A2_23_PWS_-_Fire_Extinguisher_Service__Folsom_CA_1.pdf

PERFORMANCE WORK STATEMENT (PWS)

CCAO Fire Extinguisher Service

07/2022

1.0 INTRODUCTION:

The Central California Area Office (CCAO) is headquartered at Folsom Dam, 23 miles east of California's capital city of Sacramento, with resource offices located at New Melones Dam and Lake Berryessa. The purpose of this contract is to provide inspection, certification, and replacement for all Portable Fire Extinguishers (PFE’s) at the Bureau of Reclamation (BOR), Central California Area Office Facilities listed below.

1.1 Service Needs

A five-year service contract is requested to support the annual fire extinguisher inspections and certifications, along with the recharge, replacement and disposal of the fire extinguishers as needed at CCAO facilities. CCAO is required by law to inspect, certify, and replace all fire extinguishers annually and every five years.

Period of performance shall be for 5 years, one base year and 4 option years. The period of performance shall be as follows:

Base Year: September 1, 2022 – August 31, 2023 Option Year 1: September 1, 2023 – August 31, 2024 Option Year 2: September 1, 2024 – August 31, 2025 Option Year 3: September 1, 2025 – August 31, 2026 Option Year 4: September 1, 2026 – August 31, 2027

1.2 Facilities

Reclamation will provide an escort familiar with location of all fire extinguishers for each facility listed below.

i. Folsom 7794 Folsom Dam Rd, Folsom, CA 95630

FOA – Administrative area FOD - Dam FOP – Powerplant FOU – Pumping station FOV - Vehicles FOX – Auxiliary Dam

ii. Lake Berryessa Recreation (LBA) 5520 Knoxville Rd, Napa, CA 94558

iii. New Melones Recreation (MER) – 6850 Stud Horse Flat Rd, Sonora, CA 95370

iv. New Melones Powerplant (MEP) 16805 Peoria Flat Road, Jamestown CA 95327

v. Nimbus Power Plant (NBP) 1901 Hazel Ave, Gold River, CA 95670

1.3 Fire Extinguishers

Every fire extinguisher at CCAO is on an inventory list pertaining to location, size, weight, type, and last inspection. See attachment “Fire Extinguisher Inventory.xlsx"

Sites Clean Agent

CO2 Dry chemical

Halon Various

FOA 1 1 61 1

FOD

5 7

FOP 3

FOU

3 8

FOX

13 8

LBA 3 1 47

MEP

22 24 4

MER

NBP

25 3 1

LBV

FOV

MEV

Grand Total 7 70 225 6 53

1.4 Hours of Operation: The inspection and maintenance of the Portable Fire Extinguishers shall take place between the hours of 7:30 A.M. and 3:30 P.M, Monday through Friday except Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closing, or similar Government directed facility closings.

1.5 Recognized Holidays: The contract is not required to perform work on the holidays listed below:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6 Type of Contract: The government intends to award a Firm Fixed Price Contract

1.7 Contracting Officer’s Representative (COR): Individual to be named in separate document. The COR coordinates to receive and evaluate deliverables, monitors Contractor performance and notified Contracting Officer and Contractor to deficiencies, and serves as the functional and technical representative for the Contracting Officer. The COR is not authorized to make changes to this contract but will ensure compliance with terms and conditions associated with the resulting contract.

2.0 SCOPE:

The contract shall include the cost of site inspections and certifications at the various CCAO facilities along with the replacement and disposal of fire extinguishers as needed and required.

Because the fire extinguishers have been inspected, re-certified and replaced at various times throughout the years, CCAO has in place a schedule for when the fire extinguishers will need these services. This contract is for “on-site” services at various buildings and structures throughout the CCAO facilities.

Two facilities have already completed inspections and will not require service this year.

New Melones Recreation in April 2022 Lake Berryessa in July 2022

3.0 PERSONNEL QUALIFICATIONS:

3.1 Contractor shall possess for the duration of the contract, a license to perform inspections, servicing, charging, testing and certifications for portable fire extinguishers by the California State Fire Marshall’s Office. The contractor will provide proof of concern license and list of qualified employees to the COR annually.

3.1.1 Within 14 calendar days after contract award, the Contractor will submit the following

Proof of Certifications for Certified Competent Portable Fire Extinguisher Technicians to the COR:

3.1.1.1 Names of Employees, both regulars and alternates and contact numbers

3.1.1.2 Name and contact number of Supervisor

3.2 The Office of the State Fire Marshal's (OSFM) is the licensing and certification authority for portable fire extinguishers that are serviced and sold in California.

3.2.1 Concern licenses are issued to companies allowing them to engage in the business of, or perform for a fee, the servicing, charging and maintenance of portable fire extinguishers. A separate application for license shall be made for each business location of the company.

3.2.2 Any person servicing portable fire extinguishers must pass a written exam, provide evidence of experience, and maintain an adequate inventory of testing equipment, repair, and replacement parts before they are issued Certificates of Registration by OSFM.

MER MEV LBA LBV FOA FOD FOP FOU FOX NBP FOV MEP

Apr Jul Aug Sep

Month Last Inspected

4.0 GOVERNMENT-FURNISHED EQUIPMENT (GFE) AND MATERIALS:

• GFE: Fire Extinguishers, Work Benches if available

• Utilities: Access to use available service air, water, and power.

• Materials: None

5.0 REGULATIONS/POLICIES:

i. CalFire: Fire Extinguisher Program

FIRE EXTINGUISHER LAW & REGULATIONS January 2022 (ca.gov)

ii. California Code of Regulations, Title 8, Section 6151. Portable Fire Extinguishers.

California Code of Regulations, Title 8, Section 6151. Portable Fire Extinguishers.

iii. NFPA 10: Standard for Portable Fire Extinguishers

NFPA 10: Standard for Portable Fire Extinguishers

iv. OSHA 1910.157: Portable fire extinguishers

1910.157 - Portable fire extinguishers. | Occupational Safety and Health Administration (osha.gov)

6.0 TRAVEL: The Contractor shall use the appropriate government rates as posted on www.gsa.gov.

Full service requires travel to facilities that are estimated to be 90-120 miles apart. Folsom, Rancho Cordova, Napa and New Melones. At the New Melones recreation facility fire extinguishers may be brought to a single location for inspection with advanced notice. Otherwise, travel to each satellite location around the lake will be required.

7.0 GOVERNMENT VEHICLES: The Contractor shall use or rent their own vehicles whenever possible and practical. Government vehicles will not be provided.

8.0 SECURITY:

8.1 The Contracting Officer’s Representative (COR) will assist with the Contractor’s entry into secure areas and inform the Contractor of security procedures. The Contractor shall comply with all security procedures.

8.2 Reclamation has identified specific security sensitivity designations for information related to Government facilities.

Modes of Transportation Effective/Applicability Date

Rate per mile

Airplane* July 1, 2022 $1.81 If use of privately owned automobile is authorized or if no Government-furnished automobile is available July 1, 2022 $0.625

If Government-furnished automobile is available July 1, 2022 $0.22 Motorcycle July 1, 2022 $0.605 https://osfm.fire.ca.gov/media/qdwfue0s/laws-and-regulations-portable-fire-extinguishers-2022-rev-1-2022.pdf https://www.dir.ca.gov/title8/6151.html https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=10 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.157 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.157 http://www.gsa.gov/

8.3 The Contractor shall be required to supply Reclamation with the legal names and other personal information of employees who will be working under this contract.

8.4 Reclamation reserves the right to perform security checks on Contractor employees.

8.5 Contractor will be a visitor on facilities and must stay with an escort during the annual inspections and any required repairs/ replacements.

9.0 TRAINING: The Contractor is responsible for all training for its employees except when training can only be provided by Reclamation. Requests for training by exception must be provided to and approved by the CO prior to the Government conducting training. The Contractor shall sign a Hold Harmless Release for any training provided by the Government.

9.1 Reclamation provided training

9.1.1 Security

9.1.2 Safety (HECP)

10.0 DELIVERABLES: The table below provides a listing of deliverables, the media with the number of copies, and the recipients.

10.1 Deliverable #1 (Annual Inspection/ Maintenance): Contractor shall coordinate with the COR to set up inspection dates so that all extinguishers are serviced within 12 months of last service.

Perform annual routine maintenance, service, inspections, and certifications as specified by Cal Fire Office of the State Fire Marshal. Recharge if deemed necessary. Replace service tag and tamper seal as needed. Provide an email of the fire extinguishers serviced within 5 business days at the conclusion of each maintenance period. Annual inspections and certifications include onsite visit to all buildings and structures where the PFE’s are located.

The contractor shall be responsible for maintaining an Annual Maintenance Log and recertification inventory log of all fire extinguishers in all CCAO facilities and structures per NFPA 10. The COR will indicate the location of the log. The log shall remain after the end of each inspection and after end of the contract and shall remain the property of the government.

10.2 Deliverable #2 (Hydrostatic Test): Contractor shall inform COR of extinguishers that require a hydrostatic test in the upcoming year. Conduct hydrostatic tests as required. Provide an email of extinguishers that passed /failed test to COR.

10.3 Deliverable #3 (5-year replacement): Contractor shall inform COR of extinguishers that are due for replacement in the upcoming year. Contractor shall replace extinguishers as required at the end of 5-year life expectancy with ‘like for like’ within 14 days and only as authorized by the COR.

Contractor will provide an email of extinguishers that have been replaced within 5 business days at the conclusion of each maintenance period. Replacements are estimated for 20% of current inventory, approximately 60 units each year, based on 300 total fire extinguishers.

10.4 Deliverable #4 (Damaged Replacement): If an extinguisher fails an inspection or test the contractor shall inform COR and obtain CO approval for replacement.

10.5 Deliverable Table:

PARA DELIVERABLE DUE DELIVER

TO

10.1

10.2

10.3

10.4

Annual Inspection

Hydrostatic Tests

5-year replacement

Damaged Replacement

12 months within last inspection

Within 5 business days after action

COR

COR, CO

11 QUALITY:

11.1 Contractor’s Performance Assessment Reporting System (CPARS). The attached Contractor

Performance Report is provided for your information. This report will be completed by the Contracting Officer’s Representative (COR) at the end of the performance period. This information will be input into the Contractor’s Performance Assessment Reporting System (CPARS) when the system becomes available.

11.2 Performance-Based Contracting. Quality shall be measured based on the following:

PWS

Para

Performance Objective Method of Surveillance

Standard to be Met Performance Goal

10 All fire extinguishers are serviced within 12 months of last service.

Observation by COR

No more than 2 overdue occurrences

100% of the time.

10 Communicate clearly and professionally with COR and staff about needs and coordination.

No more than three occurrences of miscommunication

98% of the time.

10 Notification to COR within 5 business days when contractor’s activities are completed at facilities. Including a list of extinguishers serviced and results of inspections.

Less than two incidents where the Contractor did not exercise due diligence in performing services

98% of the time.

12.0 Identification of Contractor Employees: All contract personnel are required to identify themselves as contractors. Whether attending meetings, answering Government telephones, or working in other situations where their contractor status is not obvious to third parties, they must make their status known to avoid creating an impression that they are Government employees.