A9 Sources Sought - Entertainment Associates BPA.pdf

SOURCES SOUGHT ANNOUNCEMENT

The Defense Media Activity (DMA) is seeking sources for Entertainment Associates Inc. television programming.

RFI Tracking Number: HQ0516-FY-23-0004

Contracting Office Address: Defense Media Activity Acquisition and Procurement

6700 Taylor Ave Fort Meade, MD 20755

Introduction:

This is a SOURCES SOUGHT TECHNICAL DESCRIPTION to determine the availability and technical capability of all both large and small businesses (including the following subsets, Small Disadvantaged Businesses, HUBZone Firms; Certified 8(a), Service-Disabled Veteran-Owned Small Businesses and Woman Owned Small Business) to provide the required services.

The Defense Media Activity is seeking potential sources for Programming. This requirement allows DoD programing access to all: Entertainment Associates. The contractor shall provide broadcast rights to its television programming licensed by Entertainment Associates, aired on various channels throughout the United States to American Forces Network Broadcast (AFN- BC) to reproduce and distribute, provide live feeds or recorded copies of authorized programs, and provide access to affiliate information data networks and/or websites License Agreement. It is anticipated that the estimated annual usage will be between 800 to 1,000 hours of television programing for each year.

When AFN elects to acquire new episodes of series currently under license (see below), it will be licensed in accordance with the per episode pricing matrix below:

PROGRAMMING PRICING MATRIX

Pricing Year

1/2 Hour

TV (10

Runs/3 Year)

1 Hour TV (10 Runs/3 Year) &

Children’s Programming

(20 Runs/3-Year)

Theatrical Movies (Per Minute)

(12 Runs/3-Year)

Theatricals (Relicense)

(Per Minute) (12 Runs/3-

Year)

Disclaimer:

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE

GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO

OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY

RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

Contract/Program Background:

Contract Number: HQ0516- 17-A-0005 Contract Type: Firm Fixed Price (FFP) Dates: April 3,2017 – April 2, 2022 Incumbent and their size: Entertainment Associates – Service Disabled Owned Small Business Method of previous acquisition: Sole Source Award

Provide Brief description of the current program/effort:

The Contractor shall provide AFN access, distribution, and technical/program support services (i.e., formats, promotional materials, associate director listen lines) only to those programs to which the Contractor has the distribution rights as listed in Attachment 1.

Should AFN request that the Contractor provide feeds of programming to which the Contractor does not hold distribution rights, such as sports, awards shows and other programming for which third parties own distribution rights, and for which Entertainment Associates, exclusively maintains all other rights related to the broadcast of such programming, AFN shall obtain from the underlying program rights holder such additional distribution rights, to include authorizations and clearances necessary to enable AFN to broadcast such programming. The Contractor shall make reasonable efforts to advise AFN of the underlying rights holders but failure to do so will not relieve AFN of its obligation to secure needed permission for distribution. It will be the responsibility of AFN to provide the Contractor with documented evidence of such distribution clearances and/or other associated rights when necessary.

Anticipated Time Frame: April 2023 through March 2028

Place of Performance: Defense Media Activity American Forces Network 23755 Z Street, Bldg 2730 Riverside, CA 92518

REQUIRED CAPABILITIES: The Defense Media Activity (DMA) is seeking authorized sources to acquire a broadcast rights to its television programming listed in Attachment 1. The Contractor shall provide AFN access, distribution, and technical/program support services (i.e., formats, promotional materials, associate director listen lines) only to those programs to which the Contractor has the distribution rights. Should AFN request that the Contractor provide feeds of programming to which the Contractor does not hold distribution rights, such as sports, awards shows and other programming for which third parties own distribution rights, and for which exclusively maintains all other rights related to the broadcast of such programming, AFN shall obtain from the underlying program rights holder such additional distribution rights, to include authorizations and clearances necessary to enable AFN to broadcast such programming. The Contractor shall make reasonable efforts to advise AFN of the underlying rights holders but failure to do so will not relieve AFN of its obligation to secure needed permission for distribution. It will be the responsibility of AFN to provide the Contractor with documented evidence of such distribution clearances and/or other associated rights when necessary. This purchase of the programming is to enable the American Forces Network – Broadcast Center (AFN-BC) to support the American Forces Network (AFN) mission. AFN currently support troops around the world and afloat.

ITEM NO 0001

Television Programming – Blanket Purchase Agreement (BPA) for a five-year ordering period

FFP

The Contractor shall provide AFN access, distribution, and technical/program support services (i.e., formats, promotional materials, associate director listen lines) only to those programs to which the Contractor has the distribution rights. Should AFN request that the Contractor provide feeds of programming to which the Contractor does not hold distribution rights, such as sports, awards shows and other programming for which third parties own distribution rights, and for which Entertainment Associates Television Programming exclusively maintains all other rights related to the broadcast of such programming, AFN shall obtain from the underlying program rights holder such additional distribution rights, to include authorizations and clearances necessary to enable AFN to broadcast such programming. The Contractor shall make reasonable efforts to advise AFN of the underlying rights holders but failure to do so will not relieve AFN of its obligation to secure needed permission for distribution. It will be the responsibility of AFN to provide the Contractor with documented evidence of such distribution clearances and/or other associated rights when necessary.

LICENSE PERIOD: April 2023 through March 2028

SPECIAL REQUIREMENTS:

This is an all or none requirement. DMA is seeking a vendor that can provide all programming rights as listed in the attachment. We will not break this requirement up to meet this requirement.

SOURCES SOUGHT:

The anticipated North American Industry Classification System Code (NAICS) for this requirement is 512120, with the corresponding size standard of $34.5M. This Sources Sought Synopsis is requesting responses to the following criteria from all sources that can provide the required services under the NAICS Code.

To assist DMA in making a determination regarding the level of participation by small business in any subsequent procurement that may result from this Sources Sought, you are also encouraged to provide information regarding your plans to use joint venturing (JV) or partnering to meet each of the requirement’s areas contained herein. This includes responses from qualified and capable Small Businesses, Small Disadvantaged Businesses, Service Disabled-Veteran Owned Small Businesses, Women-owned Small Businesses, HUBZone Small Businesses, and 8(a) companies. You should provide information on how you would envision your company's areas of expertise and those of any proposed JV/partner would be combined to meet the specific requirements contained in this announcement.

In order to make a determination for a small business set-aside, two or more qualified and capable small businesses must submit responses that demonstrate their qualifications. Responses must demonstrate the company’s ability to perform in accordance with the Limitations on subcontracting clause (FAR 52.219-14).

SUBMISSION DETAILS:

Responses should include:

1) Business name and address;

2) Name of company representative and their business title;

3) Type of Small/Large Business;

4) Cage Code;

5) Contract vehicles that would be available to the Government for the procurement of the product and service, to include

General Service Administration (GSA), GSA MOBIS, GSA OASIS, NIH, NASA SEWP, Federal Supply Schedules (FSS), or any other Government Agency contract vehicle. (This information is for market research only and does not preclude your company from responding to this notice.)

Vendors who wish to respond to this should send responses via email NLT March 10 10:00 AM Eastern Daylight Time (EDT) to shawnte.l.miles.civ@mail.mil and shayne.t.davis.ctr@mail.mil Interested businesses should submit a brief capabilities statement package (no more than five pages) demonstrating ability to perform the services listed in this technical description. Documentation should be in bullet format.

Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly. Please be advised that all submissions become Government property and will not be returned. All government and contractor personal reviewing sources sought responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as described 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.