A5 - Statement of Work.docx

STATEMENT OF WORKFOR LOW SPEED VEHICLE

MAINTENANCE AND REPAIR SUPPORT

1.0 SCOPE

The Naval Surface Warfare Center Panama City Division (NSWC PCD) requires Contractor support to provide routine preventative maintenance and repair support on low speed vehicles (LSV’s) currently in use as well as vehicles that will be procured for use on NSWC PCD. The preventative maintenance shall be performed twice per year to ensure equipment is running properly, avoiding costly downtime and extending the life cycle of the equipment. The following equipment shall be maintained:

3NAM4A579NE314244

A22

B323

2.0 APPLICABLE DOCUMENTS: None

3.0 REQUIREMENTS

All LSV work shall be performed at the Contractor facility. The LSV shall be tracked via DD 1149’s. The Technical Point of Contract (TPOC) for this effort shall be Christopher Owen, with the alternate being Cyril Gazagnaire. The TPOC shall be the only personnel authorized to call for troubleshooting and/or maintenance calls. The TPOC shall also be responsible for maintaining the list of equipment and service schedule.

3.1 Inspection and Maintenance Support

3.1.1 The Contractor shall provide routine preventative maintenance for the equipment listed in SOW paragraph. As part of each maintenance visit, the contractor shall conduct and inspection of each piece of equipment twice per year. The inspection and maintenance shall consist of the following:

(a) Structure – Inspect for corrosion, cracks, distortion, damage, loose and missing fasteners, defective sealant and seals.

(b) Mechanical Linkages and Actuating Mechanisms – Inspect for cracks, corrosion, evidence of improper alignment and/or worn parts that could lead to equipment failure.

(c) Electrical cables and Cable Connectors – Inspect for corrosion, fraying, chafing, kinks, untwisting, broken strands/wires, damaged pins (when disconnected); evidence of improper alignment.

(d) Flexible Hoses – Inspect for fraying, chafing, twisting, deterioration, proper routing, and security; and evidence of leakage.

(e) Tubing and Ducting - Inspect for cracks, corrosion and security; evidence of leakage; and fittings and clamps for security and proper installation.

(f) Electrical/Electronic Equipment – Inspect for evidence of overheating; corrosion, proper bonding and security; defective vibration dampeners; corroded, damaged pins (when disconnected), terminals and connectors.

(g) Wiring and Wiring Components – Inspect for evidence of overheating, chafing, fraying, deterioration, fluid damage and proper routing. Inspect slices and terminals for corrosion and security; connectors for security, damaged pins and deteriorated potting (when disconnected).

(h) Instruments – Inspect for evidence of overheating of electrical units; damaged faceplates, interference with moving parts, security of units and attached wiring, hoses and tubing.

(i) Operational tests shall be performed on each item to be repaired to validate reported discrepancies and to aid in the determination of required rework and repairs. The scope of the operational tests shall be of sufficient depth to fault isolate defective components and to verify replacement or repair.

3.1.2 The contractor shall provide semi-annual preventative maintenance of the equipment listed in SOW paragraph 1.0. The semi-annual preventative maintenance shall consist of the following:

a) Blow Out Radiator

b) Change Engine Oil and Replace all Filters

c) Check Engine Belts for Condition and proper tensions

d) Check Dash Gauges for Operation

e) Check Battery and Connections

f) Check Engine for Operation

g) Clean Grease Fittings & Lube

h) Check All Fluid Levels (where applicable)

i) Check Steering for Operation

j) Check Brakes for functionality and Operation

k) Check all Lights

l) Check Safety equipment for Correct Operation

m) Check tires and Wheels

n) Perform Operational check and Physical Inspection

o) Inspect Battery and Check Electrolyte Level

3.2 Repair Support

Upon notification of equipment failure by cognizant Government personnel, the contractor shall respond within 2 business days in order to troubleshoot the equipment to identify the symptoms of the failure and isolate the problem to a particular component or group of components. The contractor shall then test suspected component and submit a quote (CDRL A001) detailing the cost estimate to repair the failed component(s). Any repairs beyond the maintenance specified in this contract shall be addressed through separate purchase orders.

3.3 Maintenance and Repair Reports

After completion of each maintenance and repair action, the contractor shall submit a Maintenance Service Report (CDRL A002) detailing the specifics of the maintenance and/or repair action that was completed by the contractor. The report shall contain a brief summary of all work accomplished, to include both negative and positive results including parts/components replaced and a summary of test results.

3.4 Option Year One

The list of equipment that this Contract applies to shall be updated near the end of base year with no guarantee on the minimum amount of equipment. The Vendor shall then provide a quote based upon the revised list and the Government will decide whether to proceed with the next OY. The Government shall provide the updated list no later than 60 days prior to the option year. The contractor shall provide a quote for equipment maintenance and repair for the list of equipment. (CDRL A003) Work shall be performed per SOW paragraphs 3.1 through 3.3.

3.5 Option Year Two

The list of equipment that this Contract applies to shall be updated near the Option Year 1 with no guarantee on the minimum amount of equipment. The Vendor shall then provide a quote based upon the revised list and the Government will decide whether to proceed with the next OY. The Government shall provide the updated list no later than 60 days prior to the option year. The contractor shall provide a quote for equipment maintenance and repair for the list of equipment. (A003) Work shall be performed per SOW paragraphs 3.1 through 3.3.

4.0 GOVERNMENT FURNISHED PROPERTY

The Government shall provide the equipment listed in Appendix A for maintenance listed in this SOW.

4.1 Government Furnished Information (GFI)

GFI in the form of the operating and technical manuals for the equipment listed in SOW paragraph 1.0 shall be provided no later than five (5) days after award of purchase order. Any additional GFI will be provided no later than 3 days after formal request by the contractor. Disposition of GFI will be made at purchase order completion.

4.2 Access to Government Facilities

The Government will provide the contractor access to Government facilities to accomplish statement of work tasking. The Contractor shall provide a list of employees who require access to these areas, including standard security clearance information for each person, to the Procuring Contracting Officer (PCO) no later than three business days after the date of award. Access to Government buildings at Naval Support Activity Panama City (NSA PC) is from 0600 to 1800 Monday through Friday, except Federal holidays. Normal work hours are from 0700 to 1700, Monday through Friday. Contractor employees shall be under Government oversight at all times.

Government oversight requires that a Government employee be present in the same building/facility whenever Contractor employee(s) are performing work under this task order. Contractor personnel are not allowed to access any Government buildings at NSA PC outside the hours of 0600 to 1800 without the express approval of the Procuring Contracting Officer (PCO). When a Government facility is closed or early dismissal of Federal employees is directed due to severe weather, security threat, or a facility related problem that prevents personnel from working, onsite Contractor personnel regularly assigned to work at that facility should follow the same reporting and departure directions given to Government personnel.

5.0 DELIVERABLES

All data deliverables shall be submitted in accordance with the attached DD Form 1423.

6.0 PERIOD OF PERFORMANCE

The period of performance for this purchase order shall be from date of issuance through one (1) year after date of award. This procurement includes two (2) 1-year option. Option Year One will be exercised within one (1) year after award of purchase order and Option Year Two will be exercised within two (2) years after award of purchase order.

7.0 SECURITY

This task is UNCLASSIFIED. No access to classified data is necessary for this contract.

Production of classified materials under this statement of work is not required.

7.1 Release of Information

(a) Release of information shall be in accordance with Section I, Defense Federal Acquisition Regulation Supplement (DFARS) Clause 252.204- 7000, Disclosure of Information.

All technical data provided to the Contractor by the Government will be protected from public disclosure in accordance with the markings contained thereon. All other information relating to the items to be delivered or services to be performed under this contract may not be disclosed by any means without prior approval of the appropriate NSWC PCD authority. Dissemination or public disclosure includes, but is not limited to, permitting access to such information by foreign nationals or by any other person or entity; publication of technical or scientific papers; advertising; or any other proposed public release. The Contractor shall provide adequate physical protection to such information to preclude access by any person or entity not authorized such access by the Government.

7.2 Controlled unclassified Information (CUI)

Controlled unclassified information (CUI) is official information that requires the application of controls and protective measures for a variety of reasons and has not been approved for public release, to include technical information, proprietary data, information requiring protection under the Privacy Act of 1974, and Government- developed privileged information involving the award of contracts. CUI is a categorical designation that refers to unclassified information that does not meet the standards for National Security Classification under Executive Order13526, but is (a) pertinent to the national interest of the United States or to the important interests of entities outside the Federal Government, and (b) under law or policy requires protection from unauthorized disclosure, special handling safeguards, or prescribed limits on exchange or dissemination.

7.3 Minimum Requirements for Access to Controlled Unclassified Information (CUI)

Prior to access, Contractor personnel requiring access to Department of the Navy (DoN) controlled unclassified information (CUI) or "user level access to DoN or DoD networks and information systems, system security and network defense systems, or to system resources providing visual access and/or ability to input, delete or otherwise manipulate sensitive information without controls to identify and deny sensitive information" contractors must have clearance eligibility, or submit an Electronic Questionnaire for Investigation Processing (SF86) to NSWC PCD Security for processing and subsequent adjudication by the DoN Central Adjudication Facility.

7.4 Minimum Protection Requirements for Controlled Unclassified Information

Security classification guides and unclassified limited documents (e.g., For Official Use Only (FOUO), Distribution Statement Controlled) are not authorized for public release and, therefore, cannot be posted on a publicly accessible webserver or transmitted over the Internet unless appropriately encrypted.

7.5 CUI

CUI is a document designation, not a classification. This designation is used by Department of Defense (DoD) and a number of other federal agencies to identify information or material, which although unclassified, disclosure to the public of the information would reasonably be expected to cause a foreseeable harm to an interest protected by one or more provisions of the Freedom of Information Act (FOIA). This includes information that qualifies for protection pursuant to the provisions of the Privacy Act of 1974, as amended. CUI must be marked, controlled and safeguarded in accordance with DoDM 520048 Controlled Unclassified Information (CUI).

7.6 Security of Unclassified DoD Information on Non-DoD Information Systems (DoDI 8582.01)DoD Policy

Adequate security shall be provided for all unclassified DoD information on non-DoD information systems. Appropriate requirements shall be incorporated into all contracts, grants, and other legal agreements with non-DoD entities.

Information Safeguards are applicable to unclassified DoD information in the possession or control of on-DoD entities on non-DoD information systems, to the extent provided by the applicable contract, grant, orother legal agreement with the DoD.

Information Safeguards

Unclassified DoD information that has not been cleared for public release may be disseminated by the Contractor, grantee, or awardee to the extent required to further the contract, grant, or agreement objectives, provided that the information is disseminated within the scope of assigned duties and with a clear expectation that confidentiality will be preserved. Examples include:

(a) Non-public information provided to a Contractor (e.g., with a request for proposal).

(b) Information developed during the course of a contract, grant, or other legal agreement (e.g., draft documents, reports, or briefings and deliverables.

(c) Privileged information contained in transactions (e.g., privileged contract information, program schedules, contract-related event tracking).

It is recognized that adequate security will vary depending on the nature and sensitivity of the information on any given non-DoD information system. However, all unclassified DoD information in the possession or control of non- DoD entities on non-DoD information systems shall minimally be safeguarded as follows:

(a) Do not process unclassified DoD information on publically available computers (e.g., those available for use by the general public in kiosks or hotel business centers).

(b) Protect unclassified DoD information by at least one physical or electronic barrier (e.g., locked container or room, logical authentication or logon procedure) when not under direct individual control of an authorized user.

(c) At a minimum, overwrite media that have been used to process unclassified DoD information before external release or disposal.

(d) Encrypt all information that has been identified as CUI when it is stored on mobile computing devices such as laptops and personal digital assistants, compact disks, or authorized removable storage media such as thumb drives and compact disks, using the best encryption technology available to the Contractor or teaming partner.

(e) Limit transfer of unclassified DoD information to subcontractors or teaming partners with a need to know and obtain a commitment from them to protect the information they receive to at least the same level of protection as that specified in the contract or other written agreement.

(f) Transmit e-mail, text messages, and similar communications containing unclassified DoD information using technology and processes that provide the best level of privacy available, given facilities, conditions, and environment. Examples of recommended technologies or processes include closed networks, virtual private networks, public key-enabled encryption, and transport layer security.

(g) Encrypt organizational wireless connections and use encrypted wireless connections where available when traveling. If encrypted wireless is not available, encrypt document files (e.g., spreadsheet and word processing files), using at least application-provided password protected level encryption.

(h) Transmit voice and fax transmissions only when there is a reasonable assurance that access is limited to authorized recipients.

(i) Do not post unclassified DoD information to website pages that are publicly available or have access limited only by domain or Internet protocol restriction. Such information may be posted to website pages that control access by user identification and password, user certificates, or other technical means and provide protection via use of transport layer security or other equivalent technologies during transmission. Access control may be provided by the intranet (vice the website itself or the application it hosts).

(j) Provide protection against computer network intrusions and data exfiltration, minimally including:

(1) Current and regularly updated malware protection services, e.g., anti-virus, anti-spyware.

(2) Monitoring and control of both inbound and outbound network traffic (e.g., at the external boundary, sub-networks, individual hosts), including blocking unauthorized ingress, egress, and exfiltration through technologies such as firewalls and router policies, intrusion prevention or detection services, and host-based security services. Prompt application of security-relevant software patches, service packs, and hot fixes.

(k) Comply with other current Federal and DoD information protection and reporting requirements for specified categories of information (e.g., medical, proprietary, Critical Program Information (CPI),personally identifiable information, export controlled) as specified in contracts, grants, and other legal agreements.

(l) Report loss or unauthorized disclosure of unclassified DoD information in accordance with contract, grant, or other legal agreement requirements and mechanisms.

(m) Do not use external IT services (e.g., e-mail, content hosting, database, document processing) unless they provide at least the same level of protection as that specified in the contract or other written agreement.

7.7 Operations Security

Operations Security (OPSEC) is concerned with the protection of critical information: facts about intentions, capabilities, operations, or activities that are needed by adversaries or competitors to bring about failure or unacceptable consequences of mission accomplishment.

Critical information includes information regarding:

· Operations, missions, and exercises, test schedules or locations;

· Location/movement of sensitive information, equipment, or facilities;

· Force structure and readiness (e.g., recall rosters);

· Capabilities, vulnerabilities, limitations, security weaknesses;

· Intrusions/attacks of DoD networks or information systems;

· Network (and system) user identifications and passwords;

· Movements of key personnel or visitors (itineraries, agendas, etc.); and

· Security classification of equipment, systems, operations, etc.

The Contractor, subcontractors and their personnel shall employ the following countermeasures to mitigate the susceptibility of critical information to exploitation, when applicable:

· Practice OPSEC and facilitate OPSEC awareness;

· Immediately retrieve documents from printers assessable by the public;

· Shred sensitive and Controlled Unclassified Information (CUI) documents when no longer needed;

· Protect information from personnel without a need-to-know;

· When promulgating information, limit details to that essential for legitimacy;

· During testing and evaluation, practice OPSEC methodologies of staging out of sight, desensitization, or speed of execution, whenever possible.

8.0 DISTRIBUTION LIMITATION STATEMENT

Technical Documents generated under this contract shall carry the following Distribution Limitation Statements. Word-processing/electronic files shall have the statements included in the file such that the first page of any resultant hard copy shall display the statements. For drawings, the statements shall be as near to the title block as possible without obscuring any detail of the drawing. Additionally, each diskette delivered shall be marked externally with the statements.

DISTRIBUTION STATEMENT D: DISTRIBUTION AUTHORIZED TO DEPARTMENT OF DEFENSE AND DOD CONTRACTORS ONLY; ADMINISTRATIVE/OPERATIONAL USE; (DAT). OTHER REQUESTS FOR THIS DOCUMENT SHALL BE REFERRED TO COMMANDING OFFICER, NAVAL SURFACE WARFARE CENTER PANAMA CITY DIVISION, CODE 1071, PANAMA CITY, FLORIDA 32407-7001.

DESTRUCTION NOTICE – CLASSIFIED INFORMATION, DESTROY IN ACCORDANCE WITH SECNAVINST 5510.36B, (DON INFORMATION SECURITY PROGRAM) OR DOD 5220.22-M, (NATIONAL INDUSTRIAL SECURITY PROGRAM OPERATING MANUAL). UNCLASSIFIED LIMITED DOCUMENTS, (E.G., FOUO, DISTRIBUTION STATEMENT CONTROL) DESTROY BY ANY METHOD THAT WILL PREVEN DISCLOSURE OF CONTENTS OR RECONSTRUCTION OF THE DOCUMENT.

9.0 GOVERNMENT AND CONTRACTOR RELATIONSHIP

(a) The services to be delivered under this Order are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Order between the Government and the Contractor's personnel. It is, therefore, in the best interest of the Government to afford both parties a full understanding of their respective obligations.

(b) All Contractor, Subcontractor, and consultant personnel shall wear prominently displayed identification badges at all times when performing work on NSWC PCD property or attending meetings in the performance of this Order. The badge shall contain the individual's name, the company name and logo. When participating in such meetings (e.g., as a speaker, panel member), those individuals in Contractor employ must supplement physical identification (e.g., badges, place markers) with verbal announcements so that it is clear to the assembled group that they are employees of the Contractor, not NSWC PCD employees. In addition, when working on NSWC PCD property, all Contractor, Subcontractor, and consultant personnel shall have signs visible on their desks or at their work sites that clearly state that they are not NSWC PCD employees.

(c) The Contractor is responsible for supervision of all Contractor personnel assigned to this Order. The Contractor shall exercise ultimate over all aspects of Contractor personnel day-to-day work under this Order including the assignment of work, means and manner of Contractor employee performance and the amount of Contractor supervision provided. The Contractor shall be ultimately responsible for all aspects of performance under this Order including the work of its Contractor personnel.

Contractor personnel under this Order shall not:

(1) Be placed in a position where they are under the supervision, direction, or evaluation of a Government employee.

(2) Be placed in a position of command, supervision, administration or control over Government personnel, or over personnel of other Contractors under other NSWC PCD contracts, or become a part of the Government organization.

(3) Be used in administration or supervision of Government procurement activities.

(4) Have access to proprietary information belonging to another without the express written permission of the owner of that proprietary information.

(d) Employee Relationship:

(1) The services to be performed under this Order do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

(2) Rules, regulations, directives and requirements that are issued by the U.S. Navy and NSWC PCD under its responsibility for good order, administration, and security are applicable to all personnel who enter the Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with non- personal services Order.

(e) Inapplicability of Employee Benefits: This Order does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

(1) Payments by the Government under this Order are not subject to the Federal income tax withholdings.

(2) Payments by the Government under this Order are not subject to the Federal Insurance Contributions Act.

(3) The Contractor is not entitled to unemployment compensation benefits under the Social Security Act, as amended, by virtue of performance of this Order.

(4) The Contractor is not entitled to workman's compensation benefits by virtue of this Order.

(5) The entire consideration and benefits to the Contractor for performance of this Order are contained in the provisions for payment under this Order.

(f) Notice. It is the Contractor's, as well as, the Government's responsibility to monitor Order activities and notify the Contracting Officer if the Contractor believes that the intent of this clause has been or may be violated.

(1) The Contractor should notify the Contracting Officer in writing promptly, within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this clause. The notice should include the date, nature, and circumstances of the conduct, the name, function and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct, identify any documents or substance of any oral communication involved in the conduct, and the estimate in time by which the Government must respond to this notice to minimize cost, delay or disruption of performance.

(2) The Contracting Officer shall promptly, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

(i) Confirm the conduct is in violation and when necessary direct the mode of further performance,

(ii) Countermand any communication regarded as a violation

(iii) Deny that the conduct constitutes a violation and when necessary direct the mode of further performance; or

(iv) In the event the notice is inadequate to make a decision, advise the Contractor what additional information is required, and establish the date by which it should be furnished by the Contractor and the date.

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