A22_ RFQ Synopsis-Digital Signs.pdf

LED DIGITAL DISPLAY SIGNS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular 2021-06, effective 07-12-2021.

Solicitation Number W912EE21Q0080 is being issued as a request for quote (RFQ) with the intent to issue one Firm-Fixed Price Contract. This solicitation is being issued under a 100%

Small Business Set Aside. The NAICS code for this procurement is 339950– SIGN

MANUFACTURING with a business size standard of 500 employees. This procurement is being conducted in accordance with regulations at FAR Part 12 – Acquisition of Commercial

Items and FAR Part 13 – Simplified Acquisition Procedures.

The U.S. Army Corps of Engineers, Vicksburg District, has an LED digital display sign supply requirement for USACE Vicksburg District in accordance with the attached specifications.

Offerors shall not solicit advice or assistance from any Government employee pertaining to proposal preparation, scope, or content. Also, any advice or assistance provided by a Government employee pertaining to proposal preparation, scope or content shall not, in any way, be binding upon the Government. Oral questions pertaining to the scope of work or other contractual matters will not be entertained. Any questions concerning this RFQ should immediately be directed to

Judy Huell at the following email address: Judy.M.Huell@usace.army.mil or by phone at

(601)631-5829.

COMPLETE PROJECT SPECIFICATIONS AND BIDDING SCHEDULE ARE POSTED

AS AN ATTACHMENT TO THIS SOLICITATION:

The government intends to make one award for one firm fixed price contract. Offers for less than the required delivery will not be accepted. The Government intends to award without discussions while reserving the right to hold discussions if determined advantageous to the

Government. Offerors are encouraged to provide their best proposed pricing in their initial offer.

Notes to Offerors:

Quotes are due September 16, 2021, not later than 12:00 p.m. CST, to U.S. Army Corps of

Engineers, ATTN: Judy M. Huell, 4155 East Clay Street, Vicksburg, MS 39183-3435. Quotes must be submitted electronically via email to: Judy.M.Huell@usace.army.mil, with the subject line “LED Digital Display Signs”. For information concerning this solicitation, contact Judy

M. Huell at the above email or by phone at 601-631-5829.

• You are responsible for reading all information contained in this solicitation and all attachments if any posted with it.

• Offerors should check the Sam.gov web site often for modifications to this solicitation.

• Offerors are responsible for ensuring that their quotes arrive prior to the scheduled closing time.

mailto:Judy.M.Huell@usace.army.mil mailto:Judy.M.Huell@usace.army.mil

TECHNICAL INQUIRIES AND QUESTIONS

Technical inquiries and questions relating to this solicitation are to be submitted via Bidder

Inquiry in ProjNet at (https://www.projnet.org). Offerors are encouraged to submit questions at least 3 days prior to solicitation due date, in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary. To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access. A prospective vendor who submits a comment

/question will receive an acknowledgement of their comment/question via email, followed by an answer to the comment/question after it has been processed by our technical team.

The Solicitation Number is: W912EE21Q0080

The Bidder/Offeror Inquiry Key is: 5XFC29-F5CF5Q

Specific Instructions for ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and

Answer as they will be used from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Bidders/Offerors are requested to review the specification in its entirety, review the Bidder Inquiry

System for answers to questions prior to submission of a new inquiry. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the

Call Center is 800-428-HELP.

APPLICABLE FAR CLAUSES AND PROVISIONS

The provision listed below, and their listed criteria apply to this acquisition:

FAR 52.212-1, Instructions to Offerors-Commercial Items.

FAR 52.212-2, Evaluation-Commercial Items

• The Government will award one firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

All quotes submitted will be evaluated for (1) Technical Acceptability, (2) Price & (3)

Past Performance. The government will issue award to the offeror whose proposal is the lowest price of those determined technically acceptable and demonstrates satisfactory past performance or has neutral past performance.

It is incumbent upon the offeror to submit sufficient information for the Government to make a determination of your technical acceptability and price. Failure to submit sufficient information for the government to determine your technical acceptability or price may be cause for rejection of your quote.

Technical Acceptability - to be determined technically acceptable offerors shall submit for evaluation, documentation of their capability in accordance with the terms and conditions defined in the statement of work.

Price - The total quoted price will be determined by a summation of the quoted pricing of each line item listed in section B of this solicitation. Quotes will be examined to determine the extent to which quoted prices are comparable with the government estimates, previous procurement history, and a determination made of

Price Reasonableness. The government may reject any price quote that is determined to be Not Fair and Reasonable, unrealistically high or low in price when compared to government estimates, or are unbalanced, such that the price quote is deemed to reflect an inherent lack of competence or failure to comprehend the requirements.

Past Performance: The offeror shall provide documentation of satisfactory performance on up to three past or current contracts of a similar type, size, scope and complexity, performed within the last 5 years, as well as, provide references, including names and contact information of references who can verify their past performance. The government’s approach to evaluating past performance is to check the references provided by the contractor to verify satisfactory past performance as well as data obtained from other sources available i.e. government database, past contract files, etc. The offeror is cautioned that while the government will consider data from other sources, the burden of demonstrating satisfactory past performance rests with the offeror. Satisfactory past performance is defined as completion of the required work in accordance with the terms and conditions of the applicable contract.

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will be evaluated as neutral on past performance, providing the offeror supplies a certified statement with their offer that no past performance information is available. For the purposes of this evaluation, neutral past performance is equal to satisfactory past performance.

FAR 52.212-3, Offeror Representations and Certifications-Commercial Items

• A completed copy of this provision must be returned with your order.

FAR 52.212-4, Contract Terms and Conditions-Commercial Items.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive

Orders—Commercial Items.

• The following cited clauses are applicable to this acquisition:

o 52.204-10 o 52.219-6, Alt I o 52.219-28 o 52.222-3 o 52.222-19 o 52.222-21 o 52.222-26 o 52.222-37 o 52.222-41 o 52.222-50 o 52.222-55 o 52.222-62 o 52.223-18 o 52.225-13 o 52.232-33

VETERANS EMPLOYMENT EMPHASIS FOR U.S. ARMY CORPS OF ENGINEERS

CONTRACTS

In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision

52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of

Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

Federal Veteran employment information at http://www.fedshirevets.gov/index.aspx

Department of Labor Veterans Employment Assistance http://www.dol.gov/vets/

Department of Veterans Affairs-VOW to Hire Heros Act http://benefits.va.gov/vow/

Army Wounded Warriors Program- http://wtc.army.mil/modules/employers/index.html

U.T. Chamber of Commerce Foundation-Hiring Our Heros http://www.hiringourheroes.org/

Guide to Hiring Veterans-Reference Material http://www.whitehouse.gov/sites/default/files/docs/white_house_business_council_-

_guide_to_hiring_veterans_0.pdf http://www.fedshirevets.gov/index.aspx http://www.dol.gov/vets/ http://benefits.va.gov/vow/ http://wtc.army.mil/modules/employers/index.html http://www.hiringourheroes.org/ http://www.whitehouse.gov/sites/default/files/docs/white_house_business_council_-_guide_to_hiring_veterans_0.pdf http://www.whitehouse.gov/sites/default/files/docs/white_house_business_council_-_guide_to_hiring_veterans_0.pdf