A2_12_Attachment_1_-_PWS_SJRRP_Real_Estate_O_M_1.pdf

ATTACHMENT 1 – REAL ESTATE OPERATIONS & MAINTEANCE

Operation and Maintenance of the San Joaquin River Restoration Program

Lands and Facilities

1. SECTION C-1: SCOPE OF WORK

The Contractor shall provide all personnel, labor, materials, supplies, equipment (unless provided by the Federal Government) and supervision necessary to perform the operations, maintenance, and repair activities as required by this Performance Work Statement (PWS) on the acquired and future acquired properties for the SJRRP.

Acquired Property and Facilities (as of 11/14/23 1,724 acres):

Former Champion – 85 acres Former Lehman – 208 acres Former Chamberlain – 10 acres Former Pombo – 398 acres Former Clayton – 8 acres Former MLT (east and west) – 149 acres Former DJP – 470 acres Former CCC Sliver – 6 acres Former Lopes – 332 acres Former Clyde Jones – 15 acres Former CCID – 43 acres

Future Acquisitions to include (estimate as of 9/14/23 is 1,751 acres):

Farmers Loops (2024) – 141 acres BBL (2023) – 383 acres Frusetta (2024) – 661 acres Poso (2023) – 1 acre Baker – Trust (2024) – 114 acres Baker – Panoche (2024) – 39 acres Wonderful (2024) – 412 acres Others not identified GGS habitat – TBD

The operations, maintenance, and repair (O&M) activities shall be performed on the acquired properties and the future properties once they have been acquired. O&M includes any associated feature such -- as, but not limited to roads; fences; drainage channels; pumps; signs; gates; buildings;

vegetation removal and control; and associated mechanical and electrical equipment. Also included is, rodent abatement, emergency repairs, minor construction, and other items or services necessary to maintain and secure the property.

All work will be conducted to meet Federal standards and procedures. In the event there is no standard or procedure for a function, it shall be the responsibility of the Contractor to develop such standards and procedures subject to approval by the Contracting Officer (CO) before the proposed standards and procedures are implemented by the Contractor. If the Contractor determines that established standards and procedures should be changed, such changes shall be requested in writing

ATTACHMENT 1 – REAL ESTATE OPERATIONS & MAINTEANCE

and provided to the CO through the Contracting Officer's Representative (COR). Any changes must receive written approval from the CO before being implemented by the Contractor.

1.1. ADMINISTRATIVE

1.1.1. Administrative Support

The Contractor shall provide the necessary administrative support activities to fully carry out the operation and maintenance of the lands and feature under this contract. This shall include, but not be limited to, the following administrative activities: budget; finance; payroll; environmental quality;

safety; personnel management; property management; supply management; maintenance management; and a quality assurance program. All administrative activities shall be consistent with industry standards and performed as required.

1.1.2. Operations and Maintenance (O&M) Manager

The Contractor shall identify an O&M manager and an alternate who will be responsible for the performance of the work. The alternate will act for the Contractor when the O&M manager is absent and shall be designated in writing to the COR.

The O&M manager or alternate shall have full authority to act for the Contractor on all matters relating to daily operations of this maintenance service contract.

The O&M manager or alternate shall be available during normal business hours within 3 hours of notice to meet with Government personnel designated by the COR to discuss problem areas. After normal business hours the O&M manager or designated alternate shall respond within 6 hours of notice unless a shorter response time is required due to emergency conditions.

The O&M manager and alternate must have a strong command of the English language and be able to communicate both orally and in writing.

1.1.3. Employees

Contractor personnel shall present a professional appearance and be able to provide appropriate identification.

All Contractor and subcontractor personnel shall be in compliance with all Federal and State laws relative to citizenship.

1.1.4. Licenses

Contractor personnel shall have a valid State driver license for the vehicles and/or heavy equipment they are operating. Contractor personnel shall be properly trained to stay current with applicable regulations governing safe equipment operation. Contractor personnel shall comply with all Federal, State, and local laws and regulations regarding pest management and the use of pesticides. The Contractor shall maintain a current list of all Contractor employees and their respective classifications, dates of certifications, and job descriptions of those certifications.

1.2. REPAIR AND MAINTENANCE ACTIVITIES (Order of Priority)

This paragraph is to establish a schedule of priorities to which the Contractor shall respond and follow in the accomplishment of the specific tasks covered under this contract.

1.2.1. First Priority

Emergency Work: Continued execution and accomplishment of such work until the immediate emergency is resolved and until further written designation is provided by the COR.

1.2.2. Second Priority

Repair and maintenance items which prevent normal operations and maintenance in progress as either by categorization; as they occur; or as designated by the Contractor and approved by the COR.

1.2.3. Third Priority

Regular schedule items identified in the Maintenance Plan (MP). The MP will be provided to the Contractor by the Government as part of this contract (Attachment A – Maintenance Plan).

1.2.4. Fourth Priority

Tasks listed in this PWS, which are not covered by the higher priorities shown above.

1.2.5. Task Prioritization

The Contractor shall maintain and/or repair the facilities under this agreement using the priorities established above. However, the Government reserves the right of re-establishing the priority schedule when deemed necessary.

1.3. CONTINGENCY PLAN

The Contractor will describe the likely emergency response and emergency services that may be needed to address unexpected emergencies. This will include response to berm and ditch breaches or breaks and pump/ well stoppages. Attachment B gives an approximate extent of the acquired and proposed acquisition areas and the associated infrastructure that will need emergency responses.

1.3.1. Emergency Response

Response to emergency service calls outside of normal business hours shall not exceed four (4) hours regardless of the time during the day or night, weekends, or holidays. Response to emergency service during normal business hours shall not exceed two (2) hours. Response is defined as having all personnel and equipment required to correct an emergency at the site of the emergency or at a pre-approved staging area, ready, willing, and able to perform the emergency work. The Contractor shall provide a draft emergency response plan prior to contract start date.

1.4. QUALITY CONTROL

The Contractor shall establish and maintain a complete Quality Control Plan (QCP) to assure the requirements of the Contract are provided as specified. One copy of the Contractor's QCP shall be provided to the COR. The QCP must be provided to the COR no later than 30 days after the contract award date. The QCP shall be revised in a timely manner whenever changes to the plan occur. The QCP shall include:

1.4.1. The methods for identifying and preventing deficiencies in the quality of service performed before the level of performance becomes unacceptable or not in conformance with this Contract.

1.4.2. A system for documenting all inspections conducted by the Contractor and, if necessary, the corrective action taken. The inspection documentation shall be made available to the COR monthly or upon request during the term of the Contract.

1.4.3. Preventive Maintenance work schedules shall be developed by the Contractor and submitted to the COR. These schedules shall be approved by the COR before being implemented. The CO or designated representative has the option of modifying or redirecting the work if it is determined in the best interest of the Government.

1.4.4. A written work order status report shall be submitted to the COR by the 10th of each month. This report shall contain information on work accomplished during the previous month, major problems encountered, expected problems, and administrative problems.

Following award of the contract and prior to the approval of the QCP, the Contractor shall inspect all acquired property and facilities and develop a work priority list based on the priority list above. The work priority list be approved by the COR and will be update at the COR’s request.

1.5. QUALITY ASSURANCE

The COR will monitor the Contractor's performance under this contract using the quality assurance procedures specified in the Performance Requirements Summary of the PWS.

1.5.1. Performance Evaluation Meetings

The O&M manager shall meet at least weekly with the COR during the first month of the contract.

Meetings shall be as often as necessary thereafter as determined by the COR. However, a meeting shall be held whenever a Contract Discrepancy Report (CDR) is issued. The Contractor shall provide written minutes of these meetings and the minutes shall be signed by the COR and O&M manager for concurrence.

1.5.2. Performance Assessment Plan

1.5.2.1. Monitoring Performance. During the evaluation period (1 year), the COR will track Contractor performance. Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance. Government personnel may observe, photograph, or otherwise record Contract operations. However, these personnel shall not interfere with Contractor performance.

1.5.2.2. Contractor Self-Assessment. Following each evaluation period, the

Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the CO. The self-assessment shall be submitted not later than 5 working days after the end of each evaluation period (1 year). The self-evaluation shall not exceed 2 pages. The self-assessment shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The self-assessment itself will NOT be the basis for the payment determination.

1.5.2.3. COR Recommendation. The COR will consider all evaluations and any other pertinent information, including Contractor self-assessment, and will prepare a report to the CO with findings and recommendations. The Contractor will be provided a copy of the draft findings and recommendations of the COR and will be afforded the opportunity to identify factual errors. The COR's draft recommendation is not subject to negotiation and the COR will not engage in discussions with the Contractor. Any errors identified by the Contractor will be addressed by the COR in its final report. The Contractor will be provided a copy of the final COR report at the same time the report is submitted to the CO.

1.5.2.4. Payment Determination. The CO may meet with the COR to discuss the

COR's report. The Contracting Officer will make a final determination in writing as to the percentage of work successfully completed, and the resulting payment to be made. A copy of the determination will be provided to the Contractor no later than 45 calendar days after the end of the period being evaluated. All CO decisions regarding payment deduction are unilateral decisions made solely at the discretion of the Government.

1.5.2.5. Deduction. Notwithstanding any other clause of this contract, deduction of the Disincentive will be made within the later of 60 days after the end of the evaluation period or 30 days after receipt of an approved invoice.

1.6. PHYSICAL SECURITY

The Contractor shall be responsible for safeguarding all Government property provided for Contractor use or under their control. This includes the responsibility of the Contractor to control access to secured areas as well as securing all facilities after normal business hours.

1.6.1. Key and Combination Control

The Contractor shall establish and implement methods of ensuring that all combinations and keys issued to the Contractor by the Government are not lost, misplaced, issued to, or used by, unauthorized personnel. It is the responsibility of the Contractor to prohibit the use of combinations and keys issued by the Government by any persons other than the Contractor's employees. The Contractor shall develop procedures covering combination and key control that shall be included in the QCP.

1.7. HOURS OF OPERATION

1.7.1. Normal Business Hours

Maintenance work shall be accomplished during the Contractor's normal working hours. The Contractor's normal working hours will be an eight-hour workday between 7:00 AM and 5:00 PM Monday through Friday.

All emergency maintenance or repair work shall be accomplished whenever required and shall be completed without interruption, notwithstanding normally scheduled working hours, weekends, or holidays. All emergency work shall be performed in compliance with Section 1.3.1.

1.8. CONSERVATION OF UTILITIES

The Contractor shall minimize the waste of electricity, fuel, and water. The Contractor shall be directly responsible for instructing employees in utility conservation practices.

When water is no longer needed, pumps, water faucets or valves shall be turned off. All leaking faucets, and valves, etc., shall be repaired promptly.

Contractors daily work schedule should minimize travel time between sites to meet the work prioritization.

1.9. SAFETY REQUIREMENTS

Department of Labor Code of Federal Regulations Title 29 and other Federal, State, and local government safety standards shall apply in its entirety to the Contractor. Examples of applicable safety standards are OSHA 29 CFR 1910, OSHA 29 CFR 1926, California Title 19, "Public Safety", California Title 8, "General Industry Safety Orders", and 41 CFR, Subpart B, "Public Contracts, General Safety and Health Standards." In addition to the above, the Contractor should also use the "RECLAMATION SAFETY AND HEALTH STANDARDS" for reference (The yellow book).

1.9.1. Safety of the Public

Roads, subject to interference by the work, shall be kept open or suitable detours shall be provided and maintained by the Contractor. The Contractor shall provide, erect, and maintain all necessary barricades, suitable and sufficient flasher lights, flaggers, danger signals, signs, and shall take all necessary precautions of the work and the safety of the public. Such work shall be done in accordance with all applicable State, Federal, and local regulations.

Roads closed to traffic shall be protected by effective barricades on which shall be placed acceptable warning and detour signs. All barricades and obstructions shall be illuminated at night, and all lights shall be lighted from sunset until sunrise.

Specific signs, barricades, and flagmen requirements are detailed in the American National

Standards Institute "Manual on Uniform Traffic Control Devices for Streets and Highways" (ANSI D6.1). The Contractor must conform to these standards and all other applicable Federal, State and County regulations.

1.9.2. Safety and Health

The Contractor is responsible for being cognizant of and insuring compliance with the following requirements:

1.9.2.1. The Contractor shall not require, or allow any employee, engaged in the performance of this Contract to work under conditions which are unsanitary, hazardous, or dangerous to their health or safety, as determined under safety and health standards promulgated by the Secretary of Labor under Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq.), as amended, and other Federal, State and applicable local government safety standards. The worker is ultimately responsible for their own safety and shall not be required to perform work they believe to be unsafe.

1.9.2.2. The Contractor shall fully comply with Federal, State, and local government safety and health standards and amendments or revisions thereto in effect on the date of the contract. Federal Standards are available from the Government Printing Office in Washington D.C. Construction Safety and Health Standards promulgated by the Secretary of Labor may be obtained from any regional or area office of the Occupational Safety and Health Administrative of the U.S.

Department of Labor. State of California Standards is available through Barclays Law Publishers, San Francisco, CA.

Such responsibility shall apply to both the Contractor operations and those of their subcontractors.

When violations of the safety and health requirements contained in these specifications of standards referenced in Subparagraphs 1.9.2.1. and 1.9.2.2. are called to their attention by the COR or designated representatives, the Contractor shall immediately correct the conditions to which attention has been directed. Such notice, either verbal or written, when served on the Contractor or designated representative(s), shall be deemed sufficient. In the event the Contractor fails or refuses to promptly comply with the compliance directive issued, the CO or designated representative may issue a written order to stop all or any part of the work. When satisfactory corrective action is taken, a written order to resume work will be issued. The Contractor shall not be entitled to any extension of time, or to any claim for damage or to additional compensation by reason of either the directive or the stop order. Failure of the CO or designated representative to order discontinuance of any or all the Contractor's operations will not relieve the Contractor of his responsibility for the safety of personnel and property. The rights and remedies of the Government provided in this paragraph are in addition to any other rights and remedies provided by law or under this contract.

1.9.3. Safety Program

The Contractor shall submit, 14 days after award, in writing a proposed safety program as required in CAL-OSHA Standards, as prescribed in SB 198, Chapter 1359, Labor Code 6401.7 based on anticipated operations, maintenance, and construction activities as related to safety and health standards.

In the event there is a conflict between the requirements contained in the Contractor's approved safety program, governmental safety and health codes, and standards, including the U.S. Department of Labor Construction Safety and Health Standards, promulgated under Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq.), as amended, the more stringent requirement will prevail.

1.9.4. Safety Records

The Contractor shall maintain an accurate record of, and shall report to the COR in writing, all cases of death, lost-time accidents, vehicle accidents, occupational diseases, or traumatic injury to employees or the public involved, and any property or equipment damage incident to the performance of work under this contract.

1.10. PUBLIC CONTACT

Where possible, Contractor personnel should develop positive working relationships with adjacent landowners within their area of responsibility.

Contractor personnel shall inform any trespassers along the right-of-way, of hazards and when necessary, request trespassers to leave restricted areas immediately.

When Contractor personnel are confronted with media inquiries, the O&M manager shall refer all media inquiries to the COR.

When Contractor personnel encounter emergency personnel, policemen or firemen along the right-of-way responding to an emergency, Contractor personnel shall notify the O&M manager. The O&M manager shall keep the COR informed of all emergencies occurring along the right-of-way and/or on Reclamation facilities.

1.11. MODIFICATIONS TO EXISTING EQUIPMENT

Any modifications made to existing equipment and facilities that will affect the operation and/or control of the equipment being modified, require changes or revisions be made to existing drawings, or require generation of a new drawing will need prior approval from the COR.

2. SECTION C-2

2.1. SECTION C-2: SERVICES

This section describes the Services that shall be required as part of this contract. The contractor shall provide all equipment, qualified staff, and materials necessary to fulfill the obligations in this contract.

2.2. GOVERNMENT SURPLUS MATERIALS AND EQUIPMENT

The Contractor shall work with the COR to develop specific scopes and will highlight any items the Government will provide for specific scopes. For example, the Federal Government may provide signs for posting property boundaries or may have excess pole gates that can be installed to secure the properties.

3. SECTION C-3

3.1. SECTION C-3: GENERAL TASKS and SPECIFIC WORK

3.1.1. GOVERNMENT LIAISON

The COR shall act as the liaison between the Reclamation and other Federal, State, and local agencies, private individuals, and or entities for planning and related activities which affect the facilities designated in this contract. The Contractor activities shall include the following:

Preparing the Emergency Response Plan, QCP and inspection documents, Work Priority List, Safety Program, and Performance Requirement Summary.

3.1.2. MAINTENANCE RECORDS

Any maintenance performed by government forces on equipment or facilities described under this contract will be documented on the appropriate Preventive Maintenance worksheet.

3.1.3. PEST MANAGEMENT

Pest management activities performed on, in, or around all lands, facilities and appurtenant structures designated in this contract shall include but are not limited to the following: Terrestrial weed control, Aquatic pest control, Rodent control, and Insect and invertebrate control.

Johnson grass (Sorghum halepense), Russian knapweed (Centraurea repens), groundsel (Senecio vulgaris), redstem filaree (Erodium circutarium), Russian thistle (Salsola pestifer), Bermuda grass (Cynodondactylon), and turkey mullein (Eremocarpus setigerus), are but a few of the commonly encountered noxious and troublesome agricultural weed pests.

Filamentous green algae (Cladophora spp. Ulothrix sp., Oedogonium spp., etc.), blue-green algae (Anabaena spp., Phormidium spp., etc.), American pondweed (Potamogeton nodosus), waterweed (Elodea canadensis), and Asiatic clam (Corbicula fluminea) are but a few of the commonly encountered and endemic aquatic pests.

Ground squirrels (Spermophilus beecheyi and Spermophilus beldingi) are some, but not all, of the most encountered and troublesome vertebrate (rodent) pests.

Black widow spiders (Lactrodectus mactans), yellowjacket wasps (Yespula maculifrons), and mud-dauber wasps (Sceliphron caementraioum) are three examples of some of the more bothersome insects and invertebrates.

When deemed appropriate, necessary and/or in keeping with CO objectives, all lands, facilities, and associated features designated in this contract shall be subject to some form of pest management.

The types of detailed features requiring some form of pest management consist of but are not limited to the following: maintenance and operations roads, canal banks, levees, ditches, right-of-way areas, equipment yards, borrow areas, fence lines, building perimeters, and around wells, pumps, sumps, fuse boxes, switches, and other electrical devices.

During all phases and sub-tasks of the pest management program, all applicable Federal, State, and local laws, regulations, ordinances, and guidelines shall be followed by the Contractor. These phases and sub-tasks include the following (not an exhaustive list):

Procurement, transportation, and storage of pest control materials; Planning, documentation, registration, and certification procedures for all pest control activities; Proper and applicable safety procedures and equipment; Initiation, application and monitoring of pest control activities, materials, and their residues.

3.1.4. TERRESTRIAL VEGITATION AND WEED CONTROL

All terrestrial vegetation and weed control should be maintained to so avoid fire hazards, help provide for a safe working environment around facilities, provide for easy inspection of the property and facilities, and keep the property maintained in a “neat” condition.

All efforts should be made to plan discing or mowing activities from September 1 to February 15 to avoid disturbance to nesting migratory birds. If discing and mowing is needed during the nesting bird season, the Contractor will coordinate with the COR to ensure that the appropriate environmental monitoring can be performed prior to the treatment of terrestrial vegetation and weeds.

3.1.4.1. Joints and Cracks

Joints and cracks on all structures designated in this contract shall be kept vegetation-free by the Contractor.

3.1.4.2. Channel Banks

The channel banks shall, whenever practicable, be maintained by the Contractor in such a way that noxious and troublesome vegetation and weeds are controlled or excluded. A complex or monoculture of grasses and/or herbaceous plants compatible to adjoining land uses is to be left for purposes of erosion control. When this primary goal/standard cannot be effectuated for reasons such as, but not limited to climate, soil type, or weed diversity, then all noxious and troublesome vegetation and weeds shall be controlled or excluded, temporarily or permanently. The vegetation and weeds shall be controlled in such a manner that they do not:

Significantly hinder, foul, plug, destroy, encroach upon, cover, or interfere with any Reclamation facilities; impact the function of the channel/ditch and Impact, in any deleterious, competitive, or harmful manner on the adjoining land uses.

3.1.4.3. Roads

All roads shall be maintained by the Contractor in a vegetation-free state.

3.1.4.4. Right-of-Ways

The Contractor shall maintain Reclamation right-of-way in such a manner that all noxious and troublesome vegetation and weeds are controlled or excluded.

3.1.4.5. Areas Where Vegetation is Excluded

Maintenance yards, buildings and facility perimeters, parking lots, and any other areas designated in this Contract that require the total exclusion of vegetation shall be maintained in such a state by the Contractor.

3.2. AQUATIC WEED CONTROL

The water conveyance facilities designated in this contract shall be maintained by the Contractor free of algae, aquatic weeds, and other aquatic weeds to such an extent that the flow capacities, applicable water quality, design capabilities and characteristics, operations, and maintenance of the facilities are not infringed upon nor adversely impacted. The aquatic weeds shall also be maintained so that said pests do not adversely affect the water users and recipients, and other Parties and entities that receive the services and goods provided by Reclamation.

3.3. RODENT CONTROL

Rodent populations on all lands and facilities designated in this contract shall be controlled by the Contractor at population levels that do not pose a safety hazard to the O&M work force, Reclamation facilities and the general public. In areas where rodent population have exceeded this threshold the contractor shall reduce the population to levels that do not:

Safety hazards include: Interfering with any operation and maintenance functions on the property;

significantly degrade or threaten the structural integrity and physical appearance of the facility;

degrade the safety and structural integrity of all roads; and rodent populations that are seen as a "core" population that could infest and establish other populations on adjacent lands.

3.4. INSECT CONTROL

The Contractor shall minimize the insect and invertebrate pests at the facilities designated in this contract that pose a nuisance of safety hazard to individuals temporarily occupying or working in and around those structures or; have the potential to destroy, degrade, infest, impair, or adversely alter the inherent integrity, consistency, utility, and effectiveness of any material comprising the structures themselves, or contained within, on, or around said structures.

3.5. RIPRAP

Riprapping for erosion protection and control may be required on any of the structures associated with the facilities designated in this contract. These structures include, but are not limited to:

channel embankments, bridge abutments, gate structures and drainage structures.

3.5.1. Riprap Inspection and Repair

The Contractor shall provide routine inspection of channel and drainage systems and other pertinent facilities for need of additional riprap or repair of existing riprap as per requirements of the Government.

When voids occur in the riprap, the Contractor shall fill these voids.

The principal components of the maintenance work performed on the riprap consist of but are not limited to the following: Grading, slide repair, placement of riprap, hauling and excavation.

3.6. LEVEES, DITCHES, BERMS AND DRAINS

Levees, berms, ditches and drains for effective surface water management may be present on the margins of property adjacent to the river, or where land may have been used for agricultural production.

3.6.1. Levees, Ditches, Berms and Drains Inspection and Repair

At least once a month, the Contractor shall inspect levees, ditches, berms and drains for seeps, flooding, or other unexpected movement of water out of or into the ditches and levees on the subject property. If unexpected water is discovered, the Contractor will notify the COR.

During high water season and floods the Contractor shall increase the inspection rounds. If unexpected water is discovered, the Contractor will notify the COR.

3.6.1.1. Minor Leaks

The Contractor will repair minor leaks. Minor leaks are considered any repair that can be completed in two days with standard equipment.

The principal components of the maintenance work performed on ditches and berms consists of, but are not limited to, the following:

Grading, slide repair, placement of riprap, hauling and excavation.

3.6.1.2. Major Leaks

The Contractor will repair major leaks. Major leaks will be reported to the COR and response to a major leak will be included in the Contractor's Contingency Plan as described in Section 1.3. A repair of a major leak will occur in close coordination with the COR.

3.7. PAVED AND UNPAVED ROADS

The Contractor shall be required to maintain two types of operating and maintenance roadways at the facilities designated in this contract. The types of roadways are paved roadways and unpaved (dirt) roadways.

The principal components of the maintenance work performed on the roadways consist of the following work, but not limited to: blading; crack sealing; filling potholes; dust control; sweeping;

weed control; watering; sloping; surfacing; sealing; and material hauling.

3.7.1. Paved Road Standards

3.7.1.1. The Contractor shall repair all roadway potholes prior to the rainy season (generally the rainy season is November 1 through March 1).

3.7.1.2. After the rainy season, the Contractor shall repair damaged road areas in a manner which allows safe passage on the roadway for any maintenance or inspection activities.

3.7.1.3. During the rainy season, the Contractor shall keep the road passable for operations and maintenance vehicles and equipment.

3.7.1.4. All cracks that develop a gap wider than 1/2" shall be sealed with a Reclamation approved crack sealant.

3.7.1.5. The Contractor shall resurface the asphalt road surfaces on an as needed basis or as directed by the COR.

3.7.2. Unpaved (Dirt) Roads Standards

3.7.2.1. The Contractor shall repair all roadway potholes prior to and after the rainy season (generally the rainy season is November 1 through March 1).

3.7.2.2. The roads shall be maintained passable for operation and maintenance equipment and free of weeds and grasses.

3.7.2.3. During the rainy season, the Contractor shall keep the road passable for operations and maintenance vehicles and equipment.

3.7.3. Signs and Reflectors

All signs are installed to provide warning, instruction, location, and direction.

Principal components of the maintenance work performed on signs consist of the following work, but not limited to: installing, repairing, replacing, and painting.

The Contractor shall inspect all signs annually and repair, replace or paint as required. The Contractor shall maintain painted signs, so they are bright and readable from 100 feet.

As new property is acquired the Contractor will work with the COR to identify the need for installation of new signs and the location.

3.8. GATES

Gates can vary from standard chain-link with 3-strand barbed wire top, double opening, pipe gates, chain link gates to standard barbed wire, wood post stock fence gates, Texas gates, wood gates, etc.

They shall vary in height and width depending on need.

The Contractor shall annually inspect and replace, repair, paint and lubricate as required to keep gates in good operating condition.

installation of new gates and the location.

3.8.1. Typical Maintenance

The principal components of the maintenance work performed on gates consist of, but are not limited to, the following work:

Adjusting swing; repairing; replacing; painting; repairing or replacing reflectors; repairing or replacing locking system; lubricating; and painting.

Gates shall be replaced, repaired, and maintained by the Contractor. Gates shall be maintained in good working condition and can be operated safely.

3.9. FENCES

This covers all fencing surrounding work areas which include system structures and maintenance yards. Types offences in place in this contract are barbed wire, 4-strand or 5-strand with steel and wood posts and chain link ranging from a height of 4 feet to 8 feet with 3-strand barbed wire top.

The Contractor shall inspect fences around the contract facilities monthly and repair, replace, and paint as required.

installation of new fencing and the location.

3.9.1. Typical Fence Maintenance

The principal components of the maintenance work performed on fences consist of, but are not limited to, the following work:

Repair; replacement; removal; and painting.

Fences shall be replaced, repaired, and maintained by the Contractor to Bureau standards. The Contractor may contact the COR to request these standards.

3.10. GUARDRAIL

Guardrails are used to provide protection to structures, to equipment, to keep vehicles out of the river or channels and for employee safety. Typical locations are where roads cross the river or channels where a road dead-ends into the river or drain and where operating roads go by structures or stationary equipment. Guardrail may be made of the following materials and combinations of pipe, wood, and metal.

The Contractor shall inspect annually and repair, replace, and paint reflectors as required.

installation of new guardrails and the location.

3.10.1. Typical Guardrail Maintenance

The principal components of the maintenance work performed on guardrail consist of the following work but is not limited to:

Repairing, replacing, painting, and constructing as requested.

3.11. ELECTRICAL MAINTENANCE

3.11.1. General

The electrical components consist of but are not limited to: conduit, single-phase and three-phase motors; switches; control panels; secondary contacts and wiring; batteries: power and control circuits; lighting systems.

To assure high quality service, the Contractor shall have a definite maintenance schedule, including preventive maintenance, systematically followed. Operating and local conditions vary to such an extent that the schedule shall be prepared to suit the conditions. However, the maintenance schedule for individual devices, such as circuit breakers, relays, batteries, meters, etc., shall be based upon current industry standards.

To safeguard against equipment failure, the electricians and technicians will regularly service the electrical equipment.

3.11.2. Cleanliness

Dirt is a principal cause of electrical failure; it is a day-to-day accumulation of normal atmospheric particles, lint, chemicals, or metallic particles from associated motors, oil mist, and vapors. These deposits, if allowed to accumulate, will contaminate electrical equipment and cause failures. During the performance of routine preventive maintenance, the Contractor shall maintain electrical machinery as clean as practical.

3.11.3. Dryness

Electrical apparatus operates best in a dry atmosphere for several reasons. Humidity can cause copper, aluminum, iron, or alloyed parts to oxidize. A buildup of oxides, if caused by caustic fumes, or acids, can destroy metal and affect electrical connections and contacts.

Heavy accumulation of oxides shall be removed, and severely corroded parts replaced. High humidity results in free moisture condensing on the equipment. This can cause short circuiting and immediate failure. The Contractor shall control humidity, if possible, because moisture can increase dirt buildup on electrical parts; this can lead to failure. For humid applications, the safest course is to use equipment designed to operate under high moisture conditions. In most cases, this shall require waterproof enclosures.

The Contractor shall keep all electrical apparatus as dry as practical.

3.11.4. Tightness

Certain components of electrical equipment operate with high-speed movement. This is particularly true of contactors or other control devices, which cause wear of moving parts and other control devices. Appreciable imbalance tends to create vibrations in the equipment and loosen hardware and other parts. Imbalance is frequently increased by external vibrations set up by unrelated machinery.

Continued vigilance shall be necessary to deter wear and loosening of apparatus parts or connections. Routine servicing shall include a check for tightness of accessible hardware and bolted parts as a simple precautionary measure. On rotating apparatus, vibration can cause mechanical damage and if allowed to become excessive, can affect the alignment and cause bearing failures, loosening of coils or support generally follows. Any electrical apparatus using bearings is vulnerable in this respect.

The Contractor shall keep all electrical apparatus connections as tight as possible.

3.11.5. Friction Prevention

The Contractor shall promote the prevention of friction in all electrical devices.

3.11.6. Buses and Connections

The Contractor shall inspect for systems that indicate overheating or weakened insulation.

3.11.7. Meter Readings

The Contractor shall maintain and track all meter readings.

3.11.8. Main Disconnect Contacts and Supports

Each breaker is removed from its housing and all circuits and exposed primary contacts and their supports are de-energized. The Contractor shall inspect for abnormal wear or overheating and wipe clean with the proper solvent recommended by the manufacturer. If discoloration is noted on the surfaces, it is not harmful, unless corrosion due to atmospheric conditions is severe, leaving deposits on the surfaces. All deposits shall be removed by rubbing with a clean cloth (do not use emery cloth or file). If the contacts are severely burned, new contacts shall be installed. Each breaker is checked (service while it is out of the housing) and, if need be, replace breakers with the type recommended.

3.11.8.1. Secondary Disconnecting Contacts

All secondary disconnecting contacts shall be inspected for abnormal wear, fatigue, or overheating. Contacts will be replaced, if necessary, otherwise they are treated the same as main disconnecting contacts.

3.11.8.2. Secondary Wiring Connections

All wiring connections shall be checked for tightness and at terminal blocks where circuits leave the switchgear. The Contractor shall make sure that all secondary wiring connections are properly connected to the switchgear ground bus where indicated. Look for broken wire strands and pinched or damaged insulation.

3.11.9. Instruments, Relays and Relay Mounted Device

Individual devices shall be maintained by the Contractor according to the specified instructions supplied for each device. All relay covers are to be removed and the interior inspected for dust or dirt. The contacts on control switches, transfer switches, and instrument switches, shall be inspected by the Contractor.

All instruments, relays and relay-mounted devices shall be inspected for proper operation during routine maintenance procedures and repair or replaced when necessary.

3.11.10. Ventilation

The air space under outdoor switchgears is necessary for the entrance of ventilating air; it must be clear of leaves, debris, or obstruction.

All labyrinths, grillwork, and air passages shall be checked for obstructions and accumulation of dirt.

3.11.11. Lubrication

In general, there is nothing that requires lubrication in the stationary housings. However, the main disconnecting finger and stationary contacts are to be cleaned periodically and kept dry. Vaseline or grease shall not be applied to any of the contact’s surface.

The lubrication of the draw-out breakers is to be maintained in accordance with the manufacturer's instruction manual.

3.11.12. Renewable Parts

When parts are ordered, all necessary information shall be included, all information can be found on the nameplate, or from equipment records. Parts may consist of: bearings, motors, pumps, valves, and seals.

3.11.13. General Scheduled Inspections and Maintenance

The switchgear shall be given a thorough cleaning and maintenance check twice a year. This shall be done at the beginning of the water year and towards the middle of the water delivery season.

3.12. OPERATIONS AND MAINTENANCE OF PUMPS AND WELLS

The Contractor shall work with the COR to develop a regular maintenance schedule to maintain the wells and pumps in good working order. The maintenance plan should include:

3.12.1. Inspecting schedules and general maintenance needs for each pump and well,

3.12.2. Maintenance of the electrical panels and control box in good condition,

3.12.2.1. Clean out spiders, wasps, debris etc.,

3.12.2.2. Check fuses, wires, connections and replace where needed.

3.12.2.3. Ensure proper lockout are in place.

3.12.3. Maintenance of the pump and well in good conditions to include:

3.12.3.1. Oil/grease the units as needed.

3.12.3.2. Ensure proper lockouts when not in use.

3.12.3.3. Weeds and vegetation are controlled to reduce fire risk.

3.12.3.4. Repair and replace well foundation if needed.

4. SECTION C-4:

NEWLY ACQUIRED AREAS

The Contractor shall inspect the acquired property and prepare an inventory of what is currently on the property, maintenance plan for property and items on the property and what items the Contractor believes is required to maintain the newly acquired property in a safe and working condition. The Contractor will work with the COR to identify the final list of actions needed to secure the property and the maintenance activities for each of the newly acquired properties.

The Government is in the process of acquiring new property for the project to include: BB Limited, Farmers, Wonderful, Panoche, Baker Trust, Frusetta, and Poso (see Table 1 and Attachment B). It is unknown when these properties will be acquired but some will be as soon as early 2025.

These properties contain primarily agricultural fields, flood levees, berms, roads, fences, gates, and ditches and as such the required ground maintenance activities will include pest management and levee, berm, road, fence, and ditch inspection and maintenance.

Table 1. Estimated Extent of Infrastructure Within the Proposed Acquisition Areas

Property Area (acres)

Roads (ft)

Gates Levees/ Berms (ft)

Ditches/ Drains

(ft)

Baker Trust 114 9,138 1 swing gate 10,351 6,371 Baker Panoche 39 8,408 1 swing gate 8,202 3,651 BB Limited 383 15,787 No gates 14,662 5,482 Farmers 141 10,916 No gates 11,350 0 Wonderful 412 30,714 3 swing gates 31,630 19,141

Frusetta 151 or

0 1 swing gate 2,000 0

Poso 1 0 0 1,500 0

On those properties on which a lessee or construction contractor has been designated a use area, the Contractor shall coordinate with the COR on any needed communication.

The Contractor will not need to maintain any areas in active agricultural fields (leases), pilot studies, or construction sites.

The Contractor will need to assess and update the PWS to include the Contingency Plan, Pest Management, Levee, Berms, Ditches, Roads, and Gates maintenance activities for the new properties.

4.1. SECTION C: Attachments

Attachment A – Maintenance Plan

Attachment B – Acquisition Areas Acquired & Proposed Acquisitions

Attachment C – Performance Requirement Plan

Attachment A

US PROPERTY PREVENTATIVE MAINTENANCE PLAN

(5-YEAR PLAN)

2024 2025 2026 2027 2028

GOV

Property/Facility

Common Items:

Weed Control Weed Control Weed Control Weed Control Weed Control Weed Control Gate and Fence General Repairs General Repairs General Repairs General Repairs General Repairs

Roads

Grade Add gravel and/or grade

Grade Add gravel and/or grade

Grade

All Berms and Ditches

General Repairs General Repairs General Repairs General Repairs General Repairs

Clayton

Common Items

Lehman Deep Well Deep Well/Pump

Maintenance Deep Well/Pump Maintenance

Deep Well/ Pump Maintenance

Deep Well/Pump Maintenance

Deep Well/Pump Maintenance

Common Items

Pombo Deep Well Deep Well/Pump

Maintenance Deep Well/Pump Maintenance

Deep Well/ Pump Maintenance

Deep Well/Pump Maintenance

Deep Well/Pump Maintenance

Structures Inspections and securing the structures

Inspections and securing the structures

Inspections and securing the structures

Inspections and securing the structures

Inspections and securing the structures Common Items

Chamberlan Structures Inspections and securing the structures

Inspections and securing the structures

Inspections and securing the structures

Inspections and securing the structures

Inspections and securing the structures

Lopes Deep Well Deep Well/Pump

Maintenance Deep Well/Pump Maintenance

Deep Well/ Pump Maintenance

Deep Well/Pump Maintenance

Deep Well/Pump Maintenance

Common Items

MLT

Seepage Pump General Repairs General Repairs General Repairs General Repairs General Repairs Deep Well Deep Well/Pump

Maintenance Deep Well/Pump Maintenance

Deep Well/ Pump Maintenance

Deep Well/Pump Maintenance

Deep Well/Pump Maintenance

Common Items

DJP

Common Items

Future Acquisitions

Frusetta

Panoche

Deep Well Deep Well/Pump Maintenance

Deep Well/Pump Maintenance

Deep Well/ Pump Maintenance

Deep Well/Pump Maintenance

Deep Well/Pump Maintenance

Common Items

Baker Trust

Deep Well Deep Well/Pump Maintenance

Deep Well/Pump Maintenance

Deep Well/ Pump Maintenance

Deep Well/Pump Maintenance

Deep Well/Pump Maintenance

Common Items

Farmers (Loops)

Deep Well Deep Well/Pump Maintenance

Deep Well/Pump Maintenance

Deep Well/ Pump Maintenance

Deep Well/Pump Maintenance

Deep Well/Pump Maintenance

Wonderful

Deep Well Deep Well/Pump Maintenance

Deep Well/Pump Maintenance

Deep Well/ Pump Maintenance

Deep Well/Pump Maintenance

Deep Well/Pump Maintenance

Common Items

Poso

Common Items

BB Limited

Deep Well Deep Well/Pump Maintenance

Deep Well/Pump Maintenance

Deep Well/ Pump Maintenance

Deep Well/Pump Maintenance

Deep Well/Pump Maintenance

Attachment B: SJRRP Fee Title Acquisition 7-20-2023

Attachment C

PERFORMANCE REQUIREMENTS

Performance Requirements Summary For O&M of San Joaquin River Restoration Program Land and Facilities

Performance Requirements

Summary

Performance Standard

Acceptable Quality level

Method of Surveillance

1. Operations and Maintenance

1.1 Emergency Repairs Timely Response, Timely 100% Inspection - Each month, the COR, Completion, Quality shall review the generated documentation Work, and enter summary results of all work Proper Procedures completed by the contractor into the Surveillance Activity Checklist.

100% Timely Response and Completion, Periodic Inspection - The COR will typically perform the periodic inspection on a

Quality Work: Comply with industry standard monthly basis.

1.2 Preventive

Maintenance

{FIST) 100% of the time.

Proper Procedures: Industry Standard and Operation Manual are followed 100% of time.

Random Inspection

1.3 Repairs &

Maintenance Items

100% or Periodic Inspection

1.4 Deferred Periodic Surveillance

Maintenance, New

Construction and

Upgrades