A4 PWS EDAX EDS Preventative Maintenance_Redacted.pdf

PERFORMANCE WORK STATEMENT (PWS)

Preventative Maintenance service contract for the EDAX/AMETEX Octane Elite Plus Energy Dispersive

Spectroscopy (EDS) Detector and Silicon Drift Detector (SDD) Module, PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide preventative maintenance service on the EDAX/AMETEX Octane Elite Plus EDS Detector and SDD Module. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, and other items necessary to perform preventative maintenance service on the EDAX/AMETEX Octane Elite Plus EDS Detector and SDD Module as defined in this Performance

Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards outlined in paragraph 7.1, Technical Exhibit 1, in this contract.

1.2 Background: The EDAX/AMETEX Octane Elite Plus EDS Detector and SDD Module analyze the material composition of submarine parts and components in order to verify the chemical make-up against specifications. This allows the production shop(s) to either proceed with work or pause to obtain the proper components that are made to specifications. The EDS detector and SDD Module are also used to determine the chemical composition of submarine parts and components, as well as raw materials used to manufacture submarine parts and components, which allows the command to verify the correct material received from vendors. The EDAX/AMETEX Octane Elite Plus EDS Detector and SDD Module need maintenance that requires specialized equipment to complete. The manufacturer recommends periodic maintenance to this equipment to prevent damage and maintain operability.

1.3 Objectives:

a. Maintain TRF’s EDAX/AMETEX Octane Elite Plus EDS Detector and SDD Module

b. Provide onsite professional warrantied repair on EDAX/AMETEX Octane Elite Plus EDS

Detector and SDD Module, reducing downtime in the event of a failure.

c. Provide necessary parts to bring EDAX/AMETEX Octane Elite Plus EDS Detector and SDD

Module to a functional state.

d. Provide technical support to assist TRF personnel with minor repair and method development.

e. Provide technical support to assist TRF personnel with minor repair and method development.

f. Provide software updates and notifications if applicable to EDAX/AMETEX Octane Elite Plus

EDS Detector and SDD Module. Updates are defined as Software revisions that provide minor changes that are needed to correct or improve the previous version of the software

1.4 Scope.

The contractor shall accomplish the maintenance and repair of the EDAX/AMETEX Octane Elite Plus

EDS Detector and SDD Module (serial #: E21036). Qualified factory trained service engineer first accomplish preventative maintenance (PM) to qualify the system for the service maintenance agreement. If the system passes the PM, then the qualified factory trained service engineer accomplish all maintenance, alignments and documentation for all repairs to the 1) EDAX/AMETEX Octane Elite Plus (25, 30) system and 2) silicon drift detector (SDD) module. Work center will coordinate with vendor to arrange service call times and dates.

1.5 Period of Performance: The period of performance shall be for one (1) Base Period of 12 months and four (4) 12-month option periods. The Period of Performance reads as follows:

a. Base Year: December 16, 2024 to December 15, 2025

b. Option Year I: December 16, 2025 to December 15, 2026

c. Option Year II: December 16, 2026 to December 15, 2027

d. Option Year III: December 16, 2027 to December 15, 2028

e. Option Year IV: December 16, 2028 to December 15, 2029

1.6 Quality Control: The contractor is responsible for all internal quality controls to ensure all maintenance is performed in accordance with OEM requirements and is responsible for the quality of services provided.

Quality of services will be evaluated with government quality assurance.

1.6.1 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7 Location:

1.7.1 Place of Performance: The work to be performed under this contract will be performed at

Silverdale, WA.

1.7.2 Hours of Operation: The contractor is responsible for conducting business, between the hours of 6:00 am to 2:30 pm, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.3 Recognized Holidays: The contractor is not required to perform services on holidays.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Independence Day

1.8 Security Requirements: No security clearance required for the contractor; however, the contractor must obtain a security badge to enter the Naval Base Kitsap Bangor Base (upper base) gate and TRF Bangor

(lower base) gate and is also responsible for abiding by the TRF Bangor security requirements. The TRF

Code 640 supervisor will assist the contractor in obtaining the security badge via the Base Authorization

And Base Request (BAVR) website.

1.8.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.8.2 Key Control: NA

1.8.3 Lock Combinations: NA

1.9 Special Qualifications: NA

1.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with

Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative

(COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

NMCARS Navy and Marine Corp Acquisition Regulation Supplement

BAVR Base Authorization and Base Request

CFR Code of Federal Regulations

COR Contracting Officer Representative

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

EDS Energy Dispersive Spectroscopy

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

SDD Silicon Drift Detector

TE Technical Exhibit

TRF Trident Refit Facility

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: NA

3.2 Facilities: NA

3.3 Utilities: NA

3.4 Equipment: NA

3.5 Materials: NA

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish the following to perform work under this contract that are not listed under Section 3 of this PWS.

a. Parts for system and computer

b. Tools for maintenance

c. Software updates

d. Shipping of tools and parts

e. Personal protective equipment

4.2 Secret Facility Clearance: NA

4.3. Materials: The Contractor shall provide all material required to complete the requirements of the PWS.

4.4. Equipment: The Contractor shall provide all equipment required to complete the requirements of the

PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The contractor shall provide services for one (1) scheduled annual preventative maintenance visit for the EDAX/AMETEX Octane Elite Plus EDS Detector and SDD Module, as well as one (1) unscheduled on-site repair visit.

a. Service Items:

• Provide one (1) scheduled on-site annual preventative maintenance on TRF Bangor Scientific

Services’ EDAX/AMETEX Octane Elite Plus EDS Detector and SDD Module and return to

OEM specifications.

• Provide one (1) unscheduled on-site repair on the EDAX/AMETEX Octane Elite Plus EDS

Detector and SDD Module, reducing downtime in the event of a failure.

• Provide necessary parts to bring the EDAX/AMETEX Octane Elite Plus EDS Detector and

SDD Module to a functional state.

• Provide technical support to assist TRF personnel with minor repair and method development.