A4. STATEMENT OF WORK.pdf

Research & Development Service, Engineering Branch – Code 3531

U.S. Naval Research Laboratory

4555 Overlook Ave. S.W., Washington, DC 20375 www.nrl.navy.mil

STATEMENT OF WORK

SUBJECT TITLE: Fabrication and Installation of a new duct work

PW: 6571

NRL SITE

BLDG: 101

PREPARED BY: Emmanuel C. Ramos DATE: 10/29/2024

The statement of work is described below and is compromised on the following sections and attachments.

A. General Contract Information B. Technical Criteria C. Project Point of Contact D. Service E. Waste Management F. Warranty G. Attachments

Bidders are expected to understand the general and local conditions that may affect the cost of the performance of work. All work executed under this task order shall provide a complete and usable system or facility. A site visit is required before submitting any Bid

The Contractor will be working in and around an existing occupied Facility. The Contractor, sub-Contractor and their employees are required to present identification to gain access into the Facility in accordance with the current regulation, instructions and guidelines. The Contractor, sub-Contractors and their employees will not be allowed in the work area without prior approval of the Contracting Officer. Care shall be taken to prevent damage to the Facility features and equipment and to protect those features not involved in the contract. Damage to or disfigurement of any components as a result of the execution of this task order shall be rectified by the Contractor to the satisfaction of the Contracting Officer and at no additional cost to the Government.

A. GENERAL CONTRACT INFORMATION: Provide service consisting of the following task

Tasks: Provide all necessary labor, equipment, parts and supplies

Fabricate Duct work as shown in plan Install and secure duct work to its location Insulate all duct work to prevent moisture build up

a) Kick-Off Meeting: Coordinate meeting within 2 week of contract award, at this meeting the government will provide additional documentation for construction activities.

b) Schedule: Provide project schedule within 3 weeks of contract award

c) Design/Shop Drawing Submittal: When design is part of the task order provide the following Submission:

Provide shop drawing for approval before construction start.

Specifications for accessories were also provided.

**Allow 2 weeks for Government review after submissions each submission.

d) RFI’s/Submittals:

Request for information or Submittal has to be submit in writing for proper review. Use a transmittal sheet for each RFI’s and Submittals. Allow 2 week for government review.

For submittals, provide all Manufacture’s material and equipment/devices specifications required for execution and completion of the work prior construction start, allow 2 week for government review.

e) Controlled Unclassified Information (CUI):

When noted in the Task order that project data is classified as CUI “Controlled Unclassified Information”, contractor shall handle, storage, reproduce and disposal of documents in accordance with 32 CFR Part 2002 and applicable agency policy.

f) Cost Proposal: Provide detailed cost break down, any exclusion has to properly noted in the cost proposal.

B. TECHNICAL CRITERIA: Contractor shall comply with all Federal, State and local codes and regulations which include but are not limited to the latest: :

Unified Facility Criteria (UFC) and associate reference

Environmental Protection Agency Insulated Cable Engineers Association (ICEA) Underwriter's Laboratories, Inc. (UL)

ASTM

ASHRAE

National Fire Protection Association Standards (NFPA) American National Standards Institute (ANSI) National Electrical Manufacturers Association (NEMA) Illumination Engineering Society of North America (IESNA) National Electrical Installation Standards (NEIS) National Electrical Code (NEC) Operations involving the use of a crane will require a crane lift plan from the contractor for review and approval from Code 3523.

Any applicable UFC and UFGS can be found at the Whole Building Design Guide:

https://wbdg.org/ffc/dod

All work performed in accordance with the above specifications shall be in strict compliance with OSHA regulation 29 CFR 1926. Particular attention is directed to “Safety Related Work Practice” 1926.416 and “lock and Tagging of Circuits,” 1926.417

The Contractor shall comply with all Federal, State and Local safety and environmental regulations which include, but not limited to, Occupational Safety and Health Administration standards, Environmental Protection Agency regulations and US Army Corps of Engineers EM 385-1-1 (USACE). The Government will accept no responsibility (neither legal nor financial) for any work or actions executed by the Contractor. The Contractor is responsible for coordinating this effort with the Contracting Officer.

The Contractor shall provide and Activity Hazard Analysis (AHA) for each definable feature of work. All AHA’s shall be turned in with the project schedule submittal. The contractor is not permitted to start work until the AHA’s are approved by the Contracting Officer’s representative.

C. PROJECT POINT OF CONTACT: The Government points of contact for this project are as noted below

a) Naval Research Laboratory, (NRL) Contracting Officer (KO),CODE1300

TBD

b) Naval Research Laboratory, (NRL) Engineer in Charge (EIC), CODE 3531

Emmanuel C. Ramos

Phone: (202) 744-7806

Email: Emmanuel.c.ramos3.civ@us.navy.mil

Research and Development Service Division, Code 3531

4555 Overlook Ave, SW Washington, DC 20375

D. SERVICE:

a) Responsibility:

Contractor is responsible to provide service under this contract. Contractor shall notify the contracting officer and NRL EIC in writing once all the equipment, material and tools are available and ready to be installed in accordance with this contract.

b) Base Access/Contractor Badge:

For bid site visit:

NR EIC will provide the point of contact for coordination.

Contractor Badge:

After contract and if service/construction provided is will take more than one week, at the kick off meeting additional information will be provide to request Contractor Badges. (TBD)

Working Hours o 0600-1700 w/o Badge o 0500-2100 w/ Badge

c) Available Data:

Pertinent data in Naval Search laboratory will be made available via the Engineering Branch when appropriate. Additional requirements may apply. Any data provided is for reference only.

Contractor is responsible to obtain accurate information not limited to: exact locations, existing dimensions, existing field conditions, existing above or below ground utilities, any temporary metering, any required testing, soil boring etc.

*Soil boring material will be safely storage in his corresponded approved storage, properly closed and label, Provide in Label Project Name, PW #, Contractor Name, NRL EIC. Contractor shall notify NRL Environmental Code 3536 of location of the containers and the date that will be pick-up and removed from site.

d) Field Investigations/Surveys/Site Visit:

Any field investigation/Site visit has to be coordinate via the NRL project EIC. Such request has to be made NLT 7 days prior the requested site visit. Additional documentation will be required to fill and submitted directly to the visitor center office.

e) RFI’s/Submittals:

Any Request for information or Submittal has to be submit in writing for proper review.

Use a transmittal sheet for each RFI’s and Submittals. Allow 2 week for government review.

For submittals, provide all Manufacture’s material and equipment/devices specifications required for execution and completion of the work prior construction start

*If project require installation of a new generator, unit cannot be bring on site until the Title 5 permit is issue, NRL Environmental will coordinate the permit. Contractor shall provide to NRL environmental all the manufacturer’s materials and equipment specification bulletins and/or cut sheets pertaining to this contract work

f) Asbestos /Lead Containing Material:

Contractor shall test for any presence of Asbestos/Lead Containing Material in within the affected area for construction prior any work start, any remediation work has to be included in the construction plan. (If applicable)

Plan approvals

Notification

Waste Disposal

Reference:

UFGS 02 81 000, Transportation and disposal of Hazardous Materials

UFGS 02 82 00, Asbestos Remediation

UFGS 02 83 00, Lead Remediation

g) Job Safety:

Emergency Number: 202-433-3333. DO NOT CALL 911!

EM-385-1-1 and 29 CFR 1910/1626 o AHA’s / Accident Prevention Plan o Weekly Safety Meeting o PPE at all Times

Safety Stand Downs

Hot Work Permit o 3 days in advance o Call Fire Department 202-433-7628 or 202-433-4201

Site Cleanliness (Dumpsters)

Near Miss & Mishap Reports

h) Photos:

Required picture will be taken by the NRL EIC and will follow the NRL security screening process prior release. Contractor are not allow to take pictures.

i) Interruption of Utilities:

Contractor shall not interrupt any utility without written request for an outage request.

Submit request 30 day prior activity. May be cancelled up to 1 day before outage.

j) Permits:

Contractor is responsible to acquire all required local/State permits before any construction start. (If Applicable)

k) Laydown Area:

Laydowns areas will be coordinated via NRL Facility Service Desk Code 3523. Submit 2 weeks prior, provide details of what will be the affected area.

l) Traffic Pattern:

If traffic pattern has to be temporary change, due to construction activities. Such plan has to be submitted to NRL Facility Service Desk Code 3523 for review and approval.

Contractor is responsible to provide all the necessary traffic, detour and pedestrian signs for the time of the re-route.

m) Mean of Egress :

If constructions activities affect escape route, access to doors and stairs. Contactor is responsible to provide alternate route during construction activity and provide temporary signs. Any plan has to be coordinate with NRL Safety Code 1251.

n) Unexpected Field Conditions:

If during construction activities unexpected field conditions were noted that can affect the statement of work of this contract, contractor is responsible to notify in writing the contracting officer and NRL EIC for review and resolution.

o) Personnel Training:

Provide information available from the manufacture that is needed for use in training designated personnel to properly operate and maintain, and repair of components.

Coordinate onsite training with NRL EIC.

p) Stop of Work:

Only the contracting officer can issue a stop of work of this contract. Any presented issue on the field has to be referred to the NRL EIC for proper action.

q) O & M Submittals:

Provide a copy of Operations and Maintenance Data in accordance with UFGS 01 78 23, Operations and Maintenance Data.

r) Closeout Submittals:

Provide in accordance of UFGS-01- 78 00, Closeout Submittals.

s) Final Inspection :

Contractor shall coordinate with NRL EIC for a final walkthrough, if any deficiency noted will be recorded on a push list for record and be distributed to the Contracting officer and the NRL EIC. Contract would have 30 days to make any corrections for re-inspection.

E. WASTER MANAGEMENT:

The contractor shall ensure to the maximum extent possible, that any waste generated by this project is reused or recycled. Waste, such as (but not limited to) metals, concrete, gypsum products, paper, cardboard, wood products, brick, plastics, mechanical products and equipment, and electrical products and equipment shall be diverted from landfills and incinerators through reusing or recycling. The Contractor is permitted to retain any funds from the sale of recycled or reused materials. The Contractor shall clean-up, remove and dispose of all concrete and work related debris off NRL property.

NRL Environmental POC:

Jeremy Jordan jeremy.m.jordan.civ@us.navy.mil

The contractor shall submit, within 15 days of completion of this project, all records indicating the disposition of waste generated by this project. Records shall indicate weight, method, and location of the disposition of the waste. The Contractor shall comply with all applicable Federal, State, and local environmental laws and regulations. Final payment will not be made until records have been submitted to and approved by the Government (Code 3546)

Receipts/Manifest

A. ENVIROMENTAL MANAGEMENT SYSTEM INFORMATION:

The Contractor shall be aware that the Naval Research Laboratory has implemented an Environmental Management System (EMS) as directed by Executive Order 13423 Strengthening Federal Environmental, Energy and Transportation Management. EMS policy requires a reduction in hazardous waste disposal through alternate recycling and reclamation efforts. The Contractor shall be aware that the work activities related to this contract can cause real or potential significant environmental impact; thus, the Contractor shall competently perform all duties and responsibilities with a commitment to EMS policy. Pollution Prevention and Right – to - Know Information shall be observed during the duration of this contract

A. WARANTY:

List and explain the various warranties and clearly identify the servicing and technical precautions prescribed by the manufacturers or contract documents in order to keep warranties in force. Include warranty information for primary components of the system.

List all warranties for products, equipment, components, and sub-components whose duration exceeds one year. For each warranty listed, indicate the applicable specification section, duration, start date, end date, and the point of contact for warranty fulfillment. Also, list or reference the specific operation and maintenance procedures that must be performed to keep the warranty valid.

Provide a list that includes the name, address, and telephone number of the General Contractor and each Subcontractor who installed the product or equipment, or system. For each item, also provide the name address and telephone number of the manufacturer's representative and service organization that can provide replacements most convenient to the project site. Provide the name, address, and telephone number of the product, equipment, and system manufacturers.

ATTACHMENTS: The attachments listed below provide additional guidance and/or requirements for this scope of work.

o M-101 Mechanical Drawing