A22 - W912EK23Q0014 with Cover.pdf

REQUEST FOR QUOTATION

PLEASE RETURN TO:

US Army Corps of Engineers

US Army Corps of Engineers

Blanding Landing Rec

Mowing and Trimming

W912EK23Q0014

Attn: Joseph Porter

1500 Rock Island Drive

Rock Island, Illinois 61201

Email: joseph.e.porter@usace.army.mil

PLEASE INCLUDE THE FOLLOWING INFORMATION:

1. Complete Block 17a on the SF1449 - Enter Name, Address, and Current Phone Number of Person to

Contact Regarding Proposal

2. Complete and sign Blocks 30a, 30b, and 30c on the SF1449

3. Complete Offeror Representations and Certifications (Clause 52.212-3) if your company has not completed the Representations and Certifications located with your company’s SAM record

(https://www.sam.gov).

4. Complete and submit the Technical Capabiltiy Statement per clause 52.212-2.

5. Please fill out the the below information completely and include this cover page with your offer, along with the above items that need to be filled out.

6. Include the Solicitation Number in the subject line of your emailed response. PDF documents must be free of virus. It is the responsibility of the offeror to verify that their offer has been received and is legible.

7. Offeror shall provide a total price for the project with and without the option for transport of the vessel at the offeror expense.

8. Offeror shall provide the entire solicitation in response to this action.

Contractors must be current in their registration in the System for Award Management

(SAM) Database before a Government Contract award can be made.https://www.sam.gov/

Please provide: Taxpayer ID Number: ____________________________

CAGE Code (SAM):_______________________________

Point of Contact: _________________________________

Phone & Email: __________________________________

FOR ADDITIONAL INFORMATION, CONTACT:

Joseph Porter

Email: joseph.e.porter@usace.army.mil

SEE ADDENDUM

(No Collect Calls)

W912EK23Q0014 24-Feb-2023

b. TELEPHONE NUMBER

309-794-5333

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 10 Mar 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912EK9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JOSEPH E PORTER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

96514730258833

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS 1500 ROCK ISLAND D

ROCK ISLAND IL 61201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W912EK 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

US ARMY ENGINEER DISTRICT, ROCK ISLAND

CEMVR

1500 ROCK ISLAND DRIVE

ROCK ISLAND IL 61201

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF57

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912EK23Q0014

Section SF 1449 - CONTINUATION SHEET

CLAUSES INCORPORATED BY FULL TEXT

MVR.03

QUESTION AND ANSWER

via email

Technical inquiries and questions relating to this solicitation are to be submitted to Joseph Porter at joseph.e.porter@usace.army.mil no later than March 3, 2023 at 2:00 PM CST.

SOW AND SOP

US ARMY CORPS OF ENGINEERS, ROCK ISLAND DISTRICT

MISSISSIPPI RIVER PROJECT

BLANDING LANDING RECREATION AREA, HANOVER, IL

MOWING & TRIMMING SERVICE CONTRACT

SCHEDULE OF PRICES

The quantities indicated for line items are estimates only. The contractor will be paid based on actual work performed.

BLANDING LANDING RECREATION AREA MOWING

AND TRIMMING SCHEDULE

DESCRIPTION OF SUPPLIES/SERVICES: MOW/TRIM SERVICES FOR BLANDING LANDING

RECREATION AREA, HANOVER, IL.

SERVICES TO BE PROVIDED IN ACCORDANCE WITH THE DATES SHOWN IN THE SCOPE OF

WORK, SECTION 6 “CONTRACTOR WORK SCHEDULE”.

Base Year - 2023

Line Item Duties Quantity Unit Unit Price Total Amount

1A

Mowing for Base Period:

April 17 – September 29, 2023 weeks

1B

Trimming for Base Period:

April 17 – September 29, 2023 mailto:joseph.e.porter@usace.army.mil

Total Amount for BASE PERIOD (Sum of Items 1A & 1B)

Option Year I - 2024

2A

Mowing for Option Period I

April 15 – September 27, 2024

2B

Trimming for Option Period I

April 15 – September 27, 2024

Total Amount for OPTION PERIOD I (Sum of Items 2A & 2B)

Option Year II - 2025

3A

Mowing for Option Period II

April 14 – September 26, 2025

3B

Trimming for Option Period II

April 14 – September 26, 2025

Total Amount for OPTION PERIOD II (Sum of Items 3A & 3B)

Option Year III - 2026

4A

Mowing for Option Period III

April 13 – September 25, 2026

4B

Trimming for Option Period III

April 13 – September 25, 2026

Total Amount for OPTION PERIOD III (Sum of Items 4A & 4B)

Option Year IV - 2027

5A

Mowing for Option Period IV

April 19 – September 24, 2027

5B

Trimming for Option Period IV

April 19 – September 24, 2027

Total Amount for OPTION PERIOD IV (Sum of Items 5A & 5B)

GRAND TOTAL for BASE & OPTION PERIODS (Sum of 1A- 5B)

US ARMY CORPS OF ENGINEERS, ROCK ISLAND DISTRICT

MISSISSIPPI RIVER PROJECT

BLANDING LANDING RECREATION AREA, HANOVER, IL

MOWING & TRIMMING SERVICE CONTRACT

Performance Work Statement

Section

1 DEFINITIONS & ACRONYMS

2 GENERAL INFORMATION

3 GOVERNMENT-FURNISHED ITEMS

4 CONTRACTOR-SUPPLIED ITEMS

5 SPECIFIC TASKS

6 CONTRACTOR WORK SCHEDULE

7 QULITY ASSURANCE SURVEULLANCE PLAN (QASP)

8 ANTITERRORISM (AT) AND OPERATIONS SECURITY (OPSEC)

9 SUSTAINABILITY

TE-1 TECHNICAL EXHIBIT 1- “FACILITIES LIST & MOWING MAP”

SECTION 1

DEFINITIONS AND ACRONYMS

CONTRACTING OFFICER REPRESENTATIVE (COR): Individual designated and authorized in writing by the Contracting Officer to perform specific technical and/or administrative functions regarding the contract. This individual may be designated to perform quality assurance functions, including inspections, for a contracted service.

CONTRACTOR: The company structure, including all partners, officers, and employees with interest in this contract.

DEFECT: A task that does not meet the standard of performance specified in the contract for that service.

STATEMENT OF WORK (SOW): Similar to a Performance Work Statement, this document sets forth required duties of the Contractor. Satisfaction with services is measured by end results of performance, rather than methods of performance. For example, a SOW might state “the floors should be clean after performance of services” rather than stating “the floors should be swept and mopped”.

QUALITY CONTROL PLAN (QCP): A method used by the Contractor to control the quality of services provided. Quality Control refers to actions by the Contractor. Contractor shall furnish a Quality Control Plan to the Government at the pre-work meeting.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): A method used by the

Government to provide some measure of control over the quality of purchased services received.

Quality Assurance (QA) refers to actions by the Government. The Government uses a Quality

Assurance Surveillance Plan (QASP) to monitor the quality of services received.

SECTION 2

GENERAL INFORMATION

BACKGROUND. The U.S. Army Corps of Engineers (USACE) Mississippi River Project is a multi-use project with numerous parks and access areas located in several states. Mississippi

River Project recreation areas offer a wide variety of park facilities including boat launching ramps, campgrounds, picnic areas and day use facilities. Blanding Landing Recreation Area is a Class B campground with 37 camping sites, located approximately eight miles northwest of

Hanover, Illinois. Physical address of the park location is 5720 south River Road, Hanover, Illinois 61041. USACE contracts many routine maintenance items to the private sector.

Recreation area mowing and trimming services are performed mostly by private contractors for

USACE, Mississippi River Project. For additional information on Grant River Recreation Area, visit www.missriver.org http://www.missriver.org/

LENGTH OF CONTRACT. Award will be for a base period plus four (4) option periods.

Contract will not exceed five (5) year, including all options. Option periods, which may or may not be exercised, are at the discretion of the Government, not the Contractor.

Base Period: April 17, 2023 - April 16, 2024

Option Period I: April 17, 2024 - April 16, 2025

Option Period II: April 17, 2025 - April 16, 2026

Option Period III: April 17, 2026 - April 16, 2027

Option Period IV: April 17, 2027 – April 17, 2028

The resulting contract will be for a base period with four (4) option periods. Option periods will be priced and may be exercised by a contract modification, in accordance with clause 52.217-9, Option to Extend the Term of the Contract.

PERIOD OF PERFORMANCE. Periods of performance of the mowing and trimming contract, with options, are as follows:

Base Period: April 17, 2023 - September 29, 2023

Option Period I: April 15, 2024 - September 27, 2024

Option Period II: April 14, 2025 - September 26, 2025

Option Period III: April 13, 2026 - September 25, 2026

Option Period IV: April 19, 2027 - September 24, 2027

SITE VISIT: Offerors are highly encouraged to make a site visit to the park before quoting.

Those who wish to request a site visit should contact the Dubuque Park Rangers by phone at (563)

582-0881 or by email at MVRODMN11@USACE.ARMY.MIL

SPECIAL INSTRUCTIONS

a) Thoroughly read the STATEMENT OF WORK, attached herein to the solicitation. Your quote should be based on the requirements of the job and what it will take to successfully complete the job. Be aware that you must have all equipment needed to fulfill requirements of the contract before the starting date of the contract.

b) Contractor must quote on all items and entire quantities in the Schedule of Prices. The

Contract will be awarded to the lowest offerer on a lump sum basis only. The line items for unit price is included for evaluating invoiced prices for each service, and may be used in determining deductions for deficiencies or lack of service in accordance with the contract clauses.

c) The Government reserves the right to exercise any or all options. The Contractor will be furnished a notice of intent to exercise the option 60 days prior to beginning of the option year period in accordance with clause 52.217-9, Option to Extend the Term of the

Contract. If the Government exercises an option, the contractor is obligated to perform.

mailto:MVRODMN11@USACE.ARMY.MIL

CONTRACTOR PERSONNEL. All contract services shall be personally performed by the

Contractor or by qualified persons with authority to act for the Contractor, subject to such approval by the Contracting Officer (KO) or the Contracting Officers Representative (COR).

SCOPE OF WORK. The Contractor shall provide all labor, supervision, materials/supplies, transportation, and fuel to perform mowing and trimming services specified herein for

Blanding Landing Recreation Area as defined in this Statement of Work (SOW), particularly section 5, except those items specified in Section 3 as Government supplied.

PHYSICAL REQUIREMENTS. Contractor shall be physically qualified to perform all work as specified in this contract. Such work includes providing services outdoors. Contractor may be exposed to severe weather conditions. Contractor shall be capable of repeated bending, twisting, stooping, heavy lifting, standing, walking for long periods, reaching, and pulling. Contractor should be capable of performing these duties without endangering the health, safety and welfare of themselves or others.

REQUIRED INSURANCE. In accordance with the FAR Clause 52.228-5 titled “Insurance-

Work on a Government Installation” the Contractor shall obtain and maintain during the period of performance under this contract the following kinds and minimum amounts of insurance:

Workmen’s Compensation. . . . . .. Coverage complying with applicable State statute

Employer’s Liability . . . . . . . . .. Minimum $100,000

General Liability/Bodily Injury. . . Minimum $500,000 per occurrence

Automobile Liability . . . . . . . . .. Minimum $200,000 per person

$500,000 per occurrence

$ 20,000 property per occurrence

Reference FAR 28.307-2 Liability, subparagraphs (a), (b), and (c).

PRE-WORK MEETING. Contractor shall attend an orientation meeting at the Dubuque Ranger

Station prior to starting work. Instruction on the mowing and trimming requirements will be covered during this meeting. Contact Brent Groesch at (563) 582-0881 to verify the date and time of this meeting. The Contractor shall provide the following documentation at this meeting:

1. A contingency plan for how the Contractor will accomplish the work in the event of illness or emergency

2. Proof of insurance

3. A valid driver’s license

4. Quality Control plan

5. Accident Prevention Plan

Note: The accident prevention plan shall comply with the requirements set forth in the

Abbreviated Accident Prevention Plan in the USACE EM 385-1-1 in Appendix A. A current copy of the USACE Safety and Health Requirements Manual, EM 385-1-1, dated 30

November 2014 is available at the Mississippi River Project Office in Pleasant Valley, IA.

The Safety and Health Requirements Manual is also available online at:

http://www.mvr.usace.army.mil/About/Offices/Safety-and-Occupational-Health/

TEMPORARY LIVING QUARTERS. Contractor WILL NOT be given the option to “live” on site; at a designated campsite located in the park for this contract. All equipment will be removed from the area after services are completed for the day.

SPECIAL REQUIREMENTS FOR OPERATING ON GOVERNMENT PROPERTY.

FIREARMS: Contractors shall not carry or possess firearms in their vehicles or anywhere on

Government property.

PROHIBITED ACTIVITIES: Contractor shall not be engaged in any commercial activities on

Government property; nor be involved in outside employment that conflicts or interferes with the performance of this contract.

OPERATION OF CONTRACTOR VEHICLES: Contractor shall comply with all provisions of

Title 36 Code of Federal Regulations pertaining to Corps of Engineers areas and all other local, state, and federal regulations as applicable. All vehicles shall be properly licensed, insured and maintained in a safe, clean condition. Contractors shall not operate any motor vehicle off road, around gates/ barricades, and on sidewalks or trails while performing services under this contract.

PERSONAL APPEARANCE AND CONDUCT.

PROFESSIONAL IMAGE: Contractors shall always promote a positive, professional image of themselves and the Corps of Engineers. Tact, diplomacy, and courtesy shall be exercised whenever dealing with the public. At no time shall Contractors discredit the Government through their personal appearance, actions, or demeanor.

VIOLATIONS AND ENFORCEMENT OF REGULATIONS: Enforcement of Federal

Regulations is the responsibility of the Corps of Engineers personnel. Contractors shall not attempt to apprehend violators or enforce regulations; nor argue with or directly accuse a member of the public of wrongdoing; nor commit Corps employees to any type of action.

PRESCRIBED DRESS: Contractor shall remain fully clothed while performing duties and shall be appropriately dressed and well-groomed when in the public view. Required dress when performing contract duties shall include long pants or slacks, and close toed shoes or boots.

Contractor shall wear identification in the form of business name and/or logo on shirt, hat, or vehicle. Personal protective equipment (PPE) shall be worn while performing contract duties.

PPE shall include work gloves, eye protection, ear protection, and toe protection at a minimum.

COOPERATION: Contractor shall always cooperate with and maintain a courteous, polite, and respectful manner with all members of the public, other contractors, volunteers, and Government employees.

http://www.mvr.usace.army.mil/About/Offices/Safety-and-Occupational-Health/

DISCRIMINATION: Contractor will not discriminate against people regarding sex, color, handicap, age, race, national origin, religion, or socio-economic status. Expressing opinions or promoting organizations related to the above topics to project visitors is forbidden.

PROHIBITED CONDUCT: Contractors shall not consume nor be under the influence of alcohol, drugs, or medications (except with doctor prescription) during on duty hours; nor conduct themselves, at any time, in a manner unbecoming their position or as to bring discredit to themselves or the Corps of Engineers.

SMOKING: Smoking materials will be extinguished while dealing with the public.

REDEEMABLE CANS AND BOTTLES: Removal of redeemable cans and bottles out of waste receptacles is not permitted (i.e., “dumpster diving”).

REPORTING REQUIREMENTS.

DISTURBANCES: Contractors shall immediately report all emergency situations, accidents, vandalism, public disturbances, and violations of 36 CFR Part 327 to Corps Park Rangers or local law enforcement personnel; regardless of the time of day or night.

DAMAGE, REPAIRS AND MAINTENANCE: Contractors shall report all malfunctions, vandalism, damages, or willful destruction of government property to the Contracting Officers

Representative or Park Ranger immediately upon discovery by the contractor. General facility and area maintenance and repair needs shall be brought to the attention of the park rangers.

SECURITY REQUIREMENTS: The Contractor shall safeguard all Government property and ensure keys issued by the Government for Contractor’s use are not lost, misplaced, or used by unauthorized persons. The Contractor shall immediately report to the Contracting Officers

Representative any occurrences of loss or unauthorized use of keys. Duplication of keys is not permitted. In the event keys are lost or duplicated, the Contractor may be required to rekey or replace the affected locks without cost to the Government.

LOST AND FOUND ARTICLES: Contractor shall report to the Contracting Officers

Representative or Park Rangers all information concerning either lost or found property on forms provided by the Government. Found property shall be safeguarded by the Contractor and promptly turned in to an authorized Corps employee.

QUALITY OF SERVICES.

QUALITY CONTROL PLAN (Contractor’s Responsibilities): The contractor shall develop an acceptable Quality Control Plan (QCP) designed to demonstrate how the Contractor will meet contract requirements. The Quality Control Plan shall document how the Contractor will identify and correct performance shortfalls and must be provided at the pre-work orientation and training.

Complete records of all inspection work performed by the contractor must be maintained and made available to the Government at any given time throughout the contract period.

QUALITY ASSURANCE (Government’s Responsibility): A Quality Assurance Surveillance Plan

(QASP) will be used during the life of the contract to ensure that the services are being provided in accordance with the contract. Typical procedures include periodic inspections, audits, checklists, and customer comments. The primary objective of the Government Quality Assurance will be to determine the effectiveness of the Contractor’s Quality Control system. The Government will perform inspections in a manner that will not unduly delay the work. If any services do not conform to contract requirements, the Government can (1) request the contractor perform the services again and/or (2) the Government will issue a DA Form 5479, Contract Discrepancy

Report, which will be used to document unsatisfactory performance by the contractor. This report includes a description of the deficiency signed by the Contracting Officer, the contractor’s explanation for the problem, and the corrective action to be taken, Government’s evaluation of the contractor’s response, and the action the Government intends to take and/or (3) terminate the contract.

REMOVAL OF CONTRACT PERSONNEL OR CONTRACT TERMINATION.

The Government reserves the right to remove or have removed, from Government lands, Contractor personnel who endanger persons or property or whose continued employment is inconsistent with the interest of National Security. Contractor employees suspected of stealing government property, funds or supplies shall not continue work on Government lands or

Government contracts. The removal from the project of such personnel shall not relieve the contractor of the requirement to perform the services.

Failure of the Contractor to provide the services listed in the Statement of Work or violations of any subsection of clauses will be grounds for termination. Lack of cooperation or failure to implement policies and programs as directed and repeated instances of discourteous conduct, harassment or giving false information to the public or Corps personnel is forbidden.

Services may be suspended/terminated if the Government determines services are no longer needed due to unforeseen closures of a park or its major facilities such as boat ramps, restrooms and/or campgrounds. Unforeseen closures may be the result of lack of funds or natural causes such as droughts, floods, storm damage or infrastructure failure, previously unknown safety hazards, or for the purpose of National Security or Federal Government shutdown.

PAYMENT PROCEDURES.

Payments for mowing and trimming services are based on the number of Fridays in the month during the period of performance. At the end of each month, the Contractor shall submit an invoice to the COR for services completed during that month. The payment request shall not exceed the actual number of days worked during the month. Contractor shall only be paid for the actual number of days worked. The Contractor shall include on the invoice a total of labor hours/days worked and the total amount for the month. A sample invoice will be provided to the

Contractor at the pre-work orientation and training meeting.

SECTION 3

GOVERNMENT FURNISHED ITEMS

During the term of this contract, the Government will furnish only the following supplies, materials, and items as listed for the performance of contract duties and services.

KEYS: Keys to access areas behind closed gates within the park will be provided to the Contractor during the pre-work meeting. Duplication of keys is not permitted. In the event keys are lost or duplicated, the Contractor may be required to rekey or replace the affected locks without cost to the Government. Gate keys will be turned in to the COR the day after the contract ends.

CONTRACTOR DAILY LOGS: Daily logs will be provided to the Contractor during the pre-work meeting. These logs are to be filled out after each day of completed service. Logs will include names of workers, date work was completed, time to complete the work, and any issues encountered.

SECTION 4

CONTRACTOR SUPPLIED ITEMS

During the term of this contract, the Contractor shall furnish the following to perform the duties and services of this contract.

LABOR AND SUPERVISION: Provide all labor and supervision to perform mowing/trimming services for Blanding Landing Recreation Area as described in Section 5, here within this

Statement of Work.

SUPPLIES/COSTS: The Contractor is required to provide all supplies/materials to meet the requirements of the contract. Contractor will furnish his own Personal Protective Equipment

(PPE) such as gloves, eye protection, and ear protection. Cost of supplies and materials should be taken into consideration when calculating quotes.

EQUIPMENT: Contractor will provide equipment needed to complete the tasks. Mowing machinery shall be safe for efficient operation of the implement and its attachments(s). Tractors shall be of suitable size and type for intended use and must comply with Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, dated 30 November 2014, or current copy. A copy is available at the Mississippi River Project Office.

All equipment must have required safety protection for the operator (i.e., impact resistant windows, deflection plates, safety chains or other manufacturer approved protective devices on the discharge ports.) The Contractor shall be responsible to provide all equipment needed to fulfill requirements of the Contract, to include fuel. Equipment breakdowns do not relieve the contractor of the responsibility to complete work on time. Contractor will coordinate with the Contracting Officer’s

Representative (COR) so that parking locations do not hamper public use, field accesses and gates;

is off public roadways. USACE assumes no liability for any and all damage to Contractor’s equipment caused by vandalism or tampering.

TELEPHONE: Contractor will maintain a cellular phone with voice mail messaging and the

Contractor will pay all monthly service charges. The COR and Contractor will exchange phone numbers during the pre-work meeting.

SECTION 5

SPECIFIC TASKS

SPECIFIC TASKS.

ACREAGE AND BOUNDARIES: Attached in Technical Exhibit 1 within this Statement of Work, is a map of Blanding Landing Recreation Area, which is estimated at eight (8) acres. The map delineates an approximate area to be mowed and trimmed. Service boundaries will be verified during the pre-work conference with the COR. The Contractor shall be responsible for determining exact acreage and conditions affecting performance of work. Prospective offerors are encouraged to visit and fully inspect all areas, locations, terrain, etc. prior to quoting. The Government shall not be held accountable for conditions at the site which were not considered by prospective offerors.

HEIGHT OF CUT AND EXACT LIMITS: Mowing and trimming shall be in the range of 3” – 4” inches.

CHEMICAL AGENTS: The use of chemical agents of any kind (including herbicides, petrol’s, and salt solutions) for the control of weeds and grasses is strictly prohibited, unless approved by the COR.

SERVICE TIMES AND DATES: The designated area shall be mowed and trimmed once a week, Monday through Thursday, between the hours of 7:00 a.m. and 8:00 p.m. Mowing and trimming is not permitted on Friday, Saturdays, Sundays, and Federal Holidays (unless otherwise approved in writing by the COR) due to heavy recreational use during these days.

LAWN DEBRIS DISPOSAL: Sticks and branches and other lawn debris shall be removed by the contractor from areas prior to mowing and disposed of at an approved location as designated by the COR. Any litter or garbage shall also be removed from areas prior to mowing or trimming and disposed of in a proper manner.

DAMAGE TO VEGETATION: The Contractor shall use reasonable care to avoid damaging all types of vegetation on the Government installation. Damage to vegetation includes, but is not limited to, broken/cut tree limbs, tree bark loosened or torn from trunks and stems, vegetation being crushed or ran over by equipment, and/or mowed down. For the purposes of this contract, reattachment of loosened or torn tree bark is not considered satisfactory repair of the damaged vegetation. When vegetation damage occurs, the total amount of damages from a single mowing and trimming will be deducted from the sum to be paid for that mowing and trimming. All tree and shrub damage will be computed using values established by the Council of

Tree and Landscape Appraisers. When bark damage is 50% or more of the circumference of the tree or shrub, full value will be assessed. A copy of the Ornamental Tree and Shrub

Evaluation Method used for these deductions can be obtained from the COR at the request of the

Contractor.

DAMAGE TO BUILDINGS, FACILITIES, AND EQUIPMENT: The Contractor shall use reasonable care to avoid damaging existing buildings, facilities, and equipment on the Government installation. If the contractor fails to do so and damages any such buildings, facilities, or equipment, then the Contractor shall replace or repair the damage at no expense to the Government.

If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost thereof which may be deducted from the contract price.

CONTRACTOR DAILY LOGS: The Contractor will complete daily logs after each mowing and trimming service and place them in the traffic counter box located at the park entrance. The

Contractor will access the traffic counter box with a Government furnished key. Logs will include names of workers, date work was completed, time to complete the work, and any issues encountered.

MOWING TASKS.

WET CONDITIONS: Mowing operations shall not be performed when the ground is so wet that mowing would cause rutting or would otherwise disturb existing turf; or when grass is so wet it will not cut. Mowers shall be operated in such a manner as to protect against the sod being torn by the wheels on turns. For prolonged weather events, such as flooding or heavy rains, the COR will advise if conditions are too wet via a phone call, followed up with written correspondence

CUT APPEARANCE: All mowers (large and small) shall be compatible with each other in mowing height and appearance of cut grass. After mowing, areas serviced under this contract shall present a neat, well-cared-for, and evenly mowed appearance; free from haying (excessive clipping accumulation), ruts, scalping, or any un-mowed strips or streaks.

LARGE DEBRIS: For contractor and customer safety, sticks, limbs, and other woody debris that cannot be safely handled by the mowing unit shall be removed prior to mowing the area. If debris is too large to move by hand, the COR will be notified, and the Government will remove.

CUT VEGETATION: All mowing operations will be conducted in such a manner as to keep all cut vegetation off all paved roads, concrete walkways, picnic shelters, restroom facilities, camp pads, and boat ramps. If cut vegetation is deposited on these areas, the Contractor will remove it immediately following mowing operations, and prior to leaving the recreation area. Cut vegetation and debris shall not be left on sidewalks, etc. overnight.

CONVENIENCE TO THE PUBLIC: Contractor shall perform all work in such a manner as to minimize the inconvenience to the public. All facilities shall remain open to the public during the mowing and trimming process unless prior approval for their closure has been obtained in writing from the COR.

TRIMMING TASKS.

AREAS: Trimming is required in all areas inaccessible to large mowing machines. These areas include, but are not limited to, guard posts, culvert ends, signposts, trees, garbage cans, shrubs, picnic tables, fire rings, amphitheater area, grills, light posts, wheel stops, stumps, cut banks, ridges, depressions, road shoulders, ditches, fences, structures, and other fixed obstacles.

HEIGHT: Trimming height shall match surrounding area grass heights. All areas shall be trimmed simultaneously, or immediately following mowing, and in all instances shall be completed no later than 48 consecutive hours after mowing.

PROXIMITY: Trimming around desirable vegetation, buildings, walkways, and inanimate objects shall be accomplished to the last blade of grass. Moveable objects shall be moved and the area around and under such objects shall be mowed and/or trimmed. Immediately following mowing/trimming, such objects shall be returned to their original position.

CUT VEGETATION: All trimming operations will be conducted in such a manner as to keep all cut vegetation off all paved roads, concrete walkways, picnic shelters, restroom facilities, camp pads, and boat ramps. If cut vegetation is inadvertently deposited on these areas, the contractor will remove it immediately following trimming operations, and prior to leaving the recreation area.

CONVENIENCE TO THE PUBLIC: Contractor shall perform all work in such a manner as to minimize the inconvenience to the public. All facilities shall remain open to the public during the mowing and trimming process unless prior approval for their closure has been obtained in writing from the COR.

SECTION 6

CONTRACTOR WORK SCHEDULE

MONTH WEEKS ACTUAL WORK DATES

APRIL 2 April 17 - April 27 MAY 4 May 1 - May 25

JUNE 5 May 29 - June 29 JULY 4 July 3 - July 27

AUGUST 4 July 31 - August 24

SEPTEMBER 5 August 28 – September 28

TOTAL 24

April 17 - September 28

MONTH WEEKS ACTUAL WORK DATES

APRIL 2 April 15 - April 25 MAY 5 April 29 - May 30

JUNE 4 June 3- June 27 JULY 4 July 1 - July 25

AUGUST 5 July 29 - August 29

SEPTEMBER 4 September 2 – September 26 TOTAL 24 April 15 - September 26

MONTH WEEKS ACTUAL WORK DATES

APRIL 2 April 14 - April 24

MAY 5 April 28 - May 29

JUNE 4

June 2 - June 26

JULY 4 June 30 - July 24

AUGUST 5 July 28 - August 28

SEPTEMBER 4 September 1 – September 25

TOTAL 24 April 14 - September 25

APRIL 2 April 19 - April 29

MAY 4 May 3 - May 27

JUNE 4 May 31 - June 24

JULY 5 June 28 - July 29

AUGUST 4 August 2 - August 26

SEPTEMBER 4 August 30 – September23

TOTAL 23 April 19 - September 23

SECTION 7

QUALITY ASSURANCE SURVEILLANCE PLAN

PURPOSE. This Quality Assurance Surveillance Plan (QASP) is a government developed and applied document used to ensure that systematic quality assurance methods are used in evaluating standards within this performance-based service contract. The intent is to verify that the contractor performs in accordance with performance metrics set forth in the contract documents, that the

Government receives the quality of services called for in the contract, and that the Government only pays for the acceptable level of services received.

APRIL 2 April 13 - April 23

MAY 5 April 27 - May 28

JUNE 4 June 1 - June 25

JULY 5 June 29 - July 30

AUGUST 4 August 3 - August 27

SEPTEMBER 4 August 31 - September 24

TOTAL 24 April 13 - September 24

CRITICAL PERFORMANCE PROCESSES & REQUIREMENTS. Critical to the performance of the contract, the contractor shall provide all personnel equipment, tools, materials, supervision, transportation, and other items necessary to perform services as defined in the

Statement of Work (SOW) within the contract. The contractor shall provide accurate transaction processing to ensure that material accountability comply with safety and security requirements, in accordance with the SOW. Additionally, the contractor shall be accountable for all auditable documents, establish/maintain effective quality, and perform services within prescribed timeframes. The performance process is the timely, accurate, and thorough completion of all contract requirements.

PERFORMANCE STANDARDS.

1. SCHEDULE: The dates for services and the actual accomplishment of the services in accordance with the schedule will be assessed against original dates of services and milestones established for the contract.

2. SERVICE: The services required to be performed will be assessed against the SOW detailed in the contract, for the required content, quality, timeliness, and accuracy.

3. PAST PERFORMANCE: In addition to schedule and services, and cost aspects of performance discussed above, pursuant to FAR 42.15, the Government will assess the contractor’s record of conforming to contract requirements and to standards of good workmanship, the contractor’s adherence to contract schedules including the administrative aspects of performance, the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction, and the contractor’s business-like concern for the interest of the customer.

SURVEILLANCE METHODS. The primary methods of surveillance used to monitor performance of this contract will include, but not be limited to, random or planned sampling, periodic inspection, contractor self-reporting, and validated customer complaints.

1. RANDOM/SCHEDULED MONITORING: Random and/or scheduled monitoring will be conducted when deemed necessary by the COR to ensure compliance with the terms of the contract. Using the attached matrix under the Performance Measurement section of this

QASP, the Contracting Officers Representative (COR) will determine whether the contractor is performing at an acceptable quality level set forth by SOW.

2. CONTRACTOR SELF-REPORTING: The contractor shall provide status reports, as needed, that documents significant problems/issues and potential resolutions.

3. CUSTOMER FEEDBACK: Customer feedback will be obtained from valid customer complaints. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint. The formal complaint must be signed and forwarded to the COR by the contractor. Customers always have the option to communicate complaints to the COR as opposed to the contractor. The contractor shall maintain a log of all customer complaints, as well as a copy of each complaint in a documentation file. The COR may request to review the log and/or documentation file at any time.

PERFORMANCE MEASUREMENT. Performance will be measured in accordance with the following table:

Performance-Based Matrix

Performance

Element

Performance

Requirement

Surveillance Method Frequency Acceptable

Quality Level

Contract Services Contract Services furnished as prescribed in the SOW as applicable.

Inspection by the COR Random inspection of all sampling of contract services.

>95% of services inspected performed timely and without rework required.

Overall Contract

Performance

Overall contract performance of sufficient quality to earn a

Satisfactory (or higher) rating in the COR’s annual report on contractor performance

Assessment by the COR Annual All service elements rated

Satisfactory (or higher) Satisfactory

= 95% or above average contract acceptable random sampling

Contractor Self

Reporting

Contract Services furnished as prescribed in the SOW as applicable.

Contractor Self Reports Monthly >95% of services reported performed timely and without rework required.

Customer Feedback Customer complaints reviewed by COR

Inspection by the COR Per Occurrence 100% of valid customer complaints resolved

Invoicing Submit invoices to COR

Monthly

Review & acceptance of the invoice by COR

Monthly 100% accuracy

INCENTIVES/ DISINCENTIVES. For each item that does not meet acceptable levels, the

Government may issue a Contract Discrepancy Report (CDR). CDRs will be forwarded to the

Contracting Officer with a copy sent to the contractor. The contractor must reply in writing within 5 days of receipt identifying how future occurrences of the problem will be prevented.

Based upon the contractor’s past performance and plan to solve the problem, the Contracting

Officer will determine if any further action will be taken. In accordance with the inspection of services provisions of the contract (52.212-4(a) Inspection/Acceptance), the contractor will provide quality products in a timely manner since the Government can require the contractor, at no additional cost, to replace or correct work that fails to meet contract requirements.

SECTION 8

ANTITERRORISM (AT) AND OPERATIONS SECURITY (OPSEC)

GENERAL SECURITY REQUIRMENT AND GUIDANCE: The security requirements described below apply to all contract personnel (including employees of the prime Contractor

(“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting

Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of

Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within

30 days of contract award or the date new contract personnel begin performance on the contract.

Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random

Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition

(HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures -

-this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

ANTITERRORISM (AT) LEVEL 1 TRAINING: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

ACCESS AND GENERAL PROTECTION POLICY AND PROCEDURE: All Contractors and sub-contractor employees shall comply with installation and facility access guidelines and rules as stated herein. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense, Department of the Army Headquarters, Rock

Island District and/or local policy. In addition to the changes otherwise authorized by the Changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

In support of Rock Island District evaluation of personnel authorized for access to federal facilities, the Contractor shall submit background checks that have been conducted by a bonded third party within the last 6 months of Notice to Proceed date and authorize reports to be provided to the Rock

Island District Security and Law Enforcement Office by the third party. The background check will cover, at a minimum, the ten years covering states the employee has lived in, national criminal records check which includes felony and misdemeanor offenses, Department of Motor Vehicles records, and a national sex offender registry check, submitted 14 days prior to accessing the project site.

Identification Badges: The Contractor shall be responsible for furnishing a photo identification badge/card to each employee prior to the employee's work on-site, and for requiring each employee engaged on the work to display identification. At a minimum, the badge shall have the following items shown, the employee’s picture, employee’s name, and company name working for. The badge will be prominently displayed unless restricted for safety concerns, in which case it will be available for immediate display upon request (carried on person).

As employees are added or deleted from the submitted and approved Access Control List (ACL), this information will be reported immediately to the Contracting Officer (KO). Added employees will not be permitted on-site until requirements of this paragraph are completed, submitted, and approved.

Disqualifying factors include, but are not limited to:

• Criminal conduct, in particular violent crime and sex offenders.

• Habitual use of intoxicating beverages to excess as evidenced by Driving under the influence or public intoxication records; or

• Any illegal activity or other disqualification which makes the individual unfit for service

(e.g., drug trafficking or procurement fraud).

In addition to the submitted background checks, supplemental agency checks may be performed at the discretion of the Rock Island District security personnel. The Contractor agrees to cooperate and ensure that Contractor personnel provide any documentation required to complete these checks. Any person lacking proper identification credentials or deemed a security threat may be denied access to the project. Such action in no way relieves the Contractor from performance of the Contract. The Rock Island District retains the right to deny any Contractor and sub-contractor employee from working on a contract awarded by the Rock Island District based on final background investigation results. All information received as a result of a background check will be handled according to Privacy Act regulation.

In the event that an unexpected change in personnel is required, due to sudden absence of a critical path employee, the Contractor shall immediately contact the Contracting Officer to coordinate obtaining written approval from the Security Office for new/additional personnel to be brought on site prior to background check acceptance. Contractor shall submit Personnel Change Request

Form and will receive written authorization from the Security Office prior to bringing new personnel on site and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

In the event of an unforeseen change in work site conditions which may require a contract modification, and the contractor is required to immediately add personnel, a Personnel Change

Request Form will be submitted to and approved by the Security Office prior to bringing new personnel on site and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

Subcontractor personnel not expected to be on the worksite for more than 15 days may be allowed on site with the following conditions:

1) Employee will be on site a total of 15 days or less, for the duration of the project.

2) Employee is added to the ACL as a short-term employee.

3) Employee is escorted while on site. This is defined as being in the line of sight of an identified contractor employee who has a background check on file with the

Rock Island District (as noted on the ACL).

4) Each contractor employee can sponsor only five short term employees at a time.

Foreign National employees: Due to a difference in background check procedures for long term foreign national employees, all such employees must provide a photocopy of their passport to the

Rock Island District Security Office NLT 30 days prior to arrival on site. Short term foreign national employees (e.g. specialists with a two week period of performance) may work on site with the following conditions:

1) Foreign national employee will be on site a total of 15 days or less, for the duration of the project.

2) Foreign national employee will comply with E-verify requirements E-verify paragraph).

3) Approved…