A5- 61223850 SOW - Omax Waterjet Svc Contract 6-10-26.docx_Redacted.pdf

STATEMENT OF WORK (SOW)

Service for Maintenance Plan on Waterjet Cutting Centers Located at Puget Sound Naval Shipyard, Bremerton, WA

Part 1

General Information

1. GENERAL: Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF) Shop 11 requires an original equipment manufacturer (OEM)-approved vendor perform service on two Omax/Maxiem waterjet cutting centers located in

Asset # 4523A13861, serial # M15305544 Asset # 4523A16078, serial # M15305750

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: This Statement of Work (SOW) supports yearly maintenance and upkeep on the two (2) Omax/Maxiem waterjet cutting machines referenced above at PSNS & IMF located in Services are to include parts/tooling, periodic preventative maintenance, and minor repairs as prescribed.

It is the Government’s intent that a single (primary) contractor be awarded this contract. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the evaluations as defined in this SOW except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: The waterjet cutting centers are a critical function of the Shipfitter shop mission, cutting up to 4 inch thick plate using 55,000-psi water with specific types of abrasive (and a reclamation system). It is therefore imperative that qualified personnel perform the proper maintenance on the prescribed schedule.

1.3. Objectives: The contractor shall conduct all prescribed preventative maintenance to ensure optimum performance of all waterjet cutting centers. The contractor shall also correct any minor discrepancies noted in the course of this routine maintenance.

1.4. Scope: Yearly maintenance and upkeep on the Omax/Maxiem waterjet cutting machines at PSNS & IMF located in which includes parts/tooling and services. The facility can add or remove equipment through bilateral agreement throughout the Period of Performance. Adding additional machines will be priced according to machine configurations. Additional proposals will be generated as needed for additional machines.

1.5. Period of Performance:

Base: 9/25/26 thru 9/24/27 Option 1: 9/25/27 thru 9/24/28 Option 2: 9/25/28 thru 9/24/29 Option 3: 9/25/29 thru 9/24/30

1.6. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7. Location:

1.7.1. Place of Performance: The work to be performed under this contract will be performed at PSNS & IMF, Bremerton, Washington.

1.7.2. Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

In no event shall a contractor carry on work outside the hours and/or days specified in the contract without prior approval. If the contractor desires to work on Saturdays, Sundays, holidays, or outside the regular or specified hours and/or days, the contractor shall submit a request to the receiving activity COR for approval a minimum of four (4) business days prior to the anticipated work date.

1.7.3. Hours of Operation: The contractor is responsible for conducting business between the hours of 7:30 am to 3:30 pm Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The COR shall be responsible for notifications that the government facility is closed.

1.8. Security Requirements:

1.8.1. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.9. Special Qualifications: not applicable.

1.10. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.11. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.12. Key Personnel: The following personnel are considered key personnel by the government:

Contract Manager, Alternate Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 am to 3:30 pm, Monday through Friday, except Federal holidays or when the government facility is closed for administrative reasons.

1.12.1. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.13. Contractor Travel: Contractor will be required to travel to PSNS during the performance of this contract to obtain access to the shop. Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR.

1.14. Other Direct Costs: not applicable.

1.15. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS, ACRONYMS, AND REFERENCES

2. DEFINITIONS, ACRONYMS, AND REFERENCES:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11. WORK DAY. 7:30 am to 3:30 pm.

2.1.12. WORK WEEK. Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SOW Statement of Work TE Technical Exhibit

2.3. REFERENCES

2.3.1. PSNS & IMF Occupational Safety and Health Manual Chapter 9, OSH-II-9\

PART 3

GOVERNMENT FURNISHED ITEMS AND SERVICES

3. The equipment to be serviced includes two (2) waterjet cutting centers. These are located in of Puget Sound Naval Shipyard, 1400 Farragut Avenue, Bremerton, WA 98314-5001.

3.1. The contractor shall be granted access to the Government owned property, Omax/Maxiem waterjet cutting machines:

Asset # 4523A13861, serial # M15305544 Asset # 4523A16078, serial # M15305750

3.2. Storage: Lay-down area will be provided within the vicinity of installation site for storage of contractor materials and tools. The Government does not accept responsibility for security of contractor’s materials or tools. The area must be kept clean and orderly, free of rags, paper and other debris. Failure to maintain area in a clean condition may result in the loss of the area. The contractor shall be responsible to restore the storage area to original condition after use.

3.3. PSNS & IMF will provide personnel to operate machinery and provide access for internal inspections of machines as necessary for the contractor to provide satisfactory maintenance.

3.4. PSNS & IMF personnel shall be available for the contractor to consult with and discuss specific issues relating to the execution of this contract.

3.5. The receiving activity point of contact will be the COR and will serve as the contractor’s primary contact for all interaction with other Shipyard and Government activities.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR RESPONSIBILITIES:

General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this SOW.

4.1. All work shall be performed in accordance with applicable safety codes and requirements.

4.2. The vendor shall provide a full report of all maintenance performed.

4.3. Contractor Furnished Material: The Contractor shall be responsible for furnishing the following material:

4.3.1. Major Pump Rebuild Kits

4.3.2. Swivel Repair Kits

4.3.3. X and/or Y Axis motor belt(s)

4.3.4. Pump and controller air filters

4.3.5. Pump Water Filters

4.3.6. WTSS Filters

4.3.7. Water Sample Kits

4.3.8. On/Off Rebuild Kits

4.3.9. Lubrication(s)

4.4. Factory Certified and Trained Field Service Technicians

The contractor shall provide Omax certified, trained and authorized technicians to perform work on the Omax/Maxiem waterjets.

4.5. Service Schedule: Vendor will perform either:(1) Quarterly Maintenance four times per year per paragraph 5.1; or (2) one Bridge Service for the specified year per paragraph 5.2 as well as Quarterly maintenance per paragraph 5.1. The service performed will be specified by the Government. Each machine will receive Bridge Service once during the base and three option years of this contract: i.e., each machine will receive Bridge Service once over the next four years as well as Quarterly Maintenance every year. Additionally, each machine shall receive a Water Treatment System Service (WTSS) yearly per paragraph 5.3. The intended schedule for each machine is as follows:

4.5.1. In FY27(Base year) and FY29(Option Year 2) machines will receive Quarterly Maintenance and WTSS maintenance only.

4.5.2. M15305750 (Asset # 4523A16078): Bridge Service in FY28(Option Year 1) as well as Quarterly maintenance and WTSS separately; Quarterly maintenance and WTSS all other years.

4.5.3. M15305544 (Asset # 4523A13861): Bridge Service in FY30(Option Year 3) as well as Quarterly maintenance and WTSS separately; Quarterly maintenance and WTSS all other years.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Quarterly performance maintenance work requirements (for each machine)

5.1.1. Provide four (4) separate quarterly, scheduled onsite preventative maintenance visits for each of the Omax/Maxiem waterjet cutting machines.

5.1.2. Inspect ball-screws and traction drives.

5.1.3. Inspect and replace all filters.

5.1.4. Check or grease/oil all lubrication points.

5.1.5. Check and/or rebuild high pressure pump

5.1.6. Inspect or rebuild all swivels using swivel rebuild kits.

5.1.7. Test cut for accuracy, and make adjustments as necessary.

5.1.8. Check the latest IntelliMax Software, nominalize administrative set-up for the consumer

5.1.9. E-learning Site Introduction

5.1.10. One Annual Table Inspection

5.1.11. Identify additional parts that are found to be defective or require replacement.

5.1.12. Water Treatment System Services

5.1.12.1. Wipe Out Clean/Dirty Tanks

5.1.12.2. Remove and Clean/Replace Filters: WRS; Nano-Filtration; Pre-Filtration Filters; Pump Suction Screen

5.1.12.3. Clean Ozone Stone

5.1.12.4. Clean TDS Probe

5.1.12.5. Clean Laminar Flow Filter

5.1.12.6. Verify softener settings and brine levels

5.2. Bridge Service: will include the following:

5.2.1. Inspect all ball screw and traction drive/bearing assemblies

5.2.2. Replace all servo drive belts

5.2.3. Precision calibrate Z-axis motion

5.2.4. Grease or oil all lubrication points

5.2.5. Confirm/recalibrate steps per inch of motion in X, Y and Z movement/square the equipment to primary HOME position

5.2.6. Rebuild the OMAX high pressure pump

5.2.7. Clean low-pressure plumbing side within OMAX pump

5.2.8. Inspect plungers, manifold, check valves and pump plumbing on ultra-high-pressure side

5.2.9. Replace all filters

5.2.10. Inspect/rebuild all swivels using swivel rebuild kits, including confirm torque settings for plumbing connections

5.2.11. Inspect and clean nozzle and abrasive flow components

5.2.12. Check and reset pressure settings

5.2.13. Review changes in software and machine settings with client operating personnel; e-Learning Site Introduction

5.2.14. Test cut for accuracy, re-adjust if necessary

5.2.15. Water Sample taken/results provided post inspection

5.3. Annual Water Treatment System Service work requirements (for each machine) Shall include the following:

5.3.1. Sump-Pump Water out of Clean/Dirty Tanks into SRS Hopper