A21_Amendment Combined-Synopsis-Solicitation-Commercial-Products-Services with QA July 31.pdf

AMENDMENT

COMBINED SYNOPSIS/SOLICITATION FOR

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

General Information

Document Type: Combined Synopsis/Solicitation Solicitation Number: W912P923Q0030 Posted Date: 17-Jul-2023 Response Date: 10:00AM 10-Aug-2023 Product or Service Code: F014 Set Aside: 100% Small Business Set-Aside NAICS Code: 561730

Contracting Office Address

Contracting Division U.S. Army Corps of Engineers, St. Louis District 1222 Spruce Street, RM 4.207 St. Louis, MO 63103-2833

Description

AMENDMENT: This amendment is to add Questions & Answers (see Page 5 of this solicitation). All other terms & conditions remain the same. Quote due date remains the same.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-04.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561730, with a small business size standard of $19,000,000 annual average receipts (total or gross income) over the past three years.

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform tree maintenance and removal at Wappapello Lake as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this agreement.

Please review Instructions to Offerors, Price Schedule, Performance Work Statement, and Appendices contained herein for description of requirement.

Period of Performance Up to five (5 years) from time of award. Agreement may be discontinued at any time if it is in the best interest of the Government.

NOTE: Specific Period of Performance will be determined for each call order placed against the established BPA https://www.acquisition.gov/far/part-12#FAR_Subpart_12_6

Place of Performance

Address: Wayne and Butler Counties Wappapello Lake Project Office 10992 Highway T Wappapello, MO

Postal Code: 63966 Country: UNITED STATES

NOTE: See Appendix B: General Location Map for place of performance within Wayne and Butler Counties, MO

The Government will award a single Blanket Purchase Agreement.

Comparative Evaluation:

Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. Refer to FAR 52.212-2 Evaluation – Commercial Products and Commercial Services.

Offerors are required to be actively registered with the System for Award Management (SAM) at www.sam.gov prior to award.

Offerors must complete annual representations and certifications online in the System for Award Management in accordance with FAR 52.212-3, “Offeror Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (b)(2) of the provision is applicable, a written submission is required.

The Government reserves the right to cancel this solicitation.

All quoters must submit the following:

• Completed Price Schedule

All quotations must be sent electronically to Contract Specialist, Mary Ann Coventry, at the below email address by 10:00 AM CST on Thursday, August 10, 2023. The electronic quotes shall be in Portable Document Format (PDF) compatible with Adobe Reader.

Quotes should be emailed:

Email: mary.a.coventry@usace.army.mil Phone: 217-774-3951 ext 7020

Submission must be received not later than 10:00AM CST, Thursday, August 10, 2023, to Contract Specialist, Mary Ann Coventry. Late submissions will be treated in accordance with the solicitation provision at FAR 52.212-1. Submissions will only be accepted by electronically via email.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Contract Specialist, Mary Ann Coventry, by 10:00AM CST, Monday, July 31, 2023.

Instructions to Offerors

1. PRICE SCHEDULE: Offerors must quote on all line items and all requested offeror’s information in Price

Schedule. Quotes received not complying with this requirement will be considered non-responsive and will be rejected.

Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. Refer to FAR 52.212-2 Evaluation – Commercial Products and Commercial Services.

2. WAGE RATES: Prevailing Wage Rates will apply for any award resulting from this solicitation. Wage Rate information is included herein. Offerors should account for the requirement to pay prevailing wage rates to any employees, when figuring the quote.

3. DOCUMENTS TO RETURN: In order to be considered responsive, offerors must complete and return the following:

• Complete and return Price Schedule.

Offerors must complete all fill-ins and assure all return pages are received by the due date and time shown on page 1 of the solicitation, at the email indicated. Please email the Contract Specialist and include, “Quote for Solicitation, SOLICITATION NUMBER (Input the actual number)” in the subject line and submit to the contract specialist, Mary Ann Coventry, mary.a.coventry@usace.army.mil

4. REQUIRED INSURANCE: After award, the Contractor shall furnish proof of all required insurance, and valid driver’s license(s), to the Contracting Officer before starting work.

5. SPECIAL INSTRUCTIONS:

a) Thoroughly read the PERFORMANCE WORK STATEMENT and APPENDICES, attached herein to the solicitation. Your quote should be based on the requirements of the job and what it will take to successfully complete the job. Be aware that you must have all equipment needed to fulfill requirements of the contract before the starting date of the contract.

Refer to FAR 52.212-1 Instructions to Offerors on Page 24 of this solicitation for more information.

PRICE SCHEDULE

TREE MAINTENANCE AND REMOVAL

WAPPAPELLO LAKE, MISSOURI

Line Item

Description of Services

Unit

Unit Price

0001AA LIMB REMOVAL HR

0001AB TREE REMOVAL

Under 6 inches in diameter

EA

0001AC TREE REMOVAL

6 to 12 inches in diameter

EA

0001AD TREE REMOVAL

13 to 24 inches in diameter

EA

0001AE TREE REMOVAL

24 to 30 inches in diameter

EA

0001AF TREE REMOVAL

Over 30 inches in diameter

EA

0001AG STUMP REMOVAL

Under 6 inches in diameter

EA

0001AH STUMP REMOVAL

6 to 12 inches in diameter

EA

0001AJ STUMP REMOVAL

13 to 24 inches in diameter

EA

0001AK STUMP REMOVAL

24 to 30 inches in diameter

EA

0001AL STUMP REMOVAL

Over 30 inches in diameter

EA

Company Name:_______________________________________________________________________________

UEI No./Cage Code: ___________________________________________________________________________

POC/Owner Name: ____________________________________________________________________________

Phone No./Email_______________________________________________________________________________

Signature_____________________________________________________________________________________

Questions & Answers W912P923Q0030 Combined Synopsis/Solicitation

Question:

How will trees be identified to be cut or limb removal done per call order? Will tree marking paint be used?

Answer:

Trees for removal will be marked by the government with tree marking paint or surveyors marking tape of a designated color.

Areas for Limb Removal will be designated by the government and shall meet the specifications found in section 5.2.1. If the government deems necessary to designate individual trees for limb removal surveyors marking tape of a designated color will be used to mark such trees.

5.2.1 Limb Removal continued.: Limb removal shall consist of the removal of all dead limbs in areas/trees designated by the government. Within campgrounds and recreation areas all limbs adjacent to roadways and campsites shall be removed at a minimum of 15 feet from ground surface. The government will designate areas/trees prior to limb removal. Damage is the responsibility of the Contractor. Limbs are to be cut according to the guidelines specified IAW this PWS. Bark that is peeled or damaged so as to cause separation from the wood must be cut away from the tree. If the bark is to be removed, it should be done so that an oval shape is made.

The long axis of the oval should be lengthwise to the stem.

Performance Work Statement Table of Contents

1. GENERAL

1.1 DESCRIPTION OF SERVICES/INTRODUCTION

1.2 BACKGROUND

1.3 OBJECTIVES

1.4 SCOPE

1.5 ORDERING PERIOD

1.6 GENERAL INFORMATION

2.1. DEFINITIONS

2.2. ACRONYMS

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1 KEYS:

3.2 UTILITIES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 GENERAL:

4.2 EQUIPMENT:

4.3 MATERIALS

4.4 REQUIRED INSURANCE

5. SPECIFIC TASKS:

5.1 BASIC SERVICES

5.2 LIMB REMOVAL

5.3 TREE REMOVAL:

5.4 STUMP REMOVAL:

5.5 LIMB AND TREE DEBRIS:

5.6 PAYMENT SCHEDULE:

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1 ATTACHMENT 1/TECHNICAL EXHIBIT 1 – PERFORMANCE REQUIREMENTS SUMMARY

7.2 ATTACHMENT 2/TECHNICAL EXHIBIT 2 – DELIVERABLES SCHEDULE

APPENDIX A WORKLOAD ESTIMATES

APPENDIX B GENERAL LOCATION MAP

APPENDIX C VEHICLE SIGNS

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PERFORMANCE WORK STATEMENT (PWS)

Tree Maintenance and Removal Wappapello Lake, Missouri

Part 1 General Information

1. General: The purpose of this Blanket Purchase Agreement is to provide an indefinite quantity of tree maintenance services. The Contractor shall furnish all labor, equipment and materials necessary to execute tree maintenance services and removal for each BPA Call under this agreement. The dollar limitation for each individual call shall be no more than $245,000. The overall limit of this agreement shall be no more than $499,000. The intent of this blanket BPA is to provide the government with a cost-effective rapid response way to maintain the U.S.

Army Corps of Engineers facilities. The government is obligated only to the extent of authorized purchases are made under this agreement.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform tree maintenance and removal at Wappapello Lake as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this agreement.

1.2 Background: The services were contracted before under Contract (W912P9-20-P-0001). The previous requirement was solicited as Invitation for Bid (IFB) IAW FAR 14 Sealed Bidding 100% small business set-aside.

1.3 Objectives: The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that tree maintenance is performed at Wappapello Lake in a manner that will promote the growth of healthy trees, and present a clean, neat, and professional appearance. Areas maps and workloads depicting the service described in this PWS are identified in the Appendices.

The Contractor’s performance will be based on the Contracting Officer’s Representative (COR), and Contracting Officer’s (KO) evaluation of the results required by the Performance Requirements Summary (PRS) and not the method of performance. The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

1.4 Scope: The Contractor shall furnish the personnel, equipment, tools, supervision and materials to accomplish the required services IAW this PWS. Services include, but are not limited to limb removal, tree removal, stump removal, disposal of tree debris.

1.5 Ordering Period: The period of performance shall be a period of 5 years. Specific period of performance will be determined at the purchase/call level.

1.5.1 Ordering Authorization: Only individuals with direct ordering authority are authorized to place calls/orders under this agreement. Ordering authority will be under the direction of the Contracting Officer.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS at the call order level. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP shall be submitted to the COR prior to commencing work at the pre-work meeting of the first call order. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Juneteenth Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00 a.m. – 5:00 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Wappapello Lake, Missouri.

1.6.6 Type of Contract: The government will establish a Blank Purchase Agreement.

1.6.7 Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be locked and secured.

1.6.7.1 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost keys to the Contracting Officer.

1.6.8 Special Qualifications: The contractor shall provide the name and telephone number of the Contractor’s on-site contract manager and alternate responsible for all requirements in the PWS.

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The follow personnel are considered key personnel by the government: Bart Dearborn, Project Manager, Wappapello Lake Project Office. Carlos Lopez, Assistant Project Manager, Wappapello Lake Project Office. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between [7:00 a.m.- 5:00 p.m.], Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.11 Identification of Contractor Employees: All contract personnel are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. All employees shall be “fully clothed” at a minimum wearing a short-sleeved shirt, supplied by the Contractor with identification of the Contractor’s organization or logo without abusive language and/or pictures, safety shoes as stated in EM-385-1-1, “Safety and Health Requirements Manual”, and long pants without holes. All vehicles used in performance of this contract shall be clearly marked on the vehicle door with an identification sign showing the Contractor’s name, address, and phone number in letters and numbers that are a minimum of 1.5” tall. See Appendix C Vehicle Signs for more information.

1.6.12 SAFETY REQUIREMENTS AND REPORTS

The contractor shall perform all work and ensure all equipment used in performance of the contract shall conform with the safety requirements set forth in Corps of Engineers Manual EM 385-1-1 entitled, “Safety and Health Requirements Manual” 30 November 2014, revisions and supplements there to, copies of which are available online at https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements- Manual/

OSHA Safety and Health Requirements. Provide a verbal report to the COR and the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

1.6.12.1 Protection of Worksite: Work will take place in heavily visited recreation areas. The term “heavily visited” shall be construed as areas receiving frequent use by, hikers, bicycle traffic, motor vehicles, campers, picnickers, and other day use activities. In addition, the work areas are timbered and/or landscaped with valuable plants, including seedling trees, and have other obstructions such as grills, picnic tables, etc. all of which will require caution working around.

1.6.12.2 Damages: The contractor shall use reasonable care to avoid damaging Government buildings, equipment and property owned by the public, and all equipment shall be used in such a manner as to not harm, deface, destroy, remove or alter vegetative growth. In the event that a member of the public claims personal property was damaged, it shall be the Contractor’s responsibility to notify the COR of the incident within 24 hours of the claim. The contractor shall replace or repair the damage, to the COR’s satisfaction, at no expense to the Government within seven (7) days unless otherwise approved by the COR. If the contractor fails or refuses to make such repairs or replacement, within the approved timeframe, the contractor shall be liable for the cost to make the repair or replacement, which will be deducted from the contract payment.

1.6.13 MANPOWER REPORTING: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under each call order. Each invoice shall include the total labor hours for the period of performance that payment is requested.

PART 2

DEFINITIONS & ACRONYMS

2.1. DEFINITIONS:

2.1.1. CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 ALTERNATE CONTRACTING OFFICER’S REPRESENTATIVE (ACOR): An employee of the U.S.

Government appointed by the contracting officer to administer the contract in the absence of the COR or alongside the COR as directed by the KO. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Keys: The Government will furnish the necessary keys for access to recreation areas. NOTE: Duplication of Government-furnished keys is not permitted. The Contractor shall immediately report the loss of any keys to the Contracting Officer. In the event that a Government-furnished key is lost, the Contractor will be responsible for reimbursement of a $250 invoice deduction per key. The key deduction fee will occur on the first invoice following the loss of Government-furnished keys.

3.2 Utilities: Water and electricity can be obtained by the Contractor from sources within the work area or from other pre-approved Government sources. Several of the areas serviced are in remote locations where water and electricity are not available. Lack of availability of water and electricity does not excuse the Contractor from completing the required work.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Equipment: The Contractor shall furnish all equipment required to perform work IAW this PWS. Equipment shall be in suitable condition and equipped with manufacturer’s recommended safety protective devices to insure worker and public safety at all times. Equipment shall be inspected daily by the Contractor and maintained in good working condition. All Contractor equipment shall be removed from Government property at the end of each working day unless otherwise specified by the COR.

4.3 Materials: The Contractor shall provide all materials, supplies, and equipment necessary to meet the requirements IAW (In accordance with) this PWS.

4.4 Required Insurance: The Contractor shall furnish to the KO and COR, prior to the commencement of work, a certificate or written statement as evidence of the minimum insurance listed below. The Contractor shall procure and maintain such types and amounts of insurance during the entire period of his performance under this contract.

(1) Worker’s Compensation – Amounts required by applicable jurisdictional statues.

(2) Comprehensive General Liability Insurance – $1,000,000

(3) Comprehensive Automobile Insurance $500,000 each accident

Certificates of insurance should be submitted to the following address:

Department of the Army

Wappapello Project Office 10992 Highway T

Wappapello, MO 63966

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services: The contractor shall provide services for tree maintenance and removal for Wappapello Lake.

Contractor shall commence work within 7 days of notification by the government or an agreed upon schedule by the government and the contractor.

5.2 Limb Removal. The Contractor must provide the following at the hourly bid price: A minimum, two-person work force, and equipment used for limb removal must include pole pruners, chainsaws, and a bucket truck capable of reaching any limb up to a height of 50 feet. For disposal of limbs the Contractor may load onto trailer/truck and haul to designated location on Government property or use a chipper and dump truck to remove chips from the property. All safety guards and features must be in place and operational prior to and during use of equipment.

Government will approve all equipment and means of work completion prior to the award of this contract. For the purposes of this contract, work shall not be accomplished through tree climbing techniques unless approved under special circumstances by the Government. Additional equipment is allowed, but it must be approved by Government prior to use. Limb removal shall consist of cutting and removing limbs designated by government personnel.

5.2.1 Limb Removal continued: Limb removal shall consist of the removal of all dead limbs in areas/trees designated by the government. Within campgrounds and recreation areas all limbs adjacent to roadways and campsites shall be removed at a minimum of 15 feet from ground surface. The government will designate areas/trees prior to limb removal. Damage is the responsibility of the Contractor. Limbs are to be cut according to the guidelines specified IAW this PWS. Bark that is peeled or damaged so as to cause separation from the wood must be cut away from the tree. If the bark is to be removed, it should be done so that an oval shape is made. The long axis of the oval should be lengthwise to the stem.

5.3 Tree Removal: Tree removal shall consist of the cutting, removal and disposal by the contractor. Trees removed shall be cut to a height so that their stumps may be ground without further cutting. Tree removal will be broken down into five categories: Under six (6) inches- Trees six (6) inches in diameter and less at diameter at breast height.

6 to 12 inches- Trees over six inches in diameter and not greater than 12 inches at dimeter at beast height. 13 to 24 inches- Trees over 13 inches in diameter and not greater than 24 inches at diameter at breast height. 24 inches to 30 inches – Trees over 24 inches and not greater than 30 inches at diameter at breast height. 30 inches and over - All trees over 30 inches in diameter at breast height. Determination of the tree size will be made by the COR. Size will be measured at 4 ½ feet above the ground (diameter at breast height) minus any defects, galls, etc.

5.4 Stump Removal: Stump removal shall consist of removal of all stumps, filling of holes, seeding and disposal of stumps. Removal shall be done by grinding to a minimum depth of 6 inches below the finished grade. Stump removal will be broken down into five categories: Under six (6) inches in diameter, 6 to 12 inches in diameter. 13 to 24 inches in diameter. 24 inches to 30 inches in diameter. Over 30 inches in diameter. All holes made during stump removal shall be filled with topsoil. No wood chips shall be left in the hole. The Contractor shall be responsible for placing topsoil, seed and straw (soil, seed and straw provided by the government) to fill the excavated area.

5.5 Limb and Tree Debris: The Contractor shall haul all debris from tree cutting operations to a designated location on government property. Chipping/mulching of debris is permitted, all chips/mulch must be removed from government property. Limb and tree debris removal shall be calculated into line item prices in Price Schedule. No extra payment will be made for debris removal.

5.6 Payment Schedule: Payments will be made on a monthly basis. The Contractor shall provide monthly invoices in accordance with FAR 32.905(b). Electronic invoice submissions must be created in black and white and in Adobe’s Portable Document Format (PDF) and comply with the requirements specified within this contract. At a minimum, invoices will contain the following elements:

- Name and address of the Contractor (Note: Differences between the remittance address on the invoice and the data on record in the System for Award Management (SAM) can potentially cause delays in payment. Please verify these data agree exactly.)

- Invoice date and number

- Blanket Purchase Agreement Number

- Call Order Number

- Description, quantity, unit of measure, unit price and extended price of the item delivered. Item description must match those contained in the call order/contract description.

- In cases where there is no physical delivery, please include all email correspondence to the electronic delivery POC (the customer) when the product becomes available for download or is renewed in accordance with the statement of work. Read receipts may help substantiate electronic delivery.

- Name and address of official to whom payment will be sent

- Period of performance covered by the invoice

Release of Claims: A Release of Claims shall accompany a final invoice. The Release of Claims shall be signed, include the final Call Order amount.

NOTE - QUANTITY: The quantities noted in Appendix A Workload Estimates are an annual estimate that can increase or decrease from year-to-year depending on government funding, inclement weather, etc. The exact quantities will be determined at the call order level; any unused quantities may be removed by contract modification at the end of the call order’s period of performance. The Government pays only for the actual quantities ordered by contract modification and received.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

MANUFACTURER’S RECOMMENDATIONS

-For equipment and materials used by the contractor -Manuals shall be supplied for Government furnished equipment -Operating/Maintenance Manuals

INDUSTRIAL STANDARDS AND CODES (Latest Editions):

-Standard specifications for road and bridge construction, Illinois Department of Transportation -American National Standards Institute -EM 383-1-1, General Safety and Health Manual of the U.S. Army Corps of Engineers, 30 November 2014 -Forestry Handbook, Second Edition, Section 16 -American Association of Nurseryman, Inc.

-OSHA Safety Standards

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Performance Objective

Standard Performance Threshold Method of Surveillance

PRS # 1.

Tree Maintenance and removal.

Quality of Service:

The contractor shall provide the labor, equipment, and materials necessary for tree maintenance and removal IAW this

PWS.

PWS. Para. 5.1, thru Para. 5.6

No more than five (5) valid defects per month.

Periodic Validation and / or customer complaint

PRS # 2

Quality Control Inspection procedures are followed and documented IAW the Contractor’s

QCP.

PWS. Para. 1.6.1 No more than one (1) valid defect per month.

Periodic validation and / or customer compliant

PRS # 3

Deliverables Complete, accurate and timely IAW Timeliness/ Schedule: turned-in within specified time.

Quality of Service: reports are complete and accurate

PWS. Para. 2.1.6 & Technical Exhibit 2 No more than two (2) discrepancies of the following per year.

100% Inspection

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Quality Control Plan Prior to commencing work 1 Hard copy, MS

Word, PDF

COR

Accident Prevention Plan(APP)

Prior to commencing work

1 Hard copy, MS Word, PDF

COR

Equipment List Prior to commencing work

1 Hard copy, MS Word PDF

COR

Required Insurance Prior to commencing work

1 Hard copy, MS Word of PDF

COR

Employee List Prior to commencing work

1 Hard copy, MS Word or PDF

COR

Employee Key List When keys are assigned

1 Hard copy, MS Word of PDF

COR

APPENDIX A

WORK ESTIMATES

Tree Maintenance and Limb Removal is required on USACE government owned property in Wayne and Butler counties including recreation areas and campgrounds as well as outlying roadways and parking areas. Yearly workload estimates are located below. See NOTE – QUANTITY on Page 14 of this solicitation for more information.

LIMB REMOVAL 100 HR

TREE REMOVAL

Under 6 inches in diameter

20 EA

TREE REMOVAL

6 to 12 inches in diameter

20 EA

TREE REMOVAL

13 to 24 inches in diameter

20 EA

TREE REMOVAL

24 to 30 inches in diameter

20 EA

TREE REMOVAL

Over 30 inches in diameter

20 EA

STUMP REMOVAL

Under 6 inches in diameter

20 EA

STUMP REMOVAL

6 to 12 inches in diameter

20 EA

STUMP REMOVAL

13 to 24 inches in diameter

20 EA

STUMP REMOVAL

24 to 30 inches in diameter

20 EA

STUMP REMOVAL

Over 30 inches in diameter

20 EA

APPENDIX B

GENERAL LOCATION MAP

APPENDIX C

VEHICLE SIGNS

Vehicle signs

Name of Contractor

Type of Business

Address

Phone Number

All lettering to be a minimum of 1.5 inches in height.

PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE

52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(JUN 2020) -- Alternate I

NOV 2021

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

JUN 2020

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

JUN 2020

52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment

NOV 2021

52.204-27 Prohibition on a ByteDance Covered Application JUN 2023 52.212-4 Contract Terms and Conditions--Commercial Products and

Commercial Services

DEC 2022

52.219-14 (Dev) Limitations on Subcontracting (DEVIATION 2021-O0008) FEB 2023 52.219-28 Post-Award Small Business Program Rerepresentation MAR 2023 52.228-5 Insurance - Work On A Government Installation JAN 1997 52.229-11 Tax on Certain Foreign Procurements--Notice and

Representation

JUN 2020

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.252-6 Authorized Deviations In Clauses NOV 2020 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Antiterrorism Awareness Training for Contractors JAN 2023 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements MAR 2022 252.204-7020 NIST SP 800-171 DoD Assessment Requirements JAN 2023 252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023 252.215-7008 Only One Offer DEC 2022 252.225-7055 Representation Regarding Business Operations with the

Maduro Regime

MAY 2022

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

JAN 2023

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

JAN 2023

PROVISIONS AND CLAUSES INCORPORATED BY FULL TEXT

ADDENDA to FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

6. PRICE SCHEDULE: Offerors must quote on all line items and all requested offeror’s information in Price

Schedule. Quotes received not complying with this requirement will be considered non-responsive and will be rejected.

Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. Refer to FAR 52.212-2 Evaluation – Commercial Products and Commercial Services.

7. WAGE RATES: Prevailing Wage Rates will apply for any award resulting from this solicitation. Wage Rate information is included herein. Offerors should account for the requirement to pay prevailing wage rates to any employees, when figuring the quote.

8. DOCUMENTS TO RETURN: In order to be considered responsive, offerors must complete and return the following:

• Complete and return Price Schedule.

Offerors must complete all fill-ins and assure all return pages are received by the due date and time shown on page 1 of the solicitation, at the email indicated. Please email the Contract Specialist and include, “Quote for Solicitation, SOLICITATION NUMBER (Input the actual number)” in the subject line and submit to the contract specialist, Mary Ann Coventry, mary.a.coventry@usace.army.mil

9. REQUIRED INSURANCE: After award, the Contractor shall furnish proof of all required insurance, and valid driver’s license(s), to the Contracting Officer before starting work.

10. SPECIAL INSTRUCTIONS:

b) Thoroughly read the PERFORMANCE WORK STATEMENT and APPENDICES, attached herein to the solicitation. Your quote should be based on the requirements of the job and what it will take to successfully complete the job. Be aware that you must have all equipment needed to fulfill requirements of the contract before the starting date of the contract.

11. LATE…