A21 - (B) BEJ Spillway Tree Removal PWS.pdf

PERFORMANCE WORK STATEMENT

FOR JORDAN DAM & SPILLWAY TREE CLEARING

B. EVERETT JORDAN DAM & LAKE

MONCURE, NC 27559

I. General Information

A. Introduction:

a. The USACE Wilmington District seeks a contractor to remove driftwood and eradicate the trees from

Jordan Dam, the overflow spillway, and adjacent two (2) Spillway Abutments at B. Everett Jordan Dam and Lake Moncure, NC 27559.

b. The work shall consist of furnishing all labor, personnel, supervision, quality control, equipment, supplies, and materials necessary to cut, herbicide, and remove all woody vegetation and driftwood primarily from approximately 12-acres of Jordan Dam, the overflow spillway (Spillway) and adjacent Spillway

Abutments. The work shall be performed to the satisfaction of the contracting officer during local office hours (Monday through Friday 0700-1630).

B. Scope of Work:

a. The Contractor shall eliminate all driftwood from Jordan Dam and Spillway shoreline.

b. The Contractor shall cut and remove or chip all growing and dead woody vegetation to the standards described in Section II.

c. The Contractor shall utilize the appropriate herbicide application to prevent regrowth of all cut vegetation without eliminating the herbaceous cover.

C. Pre-Quote Site Visit:

a. A site visit prior to quotes shall be scheduled with John Rochevot at (919) 542-4501, ext. 2422 or john.h.rochevot@usace.army.mil.

D. Location of Work:

a. Jordan Dam and the Spillway are adjacent to Jordan Dam Visitor Assistance Center.

b. The dam site is owned and operated by the U.S. Army Corps of Engineers, Wilmington, North Carolina.

The project site is in Poe’s Ridge recreation area, Chatham County, North Carolina.

1) The physical address of Jordan Lake Dam VAC is:

2080 Jordan Dam Road

Moncure, North Carolina 27559

2) The mailing address of Jordan Dam VAC is:

PO Box 144

Moncure, North Carolina 27559

E. Applicable Documents:

a. List of all applicable documents:

1) Quality Assurance Surveillance Plan (QASP)

2) Herbicide actual usage report

3) Activity Hazard Analysis (AHA)

4) List of E-verified/eligible employment Candidates

II. Work Requirements

F. Technical Requirements:

a. The contractor shall collect and eradicate all driftwood from the lakeside shoreline of Jordan Dam and the

Spillway shoreline (approximately 6.7-acres).

1) Eradication of the driftwood may include but not limited to chipping, burning, or proper disposal from Poe’s Ridge.

2) No chipped wood shall be left in piles. If left on site, it shall be evenly dispersed across an area agreed upon by the Government and Contractor.

3) All burning shall be approved by and coordinated with the Government. The Contractor shall acquire proper burn permits from the North Carolina Forest Service and supply the Government with a copy prior to burning.

(https://www.ncforestservice.gov/burn_permits/burn_permits_main.htm)

b. The Contractor shall cut and remove all growing and dead woody vegetation from approximately 6.7-acres of Jordan Dam and Spillway shoreline, on two (2) Spillway Abutments (Bench Slope Spillway Abutment

#2, 2.5-acre & Bench Slope Spillway Abutment #3, 2.8-acre), and scattered saplings growing in the remaining 55-acres of Spillway pasture and remaining 7-acres of Dam rip rap. Herbicide shall be applied to all cut stumps. (See section V.N. Aerial Photo below)

1) No stumps shall exceed 4” off the ground.

2) All woody vegetation shall be eradicated from Jordan Dam and the Spillway leaving only herbaceous growth and rip rap on the above referenced 68.7-acres.

(1) Eradication of the woody vegetation may include but not limited to chipping, burning, or proper disposal from Poe’s Ridge.

(2) No chipped wood shall be left in piles. If left on site, it shall be evenly dispersed across an area agreed upon by the Government and Contractor.

(3) All burning shall be approved by and coordinated with the Government. The Contractor shall acquire proper burn permits from the North Carolina Forest Service and supply the Government with a copy prior to burning.

(https://www.ncforestservice.gov/burn_permits/burn_permits_main.htm)

c. The appropriate herbicide treatment shall be used on all cut hardwood vegetation to guarantee 90% kill rate for a period of six (6) months from contract award as described in the Quality Assurance Surveillance Plan

(QASP). A small percentage of the total contract cost shall be retained for the six (6) month period to ensure the successful kill rate.

1) The Contractor shall use a marking agent such as dye in the application of all herbicides.

2) The Contractor shall use secondary containment for herbicides used on site.

3) The Contractor shall use all herbicides in compliance with label directions and federal, state, and local regulations.

4) The Contractor shall submit an Actual Usage Report to the Government of all herbicides used under this contract. The required herbicide Actual Usage Report shall include the following information and shall be supplied to the Government with a proper invoice:

(1) Location Used

(2) Pesticide Name

(3) EPA Registration Number

(4) Restricted Use (Yes or No) * No restricted use herbicides are allowed.

(5) Targeted Pest

(6) Targeted Acres

(7) Date of Application

(8) Applicator Name

(9) Applicator Registration Number

G. Regulatory Status:

a. The work performed by the Contractor and their subcontractors shall be in compliance with Section 404 of the Clean Water Act and all applicable USACE, other Federal, State, and Local regulations and guidelines.

III. Period of Performance and Performance Requirements

H. The Contractor shall commence work under this contract within thirty (30) calendar days after the date of receipt of Award. The Contractor shall complete the cutting and treatment of the stumps, stems/brush portion of the contract no later than Sixty (60) calendar days after receipt of Award. The time stated for completion shall include final inspection and acceptance.

I. Working hours for the contractor shall be Monday through Friday (0700-1630), unless otherwise specified, or as specifically approved in advance by the Government. All federal holidays shall be observed by the

Contractor and no work on site other than specified shall be permitted without specific approval by the

Government.

IV. Contract Management and Plans

J. Pre-Work Conference:

a. The contractor shall attend a pre-work conference at B. Everett Jordan VAC prior to commencing work. At this time the contractor shall advise the Government of the plan and timeline to achieve the required results, and provide a copy of their herbicide license, Activity Hazard Analysis (AHA), and proof of insurance.

1) The Contractor shall prepare and submit the attached AHA to the Government for approval prior to commencement of work.

b. The Contractor shall be fully responsible for the administration of health and safety requirements for the project.

K. Government Safety Requirements:

a. All work shall be conducted in a safe manner and must comply with OSHA standards and EM 385-1-1, https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-

1_English_2003.pdf. See below for your reference.

1) Brush Removal and Chipping: Section 31.D

2) USACE Wild Land Fire Control: Section 09.J.01

b. The contracted work shall be taking place in public areas and government personnel may require access during the work period. Contractor shall take all necessary precautions to ensure the safety of the visiting public and government personnel.

L. Post Work Activities:

a. The Contractor shall perform Disassemble/Demobilize any staging/lay-down area as required and shall restore that area to pre-work conditions or better for the completion of this task.

V. Supporting Information

M. AT/OPSEC:

1. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity

(RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)).

Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The

Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the

Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection

Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures. The

Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate(s) have two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system.

14. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in

FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify

Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are http://www.uscis.gov/e-verify with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility

Verification, and submit it to the Contracting Officer to become part of the official contract file.

N. Aerial Photo: Photographs and documents are the property of the Government and shall not be used for any purpose other than that intended by this scope of work.

O. Inspections and Acceptance:

a. The Government will inspect services rendered.

b. Work not meeting acceptable standards will be remedied to the satisfaction of the inspector prior to payment.

c. Failure or inability to perform acceptable services will result in reduction in payment as provided by

Section 37(d)(2) of General Provisions entitled Inspection of Services.

P. Payment:

a. The Contractor shall submit to the Government an invoice and herbicide actual usage report for work completed under this contract. The submittals shall be sent to:

1) US Army Corps of Engineers, B. Everett Jordan Dam & Lake, Attn: Admin Ranger, PO Box 144, Moncure, NC 27559,

2) Or through e-mail to john.h.rochevot@usace.army.mil

b. Payment shall be made by the Government within thirty (30) days of receipt of an approved correct invoice as determined by Section VI.U. below and the Government. The invoice shall be based on the unit prices negotiated, minus five (5) percent retained to ensure successful completion of the entire project. Upon completion of the project and a satisfactory final inspection by the Government, the Contractor shall submit a Release and Request for Final Payment, which, once approved by the Government, will release the entire remaining amount for the project to the Contractor.

VI. Definitions:

Q. Contracting Officer:

a. A Government employee with authority to enter, administer, and/or terminate contracts and make related determinations and findings.

R. Contracting Officer's Representative (COR):

a. An individual designated in writing by the Contracting Officer to be responsible for the administration of the contract.

S. Quality Control:

a. The Contractor is responsible for maintaining adequate quality control to satisfactorily meet the specifications of this contract and the 90% kill rate cut of woody vegetation for a period of six (6) months.

T. Quality Assurance (QA):

a. The Government will monitor the Contractor's performance in each functional area under this contract and reserves the right to use additional surveillance procedures. If the Contractor fails to perform according to the performance standards of the contract, a Notification of Contract Deficiency-Service Contract will be issued by the Government. The Contractor shall explain in writing why the performance was less than satisfactory, and how recurrence of the problem will be prevented in the future.

U. Proper Invoice:

a. Submission of invoices must include the following:

1) Name and address of the contractor.

2) Invoice date and number.

3) Contract number, contract line-item number and, if applicable, the order number.

4) Description, quantity, unit of measure, unit price and extended price of the items delivered.

5) Shipping number and date of shipment, including bill of lading number and weight of shipment if shipped on Government bill of lading.

6) Terms of any discount for prompt payment offered.

7) Name and address of official to whom payment is to be sent.

8) Name, title, and phone number of the person to notify in event of defective invoice.

9) Taxpayer Identification Number (TIN), if required in the contract.

10) Electronic funds transfer (EFT) banking information.