A2- SOW - Proctor - Airgas 2.docx
DOCX document 33 KB Posted
- Solicitation number
- N4215826QN041
About this file
This is a Statement of Work for preventative maintenance and ongoing gas delivery services for the Mid-Atlantic Regional Materials Test Laboratory (MARMTL), located at Building 184, Portsmouth, VA, operated by the Naval Sea Systems Command under the Department of the Navy. The laboratory specializes in metallurgical and chemical analysis, mechanical and environmental testing, nondestructive inspection, failure analysis, polymeric materials, composite technology, welding and heat treating, and utilizes six Gas Chromatographs and one Automatic Quick Furnace for gaseous sample analysis and environmental testing to maintain Virginia State accreditation.
The supplier is required to provide ongoing gas delivery and pick-up services for one year, with a maximum supply of 10 cylinders of UHP Hydrogen (99.999% pure, Size 300 CGA 350), 20 cylinders of UHP Argon (99.999% pure, Size 300 CGA 580), and 30 cylinders of Zero Grade Air (Size 300). This is a sole-source procurement action awarded to Airgas USA LLC under FAR 13.106-1(b)(1)(i) authority, classified as commercial services under NAICS code 334513. The solicitation number is N4215826QN041, with the related RFQ number N4215825QN041, and has been posted on SAM.gov with clauses effective through Federal Acquisition Circular 2025-04 and DFARS Change Notice 1/17/2025.
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| Solicitation - N4215826QN041 (2).pdf |
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Statement of Work for Mid-Atlantic Regional Materials Test Laboratory DMA-80 Preventative Maintenance
1.0 Organization. Mid-Atlantic Regional Materials Test Laboratory, Code 134.1 and 134.2, 2nd Floor, Rooms 222 and 227 and 3rd Floor, Rooms 307 and 333, Bldg. 184, Portsmouth, VA.
1.1 Background. The Mid-Atlantic Regional Materials Test Laboratory is a modern and complete engineering and science laboratory, specializing in routine and unique analysis and problem solving with state-of-the-art laboratory space and instrumentation. Services include, but are not limited to, metallurgical and chemical analysis, mechanical and environmental testing, nondestructive inspection, failure analysis, polymeric materials, composite technology, welding and heat treating. The laboratory utilizes six Gas Chromatographs and one Automatic Quick Furnace for testing of gaseous sample analysis, detrimental material analysis, Polychlorinated Biphenyls analysis, and Diesel and Gasoline Range Organics analysis. These tests support various projects and ensure we meet environmental Virginia State accreditation requirements.
1.2 Objective / Scope. The objective of this request is to secure an ongoing gas delivery and pick up service for high purity gases required by MARMTL for the one year. Services will be for the given years will be as follows:
1. The supplier shall, at most, provide the following gases:
a. 10 Cylinders of UHP Hydrogen, 99.999% Pure, Size 300 CGA 350
b. 20 Cylinders of UHP Argon, 99.999% Pure, Size 300 CGA 580
c. 30 Cylinders of Zero Grade Air, size 300 (THC <1.0 ppm) CGA 590
d. 15 Cylinders of UHP Oxygen, 99.999% pure, size 300 CGA 540
e. 20 Cylinders of P-5 UHP (5% Methane, balance Argon), size 200 CGA 350
f. 15 Cylinders of UHP 99.999% Pure Nitrogen, size 300 CGA 580
2. Quantities show herein are estimates only. The total quantity per line item shall not be exceeded during any one contract period without the express consent of a Contracting Officer. The Norfolk Naval Shipyard shall only be charged and billed for the amount of Specialty Gases actually delivered and cylinders leased.
| a. Rental of Cylinders per year not to exceed 110 cylinders for 12 months. The contractor shall furnish cylinders under a rental agreement. |
| b. The contractor shall comply with applicable regulations, specifications, and normal good practices and standards of the compress gas association; shall supply Mid-Atlantic Regional Material Test Laboratory, Quality Assurance Office, Norfolk Naval Shipyard (NNSY) with minimum required purity and quantity for each number, lot purity, and listing of impurities |
with each lot or batch in the form of a certificate of analysis.
| c. Shall make deliveries in contractors owned vehicles and not by common carrier to Mid-Atlantic Regional Material Test Laboratory, Bldg. 184, 3rd Floor, Norfolk Naval Shipyard, Portsmouth, VA 23709-1035. |
| d. The contractor shall deliver/pick up gas cylinders within 24 hours of call unless other arrangements have been made at no additional cost to the Federal Government; and shall supply NNSY with compressed cylinders in good serviceable condition and working order |
1.3 Period of Performance. The base period of performance for this task order is from award date plus 365 days.
Security NNSY Access Requirements: All contractors, with the exception of permanent party (or “seated” contractors with Common Access Cards (CACs), will be required to obtain a DBIDS card to gain access to NNSY.
(Note: A “seated contractor” is a contractor who received CACs and are granted access to Navy or NNSY information technology systems and are stationed at NNSY as their permanent work location.)
| • | Procedure for receiving a DBIDS card: |
| a) | Contractor will complete the SECNAV 5512 form(s) and forward them to their NNSY Sponsor/Contracting Officer’s Representative (COR). |
| b) | The sponsor will complete the CVS spreadsheet utilizing the information on the completed SECNAV5512 forms and forward all documents to Commander Navy region mid-Atlantic (CNRMA) for vetting. |
| c) | CNRMA will add the contractor to the “179-Day List” which is utilized by the Pass and ID office to create the DBIDS card. |
| d) | Once on the 179-Day List, the contractor may go to Pass and ID to have their DBIDS card generated. |
| e) | Green NAVSEA access badges can be generated at this point with contractors providing proof of U.S. Citizenship (Birth Certificate/ US Passport). |
Portable Electronic Devices (PEDs): A PED is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).
| a) | NAVSEA 04 Ser 04/281 IMPLEMENTATION PLAN FOR ALLOWING CAMERA-PORTABLE ELECTRONIC DEVICES WITHIN THE CONTROLLED INDUSTRIAL AREA. |
| b) | NAVSEAINST 2200.1A PORTABLE ELECTRONIC DEVICES POLICY |
| c) | SECPROMAN Vol 1 5510.36 Rev E. |
In accordance with ref (a), personally owned camera enabled PED’s will be authorized inside of the Controlled Industrial Area (CIA) and all Security Islands.
Camera enabled PEDs will remain unauthorized within Controlled Nuclear Information Areas (CNIAs), Nuclear Work Areas (NWAs) and Open Storage Areas.
All PEDs, camera enabled or not, are still prohibited within NWAs and Open Storage Areas.
The allowance of camera enabled PEDs inside of the CIA and Security Islands does not negate existing photography policies. Unofficial photography, filming of video, or live streaming from the camera-enabled PED remains prohibited within the CIA or any NAVSEA controlled space outside of the CIA. Further, audio recordings (both digitally or magnetically) in NAVSEA spaces is prohibited without the approval of the Code 1120 Security Director.
Submarine Specific PEDs Instructions: In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of PEDs while in or on Department of Navy Submarines, are prohibited.
SAFETY
"Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements or safety requirements for site specific location of the contract.
a. Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for hazardous energy control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name lables and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.
b. Contractors and NNGA’s may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx
c. Names and contact information for NNSY LOTCs and/or the Facility Custodian will be provided by NNSY TPOC and/or CORs set forth elsewhere in this award document.”
REQUIREMENTS FOR ACCESS TO NAVY INSTALLATIONS
Commander, Navy Installations Command (CNIC), has established the Defense Biometric Identification System, (DBIDS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials. Further information regarding DBIDS can be found at www.cnic.navy.mil/om/dbids.html NOTE: Bldg 276 TELEPHONE: 757-396-5815 (or 5095)
Security NNSY Access Requirements: All contractors, with the exception of permanent party (or “seated” contractors with Common Access Cards (CACs), will be required to obtain a DBIDS card to gain access to NNSY.
(Note: A “seated contractor” is a contractor who received CACs and are granted access to Navy or NNSY information technology systems and are stationed at NNSY as their permanent work location.)
| • | Procedure for receiving a DBIDS card: |
| a) | Contractor will complete the SECNAV 5512 form(s) and forward them to their NNSY Sponsor/Contracting Officer’s Representative (COR). |
| b) | The sponsor will complete the CVS spreadsheet utilizing the information on the completed SECNAV5512 forms and forward all documents to Commander Navy region mid-Atlantic (CNRMA) for vetting. |
| c) | CNRMA will add the contractor to the “179-Day List” which is utilized by the Pass and ID office to create the DBIDS card. |
| d) | Once on the 179-Day List, the contractor may go to Pass and ID to have their DBIDS card generated. |
| e) | Green NAVSEA access badges can be generated at this point with contractors providing proof of U.S. Citizenship (Birth Certificate/ US Passport). |
Portable Electronic Devices (PEDs): A PED is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).
| a) | NAVSEA 04 Ser 04/281 IMPLEMENTATION PLAN FOR ALLOWING CAMERA-PORTABLE ELECTRONIC DEVICES WITHIN THE CONTROLLED INDUSTRIAL AREA. |
| b) | NAVSEAINST 2200.1A PORTABLE ELECTRONIC DEVICES POLICY |
| c) | SECPROMAN Vol 1 5510.36 Rev E. |
In accordance with ref (a), personally owned camera enabled PED’s will be authorized inside of the Controlled Industrial Area (CIA) and all Security Islands.
Camera enabled PEDs will remain unauthorized within Controlled Nuclear Information Areas (CNIAs), Nuclear Work Areas (NWAs) and Open Storage Areas.
All PEDs, camera enabled or not, are still prohibited within NWAs and Open Storage Areas.
The allowance of camera enabled PEDs inside of the CIA and Security Islands does not negate existing photography policies. Unofficial photography, filming of video, or live streaming from the camera-enabled PED remains prohibited within the CIA or any NAVSEA controlled space outside of the CIA. Further, audio recordings (both digitally or magnetically) in NAVSEA spaces is prohibited without the approval of the Code 1120 Security Director.
Submarine Specific PEDs Instructions: In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of PEDs while in or on Department of Navy Submarines, are prohibited.
SAFETY
"Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements or safety requirements for site specific location of the contract.
d. Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for hazardous energy control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name lables and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.
e. Contractors and NNGA’s may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx
f. Names and contact information for NNSY LOTCs and/or the Facility Custodian will be provided by NNSY TPOC and/or CORs set forth elsewhere in this award document.”
REQUIREMENTS FOR ACCESS TO NAVY INSTALLATIONS
Commander, Navy Installations Command (CNIC), has established the Defense Biometric Identification System, (DBIDS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials. Further information regarding DBIDS can be found at www.cnic.navy.mil/om/dbids.html NOTE: Bldg 276 TELEPHONE: 757-396-5815 (or 5095)
1.4 Contact:
Technical POC: Stanley Proctor, C134.1 Branch Head, (757) 396-3531, stanley.d.proctor.civ@us.navy.mil Certifying Official Representative: Natasha Houston, C130S, (757) 636-5740, natasha.n.houston.civ@us.navy.mil Financial POC: Mary Ann Hales, C130S, (757) 615-2486, mary.a.hales2.civ@us.navy.mil
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