A22.W912EK20T0047.pdf

REQUEST FOR QUOTATION

PLEASE RETURN TO:

US Army Corps of Engineers

US Army Corps of Engineers

W912EK20T0047

Coralville Tree Maintenance IDIQ

Attn: Anne Fleischman 1500 Rock Island Drive Rock Island, Illinois 61201 Email: anne.m.fleischman@usace.army.mil

PLEASE INCLUDE THE FOLLOWING INFORMATION:

1. Complete Block 17a on the SF1449 - Enter Name, Address, and Current Phone Number of Person to

Contact Regarding Proposal

2. Complete and sign Blocks 30a, 30b, and 30c on the SF1449

3. Complete Offeror Representations and Certifications (Clause 52.212-3) if your company has not completed the Representations and Certifications located with your company’s SAM record (https://www.sam.gov).

4. Complete and submit the SF1449, Bid Schedule.

5. Please fill out the the information below completely and include this cover page with your offer, along with the above items that need to be filled out.

6. Ensure costs associated with the security clause 2(b) and 15 of the PWS are included in your final price.

7. Include the Solicitation Number on the outside of your envelope, cover sheet, or as subject line if submitting by email pdf format. It is the responsibility of the offeror to verify that their offer has been received and is legible when using a method other than electronic format to submit an offer.

8. Technical questions must be submitted directly to the Contract Specialist listed above.

Contractors must be current in their registration in the System for Award Management (SAM) Database before a Government Contract award can be made.https://www.sam.gov/

Please provide: CAGE Code (SAM):_____________________________________ Point of Contact: _________________________________ Phone & Email: __________________________________

FOR ADDITIONAL INFORMATION, CONTACT:

Anne Fleischman - Phone: 309-794-5519 or Email: anne.m.fleischman@usace.army.mil

SEE ADDENDUM

(No Collect Calls)

W912EK20T0047 30-Apr-2020

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

02:00 PM 14 May 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912EK9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

96514700919768

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS

1500 ROCK ISLAND DRIVE

ROCK ISLAND IL 61201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

CLAUSES INCORPORATED BY FULL TEXT

MVR.03

QUESTION AND ANSWER

via email

Technical inquiries and questions relating to this solicitation are to be submitted to Anne Fleischman at anne.m.fleischman@usace.army.mil no later than 8 May 2020.

SCHEDULE OF PRICES

DESCRIPTION OF SERVICES: PERFORM TREE MAINTENANCE AT CORALVILLE

LAKE DAM AND RECREATIONAL AREAS FOR THE CORALVILLE LAKE PROJECT,

IOWA CITY, JOHNSON COUNTY, IOWA IN ACCORDANCE WITH THE ATTACHED PWS.

0001 BASE YEAR ORDERING PERIOD:

TIME OF AWARD THROUGH 28 FEBRUARY 2021

The quantities indicated are estimates only. The contractor will be paid on the basis of actual work performed.

LINE ITEM DESCRIPTION UNIT UNIT OF

ISSUE TOTAL PRICE

REMOTE LOCATION: DISPOSAL OF TRIMMED/FELLED MATERIALS NOT REQUIRED

0001A PRUNING 1 TREE $

0001B HIGH LIMB PRUNING 1 TREE $

0001C TREE FELLING: UP TO 10" DBH 1 TREE $

0001D TREE FELLING: 10" TO 20" DBH 1 TREE $

0001E TREE FELLING: 21" TO 30" DBH 1 TREE $

0001F TREE FELLING: 31" TO 40" DBH 1 TREE $

0001G TREE FELLING: GREATER THAN 40" DBH 1 TREE $

LOCAL DISPOSAL (LD) OF TRIMMED/FELLED MATERIALS:

0001H PRUNING (LD) 1 TREE $

0001I HIGH LIMB PRUNING (LD) 1 TREE $

0001J TREE FELLING: UP TO 10" DBH (LD) 1 TREE $

0001K TREE FELLING: 10" TO 20" DBH (LD) 1 TREE $

0001L TREE FELLING: 21" TO 30" DBH (LD) 1 TREE $

0001M TREE FELLING: 31" TO 40" DBH (LD) 1 TREE $

0001N TREE FELLING: GREATER THAN 40" DBH (LD) 1 TREE $

REMOVAL FROM SITE (RFS) OF TRIMMED/FELLED MATERIALS:

0001O PRUNING (RFS) 1 TREE $

0001P HIGH LIMB PRUNING (RFS) 1 TREE $

0001Q TREE FELLING: UP TO 10" DBH (RFS) 1 TREE $

0001R TREE FELLING: 10" TO 20" DBH (RFS) 1 TREE $

0001S TREE FELLING: 21" TO 30" DBH (RFS) 1 TREE $

0001T TREE FELLING: 31" TO 40" DBH (RFS) 1 TREE $

0001U TREE FELLING: GREATER THAN 40" DBH (RFS) 1 TREE $

STUMP GRINDING

0001V STUMP GRINDING: UP TO 10" DBH (LD) 1 STUMP $

0001W STUMP GRINDING: 10" TO 20" DBH (LD) 1 STUMP $

0001X STUMP GRINDING: 21" TO 30" DBH (LD) 1 STUMP $

0001Y STUMP GRINDING: 31" TO 40" DBH (LD) 1 STUMP $

0001Z STUMP GRINDING: GREATER THAN 40" DBH (LD) 1 STUMP $

EMERGENCY SERVICES: SEE 8.1.1.2 OF PWS

REMOTE LOCATION: DISPOSAL OF TRIMMED/FELLED MATERIALS NOT REQUIRED

0001AA PRUNING 1 TREE $

0001AB HIGH LIMB PRUNING 1 TREE $

0001AC TREE FELLING: UP TO 10" DBH 1 TREE $

0001AD TREE FELLING: 10" TO 20" DBH 1 TREE $

0001AE TREE FELLING: 21" TO 30" DBH 1 TREE $

0001AF TREE FELLING: 31" TO 40" DBH 1 TREE $

0001AG TREE FELLING: GREATER THAN 40" DBH 1 TREE $

EMERGENCY SERVICES: SEE 8.1.1.2 OF PWS

LOCAL DISPOSAL (LD) OF TRIMMED/FELLED MATERIALS:

0001AH PRUNING (LD) 1 TREE $

0001AI HIGH LIMB PRUNING (LD) 1 TREE $

0001AJ TREE FELLING: UP TO 10" DBH (LD) 1 TREE $

0001AK TREE FELLING: 10" TO 20" DBH (LD) 1 TREE $

0001AL TREE FELLING: 21" TO 30" DBH (LD) 1 TREE $

0001AM TREE FELLING: 31" TO 40" DBH (LD) 1 TREE $

0001AN TREE FELLING: GREATER THAN 40" DBH (LD) 1 TREE $

EMERGENCY SERVICES: SEE 8.1.1.2 OF PWS

REMOVAL FROM SITE (RFS) OF TRIMMED/FELLED MATERIALS:

0001AO PRUNING (RFS) 1 TREE $

0001AP HIGH LIMB PRUNING (RFS) 1 TREE $

0001AQ TREE FELLING: UP TO 10" DBH (RFS) 1 TREE $

0001AR TREE FELLING: 10" TO 20" DBH (RFS) 1 TREE $

0001AS TREE FELLING: 21" TO 30" DBH (RFS) 1 TREE $

0001AT TREE FELLING: 31" TO 40" DBH (RFS) 1 TREE $

0001AU TREE FELLING: GREATER THAN 40" DBH (RFS) 1 TREE $

EMERGENCY SERVICES: STUMP GRINDING SEE 8.1.1.2 OF PWS

0001AV STUMP GRINDING: UP TO 10" DBH (LD) 1 STUMP $

0001AW STUMP GRINDING: 10" TO 20" DBH (LD) 1 STUMP $

0001AX STUMP GRINDING: 21" TO 30" DBH (LD) 1 STUMP $

0001AY STUMP GRINDING: 31" TO 40" DBH (LD) 1 STUMP $

0001AZ STUMP GRINDING: GREATER THAN 40" DBH (LD) 1 STUMP $

TOTAL FOR BASE YEAR (SUM OF 0001A-0001AZ) $

0002 ORDERING PERIOD I: 01 MARCH 2021 THROUGH 28 FEBRUARY 2022

The quantities indicated are estimates only. The contractor will be paid on the basis of actual work performed.

LINE ITEM DESCRIPTION UNIT UNIT OF

ISSUE TOTAL PRICE

REMOTE LOCATION: DISPOSAL OF TRIMMED/FELLED MATERIALS NOT REQUIRED

0002A PRUNING 1 TREE $

0002B HIGH LIMB PRUNING 1 TREE $

0002C TREE FELLING: UP TO 10" DBH 1 TREE $

0002D TREE FELLING: 10" TO 20" DBH 1 TREE $

0002E TREE FELLING: 21" TO 30" DBH 1 TREE $

0002F TREE FELLING: 31" TO 40" DBH 1 TREE $

0002G TREE FELLING: GREATER THAN 40" DBH 1 TREE $

LOCAL DISPOSAL (LD) OF TRIMMED/FELLED MATERIALS:

0002H PRUNING (LD) 1 TREE $

0002I HIGH LIMB PRUNING (LD) 1 TREE $

0002J TREE FELLING: UP TO 10" DBH (LD) 1 TREE $

0002K TREE FELLING: 10" TO 20" DBH (LD) 1 TREE $

0002L TREE FELLING: 21" TO 30" DBH (LD) 1 TREE $

0002M TREE FELLING: 31" TO 40" DBH (LD) 1 TREE $

0002N TREE FELLING: GREATER THAN 40" DBH (LD) 1 TREE $

REMOVAL FROM SITE (RFS) OF TRIMMED/FELLED MATERIALS:

0002O PRUNING (RFS) 1 TREE $

0002P HIGH LIMB PRUNING (RFS) 1 TREE $

0002Q TREE FELLING: UP TO 10" DBH (RFS) 1 TREE $

0002R TREE FELLING: 10" TO 20" DBH (RFS) 1 TREE $

0002S TREE FELLING: 21" TO 30" DBH (RFS) 1 TREE $

0002T TREE FELLING: 31" TO 40" DBH (RFS) 1 TREE $

0002U TREE FELLING: GREATER THAN 40" DBH (RFS) 1 TREE $

STUMP GRINDING

0002V STUMP GRINDING: UP TO 10" DBH (LD) 1 STUMP $

0002W STUMP GRINDING: 10" TO 20" DBH (LD) 1 STUMP $

0002X STUMP GRINDING: 21" TO 30" DBH (LD) 1 STUMP $

0002Y STUMP GRINDING: 31" TO 40" DBH (LD) 1 STUMP $

0002Z STUMP GRINDING: GREATER THAN 40" DBH (LD) 1 STUMP $

EMERGENCY SERVICES: SEE 8.1.1.2 OF PWS

REMOTE LOCATION: DISPOSAL OF TRIMMED/FELLED MATERIALS NOT REQUIRED

0002AA PRUNING 1 TREE $

0002AB HIGH LIMB PRUNING 1 TREE $

0002AC TREE FELLING: UP TO 10" DBH 1 TREE $

0002AD TREE FELLING: 10" TO 20" DBH 1 TREE $

0002AE TREE FELLING: 21" TO 30" DBH 1 TREE $

0002AF TREE FELLING: 31" TO 40" DBH 1 TREE $

0002AG TREE FELLING: GREATER THAN 40" DBH 1 TREE $

EMERGENCY SERVICES: SEE 8.1.1.2 OF PWS

LOCAL DISPOSAL (LD) OF TRIMMED/FELLED MATERIALS:

0002AH PRUNING (LD) 1 TREE $

0002AI HIGH LIMB PRUNING (LD) 1 TREE $

0002AJ TREE FELLING: UP TO 10" DBH (LD) 1 TREE $

0002AK TREE FELLING: 10" TO 20" DBH (LD) 1 TREE $

0002AL TREE FELLING: 21" TO 30" DBH (LD) 1 TREE $

0002AM TREE FELLING: 31" TO 40" DBH (LD) 1 TREE $

0002AN TREE FELLING: GREATER THAN 40" DBH (LD) 1 TREE $

EMERGENCY SERVICES: SEE 8.1.1.2 OF PWS

REMOVAL FROM SITE (RFS) OF TRIMMED/FELLED MATERIALS:

0002AO PRUNING (RFS) 1 TREE $

0002AP HIGH LIMB PRUNING (RFS) 1 TREE $

0002AQ TREE FELLING: UP TO 10" DBH (RFS) 1 TREE $

0002AR TREE FELLING: 10" TO 20" DBH (RFS) 1 TREE $

0002AS TREE FELLING: 21" TO 30" DBH (RFS) 1 TREE $

0002AT TREE FELLING: 31" TO 40" DBH (RFS) 1 TREE $

0002AU TREE FELLING: GREATER THAN 40" DBH (RFS) 1 TREE $

EMERGENCY SERVICES: STUMP GRINDING SEE 8.1.1.2 OF PWS

0002AV STUMP GRINDING: UP TO 10" DBH (LD) 1 STUMP $

0002AW STUMP GRINDING: 10" TO 20" DBH (LD) 1 STUMP $

0002AX STUMP GRINDING: 21" TO 30" DBH (LD) 1 STUMP $

0002AY STUMP GRINDING: 31" TO 40" DBH (LD) 1 STUMP $

0002AZ STUMP GRINDING: GREATER THAN 40" DBH (LD) 1 STUMP $

TOTAL FOR ORDERING PERIOD I (SUM OF 0002A-0002AZ) $

0003 ORDERING PERIOD II: 01 MARCH 2022 THROUGH 28 FEBRUARY 2023

The quantities indicated are estimates only. The contractor will be paid on the basis of actual work performed.

LINE ITEM DESCRIPTION UNIT UNIT OF

ISSUE

TOTAL

AMOUNT

REMOTE LOCATION: DISPOSAL OF TRIMMED/FELLED MATERIALS NOT REQUIRED

0003A PRUNING 1 TREE $

0003B HIGH LIMB PRUNING 1 TREE $

0003C TREE FELLING: UP TO 10" DBH 1 TREE $

0003D TREE FELLING: 10" TO 20" DBH 1 TREE $

0003E TREE FELLING: 21" TO 30" DBH 1 TREE $

0003F TREE FELLING: 31" TO 40" DBH 1 TREE $

0003G TREE FELLING: GREATER THAN 40" DBH 1 TREE $

LOCAL DISPOSAL (LD) OF TRIMMED/FELLED MATERIALS:

0003H PRUNING (LD) 1 TREE $

0003I HIGH LIMB PRUNING (LD) 1 TREE $

0003J TREE FELLING: UP TO 10" DBH (LD) 1 TREE $

0003K TREE FELLING: 10" TO 20" DBH (LD) 1 TREE $

0003L TREE FELLING: 21" TO 30" DBH (LD) 1 TREE $

0003M TREE FELLING: 31" TO 40" DBH (LD) 1 TREE $

0003N TREE FELLING: GREATER THAN 40" DBH (LD) 1 TREE $

REMOVAL FROM SITE (RFS) OF TRIMMED/FELLED MATERIALS:

0003O PRUNING (RFS) 1 TREE $

0003P HIGH LIMB PRUNING (RFS) 1 TREE $

0003Q TREE FELLING: UP TO 10" DBH (RFS) 1 TREE $

0003R TREE FELLING: 10" TO 20" DBH (RFS) 1 TREE $

0003S TREE FELLING: 21" TO 30" DBH (RFS) 1 TREE $

0003T TREE FELLING: 31" TO 40" DBH (RFS) 1 TREE $

0003U TREE FELLING: GREATER THAN 40" DBH (RFS) 1 TREE $

STUMP GRINDING

0003V STUMP GRINDING: UP TO 10" DBH (LD) 1 STUMP $

0003W STUMP GRINDING: 10" TO 20" DBH (LD) 1 STUMP $

0003X STUMP GRINDING: 21" TO 30" DBH (LD) 1 STUMP $

0003Y STUMP GRINDING: 31" TO 40" DBH (LD) 1 STUMP $

0003Z STUMP GRINDING: GREATER THAN 40" DBH (LD) 1 STUMP $

EMERGENCY SERVICES: SEE 8.1.1.2 OF PWS

REMOTE LOCATION: DISPOSAL OF TRIMMED/FELLED MATERIALS NOT REQUIRED

0003AA PRUNING 1 TREE $

0003AB HIGH LIMB PRUNING 1 TREE $

0003AC TREE FELLING: UP TO 10" DBH 1 TREE $

0003AD TREE FELLING: 10" TO 20" DBH 1 TREE $

0003AE TREE FELLING: 21" TO 30" DBH 1 TREE $

0003AF TREE FELLING: 31" TO 40" DBH 1 TREE $

0003AG TREE FELLING: GREATER THAN 40" DBH 1 TREE $

EMERGENCY SERVICES: SEE 8.1.1.2 OF PWS

LOCAL DISPOSAL (LD) OF TRIMMED/FELLED MATERIALS:

0003AH PRUNING (LD) 1 TREE $

0003AI HIGH LIMB PRUNING (LD) 1 TREE $

0003AJ TREE FELLING: UP TO 10" DBH (LD) 1 TREE $

0003AK TREE FELLING: 10" TO 20" DBH (LD) 1 TREE $

0003AL TREE FELLING: 21" TO 30" DBH (LD) 1 TREE $

0003AM TREE FELLING: 31" TO 40" DBH (LD) 1 TREE $

0003AN TREE FELLING: GREATER THAN 40" DBH (LD) 1 TREE $

EMERGENCY SERVICES: SEE 8.1.1.2 OF PWS

REMOVAL FROM SITE (RFS) OF TRIMMED/FELLED MATERIALS:

0003AO PRUNING (RFS) 1 TREE $

0003AP HIGH LIMB PRUNING (RFS) 1 TREE $

0003AQ TREE FELLING: UP TO 10" DBH (RFS) 1 TREE $

0003AR TREE FELLING: 10" TO 20" DBH (RFS) 1 TREE $

0003AS TREE FELLING: 21" TO 30" DBH (RFS) 1 TREE $

0003AT TREE FELLING: 31" TO 40" DBH (RFS) 1 TREE $

0003AU TREE FELLING: GREATER THAN 40" DBH (RFS) 1 TREE $

EMERGENCY SERVICES: STUMP GRINDING SEE 8.1.1.2 OF PWS

0003AV STUMP GRINDING: UP TO 10" DBH (LD) 1 STUMP $

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

CORALVILLE TREE MAINTENANCE IDIQ

1. BACKGROUND. The U.S. Army Corps of Engineers Coralville Lake Project is a flood control reservoir in Iowa. A wide variety of recreational facilities are offered, including boat launching ramps, campgrounds, picnic areas and swimming beaches.

Coralville Lake is located approximately four miles north of Iowa City, Iowa. The Corps of Engineers contracts many routine tasks to the private sector, including tree maintenance. Maps showing the recreation areas at Coralville Lake can be found on the internet at: https://www.mvr.usace.army.mil/Missions/Recreation/Coralville-Lake/ Click on the “Maps and Resources” link, then select the map of the area you would like to view.

2. CERTIFICATION Contractor must be certified through the International Society of

Arboriculture as a Certified Arborist, and shall give personal supervision to the work.

Whenever work is being performed, a Certified Arborist must be present, whether that is the Contractor or the On-the-Job- Supervisor.

3. SITE VISIT: Offerors who wish to have a site visit should contact the Coralville Lake

Project Office at 319-338-3543 extension #6306 or e-mail mary.s.bowers@usace.army.mil to schedule an appointment with Natural Resources Specialist/Park Ranger, Mary Sue Bowers.

4. PERIOD OF PEFORMANCE. The resulting contract will be for a base period with two (2) ordering periods. The ordering periods are seperately priced, see 52.217-9 for information regarding ordering periods.

0003AW STUMP GRINDING: 10" TO 20" DBH (LD) 1 STUMP $

0003AX STUMP GRINDING: 21" TO 30" DBH (LD) 1 STUMP $

0003AY STUMP GRINDING: 31" TO 40" DBH (LD) 1 STUMP $

0003AZ STUMP GRINDING: GREATER THAN 40" DBH (LD) 1 STUMP $

TOTAL FOR ORDERING PERIOD II (SUM OF 0003A-0003AZ) $

SCHEDULE OF PRICES (LINE ITEMS/CLINS): Offerors shall complete and submit the price schedule with its quote and include a price of each line item and all ordering periods. The lowest price will be determined by adding up all listed line items. Failure to submit a price for any of the required line items on the price schedule will render the Offeror’s quote as ineligible for award.

NOTE:

THE TOTAL CAPACITY FOR THE BASE YEAR AND ALL ORDERING PERIODS IS $95,000.00. THE

CONTRACT MINIMUM GUARANTEE IS $6,000.00. THE CONTRACT MINIMUM GUARANTEE SHALL

BE CONSIDERED SATISFIED FOR THE LIFE OF THE CONTRACT UPON ISSUANCE OF A TASK

ORDER(s) EQUAL TO OR GREATER THAN THE MINIMUM GUARANTEE.

https://www.mvr.usace.army.mil/Missions/Recreation/Coralville-Lake/ mailto:mary.s.bowers@usace.army.mil

BASE PERIOD OF PERFORMANCE:

TIME OF AWARD THROUGH 28 February 2021

ORDERING PERIOD I - PERIOD OF PEFORMANCE:

01 March 2021 THROUGH 28 February 2022

ORDERING PERIOD II - PERIOD OF PERFORMANCE:

01 March 2022 THROUGH 28 February 2023

5. REQUIRED INSURANCE. In accordance with the FAR Clause 52.228-5 titled

“Insurance- Work on a Government Installation” the Contractor shall obtain and maintain during the period of performance under this contract the following kinds and minimum amounts of insurance*:

Workmen’s Compensation Coverage complying with State Statute** Employer’s Liability Minimum $100,000 General Liability/Bodily Injury Minimum $500,000 per occurrence Automobile Liability Minimum $200,000 per person

$500,000 per occurrence $20,000 property per occurrence

* Reference FAR 28.307-2 Liability, subparagraphs (a), (b) and (c).

** Iowa Insurance Division, telephone 515/281-5705 Iowa Division of Workers Compensation, telephone 800/562-4692

6. QUALITY CONTROL PLAN The Contractor shall provide a Quality Control Plan (QCP) for the performance requirements of this contract and shall provide a written copy of same to the Contracting Officer (KO) and COR no later than 30 days after contract award. The Contractor shall maintain the QCP throughout the contract performance period, and, at any time upon verbal or written request, shall provide a copy to the KO and COR for review. The QCP shall include an inspection system covering all work tasks stated in the contract to include supplies.

6.1. IMPLEMENTATION OF QCP: The designated Contractor or designated On the

Job Supervisor shall ensure that all work has been completed in compliance with the provisions of the task order in accordance with the contract Performance Work Statement (PWS). Once the contractor is satisfied that work is complete and ready for government inspection, they shall notify the COR to that effect.

7. COORDINATION MEETING. The Contractor will be required to meet with

Government personnel before starting work. In addition, the contractor shall be prepared to submit and discuss the following:

7.1. Insurance Certificate: Contractor must furnish proof of insurance per section C.2;

7.2. Letter Designating On-the-Job Supervisor(s): The name of the person designated by the Contractor as responsible for inspecting work performed and compliance with contract provisions;

7.3. Contractor’s Quality Control Plan (QCP). The quality control program is in place to assure the requirements of the contract are provided as specified in Section C.4;

7.4. Accident Prevention Plan (APP). All work shall be performed in accordance with the Contractor’s Accident Prevention Plan which shall include applicable safety requirements set forth in the current Corps of Engineers Safety and Health Requirements Manual EM 385-1-1 Sec 31, revised 30 November 2014, or current copy. No on-site work shall be performed until the Contractor’s Accident Prevention Plan and Certificate of Insurance have been submitted and are approved.

7.5. Driver’s License. Contractor shall show a valid driver’s license.

7.6. ISA (International Society of Arboriculture) Certified Arborist certificate. A copy will be provided to the COR and maintained in the contract file.

7.7. CPR and First Aid Certificate. Copies of certificates shall be provided for any employees who have received training.

8. SCOPE OF WORK.

8.1. GENERAL REQUIREMENTS

1. TASK ORDERS. Task orders are signed and issued by the Contracting Officer and are required prior to performance of any work under this contract.

The task order will contain but is not limited to the following information:

1. Date of order

2. Contract number and order number

3. Contract Item Number and Description, Quantity, and Unit Price

4. Task or performance schedule

5. Map with specific tree and/or stump locations and disposal sites (if included)

8.1.1.1. The majority of Task Orders will be issued in advance for planning purposes, allowing the contractor a minimum of one month, and typically two to three months, to complete the work.

8.1.1.2. Task orders containing “Emergency Services” bid items requires the contractor to begin work within ten calendar days after the issuance of the Task Order, barring severe weather that would prohibit work due to unsafe conditions. These task orders are typically in response to widespread storm (tornado, ice, straight line winds, etc.) or disease damage resulting in significant hazards to the public.

2. REPORT OF WORK PERFORMED. The contractor shall submit weekly the Contractors Weekly Work Log (Attached as Technical Exhibit #1) of all person hours and descriptions of work performed.

3. INSPECTION. The Contractor shall inspect all work performed by employees prior to submittal of invoice to ensure that all work has been performed as described in the Scope.

8.1.3.1. The work will be performed in accordance with contract specifications and is subject to inspection to insure compliance with the terms of the contract and the Quality Assurance Surveillance Plan (QASP).

8.1.3.2. The COR shall be notified within one (1) business day upon completion of each work item. Any work not meeting the specifications contained within the PWS shall be corrected within five (5) business days at the expense of the Contractor.

8.1.3.3. If repeated inspections of a work item (3 or more) are required due to contractor’s failure to perform to contract specifications, a re-inspection fee of $40 per inspections may be deducted from contractor payment as well as other contract administrative actions.

4. WORK LOCATIONS. Tree maintenance will primarily occur within campgrounds, along roadways, and other recreation areas. Additional tree work may be along trails where access will be limited or inaccessible for equipment. See project area map (attached as Technical Exhibit #2)

5. During the recreation season, which is generally 01 May through the third Sunday in October, campsite pruning will be limited to Monday through Thursday. Coordination with the COR may be required to close certain campsites for completion of the delivery order.

6. The services in this contract occur in areas that are open to the public. The

Contractor shall clean the grounds and dispose of all debris, twigs, leaves, branches, chips, etc. before the end of each workday unless directed in the Task Order to leave on the ground. Disposal shall be outlined in the Task Order.

8.1.6.1. Local Disposal: Disposal sites will be identified at each of the three main recreation areas (Dam Complex, Sugar Bottom and Sandy Beach) for branches and logs over 8” (eight inches) in diameter and chipped materials. Unchipped slash shall not be left on-site.

8.1.6.2. Removal from Site: Requires removal of all felled materials from

Coralville Lake Project, and disposal at an approved waste facility. This is typically reserved for trees that are diseased (oak wilt, etc.).

8.1.6.3. In areas designated as “REMOTE LOCATION” in the Schedule of Prices, cleanup of felled material will NOT be required as long as debris is removed from the trail or access point and an area no less than 10 (ten) feet in any direction from the trail or access point.

7. Contractor must be experienced with chainsaws as well as follow all guidelines in the Corps of Engineer’s Safety and Health Requirements Manual, EM 385-1-1, revised 30 November 2014, or current copy. A digital copy of the manual can be obtained from;

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerM anuals/E M_385-1-1.pdf

8.2. TREE PRUNING REQUIRMENTS

1. Tree pruning will be done in accordance with ANSI Z133.2012 –

Safety Requirements and ANSI A300 Part 1 (2008) Pruning.

ANSI manuals can be obtained by visiting the American National Standards Institute website at http://www.ansi.org/default.aspx.

2. The contractor shall use proper pruning methods. Pruning cuts must be made with clean, sharp, non-powered hand tools, or a small chain saw to minimize damage to the trees. The Contractor shall have proper pruning techniques clarified with the COR at the pre-work meeting. Pruning operations must comply with the Corps of Engineers Safety and Health Requirements Manual EM 385-1-1 Sec 31, revised 30 November 2014, or current copy.

3. HIGH LIMB PRUNING as referred to in the Schedule of Prices is classified as any pruning that cannot be safely reached using a pole saw from the ground.

4. Primary branches or secondary branches that are lower than eighteen feet

(18’) above the ground and are over roadways, parking lots and campsites shall be removed.

5. Primary branches or secondary branches that are lower than eight feet (8’) above the ground in mowed portions of recreation areas and campgrounds shall be removed. Evergreens, crab apple, hawthorn or other small landscape trees are excluded.

6. Branches which are crossed causing growth restriction and branches which are dead or diseased shall be removed.

7. Remove all (no exclusions) branches that contact facilities, such as buildings, shelters, gutters and roofs.

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/E https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/E https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf http://www.ansi.org/default.aspx

8. No pruning of oak trees will be permitted from March 1 to October

31 unless specifically directed in the Task Order.

8.3. TREE FELLING REQUIREMENTS

1. Felling of trees shall be done with a chainsaw in accordance with ANSI Z133.2012-

8.5 Tree Removal. ANSI manuals can be obtained by visiting the American National Standards Institute website at http://www.ansi.org/default.aspx.

2. Contractor must use extreme caution when felling trees in campgrounds and recreational areas. If needed, contractor shall barricade area to keep public a safe distance away. When working along roadways and trails, the contractor shall be required to have flaggers or spotters observing each direction from the trees being cut or pruned to be sure that all members of the public stay a safe distance away. Contractor shall make every effort to protect adjacent standing trees and facilities when felling.

3. All felled trees shall be cut as close to the ground as possible, unless directed otherwise in the Task Order. Cut material may be left on the ground, or removed from the site as directed in the Task Order. Bid items stating “remove from site” shall require contractor to remove all felled material from government property.

8.4. STUMP GRINDING REQUIREMENTS

1. STUMP GRINDING as referred to in the Schedule of Prices is classified as any stump remaining from a tree that has already been felled.

2. Stump grinding shall be done in accordance with ANSI Z133.1 – 5.5

Stump Cutters.

3. Stump grinding shall be done for all trees felled in recreation areas and campgrounds, and shall be included in the TREE FELLING PRICE. The schedule of prices also includes individual stumps of trees already felled as a separate line item.

4. Stumps shall be ground below grade and Contractor shall remove chips from the area. The stump hole will be refilled to grade level with black dirt provided by the contractor. Contractor will use extreme caution when working in or around areas where people are or may be recreating.

8.5. REPORTING REQUIREMENTS.

1. DISTURBANCES. Contractor shall immediately report all emergency situations and accidents to the COR, or if unavailable, to local law enforcement personnel.

http://www.ansi.org/default.aspx

2. DAMAGE TO GOVERNMENT, PUBLIC OR PRIVATE PROPERTY

OR PERSONS. Extreme caution must be exercised when working in public recreation areas. The contractor will immediately report to the COR any damage to government or private property and/or injury to any person resulting from their operations. The contractor shall survey each area for damage or vandalism prior to commencement of work and notify the COR of their observations. The government has the right to assume that any damage found, that was not previously reported by the contractor, was caused by the contractor’s operation. The contractor shall be responsible for damage to any Government facilities, structures or turf.

The COR will notify the Contracting Officer of the nature and extent of contractor damage to government property. The Contracting Officer may deduct the sum total cost of damages from the amount owed the Contractor for that Task Order. The contractor is directly responsible for damage to public or private property resulting from their operations. The contractor is liable for injuries to any person as a result of their operations.

3. DAMAGE TO VEGETATION. The Contractor shall advise the COR of any damage to vegetation that results from their operations within a 24-hour period after the damage. Damage to vegetation includes broken limbs, bark loosened or torn from trunks, and entire plant damage which will require removal. For purposes of this contract, repair of loosened or torn bark is not considered to be satisfactory compensation for loss of the vegetation caused by loosened or torn bark. All tree and shrub damage will be computed using values established by Extension Folder 445 of the University of Minnesota or International Society of Arboriculture Guide for Plant Appraisal up to and including the full replacement cost of the shrub or tree when bark damage exceeds 50% of the circumference of the tree. Mitigation of the damage will be at the discretion of the COR. The total amount of damages from a single incident may be deducted from the sum to be paid for that Task Order or it will be the Contractor’s responsibility to replace and replant trees, shrubs, or turf damaged by their operation at the Contractor’s expense. The COR will decide the suitability of replacement stock, the method, location, and time frame for replanting.

9. ENVIRONMENTAL CONTROLS.

9.1. COMPLIANCE WITH LAWS AND REGULATIONS. The Contractor

shall be knowledgeable of, and shall comply with, all applicable federal, state, and local laws, environmental requirements and instructions. The Contractor shall ensure policies and procedures are established that protect the health and safety of employees and the community to minimize or eliminate the risk of environmental pollution.

9.2. HAZARDOUS MATERIALS. The Contractor is responsible for

advising their employees of all Environmental and Hazardous Materials Handling.

9.3. NOTIFICATION OF ENVIRONMENTAL SPILLS. If the Contractor or employee(s) of the Contractor spill or release any substance into the environment, the Contractor shall immediately report the incident to the COR, or in their absence, the Contracting Officer. The Contractor shall be liable for containment and cleanup of hazardous substances spilled or released into the environmental as a result of their operations.

9.4. CLOSING OF AREAS: National security, major storm damage, floods, high lake pool levels, other natural causes or major construction activities may result in the partial or total closure of contract recreation areas. During such times, it may be necessary for the Government to suspend the Contractors operations on part or all of a contract area and suspend payment or renegotiate the contract bid price.

10. SUSTAINABILITY

• The contractor shall meet the recycled content requirements set forth by EPA. The link is provided. The list is periodically updated; reviewers should check EPA’s website (http://www3.epa.gov/epawaste/conserve/tools/cpg/products/) for updates.

• The contractor shall ensure contain recycled-content (e.g., tree trimming equipment, supplies, etc) for all contractor-furnished supplies.

• The contractor shall meet the BioPreferred Program requirements set forth by USDA. The following list is current as of 1 Jan 2016. The list is periodically updated, so reviewers should check USDA’s website (http://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml) for updates.

• The contractor shall use biobased products for equipment maintenance

• The contractor shall assure that all deliverables be printed double sided on paper that contains post-consumer fiber.

SECTION D

GOVERNMENT SUPPLIED ITEMS

1. STORAGE OF EQUIPMENT AND SUPPLIES. When storage of the Contractor's equipment and supplies becomes necessary, items shall be stored in areas designated by the COR as acceptable. The Government will assume no responsibility or liability for Contractor equipment and/or supplies stored on Government property. The Contractor shall ensure all fence gates are locked and secured when property is stored.

2. LOCAL DISPOSAL SITES. A local disposal site will be identified by the

COR at each of the major recreation areas (Dam Complex, Sugar Bottom and Sandy Beach) for pruning and small limb debris (chipped debris only) and larger diameter (8” or greater) limbs and trunks.

3. KEYS. Keys shall be assigned to the Contractor for access to locations as identified in the Task Order. These keys must be returned at the end of the contract period. Failure to do so will be considered detrimental to Coralville Lake Project security and the Contractor will be charged for the replacement of the lost level of security.

http://www3.epa.gov/epawaste/conserve/tools/cpg/products/ http://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml

SECTION E

CONTRACTOR SUPPLIED ITEMS

1. EQUIPMENT. Contractor shall have equipment available to safely trim or remove trees of all sizes in developed recreation areas, along roads, and along trails. All guards and safety devices shall be in place and in good working order.

Equipment shall be maintained and equipped according to the manufacturer’s specifications, as well as meeting the safety requirements set forth in the Corps of Engineers Safety and Health Requirements Manual EM 385-1-1 Sec 31, revised 30 November 2014, or current copy. Equipment breakdowns do not relieve the contractor of the responsibility to complete work delivery on time.

2. TELEPHONE AND ANSWERING MACHINE. Contractor are to have a telephone with answering machine, cellular phone with voice mail messaging or other approved message recording service/device. During the performance of tree maintenance, the Contractor, or an employee designated to act for them, shall be available to take calls or return calls within one hour between the hours of 7:30 a.m. and 6:00 p.m.

3. VEHICLE(S). All vehicles shall be properly licensed, insured and maintained in a safe, clean condition.

SECTION F

ANTITERRORISM (AT) AND OPERATIONS SECURITY

(OPSEC)

**NOTE: To protect the privacy of the Contractor, all Contractor employees, and all sub- contractor employees, background checks, OPSEC SOPs, E-verify, and I-9 forms shall be submitted with a coversheet stating the contract number (e.g.

W912EK20DXXXX), title of project, and the company's point of contact information, in a sealed envelope/container and mail:

Security Office U.S. Army Corps of Engineers Rock Island District

1500 Rock Island Drive Rock Island, IL 61201

AT Level 1 Training. All Contractor and sub-contractor employees requiring access to non-public or private Government property must complete Anti-Terrorism (AT) Level 1 Training within 30 calendar days after notice to proceed date. AT Level 1 Training is available at the following website:

https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam. The required training is under the heading “JS-US007-14: Level 1 Antiterrorism Awareness Training.” Contractor employees who have a Common Access Card (CAC) may log in with their CAC. Contractor employees without a CAC shall log into the “Non-CAC users” link and need to complete the training all at once, as no record of training shall be maintained aside from the certificate that is printed upon completion. All AT Level 1 Training certificates must be submitted to the Contracting Officer within 5 calendar days of completion.

https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam

For Access and General Protection Policy and Procedures. All Contractors and sub-contractor employees shall comply with installation and facility access guidelines and rules as stated herein.

Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense, Department of the Army Headquarters, Rock Island District and/or local policy. In addition to the changes otherwise authorized by the Changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

In support of Rock Island District evaluation of personnel authorized for access to federal facilities, the Contractor shall submit background checks that have been conducted by a bonded third party within the last 6 months of Notice to Proceed date and authorize reports to be provided to the Rock Island District Security and Law Enforcement Office by the third party. The background check will cover, at a minimum, the ten years covering states the employee has lived in, national criminal records check which includes felony and misdemeanor offenses, Department of Motor Vehicles records, and a national sex offender registry check, submitted 14 days prior to accessing the project site.

Identification Badges: The Contractor shall be responsible for furnishing a photo identification badge/card to each employee prior to the employee's work on-site, and for requiring each employee engaged on the work to display identification. At a minimum, the badge shall have the following items shown, the employee’s picture, employee’s name, and company name working for. The badge will be prominently displayed unless restricted for safety concerns, in which case it will be available for immediate display upon request (carried on person).

As employees are added or deleted from the submitted and approved Access Control List (ACL), this information will be reported immediately to the Contracting Officer (KO). Added employees will not be permitted on-site until requirements of this paragraph are completed, submitted, and approved.

Disqualifying factors include, but are not limited to:

Criminal conduct, in particular violent crime and sex offenders Habitual use of intoxicating beverages to excess as evidenced by Driving under the influence or public intoxication records; or

Any illegal activity or other disqualification which makes the individual unfit for service (e.g. drug trafficking or procurement fraud).

In addition to the submitted background checks, supplemental agency checks may be performed at the discretion of the Rock Island District security personnel. The Contractor agrees to cooperate and ensure that Contractor personnel provide any documentation required to complete these checks. Any person lacking proper identification credentials or deemed a security threat may be denied access to the project. Such action in no way relieves the Contractor from performance of the Contract. The Rock Island District retains the right to deny any Contractor and sub-contractor employee from working on a contract awarded by the Rock Island District based on final background investigation results. All information received as a result of a background check will be handled according to Privacy Act regulation.

In the event that an unexpected change in personnel is required, due to sudden absence of a critical path employee, the Contractor shall immediately contact the Contracting Officer to coordinate obtaining written approval from the Security Office for new/additional personnel to be brought on site prior to background check acceptance. Contractor shall submit Personnel Change Request Form and will receive written authorization from the Security Office prior to bringing new personnel on site, and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

In the event of an unforeseen change in work site conditions which may require a contract modification, and the contractor is required to immediately add personnel, a Personnel Change Request Form will be submitted to and approved by the Security Office prior to bringing new personnel on site, and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

Subcontractor personnel not expected to be on the worksite for more than 15 days may be allowed on site with the following conditions:

1) Employee will be on site a total of 15 days or less, for the duration of the project.

2) Employee is added to the ACL as a short term employee.

3) Employee is escorted while on site. This is defined as being in the line of sight of an identified contractor employee who has a background check on file with the Rock Island District (as noted on the ACL).

4) Each contractor employee can sponsor only five short term employees at a time.

Foreign National employees: Due to a difference in background check procedures for long term foreign national employees, all such employees must provide a photocopy of their passport to the Rock Island District Security Office NLT 30 days prior to arrival on site. Short term foreign national employees (e.g. specialists with a two week period of performance) may work on site with the following conditions:

1) Foreign national employee will be on site a total of 15 days or less, for the duration of the project.

2) Foreign national employee will comply with E-verify requirements E-verify paragraph).

3) Approved and identified contractor employee shall escort the foreign national employee at ALL times while on site.

Each contractor employee can sponsor only one short term foreign national at a time.

Personnel Change Request Form

Contract # Date

We, , respectfully request to add/replace (circle one) personnel to the jobsite due to the following situation:

Personnel to be conditionally added to the ACL (escorted by):

Background checks (if required for a long term employee) shall be submitted by close of business on (insert proposed date):

(Insert signature block)

W912EK20T0047

E-Verify Program

Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program website (http://www.uscis.gov/e-verify) to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. Documentation of company enrollment in E-verify, via a print screen of the company profile within the E-verify system, must be submitted to the Security Office no later than 3 business days after the initial Notice to Proceed.

*When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification must be given/coordinated with the designated Government representative. This Form will be provided to the Security Office after Notice to Proceed is given.

TECHNICAL EXHIBIT #1

CONTRACTOR WEEKLY WORK LOG

Contractor or Contractor’s Representative

DATE

LOCATION DESCRIPTION OF

WORK

PERSON

HOURS

COMMENTS

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN

Purpose: This Quality Assurance Surveillance Plan (QASP) is a Government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards included in this contract. The intent is to ensure that the contractor performs in accordance with performance metrics set forth in the contract documents, that the Government receives the quality of services http://www.uscis.gov/e-verify called for in the contract, and that the Government only pays for the acceptable level of services received.

1. Critical performance processes and requirements. Critical to the performance of the contract, the contractor shall provide all personnel equipment, tools, materials, supervision, transportation, other items and services necessary to perform as defined in this Performance Work Statement (PWS). The contractor shall provide accurate transaction processing to ensure that material accountability comply with safety and security requirements, in accordance with this PWS. Additionally, the contractor shall be accountable for all auditable documents, establish/maintain effective quality, and perform required within prescribed timeframes. The performance process is the timely, accurate, and thorough completion of all contract requirements.

2. Performance Standards

a. Schedule. The dates for services and the actual accomplishment of the services in accordance with the schedule will be assessed against original dates of services and milestones established for the contract.

b. Service. The services required to be performed will be assessed against the PWS detailed in the contract, for the required content, quality, timeliness, and accuracy.

c. Past Performance. In addition to schedule and services, and cost aspects of performance discussed above, pursuant to FAR 42.15, the Government will assess the contractor’s record of conforming to contract requirements and to standards of good workmanship, the contractor’s adherence to contract schedules including the administrative aspects of performance, the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction, and the contractor’s business-like concern for the interest of the customer.

3. Surveillance methods. The primary methods of surveillance used to monitor performance of this contract will include, but not be limited to: random or planned sampling, periodic inspection, Contractor Self Reporting, and validated customer complaints.

a. Random/Scheduled Monitoring. Random and/or scheduled monitoring will be conducted if and when deemed necessary by the COR to ensure compliance with the terms of the contract. Using the attached matrix the COR will determine whether the contractor is in compliance with the terms of the contract.

b. Contractor Self-Reporting. The contractor shall provide as needed status reports that document significant problems/issues and potential resolutions.

c. Customer Feedback. Customer feedback will be obtained from valid customer complaints. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint; must be signed and must be forwarded to the COR by the contractor. The contractor shall maintain a log of all customer complaints as well as a copy of each complaint in a documentation file. The COR may request to review the log and/or documentation file at any time.

4. Performance Measurement. Performance will be measured in accordance with the following table:

Performance-Based Matrix, Attachment A

Performance Element

Performance Requirement

Surveillance Method Frequency Acceptable Quality Level

Contract Services Contract Services furnished as prescribed in the PWS as applicable.

Inspection by the COR Random inspection of all sampling of contract services.

>95% of services inspected performed timely and without rework required.

Overall Contract Performance

Overall contract performance of sufficient quality to earn a Satisfactory (or higher) rating in the COR’s annual report on contractor performance

Assessment by the COR Annual All service elements rated Satisfactory (or higher) Satisfactory = 95% or above average contract acceptable random sampling

Contractor Self Reporting

Contract Services furnished as prescribed in the PWS as applicable.

Contractor Self Reports Monthly >95% of services reported performed timely and without rework required.

Customer Feedback

Customer complaints reviewed by COR

Inspection by the COR Per Occurrence 100% of valid customer complaints resolved

Invoicing Monthly invoices per contract procedures are timely and accurate.

Review & acceptance of the invoice by COR

Monthly 100% accuracy

Incent…