance with Division 1 Specifications.

4.06 DIPLOMATIC SECURITY (DS) SECURITY COMPLIANCE REVIEW DURING

CONSTRUCTION

A. The Bureau of Diplomatic Security (DS) will perform periodic security inspections of the project, known as Security Compliance Reviews (SCRs). The DS compliance teams document these inspections, address physical and technical security deficiencies or discrepancies relating to the project and provide corrective recommendations to the COR.

B. The goals of the interim Security Compliance Reviews (SCRs) are to view the security posture of a project, identify potential problem areas which allows the contractor to take corrective action earlier in the construction cycle of the project. The purpose of interim evaluations is to ensure construction meets the security requirements specified in the construction drawings and project specifications manuals.

C. A final security compliance review will be performed and will be documented in a report at project completion.

[END ATTACHMENT 1: ATTACHMENT 1:

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK]