A23 RFQ Instruction Letter_FINAL - 8.17.22.pdf

DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

1155 DEFENSE PENTAGON

WASHINGTON, DC 20301-1155

ACQUISITION

DIRECTORATE

August 17, 2022

To: Open Market Offerors

SUBJECT: Request for Quote (RFQ) HQ0034-22-R-0246 for Universal Serial Bus (USB) Positive Disconnect, Headsets, and Webcam’s for The Office of the Under Secretary of Defense (Comptroller) (OUSD(C))

1. The Washington Headquarters Services, Acquisition Directorate (WHS/AD), on behalf of the

Office of the Under Secretary of Defense (Comptroller) (OUSD(C)), requests a Firm-Fixed- Price quote for the performance of services described in the enclosed Request for Quote (RFQ) by submitting a quote IAW the Attachment 1. This RFQ is in accordance with FAR Part 13.

2. The Government anticipates to award this requirement no later than August 19, 2022. Please provide your organization’s quotation submission no later than 3:00 PM, EST, Thursday, August 18, 2022 via e-mail to the Contract Specialist, Gervonna Crump-Williams, gervonna.b.crump-williams.civ@mail.mil with a carbon copy (cc) to the Contracting Officer, Brandiss R. Smith, brandiss.r.smith.civ@mail.mil.

3. The Period of Performance (PoP) is 90 days after award.

4. This notice does not authorize you to begin work, or incur any costs under existing or contemplated contract mechanisms in responding to this request.

5. **All vendors must be registered in the SAM database to be eligible for award** https://sam.gov/SAM/

6. Due to the urgency of the requirement, the Government encourages and appreciates if your organization can submit the response at your earliest, possible date prior to the deadline. Please provide your organization’s best and final price quote for the requested supplies including any discounts.

Evaluation Factors for Award

This requirement is solicited under FAR Part 13, Simplified Acquisition Procedures. Open Market Quotes will be evaluated on the lowest price/technically acceptable. Quotes will be reviewed by the program office to determine if the quotes meet the specifications listed in the SOW. Quotes meeting all the requirements listed in the SOW will be deemed technically acceptable. Of the technically acceptable Quotes submitted, the lowest-priced quote will be awarded.

Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Quotation meets the minimum requirements of the solicitation

Unacceptable Quotation does not meet the minimum requirements of the solicitation

An evaluation rating of Technically Acceptable/Unacceptable will be assigned upon completion of the technical quotations evaluation.

Price Quotation

Please complete the Pricing Template (Attachment 2) in its completeness. The government accepts all discounts and/or price reductions in an effort to receive the best cost for this procurement.

Award will be made to the responsible quoter whose quote, conforms to the solicitation and is determined to be a fair and reasonable quotation. The quoter is required to meet all solicitation requirements and the period of performance. The Government intends to select one contractor for this solicitation. The award will be made on an all or none basis to meet SOW requirements.

The Government reserves the right to accept the quotation and issue an award without discussions or if necessary, negotiate the terms and conditions of the award. The quotation will be evaluated for reasonableness and completeness.

Enclosures:

1. Attachment 1: SF1449

2. Attachment 2: Pricing Template

Brandiss R. Smith Contracting Officer

WHS/AD