A5 2024 SARGENT 2.3 SOLE SOURCE SAT MEMORANDUM _Customer Signed_Redacted.pdf

MEMORANDUM FOR THE RECORD

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN

ACQUISITION UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

I. BACKGROUND: IAW standing NAVSEA and DOD guidance all maintenance Technicians and Mechanics will be trained to work on the equipment under their cognizance. TRFB has a standing requirement to conduct repairs and maintenance on Sargent Hydraulic Control Valves as most hydraulic system on Submarines and Surface ships have these control valves. Sargent Aerospace manufactures these control valves and is the only vendor to provide advance maintenance and repair training for the

1. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

This requirement is to procure Sargent Hydraulic Control Valve maintenance training for Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF). Separate funding documents will be provided. The classes will be held at the Sargent Aerospace facility, Tucson, AZ. Class hours will be in accordance with the requesting location’s operating hours (typically between 0700 – 1500 daily)

Period of Performance: 1 SEPT 2024 through 30 SEP 2024

Number in class: 1 class of 10 students. Class 1: Monday 9/9/2024 – Thursday 9/12/2024 (10 seats), III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN

COMPETITION IS BASED ON THE FOLLOWING (select all that apply):

A. ___ ONLY ONE RESPONSIBLE SOURCE (select all that apply):

1. ___ RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

2. _X__ EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

Manufacturer: __Sargent Controls and Aerospace_________________________

Manufacturer POC & phone:

Mfr. address ____5675 west Burlingame Road, Tucson, Az 85743__________

Dealer / Rep __ ___________________________

Dealer / Rep address / phone nr. 5675 west Burlingame Road, Tucson, Az 85743__

Sargent Aerospace is the sole source manufacturer of the control valves. They provide a Field Service Engineer that provides training to government personnel in the basic understanding and concepts of hydraulics and how servo control valves function. They are the only source for this training.

Sargent Aerospace has patent and proprietary rights to all information, including but not limited to designs, techniques, methods, specifications, drawings, blue-prints, sketches, processes, product information, formulae, samples, prototypes, selection of materials, systems and components, plans, financial data (including cost and pricing data) and other manufacturing or business information, whether or not patentable, relating generally or specifically to Sargent Hydraulic Control Valves. These valves are used extensively throughout the navy of all manner of vessels and aircraft and they require routine and corrective maintenance. Training for this maintenance can only be obtained from Sargent Aerospace at their training facility located in Tucson, Az.

3. ___ OTHER REASONS. Other reason not identified above. Provide details on mission impact if requirement is not solicited from only one source.

B. ___ BRAND NAME. Item required must be a brand name product, or feature of a product, particular to one manufacturer.

C. ___UNUSUAL AND COMPELLING URGENCY. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals.

Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was first identified: