A5 PWS_Redacted.pdf

PERFORMANCE WORK STATEMENT (PWS)

PSNS & IMF LABORATORY DIVISION

ON-SITE PREVENTIVE MAINTENANCE AND CALIBRATION OF LABORATORY BALANCES

AND WEIGHING DEVICES

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide on-site preventive maintenance and calibration of Laboratory balances and weighing devices. The Government shall not exercise direct supervision or control over any contractor employees. Notwithstanding, contractor shall ensure employees comply with all requirements of this Performance Work Statement (PWS) and contract.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform on-site balance calibration and maintenance as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Puget Sound Naval Shipyard & Intermediate Maintenance Facility (PSNS & IMF) Code laboratory is an International Organization for Standardization (ISO) 17025:2017 accredited testing laboratory. To maintain current accreditations, the laboratory must meet international traceability policies enforced by the laboratory’s ISO 17011 accreditation providers. To comply with these accreditation policies, select support equipment that includes balances, must be periodically calibrated by an ISO

17025:2017 calibration laboratory. In addition, scheduled preventive maintenance of this equipment must be performed and recorded periodically in accordance with international and Navy standards. The laboratory currently lacks the parts or expertise to perform much of this preventive maintenance on the many balances currently in use.

1.3 Objectives: The objectives of this contract are:

• Perform preventative maintenance on up to 25 laboratory balances and weighing devices.

• Install original equipment manufacturer (OEM) or equivalent replacement parts.

• Provide quote for any repairs or parts outside the scope of preventive maintenance.

• Calibrate balances and weighing devices to manufacturer specifications and tolerances.

• Calibrate using OIML E2 (R111) or ASTM (E617) Class 2 or better masses.

• Provide ISO 17025:2017 accredited calibration certificates and labels for each balance calibrated.

• Provide accredited calibration labels for each device calibrated.

1.4 Scope: This PWS applies to up to 25 laboratory balances and weighing devices owned and operated by the Code test laboratory. The inventory consists primarily of Mettler Toledo top-loading and analytical balances alongside one or two specialized units from Sartorius and Alfa Mirage. Balance resolutions do not exceed 0.0001g.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months from the date of contract award, with four (4) option years.

1.6 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor’s quality control program is the means by which it assures its work complies with the requirements of the contract. The contractor must possess and maintain a current ISO 17025:2017 accreditation to perform calibrations of laboratory balances for the duration of the contract. Accreditation must be granted by a Global Accreditation

Cooperation Incorporated (Global ACI) recognized accreditation body (AB) such as American Association for Laboratory Accreditation (A2LA) or ANSI National Accreditation Board (ANAB). Accreditation must be granted to the calibration laboratory location performing the calibration service.

1.6.1 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7 Location:

1.7.1 Place of Performance: The work will be performed at the PSNS & IMF laboratory, .

1.7.2 Hours of Operation: The contractor shall conduct business between the hours of 0700 to 1600, Monday through Friday, excluding Federal holidays.

1.7.3 Recognized Holidays: Contractor is not required to perform services on federal holidays. The list of current federal holidays can be found here: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

In addition to the above listed holidays, Puget Sound Naval Shipyard is normally closed for all except necessary services during the week between Christmas Day and New Year's Day (curtailment). Necessary services/ frequencies for various facilities are noted on the detail sheets and work contracted for shall be performed during this period unless otherwise directed by the Contracting Officer. Exact number of closure days may vary from year to year. Actual requirements will be determined in advance of the closure. On site work performed by the Contractor for the Contractor's convenience during this time must also be specifically requested by the Contractor in writing and approved by the Contracting Officer in advance.

1.8 Security Requirements: Contractor personnel performing work under this contract must be able to pass a security screening to obtain clearance (green badge equivalent) to enter PSNS Controlled Industrial Area

(CIA). Contractor will contact laboratory personnel to provide information needed on the visitor badge request and documents required to obtain a badge. Contractor will need to complete Foreign Ownership, Control, or Influence (FOCI) paperwork that will be provided by laboratory personnel. Laboratory personnel will submit a visitor badge request for appropriate badging along with appropriate FOCI paperwork.

The Contractor shall complete all visitor badge request documentation and submit it to the designated Government Technical Point of Contact (TPOC) no later than ten (10) business days prior to the scheduled visit.

All labor, travel, lodging, per diem, and administrative costs associated with obtaining required visitor badges—to include the maximum authorized cumulative total of two (2) business days per contractor employee spent at the Pass & ID office—are fully burdened and accounted for within the fixed price or cost structure of this contract. The Government will not authorize or compensate any additional billing for these first two (2) business days beyond what is already inclusive to the contract cost.

Any additional time, labor hours, lodging, travel extensions, or associated expenses incurred beyond this two-day limit due to contractor-caused delays, incomplete documentation, or non-compliance with security regulations are the sole financial responsibility of the Contractor. Billing the

Government for labor or expenses exceeding this limit is strictly prohibited.

1.8.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.9 Special Qualifications: The contractor must possess and maintain a current ISO 17025:2017 accreditation to perform calibrations of laboratory balances for the duration of the contract. Accreditation must be granted by a Global Accreditation Cooperation Incorporated (Global ACI) recognized accreditation body (AB) such as A2LA or ANAB. Accreditation must be granted to the calibration laboratory location performing the calibration service.

The vendor’s scope of accreditation must:

o Be issued by a Global ACI ISO 17011 recognized accreditation body (e.g., A2LA, ANAB,) o Be current (non-expired) o Include the location providing the calibration service.

o Include accreditation to ISO 17025:2017 o Include laboratory balances/weighing devices

Contractor personnel must maintain manufacturer training on the balances (e.g., Mettler Toledo, Sartorius, Alfa Mirage) and be aware of known issues with each series of balance.

1.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with

Federal Acquisition Regulation (FAR) Subpart 42.5. The contracting officer, Contracting Officers

Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.11 Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel.

The COR is NOT authorized to change any of the terms and conditions of this contract. Only the warranted Contracting Officer is authorized to make modifications/changes to the terms and conditions of this contract. If the Contractor believes any Government personnel has effectively issued a change resulting in a change in effort and price/cost of the contract, the Contractor shall immediately notify the Contracting Officer in writing.

CORS:

PRIMARY ALTERNATE

Government Technical Points of Contact (TPOC): The TPOC(s) monitor all technical aspects of the contract and assists in contract administration. The TPOC is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the

Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of

Government furnished property; and provide site entry of Contractor personnel.

The TPOC(s) are NOT authorized to change any of the terms and conditions of this contract. Only the warranted Contracting Officer is authorized to make modifications/changes to the terms and conditions of this contract. If the Contractor believes any Government personnel has effectively issued a change resulting in a change in effort and price/cost of the contract, the Contractor shall immediately notify the Contracting Officer in writing.

TPOCS:

PRIMARY SECONDARY

1.12 Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to execution of this contract.

1.12.1 Identification of Contractor Employees: All contractor personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. All contractor personnel on a government installation will be required to obtain and wear badges in the performance of this contract.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. COMMON DEFINITIONS: Per Clause 52.212-4(e), clause 52.202-1 is incorporated by reference to this contract.

2.2 SPECIAL DEFINITIONS:

• A2LA / ANAB / NVLAP: Recognized global accreditation bodies that accredit laboratories to ISO standards.

• ASTM: American Society for Testing and Materials.

• CMMC: Cybersecurity Maturity Model Certification (applicable to the handling of Federal

Contract Information).

• Eccentricity (Cornerload): The change in the readout of a balance when a weight is placed in different positions on the weighing pan compared to the center.

• FCI: Federal Contract Information (includes calibration certificates and service reports).

• ISO: International Organization for Standardization.

• Linearity (Error or indication): The deviation of the balance readout from the actual load across the entire weighing range.

• LQAM: Laboratory Quality Assurance Manager

• NIST: National Institute of Standards and Technology (the entity to which calibration weights must be traceable).

• OEM: Original Equipment Manufacturer (e.g., Mettler Toledo, Sartorius).

• OIML: International Organization of Legal Metrology

• PRS: Performance Requirements Summary

• PWS: Performance Work Statement.

• QASP: Quality Assurance Surveillance Plan.

• Resolution: The smallest difference in mass that can be displayed by the balance (e.g., 0.1 mg).

• Repeatability: The ability of a balance to display the same result when the same load is repeatedly placed on the weighing pan under identical conditions.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Equipment:

• The Government will provide access to the up to 25 balances and weighing devices requiring maintenance and calibration.

• The Government will provide access to sturdy, laboratory benchtops/weighing tables necessary for the contractor to perform accurate on-site calibration procedures.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract.

4.2. Materials: The Contractor shall provide all consumable materials required for preventive maintenance and calibration, including OEM parts (such as draft shields, weighing pans, and internal adjustment mechanisms) as practical.

4.3. Equipment: The Contractor shall supply all tooling, software, and equipment needed to complete maintenance and accurate calibrations. This includes certified, OIML E2 or equivalent calibration masses and specialized alignment tools.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The contractor shall accomplish the following for each of the balances identified in

Section 1.4.

Services include:

• Perform preventative maintenance on up to 25 laboratory balances and weighing devices. At a minimum, balance maintenance will include the following as necessary and applicable to make and model:

• Internal and external cleaning of the weighing chamber and housing.

• Leveling and draft shield alignment/adjustment.

• Inspection and adjustment of moving parts and leveling feet.

• Functional testing of weighing mechanisms and electronics.

• Install original equipment manufacturer (OEM) or equivalent replacement parts.

• Provide quote for any repairs or parts outside the scope of preventive maintenance.

• Calibrate balances and weighing devices to manufacturer specifications and tolerances for the following parameters:

• Eccentricity (shift)

• Repeatability

• Error of Indication (linearity)

• Calibrate using OIML E2 (R111) or ASTM (E617) Class 2 or better masses.

• Answer personnel questions regarding equipment performance and maintenance.

5.2. Deliverables:

The contractor will provide the following deliverables:

• Provide ISO 17025:2017 accredited calibration certificates for each balance calibrated.

Certificates must include:

• The calibration provider’s ISO 17011 accreditation provider certificate number or ID.

• “As found” and “as left” calibration results for eccentricity, repeatability, and error of indication, across the range of use.

• Calibration traceability statement(s) including calibration uncertainty based on the pedigree of masses used.

• Measurement uncertainty for each balance or weighing device.

• Physical calibration label affixed to each serviced balance indicating the calibration status and target service dates.

• Quote for recommended repairs and parts needed that are not covered by the standard preventative maintenance service.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS AS NOTED):

• ISO 17025:2017 General Requirements for the Competence of Testing and Calibration

Laboratories.

• ISO 17011:2017 Conformity Assessment — Requirements for Accreditation Bodies Accrediting

Conformity Assessment Bodies

• EURAMET cg-18 (or equivalent OEM/NIST Handbook 44 procedure) – Guidelines on the

Calibration of Non-Automatic Weighing Instruments.

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.