A2_14__SOO_-_FINAL_Statement_of_Objective_1.pdf

Statement of Objective (SOO) Troubleshoot Brake System at Shasta Dam Elevator

1.0 – Background:

In 2020, Bureau of Reclamation (BOR) completed the installation of a new elevator traction machine, control system, and brake system on the Shasta Dam elevator. However, due to delays and cost overruns associated with the original contract, there is uncertainty as to whether the elevator brake system was ever fully and properly commissioned.

While the brake system remains operational, we have experienced recurring brake faults over the past several years. Our elevator maintenance and repair contractor - either TECH O.R. or their subcontractor, TKE Elevator - does not possess the technical expertise required to fully troubleshoot and resolve the issue. They will, however, be onsite during the diagnostic and repair process to provide maintenance support as needed to the manufacturer’s representatives. Given the persistent nature of these faults and their impact on elevator reliability, it is now necessary to escalate the matter for further resolution.

Both the elevator manufacturer (NIDEC/MCE) and the brake system subcontractor (KTR) must be brought on-site to conduct a comprehensive inspection, troubleshoot the brake system, and perform a full commissioning. This will ensure that all faults are addressed, and that the elevator can operate without further unplanned outages.

The Shasta Dam elevator is critical to the maintenance and operational activities at the dam, and it plays a key role in supporting public tours of the dam and powerplant. These tours are essential for public outreach and for reinforcing confidence in Reclamation’s mission to deliver water and power to the western United States.

2.0 – Objective:

The objective of this project is to restore full operational safety and reliability of the brake system on the traction elevator located at Shasta Dam. The contractor shall troubleshoot, repair, and commission the brake system to ensure compliance with applicable safety codes and manufacturer specifications.

3.0 Scope

• Resolve brake system faults

• Brake system must operate within manufacturer-specified tolerances for stopping distance, holding force, and response time.

• All repairs must comply with ASME A17.1/CSA B44 Safety Code for Elevators and Escalators.

SEE ATTACHMENT FOR PHOTOS OF ELEVATOR BRAKE SYSTEM, CONTROLS,

AND BRAKE FAULTS

4.0 Type of Contract

The Government intends to award a firm fixed price type of contract.

5.0 Constraints

• Work must be coordinated with facility management to minimize disruption.

• All personnel must be licensed and qualified to perform elevator work in accordance with local and state regulations.

• Safety protocols must be strictly followed during all phases of the project.

6.0 Period of Performance

Within 60 Days of contract award.

7.0 Administrative Information

7.1 Recognized Holidays:

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

7.2 Place of Performance:

USBR Shasta Dam 16349 Shasta Dam Blvd Shasta Lake, CA 96019

7.3 Hours of Operations

The contractor is responsible for conducting business between the hours of 7:00AM to 5:00PM Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOO when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

8.0 Tasks

The MCE/NIDEC and KTR representatives shall:

1. Perform a detailed inspection and diagnostic evaluation of the elevator brake system.

2. Identify root causes of performance issues and faults.

• KTR Emergency Brake Oil Temp Fault

• KTR Brake Oil Temp Fault

• KTR Brake Pressure Switch Fault

3. Adjust all air gaps

4. Remove any air from the brake system

5. Set up the hydraulic unit to perform according to the design specifications

6. Adjust and calibrate the brake system to meet manufacturer and code requirements.

7. Conduct functional testing and commissioning of the brake system.

8. Provide documentation for all work performed, including test results and compliance certifications.

9.0 Deliverables

1. Repair and commissioning plan.

2. Initial diagnostic report with findings and recommended corrective actions.

3. Final test and inspection report.

4. Certification of compliance with applicable codes and standards.

5. Warranty documentation for parts and labor.

Deliverables Due Date Tasks 1 Two weeks prior to site visit Tasks 2 After first day of troubleshooting Task 3 Two weeks after site visit

10.0 Performance Assessment Plan

The Government will evaluate contractor performance based on the successful completion of tasks, adherence to schedule, quality of deliverables, and compliance with safety and regulatory requirements. The following criteria will be used to assess performance:

Performance Objective

Performance Standard

Acceptable Quality Level (AQL)

Method of Assessment

Frequency

Timeliness of Deliverables

All deliverables submitted by due dates specified in Section 9.0

100% on-time submission

Schedule tracking and deliverable review

At each milestone

Technical Accuracy

Work performed meets manufacturer specifications and ASME

A17.1/CSA B44

code

100% compliance

Direct observation, test results, and final reports

Upon completion of each task

Resolution of Brake Faults

All identified faults are resolved and do

100% resolution

Functional testing and

At commissioning

Performance Objective

Performance Standard

Acceptable Quality Level (AQL)

Method of Assessment

Frequency not recur during commissioning commissioning results

Documentation Quality

Reports are complete, accurate, and include required certifications

100% completeness and accuracy

Review of submitted documentation

At each deliverable stage

Safety Compliance

All work performed in accordance with safety protocols and regulations

Zero safety violations

Safety audits and incident reports

Continuous during site work

Coordination with Facility

Work is coordinated to minimize disruption to operations and tours

No unapproved disruptions

Feedback from facility management

Weekly during site work

11.0 Quality Assurance Surveillance Plan

Performance Requirement Summary

Acceptable Quality Levels

Method of Surveillance

Tasks 1, 2, 3, 4, 5, 6, 7, and

100% Direct Surveillance

Deliverables 1, 2, 3, 4, and

100% Review of submitted documentation

END OF SOO