A27 SSJ - redacted.pdf

MEMORANDUM

From:

To:

SUBJ: SOLE SOURCE JUSTIFICATION MEMORANDUM TO ACQUIRE THE

INSTALLATION OF AECS AND IDS IN BUILDINGS T-2140 AND T-2141

1. Identification of the agency and the contracting activity, and specific identification of the document as a “Limited Source Justification.”

This is a sole source justification. Contracting activity is:

Naval Sea Systems Command Naval Surface Warfare Center Panama City Division (NSWC PCD) 110 Vernon Avenue Panama City, FL 32407-7001 (Contracts Department Code 02)

2. Nature and/or description of the action being approved.

This action will award a firm fixed price order to the following:

Mandex, Inc.

12500 Fair Lakes Cir Ste 125 Fairfax, VA 22033 CAGE Code: 3Z682

Procurement is for the installation of Automated Entry Control Systems (AECS), Intrusion Detection Systems (IDS), and communications cables to Buildings T-2140 and T-2141.

3. A description of the supplies or services required to meet the agency’s needs (including the estimated value).

This requirement is to purchase the following:

Manufacturer # Description Quantity

N/A Install the following in Building T-2140, per the attached Statement of Work:

(1) LENEL Server/Workstation

(1) LNL2220 Controller w/Enclosure

(1) Altronix Power Supply

(1) HID Card Reader

(1) Bosch Controller w/Enclosure

1 Lot

(1) Bosch Keypad

(2) MAGNASPHERE Door Contacts

(1) Bosch Zone Expander

(3) 12V 7AH Battery

(1) Ethernet Extender Pair

(8) Bosch 360 Degree Motion Sensors

(1) Grounding Grid

(1) 25-pair Communications cable from Building 110, Rm 1M17 to the T-2140 service entrance, associated conduit, and terminations

(1) 48 strand single mode fiber optic 10G cable from Building 110, basement communications rm to the T-2140 service entrance, associated conduit, and terminations

N/A Install the following in Building T-2141, per the attached Statement of Work.

(1) LNL2220 Controller w/Enclosure

(1) ALTRONIX Power Supply

(1) HID Card Reader

(1) Bosch Controller w/Enclosure

(1) Bosch Keypad

(1) MAGNASPHERE Door Contacts

(3) 12V 7AH Battery

(1) Ethernet Extender Pair

(2) Bosch 360 Degree Motion Sensors

(1) Grounding Grid

(1) 25-pair Communications cable from Building 110, Rm 1M17 to the T-2141 service entrance, associated conduit, and terminations

(1) 48 strand single mode fiber optic 10G cable from Building 110, basement communications rm to the T-2141 service entrance, associated conduit, and terminations

1 Lot

The Government’s minimum needs have been verified by the certifying technical and requirements personnel. This memo does not authorize acquisition for other requirements. This acquisition will be conducted using simplified acquisition procedures with a total dollar value above micro-purchase levels, but not exceeding the simplified acquisition threshold of

$250,000.00. All equipment will be delivered no later than ninety (90) business days after receipt of Notice To Proceed (NTP). The purchase will be funded with Capital Improvements Program (CIP) funds.

4. Identification of the justification rationale and, if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

10 U.S.C. 2304(c) (1) - Only one responsible source and no other supplies or services will satisfy agency requirements, FAR 6.302-1:

The Naval Surface Warfare Center Panama City Division (NSWC PCD) has a requirement to procure the installation of AECS and IDS in buildings T-2140 and T-2141 at NSWC PCD. This requirement is not suitable for full and open competition for the following reason(s): Mandex, Inc. currently maintains/sustains all Integrated Electronic Surveillance Systems (IESS), including Intrusion Detection Systems (IDS), Automated Entry Control Systems (AECS) and Video Surveillance Systems (VSS) in facilities operated by NSWC PCD. These systems are critical to the safeguarding of Secret and Top Secret information; therefore, they must be maintained at optimal functionality. In order to achieve this functionality, each component of each system must operate with minimal downtime.

When additional contractors are used to install IESS components, the installation typically includes a 1-year parts & labor warranty; however, Mandex is contracted to operate and maintain those newly installed items as soon as they come online. When installed components malfunction, they invariably require extended periods of time spent ascertaining the party responsible to repair or replace them. The installing contractor will usually direct the responsibility for repair/replacement on the sustainment contractor, and vice versa. Meanwhile, the IESS functions at less than optimal performance, with chinks in the armor that protects the nation’s vital secrets. In order to keep this time to a minimum, a single entity responsible for the entire IESS must be utilized. Since Mandex currently maintains these systems, Mandex must install the components as well. As such Mandex, Inc. is the only source capable of meeting this requirement.

5. A determination by the ordering activity contracting officer that the order represents the best value consistent with FAR 13.106-1(b).

The Contracting Officer has determined that the order represents the best value and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government’s needs.

6. A description of the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted.

This requirement will be synopsized on the Contract Opportunities website at sam.gov per FAR Part 5.2. No additional market research was conducted for the reasons discussed in paragraph 4 above, for any company other than Mandex, Inc. to provide the products.

7. Any other facts supporting the justification. None.

8. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made.

As stated in paragraph 4 above, Mandex, Inc. is the only source that can meet the requirement.

TECHNICAL AND REQUIREMENTS REQUESTING OFFICIAL

I certify that the facts and representations under my cognizance, which are included in this justification and its supporting acquisition planning data, except as noted herein, are complete and accurate to the best of my knowledge and belief.

CONTRACTING OFFICER REVIEW AND APPROVAL

I, as Contracting Officer for the contracting activity, have reviewed this justification and certify that the justification is accurate and complete to the best of my knowledge and belief. I hereby approve this justification.

CONTRACTING OFFICER