A19. 75D301-24-Q-78444.pdf

COMBINED SYNOPSIS/SOLICITATION FOR CDC BRANDED MERCHANDISING SERVICES

Solicitation Number: 75D301-24-Q-78444

PART 1 – INTRODUCTION

The Centers for Disease Control and Prevention (CDC), Office of Human Resources (OHR) has a requirement for CDC Merchandising services, providing a variety of items to CDC employees to purchase.

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 75D301-24-Q-78444. This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document/incorporated provisions and clauses are those in effect through the current Federal Acquisition Circular: FAC 2024-06, dated 08/29/2024.

(iv) The associated North American Industry Classification System (NAICS) Code is 423990 – General Merchandise, Durable Goods, Merchant Wholesalers; Small Business Size Standard is 100 employees.

PART 2 –PRICING SHEET

The Government respectfully requests any discount that would be offered to an offeror’s most favorable customer.

(v) The offeror shall provide a pricing sheet with available merchandise offerings and the associated unit price and bulk item price and/or discounts or promotions.

PART 3 - SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM SUPPLIES / SERVICES QTY / UNIT UNIT PRICE EXTENDED PRICE

0001 Base Period

CDC Merchandising Services Period of Performance: 9/16/2024 – 9/15/2025

1 Job NSP NSP

1001 Base Period CDC Merchandising Services Period of Performance: 9/16/2025 – 9/15/2026

1 Job NSP NSP

2001 Base Period CDC Merchandising Services Period of Performance: 9/16/2026 – 9/15/2027

1 Job NSP NSP

3001 Base Period CDC Merchandising Services Period of Performance: 9/16/2027 – 9/15/2028

1 Job NSP NSP

4001 Base Period CDC Merchandising Services Period of Performance: 9/16/2028 – 9/15/2029

1 Job NSP NSP

PART 4 - Statement of Work (SOW): For Procurement of CDC Branded Merchandise

1. Purpose: The Centers for Disease Control and Prevention (CDC) seeks to establish a no-cost contract with a qualified vendor to provide CDC-branded merchandise for purchase by CDC employees. This merchandise will support employee engagement, public health campaigns, events, and other CDC initiatives. The selected vendor will supply high-quality products that align with CDC’s branding guidelines.

2. Scope of Work: The vendor shall provide a list of products offerings for consideration but must include a list of the following items. Within one (1) business day of contract award, the contractor shall provide a sample of the five (5) different offerings identified below. The sample items shall be provided to the CDC at no expense.

i. Executive shirts

ii. Vests

iii. T-shirts (Sample)

iv. Polo shirts (Sample)

v. Jackets (not including on duty uniforms)

vi. Hats and caps

vii. Ties

b. Office supplies

i. Notebooks

ii. Pens, pencils

iii. Journals (Sample)

iv. Planners

c. Promotional items

i. Mugs (Sample)

ii. water bottles

iii. tote bags

iv. travel bags

v. Patches

vi. Key chains

d. Technology accessories

i. phone chargers

ii. laptop sleeves

e. Event-specific items

i. banners

ii. signage

iii. lanyards (sample)

3. Logo Usage and Restrictions: The CDC logo is a protected federal mark, and its use must adhere strictly to the following guidelines:

a. The logo may only be used on approved merchandise items that align with CDC’s mission and brand image.

b. Any modification of the logo is prohibited unless explicitly approved in writing by CDC’s Office of the General Counsel

c. The logo must maintain its integrity and not be used in conjunction with any other logos or marks without prior approval.

d. Merchandise featuring the logo must not be resold for profit and must only be used for CDC’s purposes.

4. Authority and Approvals:

a. The vendor can only apply the logo to an approved list of products and placed on a pr-determined location on each product.

b. All designs and prototypes must be reviewed and approved by CDC’s Office of the General Counsel to ensure compliance with brand guidelines. This approval must occur before products can be listed for sale.

c. Unauthorized use of the CDC logo or failure to comply with these guidelines may result in termination of the contract.

5. Non-Cost Contractual Agreement: This agreement establishes a no-cost contract between the CDC and the vendor.

Key aspects include:

i. Direct Purchase: All transactions and interactions will occur directly between the vendor and the CDC employee placing the order.

ii. CDC will not be responsible for any costs, payments, or disputes related to these transactions.

Vendor Responsibility: The vendor is responsible for setting up an ordering process that allows CDC employees to purchase merchandise directly. The vendor must ensure compliance with CDC branding and logo guidelines.

CDC Involvement: CDC’s involvement is limited to overseeing the use of its logo and ensuring that the vendor complies with the terms of the no-cost contract. CDC will not handle orders, payments, or delivery of merchandise.

Pricing Transparency: The vendor shall provide clear and transparent pricing directly to the CDC employees, including any applicable taxes, shipping, and handling fees.

6. Process for Ordering and Delivery

a. Ordering: The vendor shall establish an online portal or system where CDC employees can select and order approved merchandise. Only CDC employees are authorized to make purchases through this portal.

b. Prototyping: The vendor must provide prototypes for CDC’s approval before mass production.

Prototypes must be delivered within ten (10) business days of the request.

c. Production: Upon approval of the prototypes, the vendor will proceed with production.

d. Delivery: The vendor shall ensure timely delivery of merchandise to the specified address provided by the

CDC employee. The standard delivery time after order placement shall not exceed five (5) business days unless otherwise agreed upon. Samples shall be delivered to the following address:

CDC Warehouse

ATTN: Joao Raposo 3719 N. Peachtree Road

Bldg 100 US11-2 Chamblee, GA 30341

7. Pricing and Payment Terms

a. The vendor shall provide a detailed pricing schedule for all merchandise categories. Volume discounts should be included where applicable.

b. Invoices or receipts must be provided directly to the CDC employees who placed the order.

8. Additional Information

a. The vendor must provide customer support to handle inquiries, returns, or exchanges of merchandise.

b. The vendor is responsible for ensuring that all materials used are of high quality, durable, and compliant with federal and environmental standards.

c. The contract will include provisions for regular performance reviews and feedback sessions between the

CDC COR and the vendor to ensure continuous quality and service improvements.

9. Period of Performance: The contract period will be one (1) base year with four (4) one-year option periods, contingent on satisfactory performance and mutual agreement.

10. Reporting Requirements: The vendor shall provide monthly reports to the CDC COR detailing orders, delivery status, issues, and resolutions. Reports should include data on the quantity of items ordered, delivered, and any delays or challenges faced.

11. Performance Reviews: The program manager will conduct quarterly performance reviews including the evaluation of the monthly reports.

12. Contracting Officer Representative (COR): The COR for this contract will be designated by the CDC and will serve as the primary point of contact for all contract-related matters.

13. Employment Verification: Orders containing an item that is branded with the CDC logo, insignia, lettering, or markings can only be sold to actively employed employees of the agency. Purchasers must provide an agency issued email address at the time of check out. They must enter their name how it appears on the agency personnel records.

14. Deliverable Table

Deliverable Quantity Delivery Method Deliver To

Due Date

CDC Branded Samples 5 items (Section 2)

Via postal mail COR NLT one (1) business days after award

Monthly Reports 12 (per year)

Electronically via E-mail

COR Monthly – NLT 3rd day of each month

PART 5 - PROVISIONS AND CLAUSES

There are no provisions or clauses applicable to this effort.

PART 6 – INSTRUCTIONS TO THE OFFEROR

6.1 - FAR 52.216-1 TYPE OF CONTRACT (Apr 1984)

The Government contemplates award of a No Cost Contract/Agreement resulting from this solicitation.

6.2 Information in Technical Quote (Jul 2017)

These instructions establish the acceptable minimum requirements for the format and content of offerors’ quotes.

The technical quote must disclose your approach in sufficient detail to provide a clear and concise presentation that addresses the requirements of the technical quote instructions. The technical quotation shall be limited to no more than _10__ pages of text.

The technical quote should be in as much detail as you consider necessary to reflect a clear understanding of the nature of the work being undertaken.

The technical quote must not contain reference to cost; however, resource information, such as data concerning quantities, materials, delivery terms, etc., must be contained in the technical quote so that your understanding of the statement of work can be evaluated.

6.3 Technical Evaluation Criteria:

Vendors will be evaluated based on the following criteria:

a. This evaluation will be conducted as Lowest Price Technically Acceptable. Technical capability will be determined as follows:

o Offerors must provide all items listed in Section 2 of this SOW; and, o Offerors must represent in their offer the ability to meet the delivery schedule outlined in Section

6 of the SOW: the standard delivery time after order placement shall not exceed five (5) business days unless otherwise agreed upon.

b. Award will be made to the offeror whose quote meets the technical criteria listed above and proposes the lowest price / biggest discount for product offerings.

THE OFFEROR MUST QUOTE AND PROVIDE SAMPLINGS OF NEW MERCHANDISE THAT MEET ALL OF THE MINIMUM

REQUIREMENTS AS STATED HEREIN; THE OFFEROR MUST PROVIDE SUBSTANTIATION TO DEMONSTRATE THAT

THEY ARE CAPABLE TO MEET THE GOVERNMENT’S REQUIREMENT.

PROVIDE PROOF THAT ALL ITEMS ARE SHIPPED FROM THE U.S.; DROP SHIPPING FROM OUTSIDE THE U.S. WILL NOT

BE ACCEPTABLE.

6.4 CDCA_L002 Inquiries (Jul 2017)

Inquiries concerning the solicitation document should be submitted in writing to the issuing office. Any additions, deletions, or changes to the solicitation will be made by an amendment. OFFERORS ARE

INSTRUCTED SPECIFICALLY TO CONTACT ONLY THE SOLICITATION CONTRACTING

OFFICE IN CONNECTION WITH ANY ASPECT OF THIS REQUIREMENT PRIOR TO

CONTRACT AWARD. QUOTES AND ALL CORRESPONDENCE RELATING TO THE

SOLICITATION DOCUMENT SHALL BE SUBMITTED TO THE CONTRACTING OFFICE.

Inquiries must be submitted to the Contracting Office no later than September 11, 2024 at 2pm ET, and must be submitted via e-mail to: Jasmine Powell, jpowell5@cdc.gov.

Questions shall identify the pertinent RFQ Section, page number and paragraph number. To ensure a prompt response, identify: “RFQ # 75D301-24-Q-78444” Questions” in the email “subject” line.

PART 7 – ADDITIONAL CONSIDERATIONS

OFFERORS SHALL BE ADVISED THAT IF AFTER AWARD THE ITEMS DELIVERED ARE DETERMINED NOT TO BE IN NEW

CONDITION AND/OR ARE DETERMINED TO BE DELIVERED FROM OUTSIDE THE U.S., THE GOVERNMENT HAS THE

RIGHT TO TERMINATE FOR CAUSE WITH THE CONTRACTOR LIABLE TO THE GOVERNMENT FOR ANY AND ALL

RIGHTS AND REMEDIES PROVIDED BY THE LAW INCLUDING EXCESS RE-PROCUREMENT COSTS.

QUOTES MUST BE EMAILED TO JASMINE POWELL AT JPOWELL5@CDC.GOV. QUOTES MUST BE RECEIVED NO LATER

THAN 2:00 P.M. (ET) ON FRIDAY, 13 SEPTEMBER 2024. QUOTES RECEIVED AFTER THIS DATE AND TIME ARE

LATE AND MAY NOT BE CONSIDERED FOR AWARD. FOR INFORMATION ON THIS ACQUISITION, CONTACT JASMINE

POWELL AT JPOWELL5@CDC.GOV

PART 8 – LIST OF ATTACHMENTS

Attachment No. Description No. of Pages Attachment 1 Trademark License Agreement 7