A5 - Statement of Work.pdf

Version: 8

STATEMENT OF WORK

FOR

COMMAND-WIDE SHREDDING SERVICE

1.0 SCOPE

The NSWC PCD Code 1051 has a requirement to acquire command-wide shredding services. The service shall meet the guidelines for Multi-Step Paper Destruction for Controlled Unclassified Information (CUI), per CUI Notice 2019-03: Destroying Controlled Unclassified Information (CUI) In Paper Form.

NOTE: To be eligible for contract award, the offeror shall provide quantifiable proof that their destruction methods meet the requirements of CUI Notice 2019-03, such as the NAID AAA Certification, with the offeror’ s quote.

1.1 Acronym List

Following is a list of acronyms used in this Statement of Work.

CUI Controlled Unclassified Information DoD Department of Defense PCO Procuring Contracting Officer NSA PC Naval Support Activity Panama City PSC Product Service Code PII Personally Identifiable Information

2.0 APPLICABLE DOCUMENTS

The following documents, of the exact issue shown, form a part of this SOW to the extent specified herein. In the event of conflict between the documents referenced and the contents of this SOW, the SOW shall take precedence.

Second tier and lower references, (i.e., those referenced in the primary references) shall be used for guidance only.

2.1 Military Specifications:

None

2.2 Military Standards:

2.3 Other Documents:

(a) Notice 2019-03 Destroying Controlled Unclassified Information (CUI) In Paper Form – Latest Edition.

(b) DoD Instruction 5200.48, Controlled Unclassified Information (CUI)

3.0 REQUIREMENTS

3.1 The Contractor shall provide all labor, equipment, parts, and consumables, required to provide six (6) separate on-site paper-shredding events within a 1 year period, as requested by NSWC PCD Code 1051, and as specified in SOW paragraph 3.3. Each event shall include up to nine (9) material pick up and shred stops on Naval Support Activity, Panama City, and not exceed 7,000 pounds of material and/or five (5) hours.

3.2 All material for shred will be brought to a truck accessible pick up location, and loaded into a Contractor receptacle by the Government. The Contractor shall then empty the receptacle into the shredder. Shredding service shall meet the guidelines for Multi-Step Paper Destruction for Controlled Unclassified Information (CUI), per

CUI Notice 2019-03: Destroying Controlled Unclassified Information (CUI) In Paper Form. All paper shall be shredded in a manner that makes it unreadable, indecipherable, and irrecoverable.

3.3 This requirement shall be performed at buildings identified by the NSWC PCD Code 105 escort at the Government’s facility located at:

Naval Surface Warfare Center Panama City Division 110 Vernon Avenue Panama City, FL 32407-7001

4.0 GOVERNMENT FURNISHED PROPERTY

4.1 Government Furnished Information (GFI):

4.2 Government Furnished Property (GFP):

5.0 DATA DELIVERABLES

The contractor shall send a certification notice to tiffany.n.ackerland.civ@us.navy.mil and melissa.rix.civ@us.navy.mil once material is fully destroyed per CUI Notice 2019-03.

6.0 PERIOD OF PERFORMANCE

The service shall be completed no later than four weeks after award of purchase order.

7.0 SECURITY

This task involves access to Controlled Unclassified Information (CUI). CUI not completely destroyed shall be safeguarded per paragraph 2.3(b). Contractor shall NOT require access to nor generate CLASSIFIED information.

Public release of information to the public shall be forwarded to NSWC PCD Code 1051 for approval.

7.1 Controlled Unclassified Information (CUI)

Controlled unclassified information (CUI) is official information that requires the application of controls and protective measures for a variety of reasons and has not been approved for public release, to include technical information, proprietary data, information requiring protection under the Privacy Act of 1974, and Government-developed privileged information involving the award of contracts. CUI is a categorical designation that refers to unclassified information that does not meet the standards for National Security Classification under Executive Order 13526, but is (a) pertinent to the national interest of the United States or to the important interests of entities outside the Federal Government, and (b) under law or policy requires protection from unauthorized disclosure, special handling safeguards, or prescribed limits on exchange or dissemination.

7.2 Minimum Requirements for Access to Controlled Unclassified Information (CUI)

Access to CUI, that has not been shredded shall require personnel to have security clearance eligibility, based on a Tier 3 Background Investigation, and a favorable adjudication by the Defense Counterintelligence and Security Agency, Consolidated Adjudications (DCSA CAS), or Interim/Temporary access to CUI based on a determination by the NSWC PCD Security Manager based on a favorable review of an individuals completed Electronic Questionnaire for Investigation Processing (SF 86), and favorable FBI fingerprint results. Contact NSWC PCD Personnel Security (NSWCPCD_PERSEC@us.navy.mil) for initiation of the SF86 and FBI fingerprinting, the CUI determination, and validation that employees have the required eligibility, prior to providing access to CUI that has not been shredded.

7.3 Minimum Protection Requirements for Controlled Unclassified Information

Security classification guides and unclassified limited documents (e.g., CUI, Distribution Statement Controlled) are not authorized for public release and, therefore, cannot be posted on a publicly accessible webserver or transmitted over the Internet unless appropriately encrypted.

7.4 CUI

CUI is a document designation, not a classification. This designation is used by Department of Defense (DoD) and a number of other federal agencies to identify information or material, which although unclassified, disclosure to the public of the information would reasonably be expected to cause a foreseeable harm to an interest protected by one or more provisions of the Freedom of Information Act (FOIA). This includes information that qualifies for protection pursuant to the provisions of the Privacy Act of 1974, as amended. CUI must be marked, controlled and safeguarded in accordance with DoDI 5200.48, Controlled Unclassified Information (CUI)

7.5 Security of Unclassified DoD Information on Non-DoD Information Systems (DoDI 8582.01) DoD Policy

Adequate security shall be provided for all unclassified DoD information on non-DoD information systems.

Appropriate requirements shall be incorporated into all contracts, grants, and other legal agreements with non-DoD entities.

Information Safeguards are applicable to unclassified DoD information in the possession or control of non-DoD entities on non-DoD information systems, to the extent provided by the applicable contract, grant, or other legal agreement with the DoD.

Information Safeguards

Unclassified DoD information that has not been cleared for public release may be disseminated by the

Contractor, grantee, or awardee to the extent required to further the contract, grant, or agreement objectives, provided that the information is disseminated within the scope of assigned duties and with a clear expectation that confidentiality will be preserved. Examples include:

a. Non-public information provided to a Contractor (e.g., with a request for proposal).

b. Information developed during the course of a contract, grant, or other legal agreement (e.g., draft documents, reports, or briefings and deliverables).

c. Privileged information contained in transactions (e.g., privileged contract information, program schedules, contract-related event tracking).

It is recognized that adequate security will vary depending on the nature and sensitivity of the information on any given non-DoD information system. However, all unclassified DoD information in the possession or control of non- DoD entities on non-DoD information systems shall minimally be safeguarded as follows:

a. Do not process unclassified DoD information on publically available computers (e.g., those available for use by the general public in kiosks or hotel business centers).

b. Protect unclassified DoD information by at least one physical or electronic barrier (e.g., locked container or room, logical authentication or logon procedure) when not under direct individual control of an authorized user.

c. At a minimum, overwrite media that have been used to process unclassified DoD information before external release or disposal.

d. Encrypt all information that has been identified as CUI when it is stored on mobile computing devices such as laptops and personal digital assistants, compact disks, or authorized removable storage media such as thumb drives and compact disks, using the best encryption technology available to the Contractor or teaming partner.

e. Limit transfer of unclassified DoD information to subcontractors or teaming partners with a need to know and obtain a commitment from them to protect the information they receive to at least the same level of protection as that specified in the contract or other written agreement.

f. Transmit e-mail, text messages, and similar communications containing unclassified DoD information using technology and processes that provide the best level of privacy available, given facilities, conditions, and environment. Examples of recommended technologies or processes include closed networks, virtual private networks, public key-enabled encryption, and transport layer security.

g. Encrypt organizational wireless connections and use encrypted wireless connections where available when traveling. If encrypted wireless is not available, encrypt document files (e.g., spreadsheet and word processing files), using at least application-provided password protected level encryption.

h. Transmit voice and fax transmissions only when there is a reasonable assurance that access is limited to authorized recipients.

i. Do not post unclassified DoD information to website pages that are publicly available or have access limited only by domain or Internet protocol restriction. Such information may be posted to website pages that control access by user identification and password, user certificates, or other technical means and provide protection via use of transport layer security or other equivalent technologies during transmission. Access control may be provided by the intranet (vice the website itself or the application it hosts).

j. Provide protection against computer network intrusions and data exfiltration, minimally including:

(1) Current and regularly updated malware protection services, e.g., anti-virus, anti-spyware.

(2) Monitoring and control of both inbound and outbound network traffic (e.g., at the external boundary, sub-networks, individual hosts), including blocking unauthorized ingress, egress, and exfiltration through technologies such as firewalls and router policies, intrusion prevention or detection services, and host-based security services. Prompt application of security-relevant software patches, service packs, and hot fixes.

k. Comply with other current Federal and DoD information protection and reporting requirements for specified categories of information (e.g., medical, proprietary, Critical Program Information (CPI), personally identifiable information, export controlled) as specified in contracts, grants, and other legal agreements.

l. Report loss or unauthorized disclosure of unclassified DoD information in accordance with contract, grant, or other legal agreement requirements and mechanisms.

m. Do not use external IT services (e.g., e-mail, content hosting, database, document processing) unless they provide at least the same level of protection as that specified in the contract or other written agreement.

7.6 Operations Security

Operations Security (OPSEC) is concerned with the protection of critical information: facts about intentions, capabilities, operations, or activities that are needed by adversaries or competitors to bring about failure or unacceptable consequences of mission accomplishment. Critical information includes information regarding:

• Operations, missions, and exercises, test schedules or locations;

• Location/movement of sensitive information, equipment, or facilities;

• Force structure and readiness (e.g., recall rosters);

• Capabilities, vulnerabilities, limitations, security weaknesses;

• Intrusions/attacks of DoD networks or information systems;

• Network (and system) user IDs and passwords;

• Movements of key personnel or visitors (itineraries, agendas, etc.); and

• Security classification of equipment, systems, operations, etc.

The Contractor, subcontractors and their personnel shall employ the following countermeasures to mitigate the susceptibility of critical information to exploitation, when applicable:

• Practice OPSEC and facilitate OPSEC awareness;

• Immediately retrieve documents from printers assessable by the public;

• Shred sensitive and Controlled Unclassified Information (CUI) documents when no longer needed;

• Protect information from personnel without a need-to-know;

• When promulgating information, limit details to that essential for legitimacy;

• During testing and evaluation, practice OPSEC methodologies of staging out of sight, desensitization, or speed of execution, whenever possible.

8.0 DISTRIBUTION LIMITATION STATEMENTS

Not Applicable