A2_23_PWS_Wastewater_Operator_1.pdf

Performance Work Statement New Melones Lake Wastewater and Water Treatment Operator

March 7, 2023

1.0 SCOPE

The Government requires a Backup Wastewater Operator/Water Treatment Operator Contractor to provide ongoing operation and monitoring of the Wastewater Treatment Facilities (WWTFs) and the potable Water Treatment Facilities (WTFs) at the Glory Hole Recreation Area, Tuttletown Recreation Area, and Administration Complex.

2.0 OBJECTIVE

The objective of this contract is to acquire contractor services to keep the wastewater and water facilities at New Melones Reservoir in compliance with Waste Discharge Requirement (WDR) permits, The California Regional Water Quality Control Board (RWQCB), Central Valley Region, issued WDRs for the WWTF at Tuttletown (Order Number MRP No. 2014-0153-DWQ- R5254) and Glory Hole (Order Number MRP No. 2014-0153-DWQ-R5273). The contractor shall also perform all duties as required to comply with the Department of Water Resources Water Permits for the Tuttletown Recreation Area (03-11-17P-026), Administration Center (03- 11-17P-025), and Glory Hole Recreation Area (PWS ID 05-00-102). Reclamation is the named discharger in these WDR permits and is responsible for the operation of these WWTFs and WTFs. The WDR for Glory Hole WWTF requires ongoing monitoring, as well as quarterly and annual reporting. The WDR for Tuttletown WWTF requires ongoing monitoring, as well as quarterly and annual reporting if requested by the RWQCB. The current MRP at Tuttletown does not require any sampling of groundwater monitoring wells at that location, however continuing with semiannual sampling is beneficial to Reclamation. Voluntary groundwater monitoring at Tuttletown will be performed at the discretion of the Resource Manager until there is a revised MRP requiring groundwater monitoring at this location. Reporting on the required monitoring shall be submitted in accordance with the due dates specified in each WDR.

Locations In the vicinity of:

Glory Hole: 38.016917, -120.530061

Tuttletown: 37.989796, -120.491030

Administration: 38.004942, -120.487982/ 6850 Studhorse Flat Road, Sonora CA 95370

3.0 BACKGROUND

A contractor is needed to provide services on an ‘as needed’ basis when the usual Government employee WWTF/WTF operator is temporarily unavailable due to vacation, sickness, etc. The contractor needs to be available 24-hours a day, 365-days a year. The contractor monitors the WWTFs/WTFs and collects samples in accordance with current Monitoring and Reporting

Programs (MRPs), submits data to the COR, Resource Ranger, Government Wastewater Operator/Water Treatment Operator, assists Natural Resource Specialist, and management on technical and operational elements of reporting.

4.0 TASKS - The contractor shall perform the following tasks:

a) Contractor shall operate the water and wastewater facilities in the Glory Hole and Tuttletown Recreation Areas on an as needed basis in accordance with the WDR’s cited above and under the certificate of the contract operator.

b) Contractor shall perform monitoring and reporting for the water and wastewater facilities in the Glory Hole and Tuttletown Recreation Areas, as well as at the Administration Center on an as needed basis in accordance with the WDR’s cited above.

c) Contractor shall respond to emergencies of all types that involve the water and wastewater systems and take necessary actions to prevent sewage overflows, protect equipment and to resolve wastewater issues.

d) Contractor shall respond to the site of an emergency within one hour of telephonic notification.

e) As required, contractor shall provide all field data sheets to the Government Water Treatment and Wastewater Operator, Natural Resource Specialist or other staff promptly at the end of the month and will assist in providing information necessary to the completion of reports. The contractor will also work with New Melones staff to ensure the efficient maintenance and repair of the water and wastewater systems at New Melones. Additionally, the contractor may need to meet with additional Reclamation staff, outside contractors and State regulatory staff to provide information. Contractor shall obtain approval of COR prior to contacting outside contractors or state regulatory staff.

f) Contractor shall be on-demand and available 24-hours a day, 365-days a year and shall maintain an emergency phone number for notifications.

g) Contractor shall ensure that an alternate state certified Water Treatment and Wastewater Operator is available to provide service during periods when the primary contractor is unavailable. The alternate contract operator will ensure continuity of operations for periods when the primary contractor is unable to provide service. The primary operator will provide advance notice to the COR prior to the designation of an alternate operator.

The alternate operator shall maintain a current Water and Wastewater Operator certification at Grade 1(minimum) from the California Office of Operator Certification and be registered by the State Water Resources Control Board as a contract operator.

Contractor shall provide a copy of current certificates to the COR.

h) Per the requirements of the State of California and the RWQCB, the contractor (Operator) must possess a current Wastewater Operator and Water Treatment Operator certification at Grade 1 (minimum) from the California Office of Operator Certification and be registered by the State Water Resources Control Board as a contract operator and be able to serve in the capacity of Chief Operator contractor shall provide a copy of current certificates.

5.0 ADDITIONAL INFORMATION

Security: Contractor shall maintain security of keys and equipment issued as a part of this contract. Contractor shall carry photo identification at all times when performing contract services.

Service Schedule: There is no established service schedule. Contractor will provide a monthly service schedule to the COR for approval 5 days prior to the beginning of each month. Normal hours of service will be between the hours of 6:00 am and 5:00 pm, Monday through Friday, excluding Federal holidays. Emergency callout hours of service will be between the hours of 5:00 pm and 6:00 am, Monday through Friday, and all hours of weekends and Federal holidays.

Equipment and Supplies: The Contractor shall furnish all hand tools and testing equipment to satisfactorily perform the services specified herein. Contractor may request the COR to schedule government staff and equipment to assist contractor during emergency operations, repairs, or other tasks required by this contract.

Accident Report Procedure: In the event of an accident, hazardous materials spill, or incident involving the Contractor while in performance of the contract, the Contractor shall submit a report to the COR, no later than 3 working days, in letter form that will include the following: (1) The time and date of occurrence, (2) the place of occurrence, (3) a list of personnel directly involved, (4) a narrative description of the accident that includes a chronological order of facts and circumstances leading to mishap, the results of the investigation and an analysis to include a discussion of all cause factors listed, findings, recommendation, and any corrective action taken, and (5) the signature of the supervisor at the time of the mishap.

Caution and Safety: Safety is a special requirement that cannot be overstated. All written safety procedures on chemicals and working materials shall be observed and followed at all times.

Wearing of hardhats is required in posted areas. The Contractor shall abide by all Bureau of Reclamation safety rules and regulations including but not limited to Reclamation Safety and Health Standards dated October 2009. The Contractor shall direct any questions regarding safety to the Contracting Officer’s Representative.

a. Prior to work under this contract, the Contractor and designated representative of the Contracting Officer will jointly prepare a Safety Action Plan/Hazard Analysis, which will become an integral part of this contract. It shall ensure compliance with all regulations, Bureau of Reclamation safety and health standards, OSHA requirements, all federal, state, municipal safety, health and sanitary statues and codes. This Plan will include, but will not be limited to the appropriate use and disposal of chemical compounds, protection of areas during service, monitoring and operation, fire prevention, hazardous spill contingency plan, confined space operations, use of personal protective equipment, biological hazard protection, electrical safety, and all applicable safety and health standards. It shall provide for the protection of employees, sub-contractors, the general public, and the environment from physical hazards at all project locations. It may be reviewed by the CCAO Safety Office.

b. Prior to work under this contract, the Contractor shall submit for approval by the Contracting Officer’s Representative a supplier’s “Material Safety Data Sheet” or “OSHA Form 20” for all cleaning agents, disinfectants and/or other chemical compounds to be used within the scope of this contract. The Contracting Officer’s representative retains the right to reject any material that may create a safety or health hazard.

c. The Contractor’s equipment and vehicles will meet all safety standards as required by Federal, State, and Occupational Safety and Health Act (OSHA) standards.

d. The Contractor will not be entitled to any claim for damages resulting from the termination of operation for safety hazards or violations of safety precautions or because equipment is not of commercial quality.

e. The Contracting Officer’s Representative may stop work immediately if any procedure or operation under this contract is in violation with the above or is an immediate obvious safety hazard.

f. The Quality Assurance Surveillance Plan is one evaluation method the government uses to perform surveillance to determine whether the Contractor meets the standards of performance as defined in the PWS.

Estimated Quantity Line Items: All Line Items with quantities are estimated-quantity Line Items. The quantities are estimated amounts and are not guaranteed amounts. The contractor will only be paid for work actually performed. At no time will the contractor exceed the estimated quantity on an estimated quantity Line Item. The contractor will establish a tracking system of actual quantities against the contract’s estimated quantities for each estimated quantity Line Item and will maintain the tracking system up to date throughout the life of the contract. When the actual quantity of any Line Item reaches75% of the estimated quantity on any estimated quantity Line Item, the contractor will notify the Government’s Contract Specialist and the COR in writing by fax or e-mail within two calendar days. Once the Government is notified that the actual quantity has reached 75% of the estimated quantity on any Line Item and if the Government determines that the estimated quantity needs to be increased, the contractor will receive an official modification to the contract action signed by the Contracting Officer increasing the quantity and the amount obligated on the contract BEFORE the contractor will proceed to work over the existing estimated quantity. The modification will establish the new estimated quantity that the contractor shall not exceed without another modification. Every invoice will be accompanied by a full accounting of each Line Item being billed, the actual quantity being billed and supporting documentation to support the actual quantities.

Invoices: The U. S. Bureau of Reclamation will be invoiced on a monthly basis for the actual hours worked. Payment shall be made monthly in arrears at the contract unit price for services performed in accordance with the pricing schedule and as described herein. The Government shall pay the Contractor upon submission of proper invoices for services delivered and accepted for the portion of the work actually performed under the contract.

Period of Performance: Period of performance will be for a Base Year and four (4) Option Years. The Option Years will be exercised based on the performance of the contractor and the existing need for the services by the Government.

Base Year: May 22, 2023 – May 21, 2024 Option Year 1: May 22, 2024 – May 21, 2025 Option Year 2: May 22, 2025 – May 21, 2026 Option Year 3: May 22, 2026 – May 21, 2027 Option Year 4: May 22, 2027 – May 21, 2028

Security: Contractor shall maintain security of keys and equipment issued as a part of this contract. Contractor shall carry photo identification at all times when performing contract services.

Service Schedule: There is no established service schedule.

Equipment and Supplies: The Contractor shall furnish all hand tools and testing equipment to satisfactorily perform the services specified herein. Contractor may request the COR to schedule government staff and equipment to assist contractor during emergency operations, repairs, or other tasks required by this contract.

Prior to work under this contract the Contractor and designated representative of the Contracting Officer will jointly prepare a Safety Action Plan/Hazard Analysis, Prior to work under this contract, the Contractor shall submit for approval by the Contracting Officer’s Representative a supplier’s “Material Safety Data Sheet” or “OSHA Form 20” for all cleaning agents, disinfectants and/or other chemical compounds to be used within the scope of this contract

6.0 DATA AND REPORTS

The WDR for Glory Hole WWTF requires ongoing monitoring, as well as quarterly and annual reporting. The WDR for Tuttletown WWTF requires ongoing monitoring, as well as quarterly and annual reporting if requested by the RWQCB. The current MRP at Tuttletown does not require any sampling of groundwater monitoring wells at that location, however continuing with semiannual sampling is beneficial to Reclamation. Voluntary groundwater monitoring at Tuttletown will be performed at the discretion of the Resource Manager until there is a revised MRP requiring groundwater monitoring at this location. Reporting on the required monitoring shall be submitted in accordance with the due dates specified in each WDR. The contractor monitors the WWTFs/WTFs, collects samples in accordance with current Monitoring and Reporting Programs (MRPs), collects data from lab, submits data to the Government Wastewater Operator/Water Treatment Operator, assists Natural Resource Specialist, and management on technical and operational elements of reporting.

7.0 QUALITY ASSURANCE PLAN

The Government shall inspect the Contractor’s performance in all functional areas under this contract and shall reserve the right to use whatever additional surveillance procedures are deemed appropriate. Contractor services shall be inspected using the random sampling method, the planned sampling method and/or 100% inspection method. The Government reserves the right to change or alter the type of inspection plan at its discretion at any time.

During the course of the evaluation period, the COR will track Contractor performance. Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

PERFORMANCE REQUIREMENTS SUMMARY AND

QUALITY ASSURANCE SURVIELLANCE PLAN (QASP)

Performance Requirement Summary (PRS)

Acceptable Quality Level Method of Surveillance

Contractor shall comply with the Performance Work Statement PWS.

a. Timeliness - Meet required deadlines 95% of the time. Meets 100% of deadlines within 5 business days.

b. Quality - Monitoring and Reporting are performed as per Waste Discharge Requirements 95% of time.

COR Surveillance (100% review of periodic depending on tasks)