A5 N4523A27Q1002 YON-322 Statement of Work DRAFT.pdf

YON-322

COVER SHEET – STATEMENT OF WORK (SOW)

N4523A27Q1002

SOLICITATION COPY

Version: One Date Prepared: 08/04/2026

REV A 10/02/2026

24 June 2008

Table of Contents

Paragraph / Section Page Number

1.0 General Requirements

1.1 Vessel Characteristics 4

1.2 Scope Overview 4/5

1.3 Definitions 5/7

1.4 Arrival Conference 7

1.5 Required Documents 7/8

1.6 Progress Meetings 8/9

1.7 Availability Requirements 9/14

1.8 Care of Vessel 14/15

1.9 Workmanship 15/16

1.10 Corrective Action Request (CAR) 16/17

1.11 Condition Found/Inspection Discrepancy Report

(CFR/IDR)

18/19

1.12 Interferences 20

1.13 Safety Requirements 20/21

1.14 Hot Work/Welding 22/23

1.15 Threaded Fasteners 23

1.16 Preservation 23/25

1.17 Environmental and Hazardous Waste

Management

1.18 Materials 27

1.19 Weight Control 27-28

1.20 Label Plates 28

1.21 Integrated Logistic Support 28

1.22 Gas Free 28-29

1.23 General Requirements for Testing 29/33

1.24 Process Control Procedure (PCP) Requirements 33/34

1.25 Compartment Arrival / Closeout Inspections 35

1.26 Technical Representative 35/37

1.27 Heavy Weather Plan 40

1.28 Foreign Material Exclusion 41

2.0 References

2.1 Order of Precedence 42

2.2 Discrepancies 42

Consolidated List of References 43/45

3.0 Work Requirements

3.1 Docking and Undocking 45/50

3.2 Hull Repairs 50/56

3.3 Structural Repairs 56/57

3.4 Tanks/Voids 57/64

3.5 Main Deck Repairs 64/66

3.6 Superstructure 66/68

3.7 Main Propulsion Repairs 68

3.8 Steering System Repairs 69

3.9 Machinery Systems 69/71

3.10 Electrical Systems 71/73

3.11 Piping Repairs 73/77

3.12 Weight Handling Systems 77

3.13 Dock and Sea Trials 78

4.0 Government Furnished Material (GFM) 78

w5.0 Data Submission List 79/81

Statement of Work (SOW)

1.0 General Requirements: This document invokes the requirements applicable to the docking and maintenance work to be performed on One each YON-321 class vessel. Work performed and accomplished shall be in accordance with the highest quality workmanship standards and practices commonly accepted in the commercial marine industry and the technical references listed herein. The Contractor is responsible for understanding and complying with all requirements specified herein. The requirements listed herein work in conjunction with the technical drawings and other references to describe the essential features, functions, and requirements of the work performed.

1.1 Vessel Characteristics:

FUEL OIL BARGE (YON-322) Built by Sundial Marine Construction &

Repair, INC.

Length: 199 FT Draft: 3 FT Width: 54 FT Full Displacement: 2848 L Tons Height: 15 FT Light Load 706 L Tons Hull Type: Steel Age: 21 years

1.2 Scope Overview: Coordinate with the Contracting Officer, via the Contracting Officer’s Representative (COR) to deliver the vessel from Manchester Fuel Depot to the Contractor’s facility. Dock, wash, and clean exterior surfaces of the vessel upon docking. Replace zinc anodes on hull / Skegs. Accomplish preservation to Underwater Hull, Freeboard, Main deck, Deck house, Cargo piping and all deck fittings. Clean non-skid located Main deck, Deck house top and Cargo deck. Remove, clean and install Rubber fenders. Modify existing Piping eliminate Aft Flow Meter and insert spool.

Accomplish Ultrasonic test measurement and visual inspection of the hull, Main deck, Cargo deck and Deck house top. Open, Clean, Pump and maintain clean and dry each tank/void. Inspect tanks/voids for defects. Replace Navigational lights with new LED light fixtures. Refresh Exhaust Muffler for Yanmar and Main Engine. Replace Solar Panels. Remove Antenna Support Modification.

Perform Storage Locker modifications. Replace Fuel Oil Tank Piping. Replace and Calibrate Cargo Tank Level Indicator’s (TLI’s). Perform Preliminary Air test of Tanks/voids/Steel Fendering and Skegs. Accomplish a final closure inspection of each tank/void upon completion of all work installing new gaskets and fasteners. Perform Final Air Test of Tanks/voids/Steel Fendering and Skegs.

Accomplish repair, replace gaskets, and adjust watertight hatches and doors.

Accomplish Cargo Pump Diesel and Diesel generator maintenance and repair.

Undock the vessel. Arrange and coordinate the delivery of the vessel back to the Government with the Contracting Officer via the COR. Calibration of TLI’s, shall be conducted at Contractor’s facility after fuel on load.

1.3 Definitions: As used throughout this Specification, the following definitions and terms have meanings as indicated:

1.3.1 Unless otherwise stated, “as shown”, “as indicated”, “as detailed”, or other words of similar import refer to the contractual documents including reference documents and publications.

1.3.2 The words “as directed”, “as approved”, “when authorized” or words of similar import refer to the direction, requirements, permission, approval, or acceptance by the Contracting Officer.

1.3.3 The term “Objective Quality Evidence” (OQE) shall mean current, accurate, and complete objective documentation and information submitted together as a complete data package sufficient that a qualified and disinterested third party could analyze and evaluate whether technical requirements were achieved.

1.3.4 Where “in accordance with regulatory body requirements” is stated, the industrial efforts shall be in accordance with the appropriate commercial regulatory body requirements unless otherwise authorized by the Government.

1.3.5 The term “marine” or “marine quality” means an item constructed of materials unaffected by moisture, sea spray, extremes in temperature or other hazards of the marine environment and designed and constructed to perform its intended functions under marine operating conditions.

1.3.6 The term “herein” means the applicable section(s) of this Specification.

1.3.7 The term “NAVSEA” means the Naval Sea Systems Command, one of five system commands, responsible for engineering, building, supporting, and maintaining the Navy’s fleet of vessels.

1.3.8 The term “Stakeholder” means customer, Government, and any agency conducting work during the contracted availability timeline.

1.3.9 The term “SUPERVISOR” is defined as the local Government activity responsible for the execution and contract administration of Navy maintenance and modernization work. For the purposes of this SOW/CDRLs this activity is the assigned Code 101 representative, except for docking and undocking where then Government Docking Observer (GDO) will be the SUPERVISOR.

1.3.10 The term “OEM” or Original Equipment Manufacturer is a company whose goods are used as components in the products of another company. An OEM creates parts and components that are used by other companies in their finished products.

1.3.11 The term “AIT” or Alteration Installation Team is defined as a Navy team (military, civilian or civilian contractor) under the direct supervision of Navy personnel, that is trained and equipped to accomplish specific Alterations or temporary modifications on specified ships.

1.3.12 Worksite is defined as within the specific compartment or space where physical productive work is occurring. For work performed on Navy boats and craft or service craft, the “worksite” is defined as on or near the vessel.

1.3.13 Foreign Material Exclusion (FME) is used to maintain system cleanliness. Accomplishment of cleanliness restoration will be invoked within the work item when cleanliness is lost or suspected of being lost.

1.3.14 Key Event: An event that, if slippage occurs, could impact or delay the overall schedule, or prevent timely delivery of the vessel. Key Events are identified by the contract, the SUPERVISOR, or the Contractor.

1.3.15 Milestone: A significant event identified by the Maintenance Team.

Milestones are used as a scheduling aid and establish significant points where progress must be evaluated and confirmed. Accumulated failure to achieve Milestones on schedule may result in missed Key Event. Milestones may be identified by either the Contractor or the SUPERVISOR.

1.3.16 Critical Path: That sequence of Work Activities which forms the work and test chain of the longest duration and directly affects the completion of the availability. Factors that influence when a Work Activity is on the Critical Path include: time duration required for the Work Activity, space limitations, manpower available, and the predecessor/successor relationships between Work Activities. Typically, the Critical Path is determined by automated schedule analysis and will include any sequential set of Work Activities forming the longest chain of events extending throughout the schedule and which has the least Total Float.

1.3.17 Total Float: The total number of days that a path of Work Activities can be delayed without affecting the project finish date. A path of Work Activities is established by predecessor and successor relationships.

1.4 Arrival Conference: The Government will arrange an arrival conference with the Contractor after contract award.

1.5 Required Documents: Administrative requirements of this SOW shall commence at contract award and be updated throughout the contract period.

1.5.1 Prepare and keep current schedules necessary for the purpose of establishing an orderly and systematic accomplishment of production work and material ordering. (REQUIRED REPORT CDRL A001)

1.5.1.1 Production Schedule shall be in Gantt format.

1.5.2 Maintain a list of all subcontractors with the extent of work to be accomplished by each subcontractor. (REQUIRED REPORT CDRL A002)

1.5.3 Maintain a list of manufacturer’s Technical Representatives to be provided per the particular specification requirement. (REQUIRED REPORT

CDRL A003)

1.5.4 Maintain a Welder Qualification List, with name, type of qualification(s) and date of last qualification test for each qualification.

(REQUIRED REPORT CDRL A004)

1.5.5 Maintain manufacturer’s product data sheets for all materials to be used by the Contractor to accomplish the requirements of this contract.

(REQUIRED REPORT CDRL A005)

1.5.6 Maintain Safety Data Sheets (SDS) for all materials to be used by the Contractor to accomplish the requirements of this contract. (REQUIRED

REPORT CDRL A006)

1.5.7 Maintain a list of key Contractor personnel with names, positions, certifications, telephone numbers, e-mail addresses, and emergency contact information. (REQUIRED REPORT CDRL A007)

1.5.8 Maintain a copy of the Contractor’s Inspection and Quality Control System with copies of all related forms, reports, and other supporting documentation. (REQUIRED REPORT CDRL A008)

1.5.9 Maintain a copy of the Contractor’s Environmental Protection and Hazardous Waste Management Plan, including Risk Management/Mitigation plans specific to this contract. (REQUIRED REPORT CDRL A009)

1.5.10 Maintain copies of required federal, state and local environmental notifications and permits for performance of the work (or a schedule of when they will be obtained).

1.5.11 When subcontractors are delegated responsibility for

tests/inspections, the subcontractor's qualified and currently certified inspectors must be included on this list.

1.5.12 The copies shall be available for Government review within 2 hours of request.

1.6 Progress Meetings: Weekly progress meetings shall be held at the Contractor’s facility near the vessel. The day and time of the meeting shall be set by the SUPERVISOR upon consultation with the Contractor. A review of percentage completion for each work item shall be conducted including the Contractor’s assessment of schedule adherence. Production schedule, corrective action reports, material lead times and other issues shall be discussed. Publish the updated production schedule, and the test and inspection plan no less than 24 hours prior to the progress meeting.

1.6.1 Production Start – first day of the Period of Performance.

1.6.1.1 Major discussion points shall include all growth work identified prior to the 20 percent of scheduled Period of Performance, Milestones, and Schedule. (Production Start +16 calendar days)

1.6.1.2 Review conference with all stakeholders shall be conducted at the availability 25 percent of scheduled Period of Performance. (Production Start +20 calendar days)

1.6.1.3 Review conference with all stakeholders shall be conducted at the availability 50 percent of scheduled Period of Performance. (Production Start +40 calendar days)

1.6.2 Major discussion points shall include all critical path work, testing work items, Milestones, and Schedule.

1.6.3 Review conference with all stakeholders shall be conducted at the availability 75 percent of scheduled Period of Performance. (Production Start +60 calendar days)

1.6.3.1 Major discussion points shall include testing items, Milestones, and Schedule.

1.7 Availability Requirements:

1.7.1 Arrange for and transport the vessel from the Government facility at Manchester Fuel Depot (MFD) in Manchester, WA to the Contractor’s repair facility. Upon completion of all work, coordinate delivery of the vessel to the Government facility at (MFD) in Manchester, WA. Provide all materials, labor, and insurance bonds necessary for the safe transport of the vessel to and from the Contractor’s facility and for the period that the vessel is located at the Contractor’s repair facility.

1.7.1.1 Vessel pickup and delivery shall be scheduled with the SUPERVISOR 5 working days prior to vessel pickup and delivery.

1.7.2 Provide a separate, lockable, and secure office space for use by (2 EA) Government on-site representatives furnished with desk, chair, lights, heat, air conditioning, electrical outlets, sanitary facilities, internet service, janitorial service, fire extinguisher, and 24-hour service from 7 working days prior to start of availability to 2 working days after availability completion. Contractor will not relocate offices after they have been turned over to the Government except with the concurrence of the Contracting Officer.

1.7.2.1 The facility must have a minimum of 300 square feet of floor space.

1.7.2.2 The facility must be located within one-quarter mile of the vessel.

1.7.2.3 The office space shall have direct access to a dedicated restroom facility with a water closet and hot / cold running water.

1.7.2.4 The office space shall be lockable, secure, and safe for personnel and equipment.

1.7.2.5 Provide a parking area adjacent to the facility. The area must be lighted and accommodate 3 automobiles simultaneously. Designate parking area with sign stating "PSNS PARKING ONLY".

1.7.2.6 Provide QTY (3 EA) keys for all doors and QTY (3 EA)

master keys to fit all locks to the SUPERVISOR on the first day the SUPERVISOR is on site.

1.7.2.7 Provide Internet service separate from contractor’s computer servers/network with QTY (2 EA) CAT-5 cable connection or WIFI at 50 MBPS minimum download speed.

1.7.2.8 Desktop Lighting must provide 28-foot candles of

illumination measured at the desktop level.

1.7.2.9 Provide QTY (One EA) 15-pound fire extinguisher.

1.7.2.10 Heating and air conditioning must be capable of

maintaining the temperature between 65 and 78 degrees Fahrenheit.

1.7.2.11 Provide QTY (3 EA) double-pedestal desk, 30-inches wide by 48-inches long.

1.7.2.12 Provide QTY (3 EA) swivel chair with adjustable arm rests, and QTY (2 EA) straight-back chair.

1.7.2.13 Provide QTY (One EA) 115-volt, shock resistant, double electrical receptacle for each desk. Each receptacle must be a convenient height and located adjacent to each desk.

1.7.2.14 Provide dedicated sanitary facilities equipped with drains, hot and cold potable water.

1.7.2.14.1 Hot water must be maintained at 120 to 140

degrees Fahrenheit.

1.7.2.14.2 Provide QTY (One EA): lavatory, water closet, soap dispenser, and towel dispenser.

1.7.2.15 Provide janitorial services to include sweeping, mopping, and trash pickup on a weekly basis.

1.7.2.16 Provide QTY (2 EA) 3 drawer lockable filing cabinets.

1.7.2.17 Provide QTY (One EA) paper shredder with paper

receptacle.

1.7.2.18 Provide a private conference room with tables and chairs to accommodate a minimum of five persons for the entire contract period. This requirement can be satisfied by having reasonable access to Contractor facilities.

1.7.2.19 Facility must be in accordance with local building codes, sanitary and current fire regulations. The facility must include smoke alarms and sprinkler systems.

1.7.2.20 All furnishings and equipment per paragraph 1.7 shall be maintained in fully operable condition by the Contractor.

1.7.2.21 Facility must be delivered to the Government clean, sanitary, damage free, and vermin free.

1.7.2.22 Provide QTY (One EA) trash can with each desk and in the lavatory.

1.7.2.23 Provide QTY (One EA) copier capable of printing A3, and A4 size paper. Provide A3 and A4 size printing paper throughout the availability.

1.7.2.24 Facilities must be provided 7 working days prior to contract start date through 2 working days after the contract completion date unless otherwise specified.

1.7.3 Furnish One each well-lighted gangway and landing platform while the vessel is alongside the pier, moored to another vessel, float. barge, or in dry dock. Prior to use by Government shipyard personnel shall inspect the newly erected gangway and landing platform. Acceptance criteria are as follows:

(REQUIRED REPORT CDRL A010)

1.7.3.1 Gangway and landing platform shall be a minimum of three feet in width and designed and constructed to support 75 pounds per square foot.

1.7.3.2 Maintain gangways free of dirt, debris, ice, snow, and foreign matter.

1.7.3.3 Inclination of gangway shall not exceed 30 degrees.

1.7.3.4 Illuminate the entire length of the gangway and adjacent areas with weather tight lights shielded to prevent temporary blinding of personnel.

1.7.3.5 The landing platform (vessel brow) will remain unobstructed for the duration of its use.

1.7.4 Provide temporary 440 volt, 60 Hertz, 3-Phase, 400 amp electrical service for the vessel for the entire availability period.

1.7.5 Document the result of each inspection requirement throughout this Statement of Work.

1.7.6 The Contractor will operate existing, newly installed, or repaired shipboard equipment in the performance of the Contractor’s work effort only while the vessel is not waterborne and is in dry-dock. Only Navy shipyard personnel will operate shipboard equipment while the vessel is waterborne in the drydock or pier side. Navy shipyard personnel will operate all equipment during all tests and trials required by this statement of work. Equipment repaired or modified during this availability shall be operated in accordance with applicable technical manuals.

1.7.7 The Contractor shall provide alternate means for discharge and disposal of the ballast water and potable water, at no additional charge to the Government, if local regulations prohibit pier side discharge.

1.7.7.1 Tanks will be pumped to low suction prior to delivery to contractor.

1.7.8 Document each existing electrical cable hookup data prior to each removal or disconnection, for use during each installation. (REQUIRED

REPORT CDRL A011).

1.7.8.1 Connect each new or existing cable or wire using retained electrical hook-up data.

1.7.8.2 Install new cable identification tags at each end of each cable and on both sides of each penetration. Each tag shall indicate cable source and cable designation. Installation shall be in accordance with MIL-STD-2003-

3B(SH).

1.7.8.3 Conduct Insulation resistance measurements of each new or existing cable or wire. (REQUIRED REPORT CDRL A012)

1.7.8.4 Perform electrical continuity test on each new or existing cable or wire using S9086-KC-STM-010/CH-300 and Note 11 for guidance.

(REQUIRED REPORT CDRL A013)

1.7.8.5 Template exact sizes, locations, and configurations from existing vessel conditions and/or each item listed in paragraph 4.0.

1.7.9 Access to vessel for safety shall be maintained at all times, unless for berth or docking shift moves.

1.7.10 Provide photographic evidence of arrival conditions, to include hull, freeboard, weather deck, machinery deck and all tanks/voids. (REQUIRED

REPORT CDRL A014)

1.7.10.1 Photographs shall be clear, to provide enough visual detail for overall assessment of condition.

1.7.10.1.1 QTY (4 EA) Max photographs per 8” x 11”

sheet.

1.7.10.2 Provide QTY (50 EA) photographs upon arrival at

contractor discretion to meet the requirements of 1.7.12.

1.7.10.3 Provide QTY (50 EA) photographs at SUPERVISOR

direction.

1.7.11 Tanks and voids opened shall be clean, dry, and pass Government inspection prior to being closed.

1.7.12 Production Milestone/Key Events Requirements:

1.7.12.1 Production Start – first day of the Period of Performance.

1.7.12.2 All initial inspections and reports to include open and inspect work submitted no later than the first 20 percent of the scheduled POP.

(Production Start +16 days).

1.7.12.3 No later than 3 days prior to the period of performance end date: Turn over 100 percent of spaces to Government. All production complete. (Production Start +77 days).

1.7.13 Access to vessel. The vessel will be accessible by the Supervisor, and associates of the Government, or other prime contractors with the Government and their Subcontractors, and officers, employees, and associates of offerors on other contemplated work, admission to the Contractor's facilities and access to the vessel without any further request for indemnification from any party.

1.7.13.1 No person not known to be a U.S. citizen shall be

eligible for access to naval vessels, work sites and adjacent areas when said vessels are under construction, conversion, overhaul, or repair. The Contractor shall establish procedures to comply with this requirement and NAVSEAINST 5510.2D.

1.8 Care of Vessel: The Contractor shall be responsible for the care of vessel equipment, materials, and components related to the work being performed. The Contractor shall exercise reasonable care, as agreed upon with the Supervisor, to protect the vessel from fire, and shall maintain a system of inspection over the activities of its welders, burners, riveters, painters, pipe fitters, and similar workers, and of its subcontractors. Fire hoses shall be maintained by the Contractor, ready for immediate use on the vessel at all times, and while the vessel is berthed alongside the Contractor's pier or in dry dock. The Contractor shall maintain a fire watch aboard the vessel in areas where the Contractor is working.

1.8.1 Vessel shall be maintained in a broom clean condition on a daily basis. Vessel shall be free of visual contaminants such as oxide films, oils, grease, dust, dirt, or foreign material.

1.8.1.1 The Contractor shall at all times keep the site of the work on the vessel free from accumulation of waste material or rubbish caused by its employees, or the work performed by the Contractor in accordance with this contract, and at the completion of such work shall remove all rubbish from and about the site of the work on a daily basis.

1.8.1.2 Weekly cleanliness inspection shall be accomplished, to ensure jobsites are maintained at 1.8.1 level of cleanliness. (REQUIRED

REPORT CDRL A015)

1.8.2 Temporary protective measures shall be taken to avoid wear and damage to the vessel and all associated components. Water shall not be allowed to accumulate in the hull or structure during work performance.

1.8.3 Open areas in structure shall be covered to prevent water entry.

1.8.4 Install rat guards on each mooring line immediately upon mooring vessel. Each rat guard shall remain installed during 100 percent of moorage time.

1.8.5 While at the Contractor's facility and when the temperature becomes as low as thirty five degrees Fahrenheit, the Contractor shall assist the Government when requested in keeping all pipelines, fixtures, traps, tanks, and other receptacles on the vessel drained to avoid damage from freezing, or if this is not practicable, the vessel shall be kept heated to prevent such damage.

1.9 Workmanship: Workmanship provided by Contractor employees shall be consistent with the highest standards of commercial marine practices and regulatory bodies. The Government reserves the right to accept or reject material and workmanship nonconformance. Noncompliance with Contractor’s quality control processes will influence past performance rating provided on contract evaluation. Plating and structural member cuts shall be neatly and accurately made with edges cleaned and prepared for welding. Sharp edges shall be ground smooth to avoid injury to personnel. Equipment, machinery and associated support systems shall not leak oil, water or other types of fluids.

Machinery and equipment shall be protected against weather hazards.

1.9.1 At the time of delivery, work performed shall meet the performance requirements specified. Materials and articles used for work performed shall be of commercial marine quality, conforming to the requirements of the Regulatory Bodies listed herein, unless specified to be otherwise.

1.9.2 The decision that an area is inaccessible shall be determined by inspection and agreed to by the SUPERVISOR prior to proceeding with the requirements of this SOW.

1.10 Corrective Action Request (CAR): The Contractor is solely responsible for implementation of the Inspection and Quality Control System of 1.5.8.

Written responses to contractor generated corrective actions will be provided to SUPERVISOR when requested. (Government observer(s) will monitor production work performed at any time where work is ongoing. If, during the performance of work, the Government observer(s) witness work that: fails to meet specifications within this SOW, would lead to an unsatisfactory product, damage to Government Property, is a safety violation; the observer will alert the SUPERVISOR. Conditions that fail to meet specifications within this SOW may result in the Contractor being issued a CAR. Contractor must respond in writing to each issued Method B/C/D CAR within 3 working days unless otherwise specified by the SUPERVISOR. Response must include immediate corrective action taken, preventive action, preventive action for recurrence of identified nonconformance, root cause analysis (TABLE ROOT CAUSE ANALYSIS), and Objective Quality Evidence (OQE) for corrective action completed to included estimated completion dates. Contractor must inform the SUPERVISOR when corrective actions are complete for each issued Method A CAR. Response must state that the non-conformance has been corrected. When a contractor’s CAR response is unsatisfactory, revised response is required within 3 working days unless otherwise specified by the SUPERVISOR.

1.10.1 Objective Quality Evidence (OQE). Documented and auditable evidence third parties can review, inspect, and evaluate. OQE provides the evidence of in-process observations, inspections, and measurement were performed, and the key characteristics and specified criteria were achieved.

1.10.2 Method “A” CAR – Any minor nonconformance that can be

corrected/adjusted within 2 working days of discovery or/and the remediation cost is less than or equal to $50,000.

1.10.3 Method “B” CAR – Nonconformance where repetitive Method “A” CARs of similar nature and circumstance have failed to result in a satisfactory product or a single nonconformance where corrective action cannot be achieved within three working days or remediation cost is greater than $50,000 but less than or equal to $500,000.

1.10.4 Method “C” CAR – A systemic nonconformance where multiple Method “B” CARs were issued for similar nonconformities, when a previous Method “B” CAR failed to result in a satisfactory product or a single nonconformance where remediation cost is greater than $500,000 but less than or equal to $1,000,000.

1.10.5 Method “D” CAR - When a Method “C” CAR was ineffective in obtaining satisfactory performance or the event was of such a nature that immediate top-level management attention is required to properly address and correct the nonconformance. Factors to consider are costs greater than $1,000,000, significant impact to scheduled completion, multiple areas of failure within the Quality Management System.

TABLE ROOT CAUSE ANAYLSIS

1.11 Condition Found / Inspection Discrepancy Report (CFR/IDR):

Utilize FIGURE A (or Company correspondence containing same information) in transferable media, to communicate to the Contracting Officer SUPERVISOR concerning all conditions found, discrepancies noted, and other information requiring formal documentation. Provide the Contractor’s recommendation for corrective action to correct the condition found including potential schedule impact. Contractor’s estimated pricing (man-hours and materials) shall be provided separately to the Contracting Officer. Provide all inspection results including detailed measurements, photographs, sketches, and other means to accurately detail inspection results using FIGURE A, with attachments as necessary. The Government will review and respond to the submitted report.

Additional repairs related to the found condition will be tasked if determined necessary by the Government. In the event difficulty is encountered in meeting requirements or difficulty is anticipated in complying with the contract schedule dates, immediately notify the Contracting Officer via verbal communication with the SUPERVISOR Government receipt of notification is not to be construed as a waiver of the requirements, delivery schedule, or waiver of rights or remedies provided by law or under this contract, or any other requirements in the SOW relating to jeopardy of contract schedule dates. Reports and notifications do not authorize the Contractor to perform additional work not covered by the contract or authorized by the Contracting Officer. (REQUIRED REPORT CDRL A016)

FIGURE A - CONDITION FOUND/INSPECTION DISCREPANCY

REPORT

CFR Number________ Date: ______________

From: ________________________________ (Contractor Authorized Representative) To: PSNS & IMF, NWRMC IND MAN, C400, Contracting Officer Via: PSNS & IMF, NWRMC IND MAN, C101.13, SUPERVISOR

Vessel : YON 322

Section of Contract Affected:

Description:

Impact:

Recommended Action:

C101 Response:

Signature of C101.13 Representative Date

Page ___ of ____

1.12 Interferences: Contractor pricing offered shall include removal and re-installation of all interferences associated with performance of the required work.

The fact that interference is not shown on a plan or specifically identified in the specification item is not justification for a contract change. A physical check of each work site prior to bid submittal is strongly encouraged.

1.13 Safety Requirements: Comply with the requirements of 29 CFR 1915, 29 CFR 1910, and 29 CFR 1926, state and local laws, rules, and ordinances during contract performance.

1.13.1 General: Contractor shall be responsible for the compliance of the above requirements by all subcontractor personnel performing work related to this contract. In cases of conflict between the above regulations, the stricter of the requirements shall take precedence.

1.13.2 Accidents and Injuries: Immediately report injuries to Contractor and subcontractor employees to the SUPERVISOR. Investigation shall be completed within 7 working days of each accident/injury. Document a report that includes narratives of the circumstances leading up to and including the injury and any actions (immediate and contemplated) taken to mitigate future reoccurrences of injuries. (REQUIRED REPORT CDRL A017)

1.13.3 Scaffolding: Scaffolds and ladders shall meet the requirements of 29 CFR 1915.71, and 29 CFR 1915.72.

1.13.3.1 Install a swinging gate guardrail at each scaffold ladder and through-platform access opening.

1.13.3.2 Install standard railing around the non-access sides and a swinging gate guardrail on the entrance side of through-platform access openings.

1.13.3.3 Install standard toe-boards around all scaffold floor openings, except at the entrance to the swinging gate guardrail, on all exposed sides of through-platform access openings.

1.13.3.4 Develop detailed engineered drawings and specifications for scaffolds when OSHA, ANSI, or manufacturer’s designed guidelines do not exist, such as for “hanging scaffolding”. Drawings and specifications shall be designed by a registered professional engineer and meet the following:

1.13.3.4.1 Maintain on the jobsite a copy of the detailed

engineering drawings and specifications showing the sizes and spacing of members and the calculations developed for the engineered design(s).

1.13.3.4.2 Construct, load, and maintain scaffolding in

accordance with the registered professional engineer’s design.

1.13.3.5 Install a commercially available scaffold tag system on all scaffolds. The tagging system, as a minimum, shall be prominently attached to the scaffold structure, consist of green colored “Okay to Use” tag(s), red colored “Danger” tag(s), and accomplish the following:

1.13.3.5.1 Apply all tags on the scaffold structure as close as practicable to each ladder access and/or entry point.

1.13.3.5.2 Apply a red tag to indicate to users that the scaffold is being dismantled, is not yet completely erected, or for some reason is unsafe for use.

1.13.3.5.3 Apply a green tag to indicate to users that the

scaffold is safe for use and is compliant with all OSHA regulations and other applicable requirements.

1.13.3.5.4 Ensure green tags contain the following

information as a minimum: the location of the scaffolding structure; a unique reference number to identify each separate scaffolding structure, the date the scaffolding structure was first erected; the name(s) of the scaffold builder(s); the load rating of the scaffold structure; and the Competent Person’s printed name and signature.

1.13.3.5.5 Green tags shall be checked and initialed for daily by a scaffolding competent Person.

1.13.3.6 Scaffolding shall be free standing and self-supporting, free from any attachment to any lifeline, handrail, antenna, safety equipment, electronic fixture, or vessel equipment.

1.13.3.7 Structures and Openings shall meet the requirements of 29

CFR 1915.73.

1.14 Hot Work/Welding: Prior to performance of any hot work on the vessel, certify a safe atmosphere exists in and around the work area before starting any work that may produce the heat of ignition, sparks or flame. Accomplish steps to make each area safe for hot work. A copy of the gas free certification shall be posted in accordance with applicable OSHA requirements.

1.14.1 All welding equipment and materials shall comply with the applicable requirements of American National Standards Institute/American Welding Society (ANSI/AWS) requirements. Welding shall be sequenced to keep the thermal expansion of structures to a minimum.

1.14.2 Remove existing preservation / coatings prior to each expected welding, cutting, and hot work operation.

1.14.2.1 Preservation / coatings shall be removed 4 inches in each direction and each opposite side.

1.14.3 Perform visual inspection of new welds, to determine conformance, in accordance with the requirements of American Society for Testing and Materials (ASTM) International. All new welds shall be 100 percent visually inspected. All defects shall be repaired in accordance with approved procedures.

All welders shall be certified in accordance with AWS requirements. When invoked by the requirements of section 3.0 of this SOW Document the following visual inspections.

1.14.3.1 Accomplish fit up inspection in accordance with

ANSI/AWS D1.1. (REQUIRED REPORT CDRL A018)

1.14.3.2 Accomplish nondestructive testing visual inspection (VT) in accordance with ANSI/AWS D1.1. (REQUIRED REPORT CDRL A019)

1.14.4 Perform non-destructive testing of new welds, when invoked by the requirements of section 3.0 of this SOW, in accordance with the requirements of American Society for Testing and Materials (ASTM) International.

1.14.4.1 Accomplish nondestructive testing magnetic particle

inspection (MT) in accordance with ASTM E-709-01. (REQUIRED REPORT

CDRL A020)

1.14.5 Maintain documentation of each proposed access cut and a list of each proposed bolted/riveted access removal. Documentation is not required where access cuts are authorized per a NAVSEA approved drawing.

1.14.6 Develop a PCP with a Weld Procedure Specification

(WPS) for each weld procedure and/or material to be utilized. Each WPS shall be in accordance with ANSI/AWS D1.1.

1.14.7 Chip and grind surfaces flush and smooth in way of removals.

1.15 Threaded Fasteners: Except as otherwise specified herein, or on the drawings listed, threaded fasteners shall be in accordance with applicable ASTM standards. Coarse thread series shall be used unless the component’s design indicates a necessity to use fine thread series. Hole diameters for mounting bolts shall not exceed the diameters produced using standard size drill bits. Black oxide coated brass and cadmium plated fasteners are prohibited. Where drawings specify the use of brass fasteners on a fuel or fuel oil tank, CRES 316 fasteners shall be substituted in lieu of brass. Consult the requirements of MIL-

STD-777 and Naval Ships’ Technical Manual (NSTM) Chapter 075 for guidance in instances where there is a question as to the material to be utilized.

1.15.1 Threads on externally threaded fasteners, after being installed and tightened, shall protrude a minimum of 2 threads to a maximum of 5 threads beyond the face of the nut with the exception of minimum thread protrusion for self-locking (plastic insert) nut installations. For those installations, bolt or stud end minimum thread protrusion shall be flush with the face of the nut. For self-locking nuts, the bolt or stud end shall protrude a maximum of 5 threads beyond the face of the nut after the nut is tightened.

1.15.2 Clean, chase, and tap exposed threaded areas of each fastener and threaded socket.

1.15.3 Tighten threaded fasteners in the sequence, patterns, and the torque values, when not otherwise specified, using the requirements of Section 4, paragraph 075-4.1 through 075-4.6.2 of NSTM Chapter 075 for guidance.

1.16 PRESERVATION:

1.16.1 Measure, record, and maintain Objective Quality Evidence (OQE) information on Appendices One through 8 throughout the entire performance of preservation operations. OQE information for the in-process being performed must be made immediately available for onsite review upon request by the

SUPERVISOR. (REQUIRED REPORT CDRL A021)

1.16.1.1 Appendices One through 8 shall be in accordance with Reference QA_Appendix_Forms_C411_2023_Contractors.pdf.

1.16.1.1.1 All spaces that are not applicable shall be marked N/A.

1.16.1.1.2 Unused sections shall be crossed out and marked

N/A.

1.16.1.1.3 Any errors shall be one lined through; initialed and dated by the person making the correction.

1.16.1.1.4 Any markings that are illegible or unclear shall be considered invalid.

1.16.2 Comply with the coating manufacturer’s requirements for the establishment and maintenance of environmental conditions and for coating thickness applications throughout the entire removal and preservation operation(s).

1.16.2.1 Calibrated Electronic Data Logger record and maintain environmental conditions OQE during the entire preservation operations. Data shall be made immediately available for onsite review upon request by the

SUPERVISOR. (REQUIRED REPORT CDRL A022)

1.16.3 Apply contrasting colors between the primer, stripe, intermediate, and topcoat using coating products that are from the same manufacturer and compatible with each other. Other system preservation coatings shall be different in color from both the preservation coating over which it is being applied and the next coating in the system; no two coatings can be similar in color and shall be applied in accordance with the manufacturer’s product data sheet.

1.16.4 Apply stripe coat to all edges, weld seams, welds of attachments and appendages, cutouts, corners, butts, foot/handholds, including back side of piping, underside of beams and other mounting hardware (non-flat surface) after each previous full coat has dried. The stripe coat shall encompass and extend a minimum of One-inch beyond the intersection of two flat surface planes, each radii edge, and all perpendicular shapes, edges, or angles.

1.16.5 Mask and/or install temporary expandable foreign material exclusion (FME) plugs, blanks, or other hard and durable protective covers, painted blaze orange, in hull openings and surfaces to prevent system contamination or equipment damage from abrasive blasting, surface preparation, and preservation operations in accordance with 1.28.

1.16.6 Solvent clean surface prior to the start of each blasting, and preservation operation. Accomplish the requirements of Surface Preparation Specification SSPC-SP-1 of Systems and Specifications, SSPC Painting Manual, Volume 2.

1.16.7 Accomplish touch-up preservation for new and disturbed surfaces shall match surrounding coating system(s) in accordance with the manufacturer’s product data sheets.

1.16.8 Feather edges of well adhered paint remaining after cleaning for all surface preparation methods. Visible areas of defective existing paint shall be removed until an area of completely intact and adhering paint is attained around the defective area by feathering (tapering) the edges of tightly adhering existing paint at an approximate 30-degree slope into the newly prepared bare metal surface thus preventing application of new paint over loose or cracked paint.

1.16.9 Paints shall not be thinned.

1.16.10 Hull and freeboard preservation coatings shall be fully cured prior to undocking. All other preservation coatings shall be fully cured prior to final delivery to the Government.

1.16.10.1 Preservation coatings are considered fully cured when they meet the requirements of the applicable manufacturer’s product data sheets minimum cure to service time schedule and are dry throughout their thicknesses.

1.16.11 Conduct Surface Chloride or Surface Conductivity measurements.

1.16.11.1 Surface Chloride; shall not exceed 3 ug/cm2 (30 mg/m2) for immersed or 5 ug/cm2 (50 mg/m2) non-immersed applications. Surface Conductivity shall not exceed 30 micro-siemens/cm immersed or 70 micro-siemens/cm non-immersed applications.

1.16.11.2 Readings shall be documented on Appendices 4 of

1.16.1.1.

1.17 Environmental and Hazardous Waste Management: Comply with all federal, state, and local laws, codes, regulations, acts, ordinances, and rules for Environmental Protection and Hazardous Waste Management / Disposal, including obtaining required licenses, generator identification number, and permits. Designate one employee responsible for Environmental and Hazardous Waste Management. All contract, manifests, invoices, and other documents related to the removal, storage, handling, transportation or disposal of hazardous waste shall bear a generator identification number issued to the Contractor pursuant to applicable law. Take actions to mitigate creation of hazardous waste by recycling and other available methods. All hazardous waste generated by work under this contract is anticipated to be Contractor generated and shall be the responsibility of the Contractor. Estimated hazardous waste associated with work required in these Specifications is listed below:

Product Amount Techtyl # 894 (cold) or 435 (hot) Rust Preventive Compound

10 Gallons

Cleaning Solvents 100 gallons Paint (enamel, latex, epoxy, thinners, oil based, rubber, non-skid, lacquer, varnishes, removers)

200 gallons

Rags (contaminated with a known source) 100 pounds Blast Media and paint chips contaminated with heavy metals and other contaminants

120 tons

Oil (Synthetic) 20 gallons Tank Solids 200 Pounds Tank Liquids 2,000

Gallons

Hazardous waste generated during the actual performance of the work may vary in type or amount from the waste listed above. The above is an estimate of the amount of waste anticipated to be generated; not an estimate of the amount of work in generating that waste. (REQUIRED REPORT CDRL A023)

1.17.1 The report shall include analysis or other method used to identify the waste and state whether each listed waste was hazardous (with generator assignment), non-hazardous, or did not exist.

1.17.2 The Contractor shall ensure that their cost proposal for the work proposed herein includes reasonable compensation for all anticipated cost of managing and disposing of the wastes listed above, and/or created or generated in the execution of the delivery order issued, in accordance with the requirements of 42 USC 6901-6992 Rev 1996, 49 USC 5103, 10 USC 7311 Rev 1/22/11. The Contractor shall include a 5-way break down of the anticipated costs associated with this effort in their offer.

1.17.3 Consider coatings to contain heavy metals (e.g. lead, chromium, cadmium), hexavalent chromium, crystalline silica, and/or other toxic or hazardous substances until laboratory analysis establishes otherwise. Comply with all procedures and precautions required for employee protection, sampling, removal, and disposal.

1.17.4 Consider insulation, lagging, and mastics to be asbestos-containing material (ACM) until it can be established by laboratory analysis, or other reliable method(s), that the material does not contain asbestos. Ensure compliance with the requirements of 29 CFR 1915.1001.

1.17.5 Consider materials, debris, and/or residue associated with ventilation systems to contain toxic/hazardous substances including but not limited to cadmium, chromium, and PCB’s until laboratory analysis establishes otherwise.

1.18 Materials: All Contractor furnished materials (CFM) installed shall be new.

Materials shall be as indicated on the listed drawings, publications or as specified in this Specification. The use of asbestos, polychlorinated biphenyl (PCB), magnesium, cadmium, or mercury in any materials is prohibited.

1.18.1 Procure/Order 100 percent of materials within 5 working days of contract award, to support the production schedule, milestones of 1.29, and delivery of the vessel within the contracted period of performance.

1.18.2 Provide initial CFM status report at Award + 5 working days and update weekly. Document 100 percent of CFM that is required to accomplish the requirements of this SOW. (REQUIRED REPORT CDRL A024)

1.19 Weight Control: Institute a weight control program in which actual weights, for removed, relocated and installed equipment/structure, are measured by either weighing or from manufacturer certified data. The location of the center of the load must be recorded along with each weight entry in the weight control report. This location shall show the distance vertically from the baseline of the vessel, longitudinally from amidships and tangentially from the centerline of the vessel. Items that are permanently removed and replaced with the identical item, in the same location, are not required to be included in the weight control program. Items that are replaced with like items of differing material or quantity shall be included in the weight control program. Items that are new installations shall be included in the weight program. (REQUIRED REPORT

CDRL A025)

1.20 Label Plates: Label plates installed in locations exposed to the weather shall be CRES and shall be prepared by the “Metal-Photo” process and sealed to exclude moisture between the plate and the mounting surface. Label plates shall be installed to assure maximum visibility. Label plates shall be attached with corrosion-resistant steel (CRES) screws or adhesive, using drawing S2803- 980209 Rev L for guidance. Where adhesive is used, surface preparation shall be in strict accordance with the adhesive manufacturer’s instructions. Test label plates shall be attached on or adjacent to all equipment or components tested without interference to equipment or component operation. The label shall identify the equipment or component, the test load, the dynamic and static load (if applicable), the rated load, the date of testing, and the activity performing the test, using the layout format of drawing S2803-980209 Rev L for guidance.

1.21 Integrated Logistic Support: Maintain legible original copies in approved transferable media, of the following original equipment manufacturer’s (OEM) information: operating instructions, manuals, drawings, catalog cut sheets, warranty information, and all other supporting documents, for all new equipment, parts, and supplies installed. (REQUIRED REPORT CDRL A026)

1.22 Gas Free: Provide certified Marine Chemist, Certified Industrial Hygienist services, and Shipyard Competent Person services as required by 29 CFR 1915 for Contractor and Government Personnel. (REQUIRED REPORT CDRL A027)

1.22.1 Consolidate and maintain the Contractor’s current confined space entry/gas free certification processes into a single and comprehensive document as part of a confined space/gas free certification program.

1.22.2 If rescue plan utilizes a third party, provide documentation of written agreement from third party. (REQUIRED REPORT CDRL A028)

1.22.3 The list shall of 1.22 be available for Government review within one hour of request.

1.22.4 Maintain a list of Contractor’s National Fire Protection Association (NFPA) Marine Chemist certifying gas-free conditions for this project and a list identifying Contractor employees designated as “Competent Persons” in accordance with 29 CFR 1915.7. (REQUIRED REPORT CDRL A029)

1.22.4.1 Post, update, and maintain gas free certificates in

accordance with 29 CFR 1915 during the entire contract period of performance.

1.23 General Requirements for Testing: Test all Contractor affected equipment, systems and subsystems for compliance with this SOW and Commercial Marine standards and practices. Demonstrate workmanship, alignment, strength, rigidity, water tightness, functionality, and suitability for the purpose intended.

1.23.1 Develop a Test and Inspection Plan for each Test and Inspection required by zero and first tier references, each symbol (I) (V) (Q) (G) test/inspection and by this SOW, containing paragraph number or listed applicable reference requiring Tests and/or Inspection; identification of each component/system; description of each Test and/or Inspection; accept/reject criteria; date scheduled; Government notifications; date completed; and each Test and/or Inspection result Tests and inspections the contractor deems necessary to substantiate product conformance shall be…