A22 - Attachment 0001 Specifications dated 2023-07-21.pdf

Solicitation No. W912EK23B0010

B5IWLD06202202

ILLINOIS RIVER BASIN

STARVED ROCK LOCK AND DAM

LA SALLE COUNTY, IL

TAINTER GATE FABRICATION

Supply Solicitation and Specifications

JULY 2023

US Army Corps of Engineers Rock Island District

PROJECT TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 73 05 SPECIAL CONTRACT REQUIREMENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 SUMMARY OF WORK

01 20 00 PRICE AND PAYMENT PROCEDURES

01 32 16 FABRICATION PROGRESS SCHEDULES

01 33 00 SUBMITTAL PROCEDURES

01 45 00 RESIDENT MANAGEMENT SYSTEM (RMS)

01 45 04 FABRICATOR QUALITY CONTROL

01 78 00 CLOSEOUT SUBMITTALS

DIVISION 03 - CONCRETE

03 41 16 PRECAST CONCRETE

DIVISION 05 - METALS

05 59 20 FABRICATION OF HYDRAULIC STEEL STRUCTURES

DIVISION 09 - FINISHES

09 97 02 PAINTING: HYDRAULIC STRUCTURES

DIVISION 35 - WATERWAY AND MARINE CONSTRUCTION

35 01 41 ELECTROMECHANICAL OPERATING MACHINERY FOR LOCKS AND DAMS

35 05 40 SELF-LUBRICATED MATERIALS, FABRICATION, HANDLING, AND

ASSEMBLY

35 20 16 HYDRAULIC TAINTER GATES AND ANCHORAGES

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 1

SECTION TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

SECTION 00 73 05

SPECIAL CONTRACT REQUIREMENTS

PART 1 GENERAL

1.1 SUBMITTALS

1.2 ADDITIONAL COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

1.3 COORDINATION WITH OTHERS

1.4 ANTITERRORISM (AT) AND OPERATIONS SECURITY (OPSEC)

1.4.1 E-Verify Program

1.5 EVALUATION OF SUBDIVIDED ITEMS

1.6 VARIATIONS IN ESTIMATED QUANTITIES OF SUBDIVIDED ITEMS

1.7 SUSTAINABILITY

1.8 PROGRESS MEETINGS

1.9 INSPECTION

1.10 FABRICATION PLANT REQUIREMENTS

1.11 PREFABRICATION CONFERENCE

1.12 COMMERCIAL WARRANTIES

1.13 FABRICATOR RESPONSIBILITY

PART 2 PRODUCTS

PART 3 EXECUTION

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DOCUMENT 00 73 05 Page 1

SECTION 00 73 05

SPECIAL CONTRACT REQUIREMENTS

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Company Enrollment in E-Verify; G SL

Form I-9; G SL

**NOTE: To protect the privacy of the Contractor, all Contractor employees, and all subcontractor employee's security information, submit with a cover page stating the Contract Number (e.g., W912EK23CXXXX), Contract Title, and the Contractor's point of contact information in a sealed envelope/container and mail to:

Security and Law Enforcement Office U.S. Army Corps of Engineers Rock Island District 1500 Rock Island Drive Rock Island, Illinois 61201

SD-07 Certificates

Warranties; G ECDS

1.2 ADDITIONAL COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

In addition to the requirements of FAR 52.211-8 TIME OF DELIVERY, comply with the following requirements:

Deliveries are not accepted from 15 November to 15 March. Deliver Tainter gates approximately 1 April 2026, if only the Base Bid is awarded. The anticipated delivery date will be extended by 150 days for each Option exercised. Delivery will be considered complete when the barge is turned over to the Government at the point of delivery. The Government reserves the right to change the delivery address within a 20-mile radius of the proposed address or to a mooring location within 20 river miles for barge-shipped items. Provide a Delivery Notice 28 calendar days in advance. Delivery days are Monday through Thursday between the hours of 0900 and 1600.

1.3 COORDINATION WITH OTHERS

Schedule and coordinate operations affecting other Contractors, Government Personnel, utilities, and/or property occurring within the work limits.

DOCUMENT 00 73 05 Page 2

Accomplish with lead time sufficient for coordination of all involved parties as necessary for timely completion of each Contract feature. At a minimum, establish coordination with each of the following point(s) of contact, as required:

Construction Branch U.S. Army Corps of Engineers 1500 Rock Island Drive Rock Island, IL 61201 Telephone No.: 309-794-5763 (Collect calls not accepted.)

1.4 ANTITERRORISM (AT) AND OPERATIONS SECURITY (OPSEC)

1.4.1 E-Verify Program

Contractor will comply with FAR 52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION and Subpart 22.18 to meet the Contract employment eligibility requirements using the Company Enrollment in E-Verify Program at: (website subject to change):

https://www.e-verify.gov/

Contractor is encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i) POLICY. Submit an initial list of verified/eligible candidates no later than 3 business days after recieving the Notice to Proceed. When Contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit as part of the official Contract file.

1.5 EVALUATION OF SUBDIVIDED ITEMS

Bid Item Nos. 0002, 0102, 0202, 0302, 0402, 0502, and 0602 are subdivided into two or more estimated quantities and separately priced. The Government will evaluate each of these items on the basis of total price of the subitems.

1.6 VARIATIONS IN ESTIMATED QUANTITIES OF SUBDIVIDED ITEMS

FAR 52.211-18 VARIATION IN ESTIMATED QUANTITY is applicable only to Bid Item Nos. 0002, 0102, 0202, 0302, 0402, 0502, and 0602.

a. Variation from the estimated quantity in the actual work performed under any second or subsequent sub-item or elimination of all work under such a second or subsequent sub-item will not be the basis for an adjustment in Contract unit price.

b. Where the actual quantity of work performed for Bid Item Nos. 0002, 0102, 0202, 0302, 0402, 0502, and 0602 is less than 85 percent of the quantity of the first sub-item listed under such item, it will be paid at the Contract unit price for that sub-item for the actual quantity of work performed and, in addition, an equitable adjustment will be made.

c. If the actual quantity of work performed under Bid Item Nos. 0002, 0102, 0202, 0302, 0402, 0502, and 0602 exceeds 115 percent or is less than 85 percent of the total estimated quantity of the sub-item under that item and/or if the quantity of the work performed under the second

DOCUMENT 00 73 05 Page 3 sub-item or any subsequent sub-item under Bid Item Nos. 0002, 0102, 0202, 0302, 0402, 0502, and 0602 exceeds 115 percent or is less than 85 percent of the estimated quantity of any such sub-item, and if such variation causes an increase or a decrease in the time required for performance of this Contract, the Contract completion time will be adjusted.

1.7 SUSTAINABILITY

a. Meet USEPA recycled content requirements. Ensure all Contractor-furnished supplies contain recycled content (e.g., insulation, restroom dividers, roofing materials). The list of USEPA-Designated Recovered Material Products is available online at:

http://bit.ly/2ak11jp

b. Meet USDA BioPreferred Program requirements. Ensure all Contractor-furnished supplies contain biobased content (e.g., interior wall panels, plastic insulating foam, plastic lumber). The list of USDA-Designated BioPreferred Program Product Categories is available online at:

http://bit.ly/2ajZE3V

c. Print all deliverables double-sided on paper that contains post-consumer fiber.

1.8 PROGRESS MEETINGS

a. Attend progress meetings as scheduled by the Government with an agenda prepared by the Contractor. The list of attendees includes, but is not limited to, the Contractor's key personnel, supervisor(s)/superintendent(s), safety person(s), quality control manager(s), and subcontractors' representative(s).

b. Address and discuss such items as progress of the work, potential factors for delays, proposed daily work schedule for the next period, deficiencies, coordination with other Contractors and Government hired labor, materials delivery schedules, submittals, quality control, and safety issues, and any other issues requiring addressing or discussions.

c. Prepare minutes of the progress meetings and obtain a list of invitees and attendees from all parties. Submit minutes to all parties involved.

1.9 INSPECTION

The presence of a Government inspector does not relieve the Fabricator of the responsibility for the proper execution of the work in accordance with the Contract Specifications and Drawings.

1.10 FABRICATION PLANT REQUIREMENTS

Use a fabricating plant that is certified in accordance with Section

05 59 20 FABRICATIONS OF HYDRAULIC STEEL STRUCTURES.

1.11 PREFABRICATION CONFERENCE

Conduct a Prefabrication Conference prior to any fabrication at the Fabricator's facility and schedule as soon as possible after receiving the

DOCUMENT 00 73 05 Page 4

Notice to Proceed. The Contracting Officer's notification will include specific details regarding the date and time of the conference, any need for attendance by subfabricator(s), and information regarding the items to be discussed. See Section 01 45 04 FABRICATOR QUALITY CONTROL, paragraph

DURING THE PREFABRICATION CONFERENCE.

1.12 COMMERCIAL WARRANTIES

In addition to any other warranties required provide the Government with commercial warranties. Any warranties provided by any subfabricator(s) will be provided to the Contracting Officer and made enforceable by the Government.

1.13 FABRICATOR RESPONSIBILITY

a. Provide professional quality, technical accuracy, and coordination of all designs, drawings, and specifications, and submit without additional compensation corrected or revised designs, drawings, and specifications.

b. Government review, approval, or acceptance of, or payment for, any of the services required may not be construed as a waiver of any rights under this Contract or of any cause or action arising out of the performance of this Contract. The Fabricator is, and remains, liable to the Government in accordance with applicable laws for all damages to the Government caused by the Fabricator's negligence in connection with the designs, drawings, and specifications.

c. The rights and remedies of the Government provided for are in addition to any other rights and remedies provided by law.

PART 2 PRODUCTS

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PART 3 EXECUTION

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DOCUMENT 00 73 05 Page 5

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 SUMMARY OF WORK

1.2 PROJECT LOCATION

PART 2 PRODUCTS

PART 3 EXECUTION

SECTION 01 11 00 Page 1

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 SUMMARY OF WORK

The work for the base bid and options includes, but is not limited to, fabricating, testing, and delivering each Tainter gate, complete with all castings, seals, counterweight caps, counterweight adjusting blocks, and any other items necessary for complete installation. The work includes painting and assembly of items as applicable.

Installation of Tainter gate(s) into the Dam is not part of this Contract.

1.2 PROJECT LOCATION

Deliver the Tainter gate(s) to Starved Rock Lock and Dam, 950 N 27th Road (Dee Bennett Rd), Ottawa, LaSalle County, Illinois, and as indicated.

PART 2 PRODUCTS

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PART 3 EXECUTION

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SECTION 01 11 00 Page 2

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

1.1 JOB PAYMENT ITEMS

1.1.1 Fabrication

1.1.1.1 Payment

1.1.1.1 Unit of Measure

1.2 UNIT PRICE PAYMENT ITEMS

1.2.1 Barge Demurrage

1.2.1.1 Payment

1.2.1.2 Measurement

1.2.1.3 Unit of Measure

PART 2 MATERIALS

PART 3 EXECUTION

SECTION 01 20 00 Page 1

SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

1.1 JOB PAYMENT ITEMS

Payment items for the work of this Contract for which Contract job payments will be made are listed in the SCHEDULE OF PRICES and described below. All costs for items of work, which are not specifically mentioned to be included in a particular job payment item, to be included in the listed job item most closely associated with the work involved. The job price and payment made for each item listed to constitute full compensation for furnishing all plant, labor, materials, and equipment, and performing any associated Contractor quality control, environmental protection, meeting safety requirements, tests and reports, and for performing all work required for which separate payment is not otherwise provided.

1.1.1 Fabrication

1.1.1.1 Payment

a. General

Payment for all work associated with fabricating, testing, painting, and delivering each Tainter gate, complete with all castings, seals, counterweight caps, counterweight adjusting blocks, and other appurtenances for each Tainter gate assembly will be made for:

Item No. 0001, "Tainter Gate" of the Base Bid;

Item No. 0101, "Tainter Gate" of Option A;

Item No. 0201, "Tainter Gate" of Option B;

Item No. 0301, "Tainter Gate" of Option C;

Item No. 0401, "Tainter Gate" of Option D;

Item No. 0501, "Tainter Gate" of Option E; and

Item No. 0601, "Tainter Gate" of Option F; as applicable.

b. Partial Progress Payments

Partial progress payments will be made to the Contractor for materials, fabrication, and shop assembly. Payment will be made provided the materials have been accepted by the Contracting Officer, properly stored by the Contractor, and provided that satisfactory evidence is furnished in accordance with FAR 52.232-16 PROGRESS PAYMENTS, that the Contractor has acquired title to such material and will be utilized on the work covered by this Contract. Such partial progress payments will be individually made as the work progresses on the following basis: Payments will be made on a milestone basis for completion of assemblies or subassemblies under this bid item, but not more frequently than monthly. Develop a schedule of

SECTION 01 20 00 Page 2 values itemizing the cost of assemblies/subassemblies and the milestones at which payment will be requested. The schedule of values must be submitted for Government approval. The schedule of values may include milestones such as (but not limited to): shop drawings approved; materials received;

fit-up complete; final assembly complete; and delivery. Retainage of 10 percent of the bid item price will be withheld from payment until Government acceptance of the complete assembly at the final delivery point. All requests for payment must include the schedule of values indicating which items and corresponding milestones are being invoiced.

1.1.1.1 Unit of Measure

Unit of measure: job.

1.2 UNIT PRICE PAYMENT ITEMS

Payment items for the work of this contract on which the contract unit price payments will be made are listed in the SCHEDULE OF PRICES and described below. The unit price and payment made for each item listed to constitute full compensation for furnishing all plant, labor, materials, and equipment, and performing any associated Contractor quality control, environmental protection, meeting safety requirements, tests and reports, surveys, and for performing all work required for each of the unit price items.

1.2.1 Barge Demurrage

1.2.1.1 Payment

Payment for all costs associated with barge demurrage will be made for:

Item No. 0002AA, "Barge Demurrage, First 30 Days," of the Base Bid;

Item No. 0002AB, "Barge Demurrage, Over 30 Days," of the Base Bid;

Item No. 0102AA, "Barge Demurrage, First 30 Days," of Option A;

Item No. 0102AB, "Barge Demurrage, Over 30 Days," of Option A;

Item No. 0202AA, "Barge Demurrage, First 30 Days," of Option B;

Item No. 0202AB, "Barge Demurrage, Over 30 Days," of Option B;

Item No. 0302AA, "Barge Demurrage, First 30 Days," of Option C;

Item No. 0302AB, "Barge Demurrage, Over 30 Days," of Option C;

Item No. 0402AA, "Barge Demurrage, First 30 Days," of Option D;

Item No. 0402AB, "Barge Demurrage, Over 30 Days," of Option D;

Item No. 0502AA, "Barge Demurrage, First 30 Days," of Option E;

Item No. 0502AB, "Barge Demurrage, Over 30 Days," of Option E;

Item No. 0602AA, "Barge Demurrage, First 30 Days," of Option F; and

Item No. 0602AB, "Barge Demurrage, Over 30 Days," of Option F; as applicable.

SECTION 01 20 00 Page 3

1.2.1.2 Measurement

Days will be measured for payment from the time that the barges are turned over to the Government at the point of delivery and when the Government returns the barges back to the supplier at Starved Rock Lock. The Supplier will be notified of the release of the barges by the Government. Days will stop when the Supplier picks of the barges or two days after the Government has notified the supplier of the release of the barges, which ever is the lesser time. Payment must include all barges used in the delivery (e.g one barge making the delivery is counted for one hour. If two or more barges are required for the delivery, it is still counted as one hour). The time will be measured to the nearest hour of the day, and the final quantity of the whole sum will be rounded to the nearest whole day.

1.2.1.3 Unit of Measure

Unit of measure: day.

PART 2 MATERIALS

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PART 3 EXECUTION

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SECTION 01 20 00 Page 4

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 32 16

FABRICATION PROGRESS SCHEDULES

PART 1 GENERAL

1.1 REFERENCES

1.2 SUBMITTALS

1.3 ACCEPTANCE

1.4 SCHEDULE FORMAT

1.4.1 Bar Chart Schedule

1.4.2 Schedule Submittals and Procedures

1.5 FABRICATION SCHEDULE

1.6 WITNESS POINTS

1.6.1 GOVERNMENT WITNESS POINT INSPECTIONS

1.6.1.1 Witness Point 1

1.6.1.2 Witness Point 2

1.6.1.3 Witness Point 3

1.6.1.4 Witness Point 4

1.6.1.5 Witness Point 5

1.7 SCHEDULE MONTHLY UPDATES

1.8 CONTRACT MODIFICATION

1.9 2-WEEK LOOK AHEAD SCHEDULE

1.10 CORRESPONDENCE AND TEST REPORTS

PART 2 PRODUCTS

PART 3 EXECUTION

SECTION 01 32 16 Page 1

SECTION 01 32 16

FABRICATION PROGRESS SCHEDULES

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this section to the extent referenced. The publications are referred to within the text by the basic designation only.

AMERICAN WELDING SOCIETY (AWS)

AWS D1.5M/D1.5 (2020; Errata 1 2022) Bridge Welding Code

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals (Prefabrication Submittals)

Fabrication Schedule; G ECDS

SD-07 Certificates

Monthly Updates

1.3 ACCEPTANCE

Prior to the start of work, prepare and submit for acceptance a fabrication schedule in the form of a bar chart schedule as specified. The acceptance of a Baseline Fabrication Schedule is a condition precedent to:

a. Starting work on any fabrication items.

b. Processing Fabricator's invoice(s).

c. Review of any schedule updates.

Submittal of the Baseline Schedule, and subsequent schedule updates, is understood to be the Fabricator's certification that the submitted schedule meets all of the requirements of the Contract Documents, represents the Fabricator's plan on how the work will be accomplished, and accurately reflects the work that has been accomplished and how it was sequenced (as-built logic).

1.4 SCHEDULE FORMAT

1.4.1 Bar Chart Schedule

The bar chart to, as a minimum, show work activities, submittals, SECTION 01 32 16 Page 2

Government review periods, material/equipment delivery, utility outages, on-site fabrication, inspection, testing, and closeout activities. The bar chart to be time scaled and generated using an electronic spreadsheet program.

1.4.2 Schedule Submittals and Procedures

Submit bar chart schedules and updates in hard copy and electronically in accordance with Section 01 33 00 SUBMITTAL PROCEDURES.

1.5 FABRICATION SCHEDULE

a. Prepare and submit a project schedule that details each significant milestone for the fabrication and delivery of all Tainter gates, and hardware. Submit the project schedule within 5 days after the Prefabrication Conference. Once the project schedule is approved, update the progress schedule once a month until completion of the project. Include all witness points in accordance with paragraph Witness Points and include, at a minimum, the following milestones:

(1) Fabrication and fit up of structural members (ribs, girders, strut arms etc.).

(2) 50 Percent completion of Tainter gate.

(3) Fully assembled Tainter gates (before painting).

(4) Completion of painting (before shipping).

(5) Completion of all forged and casted components and bushings.

(6) Delivery dates to designated location.

If the Fabricator fails to submit a schedule within the time prescribed, the Contracting Officer will withhold approval of progress payments until the Fabricator submits the required schedule.

b. If, in the opinion of the Contracting Officer, the Fabricator falls behind the approved schedule, take steps necessary to improve progress, including those that may be required by the Contracting Officer, without additional cost to the Government. In this circumstance, the Contracting Officer may require the Fabricator to increase the number of shifts, overtime operations, days of work, and/or the amount of construction plant, and submit for approval any supplementary schedule or schedules in bar chart form as the Contracting Officer deems necessary to demonstrate how the approved rate of progress will be regained.

c. Failure to comply with the requirements of the Contracting Officer will be grounds for a determination by the Contracting Officer that the Fabricator is not prosecuting the work with sufficient diligence to ensure completion within the time as specified in the Contract. Upon making this determination, the Contracting Officer may terminate the Fabricator's right to proceed with the work, or any separable part of it, in accordance with the default terms of this Contract.

1.6 WITNESS POINTS

Witness points will be established for the Initial Quality Assurance (QA)

SECTION 01 32 16 Page 3

Inspection. Intermediate QA Inspections may be performed by the Government or the Government's Agent.

The Initial QA Inspection should commence after the Government has determined that there is substantial completion of components that comprise a reasonable sampling of significant details. The extent of completion and details and the date of the Initial QA Inspection should be determined at the Prefabrication Conference by the Government after discussion with the Fabricator. At that time, the Fabricator should produce a detailed schedule showing the progresssion of work and completion of components. This schedule will be updated monthly and provided by e-mail to the Contracting Officer, The Fabricator should give the Contracting Officer two weeks notice prior to the predetermined date for the Initial QA Inspection including adjustments for changes in schedule. Intermediate QA Inspections will be conducted on an as needed basis and at the discretion of the Government. The Fabricator should allow the Government to inspect all welds, as well as all casted adn forged components. The Fabricator should allow the Government to inspect all other components prior to painting.

Weld inspections will follow AWS D1.5M/D1.5. Fabricator must provide unpainted components for visual and NDT inspection. At these stages of fabrication, the Contracting Officer should be given two working days to inspect the Tainter gate and other components. The QA inspection period should not commence until after a minimum period of 72 hours after any welding. After the Contracting Officer has inspected the Tainter gate and other components, the Fabricator will proceed with the fabrication until the next witness point is reached, unless it is waived in writing by the Contracting Officer. Each component is subject to a Final Fabrication Inspection Prior to painting. The Contractor must give the Contracting Officer a minimum notice of two weeks prior to the Final Fabrication Inspection.

1.6.1 GOVERNMENT WITNESS POINT INSPECTIONS

Quality Assurance (QA) will occur throughout the length of the contract.

The Government QA representatives must have access to the structure and any documentation pertaining to the fabrication of the structure at all times during the length of the Contract. Government witness point inspections must be performed at intervals stated below for each gate. Additional shop visits and witness point inspections may occur at the sole discretion of the Government at any time during the length of the contract. At a minimum, unless determined otherwise by the Government, the following Witness Point Inspection intervals for each gate are:

1.6.1.1 Witness Point 1

Government personnel will inspect the materials to be used in fabrication and perform an initial walk-through of the fabrication shop. The Government will inspect purchased material conforming to the submitted material disposition records (including but not limited to steel plates and shapes, welding filler metals, shielding gases, paints and primers, etc.).

Verification of equipment calibration and personnel credentials will also be performed at this time.

1.6.1.2 Witness Point 2

Structure partially welded (25 percent-50 percent level of completion).

Sufficient number of members erected and welded to display the overall geometry of the structure and level of craftsmanship implemented by the Contractor. Preliminary control dimensions made to verify the observed

SECTION 01 32 16 Page 4 shrinkage and distortion (if present) are within acceptable limits with regard to fabrication tolerances.

1.6.1.3 Witness Point 3

Structure fully welded. Prior to coating. The Contractor must prepare specific areas of the steel surfaces to NACE 1 surface condition during Government inspection when requested by the Contracting Officer or their authorized representative. The Contracting Officer or their authorized representative must be present during verification of Control Dimensions.

1.6.1.4 Witness Point 4

Prior to shipping. Coating applied to mil thickness, curing complete as specified, attachment of seal assembly, attachment of trunnion hubs (snug tighten bolts), attachment of trunnion yokes (for fit check, remove for shipping), installation of trunnion pin bushings, installation of trunnion pins (for fit check, remove for shipping), and attachment of all associated hardware and appurtenances.

1.6.1.5 Witness Point 5

Arrival of structure(s) on site.

1.7 SCHEDULE MONTHLY UPDATES

Update the Fabrication Schedule at monthly intervals or when the schedule has been revised. Keep the schedule updated and current, reflecting actual activity progress and plan for completing the remaining work. Submit purchase orders and confirmation of delivery dates.

a. Narrative Report: Provide with schedule updates. Identify and justify:

(1) Progress made in each area of the project.

(2) Critical path.

(3) Date/time constraint(s), other than those required.

(4) Changes in the following; added or deleted activities, original and remaining durations for activities that have not started, logic, milestones, planned sequence of operations, and critical path.

(5) Status of Contract Completion Date and interim milestones.

(6) Current and anticipated delays (describe cause of delay and corrective actions(s) and mitigation measures to minimize).

(7) Description of current and future schedule problem areas.

Each entry in the narrative report to cite the respective Activity ID and Activity Description, the date, reason for the change, and description of the change.

1.8 CONTRACT MODIFICATION

Submit a Time Impact Analysis (TIA) with each cost and time proposal for a proposed change. TIA to illustrate the influence of each change or delay

SECTION 01 32 16 Page 5 on the Contract Completion Date or milestones. No time extensions will be granted nor delay damages paid unless a delay occurs which consumes all available Project Float, and extends the Projected Finish beyond the Contract Completion Date.

a. Each TIA to be both narrative and schedule form. The narrative to define the scope and conditions of the change; provide start and finish dates of impact, successor and predecessor activity to impact period, responsible party, describe how it originated, and how it impacts the schedule. The schedule submission to consist of 3 native files:

(1) Fragnet used to define the scope of the changed condition;

(2) Most recent accepted schedule update as of the time of the proposal or claim submission that has been updated to show all activity progress as of the time of the impact start date; and

(3) The impacted schedule that has the fragnet inserted in the updated schedule and the schedule "run" so that the new completion date is determined.

b. For claimed as-built project delay, the inserted fragnet TIA method to be modified to account for as-built events known to occur after the data date of schedule update used.

c. All TIAs to include any mitigation, and determine the apportionment of the overall delay assignable to each individual delay. The associated narrative to clearly describe the findings in a chronological listing beginning with the earliest delay event.

(1) Identify types of delays as follows:

(a) Excusable Delay: Force-Majeure (e.g. weather) - Fabricator may receive time extension, but time will not be compensable.

(b) Inexcusable Delay: Fabricator Responsibility - Fabricator will not receive time extension.

(c) Compensable Delay: Government Responsibility - Fabricator may receive compensable time extension.

(2) If a combination of any of the delay types outlined above occurs, it is considered a Concurrent Delay, which will require an analysis of the facts to determine compensability and entitlement to any time extension under the applicable Contract Clause(s).

d. Submit Data disks containing the narrative and native schedule files.

e. Unless the Contracting Officer requests otherwise, only add conformed Contract modifications into the Project NAS.

1.9 2-WEEK LOOK AHEAD SCHEDULE

Prepare and submit a 2-Week Look Ahead Schedule to provide a more detailed day-to-day plan of upcoming work identified on the Fabrication Schedule.

Key the work plans to activity numbers when a NAS is required and update each week to show the planned work for the current and following two-week period. Additionally, include upcoming outages, closures, preparatory meetings, and initial meetings. Identify critical path activities on the

SECTION 01 32 16 Page 6

2-Week Look Ahead Schedule. The plans are to be bar chart type schedules, maintained separately from the Fabrication Schedule on an electronic spreadsheet program and printed on 8-1/2 by 11 inch sheets as directed.

Activities not to exceed 5 working days in duration and have sufficient level of detail to assign crews, tools, and equipment required to complete the work. Deliver a copy of and submit an electronic file of the 2-Week Look Ahead Schedule to the Contracting Officer as directed, and will be reviewed during the scheduled Progress Meeting.

1.10 CORRESPONDENCE AND TEST REPORTS

All correspondence (e.g., letters, Requests for Information (RFIs), e-mails, meeting minute items, Production and QC Daily Reports, material delivery tickets, photographs) to reference Schedule Activities that are being addressed. All test reports (e.g., concrete, soil compaction, weld, pressure) to reference Schedule Activities that are being addressed.

PART 2 PRODUCTS

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PART 3 EXECUTION

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SECTION 01 32 16 Page 7

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.1 SUMMARY

1.2 DEFINITIONS

1.2.1 Submittal Descriptions (SD)

1.2.2 Submittal Approving Authority

1.2.3 Work

1.3 SUBMITTAL CLASSIFICATION

1.3.1 Government Approved

1.3.2 Information Only

1.4 SUBMITTAL REGISTER AND DATABASE

1.4.1 Use of Submittal Register

1.4.2 Fabricator Use of Submittal Register

1.4.3 Approving Authority Use of Submittal Register

1.5 FABRICATOR'S TRANSMITTAL FORM PREPARATION

1.6 VARIATIONS

1.6.1 Considering Variations

1.6.2 Proposing Variations

1.6.3 Warranting that Variations are Compatible

1.6.4 Review Schedule is Modified

1.7 GOVERNMENT APPROVING AUTHORITY

1.7.1 Review Period

1.8 SCHEDULING

1.9 DISAPPROVED SUBMITTALS

1.10 APPROVED SUBMITTALS

PART 2 PRODUCTS

PART 3 EXECUTION

ATTACHMENTS:

ATTACHMENT A - Submittal Register

SECTION 01 33 00 Page 1

SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.1 SUMMARY

The Submittal process is intended to be a paperless, electronic process using the Resident Management System's (RMS) Transmittal module to the maximum extent possible, unless otherwise noted in this Contract or as directed by the Contracting Officer in writing.

FAR 52.236-5 MATERIAL AND WORKMANSHIP and DFARS 252.236-7001 CONTRACT DRAWINGS AND SPECIFICATIONS applies to all "submittals."

Submittals may be requested in addition to those specified when deemed necessary to adequately describe the work covered.

Complete each submittal in sufficient detail to allow ready determination of compliance with Contract requirements.

The Fabricator's Quality Control (FQC) System Manager must check and approve all items prior to submittal and code, sign, and date indicating action taken. Clearly identify proposed deviations from the Contract requirements. Include within submittals items such as: Fabricator's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves;

test reports; test cylinders; samples; O&M manuals (including parts list);

certifications; warranties; and other such required submittals.

Schedule and submit submittals requiring Government approval prior to the acquisition of the material or equipment covered. Pick up and dispose samples not incorporated into the work in accordance with manufacturer's Safety Data Sheets (SDS's) and existing laws and regulations.

1.2 DEFINITIONS

1.2.1 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections.

Submittals are identified by the Submittal Description (SD) numbers and titles as follows:

SD-01 Preconstruction Submittals

Submittals which are required prior to commencing work on-site or a construction activity, these include, but are not limited to, insurance, schedules, background checks, APP, AHA, work plans, tabular list including location, features, or other pertinent information regarding products, materials, equipment, components, and any incidental to be used in and for the work.

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate

SECTION 01 33 00 Page 2 some portion of the work. Diagrams and instructions from the manufacturer or fabricator for use in producing the product and as aids to the Fabricator for integrating the product or system into the project. Drawings prepared by or for the Fabricator must show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work. Samples of warranty language when the Contract requires extended product warranty(s).

SD-04 Samples

Fabricated or unfabricated physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project. Field samples and mock-ups constructed on the project site that establish standards by which the ensuring work can be judged. Includes assemblies or portions of assemblies incorporated into the project and those to be removed at conclusion of the work.

SD-05 Design Data

Design calculations, mix designs, analyses or other data pertaining to a part of work.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of Contract award for the project.)

Report which includes findings of a test required to be performed by the Fabricator on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports.

Daily logs and checklists.

Final acceptance test and operational test procedure.

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project Contract and clearly name the project. Document required of Fabricator, or of a manufacturer, supplier, installer or subfabricator through Fabricator, SECTION 01 33 00 Page 3 the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.

Confined space entry permits.

Text of posted operating instructions.

SD-09 Manufacturer's Field Reports

Documentation of the testing and verification actions taken by a manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must be signed by an authorized official of a testing laboratory or agency;

must state the test results; and indicate whether the material, product, or system has passed or failed the test.

SD-10 Operation and Maintenance Data

Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer's help and product line documentation necessary to maintain and install equipment. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance, and repair of the item. This data is intended to be incorporated in an operations and maintenance manual or control system.

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism. Special requirements necessary to properly close out a construction Contract.

For example, record drawings and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase Contract.

1.2.2 Submittal Approving Authority

Office or designated person authorized to approve submittal.

1.2.3 Work

As used in this section, on- and off-site construction required by Contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

1.3 SUBMITTAL CLASSIFICATION

1.3.1 Government Approved

Government approval is required for extensions of design, critical materials, deviations, equipment whose compatibility with the entire system to be checked, and other items as designated by the Contracting Officer.

Government approval is required for any deviations from the Solicitation or Accepted Proposal and other items as designated by the Contracting Officer. Within the terms of FAR 52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered "shop drawings."

SECTION 01 33 00 Page 4

1.3.2 Information Only

Submittals not requiring Government approval are for information only.

They are not considered to be "shop drawings" within the terms of the FAR Clause as referenced. Approval of the Contracting Officer is not required on information only submittals. The Government reserves the right to require the Contractor to resubmit any item found not to comply with the Contract. This does not relieve the Fabricator from the obligation to furnish material in accordance with the drawings and specifications; will not prevent the Contracting Officer from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the Fabricator of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

1.4 SUBMITTAL REGISTER AND DATABASE

The Government-provided ATTACHMENT A - Submittal Register, must have columns (a), (g), (h), and (i) filled in with planning dates and submitted for approval within 30 calendar days after Notice to Proceed is received.

Maintain the Submittal Register and keep it updated as the work progresses throughout Contract duration. Submit completed Submittal Register with all final approved submittal items after the final inspection and prior to close out of the Contract. Use the RESIDENT MANAGEMENT SYSTEM (RMS) program as the primary tracking system for the Submittal Register and associated transmittals.

Column (c): Lists specification section in which submittal is required.

Column (d): Lists each submittal description (SD No. and type, e.g. SD-02 Shop Drawings) required in each specification section.

Column (e): Lists one principal paragraph in specification section where a material or product is specified. This listing is only to facilitate locating submitted requirements. Do not consider entries in column (e) as limiting project requirements.

Track all submittals by maintaining a complete Submittal Register, including completion of all data columns, including dates on which submittals are received and returned by the Government.

1.4.1 Use of Submittal Register

Verify that all submittals required for the project are listed; if any submittal is missing, an amendment or modification will be issued.

Coordinate and complete the following fields on the register:

Column (a) Activity Number: Activity number from the project schedule.

Column (g) Fabricator Submit Date: Scheduled date for approving authority to receive submittals.

Column (h) Fabricator Approval Needed By: Scheduled date that submittal item requires approval.

Column (i) Fabricator Material: Date that Fabricator needs material delivered to Fabricator control.

SECTION 01 33 00 Page 5

1.4.2 Fabricator Use of Submittal Register

Update the following fields with each submittal throughout Contract.

Column (b) Transmittal Number: Fabricator assigned list of consecutive numbers.

1.4.3 Approving Authority Use of Submittal Register

Update the following fields:

Column (b) Transmittal Number: Fabricator assigned list of consecutive numbers.

Column (l): List date of submittal receipt.

Column (m) through (p): List date related to review actions.

Column (q): List date returned to Fabricator.

1.5 FABRICATOR'S TRANSMITTAL FORM PREPARATION

Use the RMS Transmittal Log for submitting both Government Approved and Information Only submittals in accordance with the instructions on the reverse side of the form and as specified. Generate the Transmittal Form (ENG FORM 4025) and electronically sign by the Fabricator Quality Control System Manager using the Resident Management System (RMS) Transmittal Log.

Properly complete this form by filling out all the heading blank spaces and identifying each item submitted.

Include all required submittal information, for each submittal item, and in the order listed on the ENG FORM 4025. Multiple submittal items from the same specification section may be transmitted with one ENG FORM 4025. Save submittal information as a .pdf file, separate from the ENG FORM 4025, named with the Contract Number and the transmittal number (for example:

W912EK21C0001 00 73 05-1.pdf).

Large File Transmittal Submissions:

For transmittal document files too large for the RMS Transmittal Document Package (usually 250 MB or larger), post the transmittal to the following website:

https://safe.apps.mil/

The Fabricator must request that the Contracting Officer provide a file drop-off request through the safe website, which will provide instructions for uploading the file. The E-mail subject and file name are to follow the same format as specified.

1.6 VARIATIONS

Variations from Contract requirements require a Government approval in accordance with FAR 52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION and will be considered where advantageous to the Government.

1.6.1 Considering Variations

Discussion with Contracting Officer prior to submission, will help ensure

SECTION 01 33 00 Page 6 functional and quality requirements are met and minimize rejections and re-submittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal

(VECP).

Specifically point out variations from Contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government.

1.6.2 Proposing Variations

Check the column "variation" of ENG FORM 4025 for submittals which include proposed deviations requested by the Fabricator. If lower cost is a benefit, also include an estimate of the cost savings. Set forth in writing the reason for any deviations and annotate such deviations on the submittal. The Government reserves the right to rescind inadvertent approval of submittals containing unnoted deviations.

1.6.3 Warranting that Variations are Compatible

When delivering a variation for approval, Fabricator warrants that this Contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.6.4 Review Schedule is Modified

In addition to normal submittal review period, 10 working days will be allowed for consideration by the Government of submittals with variations.

1.7 GOVERNMENT APPROVING AUTHORITY

The Government Approving Authority, the Contracting Officer, will:

a. Note the date on which the submittal was received.

b. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with Contract documents.

c. Identify returned submittals with one of the actions as specified and with markings appropriate for action indicated.

Upon completion of review of submittals requiring Government approval, code and date approved submittals. An electronic copy of the approved submittal will be retained by the Contracting Officer and an electronic copy of the submittal will be returned to the Fabricator.

1.7.1 Review Period

Contracting Officer review will be completed within 60 calendar days after date of submission. Submittals will be returned to the Fabricator with submittal action codes described in the instructions as provided on the ENG

FORM 4025.

1.8 SCHEDULING

Schedule and submit concurrently submittals covering component items forming a system or items that are interrelated. Include certifications to

SECTION 01 33 00 Page 7 be submitted with the pertinent drawings at the same time. No delay damages or time extensions will be allowed for time lost in late submittals. Adequate time (a minimum of 30 calendar days exclusive of mailing time) must be allowed and shown on the register for review and approval.

a. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work to avoid delays. Allow for potential resubmittal of requirements.

b. Submittals called for by the Contract documents to be listed on the register. If a submittal is called for but does not pertain to the Contract, include the submittal in the register and annotate it "N/A" with a brief explanation. Approval by the Contracting Officer does not relieve the Fabricator of supplying submittals required by the Contract documents but which have been omitted from the register or marked "N/A."

c. Re-submit register and annotate monthly by the Fabricator with actual submission and approval dates. When all items on the register have been fully approved, no further re-submittal is required.

d. Carefully control procurement operations to ensure that each individual submittal is made on or before the Fabricator scheduled submittal date shown on the approved "Submittal Register."

1.9 DISAPPROVED SUBMITTALS

Make corrections required by the Contracting Officer. If the Fabricator considers any correction or notation on the returned submittals to constitute a change to the Contract drawings or specifications, notify the Contracting Officer, as required under the FAR 52.243-1 CHANGES, FIXED PRICE The Fabricator is responsible for the dimensions and design of connection details and construction of work. Failure to point out deviations may result in rejection and removal of such work at the Fabricator's expense.

If changes are necessary to the submittals, make revisions and re-submit in accordance with the procedures above. Accomplish no item of work requiring a submittal change until the changed submittals are approved.

1.10 APPROVED SUBMITTALS

The Contracting Officer's approval or acceptance of submittals is not to be construed as a complete check, and indicates only that the general method of construction, materials, detailing, and other information are satisfactory. Approval or acceptance will not relieve the Fabricator of the responsibility for any error which may exist, as the Fabricator under the Fabricator Quality Control (FQC) requirements of this Contract is responsible for dimensions, the design of adequate connections and details, and the satisfactory construction of all work. After submittals have been approved or accepted by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

The Government will electronically code and sign the transmittal form, and return the completed transmittal package back to the Fabricator through RMS.

SECTION 01 33 00 Page 8

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

SECTION 01 33 00 Page 9

SUBMITTAL FORM,Jan 96 PREVIOUS EDITION IS OBSOLETE PAGE 1 OF 5 PAGES

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