A2. FY23-SOW-SummerCamp Revised.docx

Statement of Work JSS Summer Camp

Requested Services: Lodging, Meeting Space, Catering, Outdoor Experiential Learning, Venue Safety Contractor will provide lodging, meeting space, outdoor education with programming staff, and meals for the JSS-CYS Summer Camp. The event will be held between the following date range of 28 August – 1 September 2023. The facility will be in Thurston County, Western Washington and be able to provide all services requested onsite. The facility must be American Camp Association accredited.

The camp facility will provide staff to facilitate programming, including but not limited to swimming, boating, archery, challenge course, and other recreational activities. Staff to facilitate programming will be available for five days. All staff must have background checks on file and proper certifications for programming. Lifeguards must be certified by a nationally recognized body or equivalent certificate with documented related skills, have First Aid & CPR certification, and follow standard policies and procedures.

Room Reservations/Lodging 1.1- Lodging options for 100 attendees. Separate beds or lodging buildings will be available to accommodate separating attendees by gender. Gender neutral spaces, to include restrooms, available for youth not identifying as male or female.

1.2- Lodging will be available from Day 1 1300 – Day 5 1500.

1.3- Occupants will have access to sanitary restroom/shower facilities with running hot and cold water for all participants within a reasonable distance of lodging, preferably within the lodging structure.

Facilities / Outdoor Education 2.1- Venue will be American Camp Association accredited and able to support youth camp events . 2.2- Meeting spaces will be available from Day 1 1300 – Day 5 1500.

2.3- The venue will have multiple indoor and outdoor meeting space options to accommodate small and large groups simultaneously. Meeting space options will allow groups to distance themselves socially during activities. Space will be used for workshops, classes, outdoor education, team building, campfire, art projects, staff meetings, etc., during the week of the event.

2.4- The venue will have a location for event medical staff to support the event. Space will include beds for sick youth, an area to dispense medication, and basic supplies to assist with maintaining clean areas and comply with covid guidelines and is suitable to treat any potential patients.

2.5- Venue will provide outdoor education experiential learning, e.g., challenge course, archery, swimming, hands-on environmental experience and other recreational activities, and teambuilding activities up to 4 hours per day for all attendees. The venue will have trained certified staff to facilitate outdoor experiential learning. Staff must have background checks and certifications on file.

2.6- Venue can provide adequate security – at minimum the venue must provide security cameras, blue light emergency boxes, all venue staff have active shoot training, inside locking lodging for attendee safety; and to ensure the safety of national guard youth at location in case of medical emergency, active shooter emergency, or other security emergency issues not mentioned.

2.7- Venues will be evaluated on the best value (trade-off) basis to include overall prices, associated fees (i.e., parking, resort), geographic location, outdoor educational activities, and available amenities. Due to cultural climate, security (especially active shooter defense) is a nonnegotiable amenity.

Catering/Meals

Day 1 – Lunch for 25, ,Dinner for 100 Day 2 – Breakfast, Lunch & Dinner for 100 Day 3 – Breakfast, Lunch, & Dinner for 100 Day 4 – Breakfast, Lunch, & Dinner for 100 Day 5 – Breakfast for 100, Lunch for 25 3.3- Meal times will be 0800 breakfast/1200 lunch/1800 dinner.

3.4- The dining meal space will have enough room to accommodate up to 100 people to eat simultaneously.

Administrative

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