A22.W912EK21T0011.pdf

REQUEST FOR QUOTATION

PLEASE RETURN TO:

US Army Corps of Engineers

US Army Corps of Engineers Lock and Dam 15 Visitors Center Cleaning

W912EK21T0011

Attn: Anne Fleischman 1500 Rock Island Drive Rock Island, Illinois 61201 Email: anne.m.fleischman@usace.army.mil

PLEASE INCLUDE THE FOLLOWING INFORMATION:

1. Complete Block 17a on the SF1449 - Enter Name, Address, and Current Phone Number of Person to

Contact Regarding Proposal

2. Complete and sign Blocks 30a, 30b, and 30c on the SF1449

3. Complete Offeror Representations and Certifications (Clause 52.212-3) if your company has not completed the Representations and Certifications located with your company’s SAM record (https://www.sam.gov).

4. Complete and submit the SF1449, Bid Schedule.

5. Please fill out the the information below completely and include this cover page with your offer, along with the above items that need to be filled out.

6. Ensure costs associated with the security clause 2(b) and 15 of the PWS are included in your final price.

7. Include the Solicitation Number on the outside of your envelope, cover sheet, or as subject line if submitting by email pdf format. It is the responsibility of the offeror to verify that their offer has been received and is legible when using a method other than electronic format to submit an offer.

8. Technical questions must be submitted directly to the Contract Specialist listed above.

Contractors must be current in their registration in the System for Award Management (SAM) Database before a Government Contract award can be made.https://www.sam.gov/

Please provide: CAGE Code (SAM):_____________________________________ Point of Contact: _________________________________ Phone & Email: __________________________________

FOR ADDITIONAL INFORMATION, CONTACT:

Anne Fleischman - Phone: 309-794-5519 or Email: anne.m.fleischman@usace.army.mil

SEE ADDENDUM

(No Collect Calls)

W912EK21T0011 05-Feb-2021

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

02:00 PM 26 Feb 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912EK9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

96514710046751

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS

1500 ROCK ISLAND DRIVE

ROCK ISLAND IL 61201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 965143 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

LOCK AND DAM 15

CEMVR-0D-M

US ARMY CORPS OF ENGINEERS

1575 RODMAN AVE BUILDING 328

ROCK ISLAND IL 61204

TEL: 309-794-5266 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912EK21T0011

Section SF 1449 - CONTINUATION SHEET

CLAUSES INCORPORATED BY FULL TEXT

MVR.03

QUESTION AND ANSWER

via email

Technical inquiries and questions relating to this solicitation are to be submitted to Anne Fleischman at anne.m.fleischman@usace.army.mil no later than 2:00 on 19 February 2021.

BID SCHEDULE & PWS

MISSISSIPPI RIVER VISITOR CENTER – SCHEDULE OF PRICES

BASE YEAR

Line Item

Description Quantity Unit Unit Price Total Price

1A

Facilities Cleaning for Base Period: April 01, 2021-March 31, Day $ $

1B

Floor Stripping & Refinishing for Base Period: April 01, 2021-March 31, 2022

Jobs $ $

1C

Carpet Cleaning for Base Period:

April 01, 2021- March 31, 2022

Total Amount for BASE YEAR (Sum of Items 1A & 1B & 1C) $

OPTION YEAR 1

Line

2A

Cleaning for Option Period I (if exercised): April

01, 2022-March 31, 2023

2B

Refinishing for Option Period I (if exercised): April 01, 2022-March 31, 2023

2C for Option Period I (if exercised):

April 01, 2022- March 31, 2023

Total Amount for OPTION YEAR 1 (Sum of Items 2A & 2B & 2C) $

OPTION YEAR 2

3A

Cleaning for Option Period II (if exercised):

April 01, 2023- March 31, 2024

3B

Refinishing for Option Period I (if exercised): April 01, 2023-March 31, 2024

3C for Option Period II (if exercised) :

April 01, 2023- March 31, 2024

Total Amount for OPTION YEAR 2 (Sum of Items 3A & 3B & 3C) $

OPTION YEAR 3

Duties Quantity Unit Unit Price Total Amount

4A

Cleaning for Base Period: April 01, 2024-March 31, 4B

Refinishing for Base Period: April 01, 2024-March 31, 2025

4C for Base Period:

April 01, 2024- March 31, 2025

Total Amount for OPTION YEAR 3 (Sum of Items 4A & 4B & 4C) $

OPTION YEAR 4

Duties Quantity Unit Unit Price Total Amount

5A

Cleaning for Option Period I (if exercised): April 01, 2025-March 31, 2026

5B

Refinishing for Option Period I (if exercised): April 01, 2025-March 31, 2026

5C for Option Period I (if exercised):

April 01, 2025- March 31, 2026

Total Amount for OPTION YEAR 4 (Sum of Items 5A & 5B & 5C) $

GRAND TOTAL for BASE & OPTION YEARS (Sum of 1A-5C)

U.S. ARMY CORPS OF ENGINEERS

ROCK ISLAND DISTRICT

PERFORMANCE WORK STATEMENT

CUSTODIAN CONTRACTOR

VISITOR CENTER, ROCK ISLAND, ILLINOIS

MISSISSIPPI RIVER PROJECT

1. DESCRIPTION OF SERVICES.

The Contractor is to provide all management, tools, equipment, labor, supervision, materials/supplies, transportation and fuel to perform custodial services for the Mississippi River Project, Visitor Center, Rock Island, IL, as defined in this Performance Work Statement (PWS).

The Periods of Performance are listed below:

2021 Base Period, April 01, 2021-March 31, 2022 (288 days) 2022 Option Period I, April 01, 2022-March 31, 2023 (290 days) 2023 Option Period II, April 01, 2023-March 31, 2024 (291 days) 2024 Option Period III, April 01, 2024-March 31, 2025 (287 days) 2025 Option Period IV, April 01, 2025-March 31, 2026 (288 days)

1.1 SERVICE AREAS.

1. The first floor lobby consisting of:

a. Floor, walls, and lights

b. Windows, doors and their frames

c. Floor signs

2. Rest Rooms (2)

3. Stairway with 2 landings

4. Observation deck

5. The elevator

6. The second floor consisting of:

a. The exhibits and display counters

b. Floor, ceilings, walls, and lights

c. Windows, doors and their frames

Area to be cleaned includes approximately 1,065 square feet of hard surface floors and 1,310 square feet of carpeted floors.

1.2 CLEANING SCHEDULE: The site is to be cleaned by 9:00 a.m. unless otherwise agreed upon by the Contracting Officer’s Representative (COR). Access keys for the first floor area will be issued to the contractor and he/she will be responsible for them. The contractor are to not permit any unauthorized individual to have access to the building or grounds designated herein without submitting a personnel change form, Attachment A. The contractor and their employees are prohibited from using, disturbing or removing Government materials, equipment and data from the premises. The second floor area will be unlocked no later than 8:30 a.m. to begin the daily cleaning for that area. If the area will not be accessible on time, the COR will notify the contractor in advance. All daily cleaning must be completed by 9:00 .m. At this time, the COR will inspect the cleaning in accordance with the requirements of the PWS. All daily cleaning services will be done seven days a week beginning the Sunday before Memorial Day and Ending on Labor Day.

1.3 Beginning the Tuesday after Labor Day and ending the Sunday before the following year’s Memorial Day, daily cleaning are to be done five (5) days a week Tuesday - Saturday, except when otherwise annotated. The Contractor will be required to clean on days as specified, including observed Federal holidays, except for Thanksgiving Day, Christmas Day, and New Year's Day. Federal Holidays can be found on the Office of Personnel Management website by visiting the following link: https://www.opm.gov/policy-data-oversight/snow-dismissalprocedures/federal-holidays/

1.4 BASIC CLEANING SERVICES. The Contractor are to accomplish all cleaning tasks to meet the requirements of the Performance Work Statement. Daily Cleaning (all work are to be performed daily unless otherwise noted). The Schedule of Services, Workload/Facility Data, and Maps are established in Section 5, Appendix A, B, and C.

The contractor is required to provide all cleaning supplies/materials to meet the requirements of the contract. Cleaning products are to inhibit the growth of mold and mildew, kill bacterial organisms, clean and deodorize. Materials such as toilet paper, hand soap for dispensers in the restrooms, cleaning cloths, sponges, scrub brushes, hose nozzles, spray bottles, buckets, garbage bags and disposable towels are to be furnished by the Contractor. Contractor are to furnish their own Personal Protective Equipment (PPE) such as rubber gloves, goggles and face masks. Cost of supplies and materials are to be taken into consideration when calculating bids.

1.3.1 FLOORS. Floors (Apx. 1,065 sq. ft.) are to be swept, clean of dirt and then damp mopped. No dirt, streaks, or stains are to remain after damp mopping. Areas are to be buffed for heel and scuff marks once per week (machine buffer is to be used).

1.3.2 RESTROOMS. Sinks, toilets, urinals, dividers are to be cleaned with a disinfectant cleaner. Sinks and faucets are to be clean (dirt and mineral deposit free) and have no streaks.

The sinks, toilets, urinals, dividers are to be cleaned so that they are free of germs, rust stains, body waste, and odor. Walls, floors, and ceilings are to be kept clean and free of dirt and all foreign substances. Mirrors are to be cleaned with glass cleaner and a lint-free cloth. Mirrors are to be spot and streak-free. Liquid soap are to be added to dispensers when soap level is below half-way full. The supply of toilet tissue are to be amply maintained at all times.

Should the tissue get wet during the cleaning process it are to be replaced immediately. The baby changing stations are to be cleaned and disinfected daily. The supply of sanitary liners are to be amply maintained at all times. The supply of sanitary bags located in the women's restroom stalls are to be emptied and cleaned daily. They are to be kept free of dirt and odor.

The supply of bags are to be amply maintained at all times. New liners are to be provided not less than once per week.

1.3.3 OBSERVATION DECK. Contractor are to sweep the deck so that it is free of dirt, trash, https://www.opm.gov/policy-data-oversight/snow-dismissalprocedures/federal-holidays/ https://www.opm.gov/policy-data-oversight/snow-dismissalprocedures/federal-holidays/ and insects. Also, the cobwebs (and/or insects) above the doors, windows and on the ceiling are to be removed.

1.3.4 DRINKING FOUNTAINS. Are to be cleaned with a germicidal detergent. The upstairs and downstairs fountains are to be free of dirt and mineral deposits and metal are to be polished until shiny, using a stainless steel cleaner and polish. The top of the drinking fountains are to be dust-free.

1.3.5 ASHTRAY AND TRASH CANS. The outside ashtray and all trash cans, located inside or outside, are to be emptied and cleaned. Ashtray and all trash cans are to be free of dirt and odor. Plastic garbage bags are to be provided by contractor. New garbage bags are to be replaced not less than once per week. Contractor are to not store any collected garbage at the facility. Garbage are to be disposed of daily at the dumpster near the entrance of the parking lot in front of Visitor Center.

1.3.6 WINDOWS, DOORS AND FRAMES. Both sides of the windows, doors and frames are to be cleaned (except as noted below). The windows to be cleaned are:

a. (2) Front doors.

b. (4) windows adjacent to front doors

c. (8) windows on north wall of first floor lobby, inside only.

d. (3) second floor doors.

e. (8) windows adjacent to second floor doors and windows accessible from the observation deck.

f. (7) glass panels below the 2nd floor railing exhibit overlooking the lock.

g. (1) glass panel adjacent to emergency exit.

h. (2) second floor theater doors.

i. (4) windows adjacent to theater doors.

j. landing between 1st and 2nd flood (2) lower windows

k. (2) glass panels angled behind front desk

l. (2) glass panels above angled glass behind desk

Windows are to be cleaned with glass cleaner and clean lint free cloth, so that they are dirt, smudge, and fingerprint free.

1.3.7 DUSTING. Dusting is defined as the removal of dust, cobwebs, and oily film from all surfaces and fixtures. This are to include, but not limited to; lights, ledges, walls, displays, doors, door handles, picture frames, the timeline exhibit, telephone booth, and brochure rack in lobby. Contractor may use a combination of dusting tools to remove dust, grime, litter, dry soil, etc., from all surfaces. However, no feather dusters or feather brushes may be used.

After complete dusting, all such surfaces, including cracks, corners, vents, etc. are to be free of dirt, streaks, and smudges by removal of foreign substances from surfaces and not by the mere rearranging it from one surface to another.

1.3.8 DISPLAYS, EXHIBITS, COUNTERTOPS. The display counter are to be cleaned with soap and water, or common household liquid cleaner. (Do not use anything abrasive). For any Stairway of Water, Locking Through, and/or Computer interpretive displays use a light duty cleaning formula. Mirror glaze plastic polish are to be used to remove light scratches;

however, this must never be used on any copy or artwork. The aquarium glass are to be cleaned with glass cleaner and wood cleaner/polish for the wooden cabinet. Glass railings which overlook the lock on the second floor and interpreter's glass counter top are to be cleaned with glass cleaner. All first floor signs are to be cleaned with a light household liquid cleaner on all sign faces, shafts and bases (do not use anything abrasive).

1.3.9 CARPETS (Apx. 1,310 sq. ft.). Vacuuming of the upstairs exhibit area using a revolving brush and suction equipment are to be done daily. The first floor carpeted runner are to be vacuumed daily. All spots, footprints, etc. are to be removed. The entire carpet area are to be cleaned by using steam cleaning or an equivalent commercial cleaning method.

Work is to be performed twice during the contract period at a time mutually agreed upon by the COR and the contractor.

1.3.10 ELEVATOR. The elevator floor, walls, and ceiling are to be kept free of all fingerprints and other removable marks. The metal trim are to be polished until shiny using a stainless steel cleaner and polish.

1.3.11 BENCHES. Three (3) benches on the 2nd floor are to be wiped down daily with an all purpose cleaner.

1.3.12 FLOOR STRIPPING AND REFINISHING (Apx. 1,065 sq. ft.). A complete floor care program for the lobby, stairway, landings and restrooms are to be performed twice during the year; once in January and once in July. The floor care program are to include the following:

a. Strip floor of existing finish with particular attention to the edges and corners.

b. Apply one coat of sealer and two coats of refinisher (wax type).

There will be a minimum of 30 minutes drying time between coats.

Area are to be machine buffed when dry.

c. The complete floor care program must be done between 5:00p.m. and 8:30 a.m. on a date mutually agreed upon by the contractor and the contract inspector.

Stripping is defined as the complete removal, without damage to the floor surface, of all finish and/or sealer from all visible floor surfaces and from those floor surfaces which can be exposed by the removal of non-fixed furnishings. Stripping are to also include the complete removal of all marks, scuffs, stains, etc., except in cases in which there is damage to the floor surface. The stripping chemical(s) used are to meet the specifications given in this document for the type of finish and/or sealer being stripped, and are to be used according to the manufacturer's recommendations/instructions. The stripping solution and rinse water are to be picked-up with a wet-dry vacuum except in areas where its use is impossible or impractical (very small areas, areas with low amperage circuits, etc.). All floor surfaces to which stripper has been applied are to be thoroughly rinsed with clean water. When a wet/dry vacuum is used, the area must be rinsed at least once after the stripping solution has been removed. If a mop is used to pick up the stripping solution, the area must be rinsed at least twice.

Refinishing products for all of the floors are to be products specifically manufactured for those types of floors. Refinishing are to be accomplished with two (2) or more coats of product that are to enhance the floor and will be buffed to a sheen eliminating scuffmarks.

2. GENERAL INFORMATION

2.1. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

2.2. GOVERNMENT REMEDIES. The contracting officer are to follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items (May 2015), for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.3 SUSTAINABILITY. Janitorial or Custodial

The contractor are to meet the recycled content requirements set forth by EPA.

EPA Designated (CPG)

Under the Comprehensive Procurement Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials, and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract are to meet the minimum recommended content levels as identified under the CPG program. Visit http://www.epa.gov/epawaste/conserve/tools/cpg/products for a complete list of designated products and the associated recommended content levels. Offerors must be able to demonstrate that each offered product meets minimum content levels upon request.

Safer Choice

The contractor are to provide Safer Choice labeled products under this contract, as applicable. The contractor is encouraged to visit http://www2.epa.gov/saferchoice/products for updated lists of qualifying products.

Bio-based

The United States Department of Agriculture (USDA) designates certain biobased products for federal procurement and specifies minimum biobased content levels for those products. Any designated product that is being offered or supplied under this contract are to meet USDA BioPreferred’s minimum biobased content level. Visit the BioPreferred web site for the complete list of designated products and the associated minimum biobased content level requirements.

2.4 ROCK ISLAND ACCESS PROCEDURES.

In support of Rock Island District evaluation of personnel authorized for access to federal facilities, the Contractor are to follow RIA installation policy and procedures in place of the background check conducted by a bonded third party for off Island Government property access, which will include but is not limited to completing the NCIC III background check conducted by the Rock Island Arsenal. (Details for Rock Island Arsenal Access can be found at:

http://www.usagria.army.mil/AccessRequests/).

Address to the Visitor Center to have the background checks completed is:

Visitor Center 23 Prospect Ct Rock Island Arsenal, IL

2.5 SECURITY REQUIREMENTS.

**NOTE: To protect the privacy of the Contractor, all Contractor employees, and all sub-contractor employees, background checks, OPSEC SOPs, E-verify, and I-9 forms are to be submitted with a coversheet stating the contract number (e.g. W912EK21CXXXX), title of project, and the company's point of contact information, in a sealed envelope/container and mail:

Security Office U.S. Army Corps of Engineers Rock Island District 1500 Rock Island Drive Rock Island, IL 61201

Security Clause 1.

AT Level 1 Training. All Contractor and sub-contractor employees requiring access to non-public or private Government property must complete Anti-Terrorism (AT) Level 1 Training within 30 calendar days after notice to proceed date. AT Level 1 Training is available at the following website: https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam. The required training is under the heading “JS-US007-14: Level 1 Antiterrorism Awareness Training.”

Contractor employees who have a Common Access Card (CAC) may log in with their CAC.

Contractor employees without a CAC are to log into the “Non-CAC users” link and need to complete the training all at once, as no record of training are to be maintained aside from the certificate that is printed upon completion. All AT Level 1 Training certificates must be submitted to the Contracting Officer within 5 calendar days of completion.

Security Clause 2(b).

For Access and General Protection Policy and Procedures. All Contractors and sub-contractor employees are to comply with installation and facility access guidelines and rules as stated herein. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense, Department of the Army Headquarters, Rock Island District and/or local policy. In addition to the changes otherwise authorized by the Changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam

In support of Rock Island District evaluation of personnel authorized for access to federal facilities, the Contractor are to submit background checks that have been conducted by a bonded third party within the last 6 months of Notice to Proceed date and authorize reports to be provided to the Rock Island District Security and Law Enforcement Office by the third party.

The background check will cover, at a minimum, the ten years covering states the employee has lived in, national criminal records check which includes felony and misdemeanor offenses, Department of Motor Vehicles records, and a national sex offender registry check, submitted 14 days prior to accessing the project site.

Identification Badges: The Contractor are to be responsible for furnishing a photo identification badge/card to each employee prior to the employee's work on-site, and for requiring each employee engaged on the work to display identification. At a minimum, the badge are to have the following items shown, the employee’s picture, employee’s name, and company name working for. The badge will be prominently displayed unless restricted for safety concerns, in which case it will be available for immediate display upon request (carried on person).

As employees are added or deleted from the submitted and approved Access Control List (ACL), this information will be reported immediately to the Contracting Officer (KO). Added employees will not be permitted on-site until requirements of this paragraph are completed, submitted, and approved.

Disqualifying factors include, but are not limited to:

(1) Criminal conduct, in particular violent crime and sex offenders.

(2) Habitual use of intoxicating beverages to excess as evidenced by Driving under the influence or public intoxication records; or

(3) Any illegal activity or other disqualification which makes the individual unfit for service (e.g.

drug trafficking or procurement fraud).

In addition to the submitted background checks, supplemental agency checks may be performed at the discretion of the Rock Island District security personnel. The Contractor agrees to cooperate and ensure that Contractor personnel provide any documentation required to complete these checks. Any person lacking proper identification credentials or deemed a security threat may be denied access to the project. Such action in no way relieves the Contractor from performance of the Contract. The Rock Island District retains the right to deny any Contractor and sub-contractor employee from working on a contract awarded by the Rock Island District based on final background investigation results. All information received as a result of a background check will be handled according to Privacy Act regulation.

In the event that an unexpected change in personnel is required, due to sudden absence of a critical path employee, the Contractor are to immediately contact the Contracting Officer to coordinate obtaining written approval from the Security Office for new/additional personnel to be brought on site prior to background check acceptance. Contractor are to submit Personnel Change Request Form and will receive written authorization from the Security Office prior to bringing new personnel on site, and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor are to be notified immediately of any such Government decision.

In the event of an unforeseen change in work site conditions which may require a contract modification, and the contractor is required to immediately add personnel, a Personnel Change Request Form will be submitted to and approved by the Security Office prior to bringing new personnel on site, and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor are to be notified immediately of any such Government decision.

Subcontractor personnel not expected to be on the worksite for more than 15 days may be allowed on site with the following conditions:

1) Employee will be on site a total of 15 days or less, for the duration of the project.

2) Employee is added to the ACL as a short-term employee.

3) Employee is escorted while on site. This is defined as being in the line of sight of an identified contractor employee who has a background check on file with the Rock Island District (as noted on the ACL).

4) Each contractor employee can sponsor only five short term employees at a time.

Foreign National employees: Due to a difference in background check procedures for long term foreign national employees, all such employees must provide a photocopy of their passport to the Rock Island District Security Office NLT 30 days prior to arrival on site. Short term foreign national employees (e.g. specialists with a two-week period of performance) may work on site with the following conditions:

1) Foreign national employee will be on site a total of 15 days or less, for the duration of the project.

2) Foreign national employee will comply with E-verify requirements E-verify paragraph).

3) Approved and identified contractor employee are to escort the foreign national employee at ALL times while on site.

4) Each contractor employee can sponsor only one short term foreign national at a time.

Personnel Change Request Form

Contract #_______________ Date___________ We, _____________________, respectfully request to add/replace (circle one) personnel to the jobsite due to the following situation:

Personnel to be conditionally added to the ACL (escorted by):

Background checks (if required for a long term employee) are to be submitted by close of business on (insert proposed date): ________________

(Insert signature block)

Security Clause 13

Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. All contract employees, including sub-contractor employees, who are not in possession of the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified, sensitive, or restricted materials and/or areas. The Contractor will coordinate with the Contracting Officer Representative and/or the facility security office for access when required.

Security Clause 15.

Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program website (http://www.uscis.gov/e-verify) to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. Documentation of company enrollment in E-verify, via a print screen of the company profile within the E-verify system, must be submitted to the Security Office no later than 3 business days after the initial Notice to Proceed.

*When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification must be given/coordinated with the designated Government representative. This Form will be provided to the Security Office after Notice to Proceed is given.

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

MISSISSIPPI RIVER VISITOR CENTER

CUSTODIAL CLEANING CONTRACT

MISSISSIPPI RIVER PROJECT

QUALITY ASSURANCE SURVEILLANCE PLAN

http://www.uscis.gov/e-verify

Purpose: This Quality Assurance Surveillance Plan (QASP) is a Government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards included in this contract. The intent is to ensure that the contractor performs in accordance with performance metrics set forth in the contract documents, that the Government receives the quality of services called for in the contract, and that the Government only pays for the acceptable level of services received.

1. Critical performance processes and requirements. Critical to the performance of the contract, the contractor shall provide all personnel equipment, tools, materials, supervision, transportation, other items and services necessary to perform as defined in this Performance Work Statement (PWS). The contractor shall provide accurate transaction processing to ensure that material accountability comply with safety and security requirements, in accordance with this PWS. Additionally, the contractor shall be accountable for all auditable documents, establish/maintain effective quality, and perform required within prescribed timeframes. The performance process is the timely, accurate, and thorough completion of all contract requirements.

2. Performance Standards

a. Schedule. The dates for services and the actual accomplishment of the services in accordance with the schedule will be assessed against original dates of services and milestones established for the contract.

b. Service. The services required to be performed will be assessed against the PWS detailed in the contract, for the required content, quality, timeliness, and accuracy.

c. Past Performance. In addition to schedule and services, and cost aspects of performance discussed above, pursuant to FAR 42.15, the Government will assess the contractor’s record of conforming to contract requirements and to standards of good workmanship, the contractor’s adherence to contract schedules including the administrative aspects of performance, the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction, and the contractor’s business-like concern for the interest of the customer.

3. Surveillance methods. The primary methods of surveillance used to monitor performance of this contract will include, but not be limited to: random or planned sampling, periodic inspection, Contractor Self Reporting, and validated customer complaints.

a. Random/Scheduled Monitoring. Random and/or scheduled monitoring will be conducted if and when deemed necessary by the COR to ensure compliance with the terms of the contract.

Using the attached matrix the COR will determine whether the contractor is in compliance with the terms of the contract.

b. Contractor Self-Reporting. The contractor shall provide as needed status reports that document significant problems/issues and potential resolutions.

c. Customer Feedback. Customer feedback will be obtained from valid customer complaints.

Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint; must be signed and must be forwarded to the COR by the contractor.

The contractor shall maintain a log of all customer complaints as well as a copy of each complaint in a documentation file. The COR may request to review the log and/or documentation file at any time.

4. Performance Measurement. Performance will be measured in accordance with the following table:

Performance-Based Matrix

Performance

Element Performance Requirement

Surveillance Method

Frequency Acceptable Quality Level

Contract Services

Contract Services furnished as prescribed in the PWS as applicable.

Inspection by the COR

Random inspection of all sampling of contract services.

>95% of services inspected performed timely and without rework required.

Overall Contract Performance

Overall contract performance of sufficient quality to earn a

Satisfactory (or higher) rating in the COR’s annual report on contractor performance

Assessment by the COR

Annual All service elements rated Satisfactory (or higher) Satisfactory = 95% or above average contract acceptable random sampling

Contractor Self Reporting

Contract Services furnished as prescribed in the PWS as applicable.

Contractor Self Reports

Monthly >95% of services reported performed timely and without rework required.

Customer Feedback

Customer complaints reviewed by

COR

Inspection by the COR

Per Occurrence

100% of valid customer complaints resolved

Invoicing Invoices per mowing round are timely and accurate.

Review & acceptance of the invoice by

COR

Per mowing round

100% accuracy

Incentives/Disincentives:

For each item that does not meet acceptable levels, the Government may issue a Contract Discrepancy Report (CDR). CDRs will be forwarded to the Contracting Officer with a copy sent to the contractor. The contractor must reply in writing within 5 days of receipt identifying how future occurrences of the problem will be prevented. Based upon the contractor’s past performance and plan to solve the problem, the Contracting Officer will determine if any further action will be taken.

In accordance with the inspection of services provisions of the contract (52.212-4 (a) Inspection/Acceptance), the contractor will provide quality products in a timely manner since the Government can require the contractor, at no additional cost, to replace or correct work that fails to meet contract requirements.

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-17 Ownership or Control of Offeror AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-22 Alternative Line Item Proposal JAN 2017 52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

FEB 2016

52.223-1 Biobased Product Certification MAY 2012 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

SEP 2013

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-10 Waste Reduction Program MAY 2011 52.223-15 Energy Efficiency in Energy-Consuming Products MAY 2020 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

AUG 2018

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-- Representation and Certifications.

JUN 2020

52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-18 Availability Of Funds APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-1 Site Visit APR 1984 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.246-1 Contractor Inspection Requirements APR 1984 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

DEC 2019

252.243-7001 Pricing Of Contract Modifications DEC 1991

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak…