A19 - 1605C4-26-Q-00003-Sol.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

NATIONAL MSHA ACADEMY

1301 AIRPORT ROAD

US Department of Labor Customer Acquisition Services 200 Constitution Ave, NW S-4307 Washington DC 20210

1605C4-26-Q-00003

Michael Whiddon

302-5817

US DEPARTMENT OF LABOR

258139426

11/24/2025

12/04/2025 05:00 P.M. ES

90 Days After Award

BEAVER

WV

All applicable terms and conditions of the Vendor's GSA Schedule Contract will apply to the resultant Delivery Order.

The Department of Labor (DOL) Office of the Senior Procurement Executive, on behalf of the Mine Safety and Health

Administration (MSHA), has a need for

Electrical Laboratory Equipment Upgrade, in accordance with this Request for

Quotation (RFQ).

This RFQ will result in a Firm Fixed

Priced Delivery Order. The required delivery schedule will be quarterly in accordance with the distribution list

Continued...

1 17

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

1605C4-26-Q-00003 that is included in the attached Product

Specifications.

This is a Small Business Set-Aside.

Lowest Priced Technically Acceptable (LPTA) source selection procedures will be utilized.

Please read the RFQ in its entirety, including instructions for submitting a quote and the evaluation criteria the Government will use to make an award.

0001 Parts to upgrade substation at the National

Mine Health and Safety Academy located in

Beaver, WV

Product/Service Code: 6120

0002 Parts to upgrade underground coal mine power center at the National Mine Health and Safety

Academy located in Beaver, WV

Product/Service Code: 6120

0003 Electrician to install parts

Product/Service Code: 6120

0004 Laborer to install parts

Product/Service Code: 6120

1 - Statement of Work 2 - Clauses 3 - Provisions 4 - Instructions to Offerors 5 - Evaluation Criteria

1 - Statement of Work

NATIONAL MINE HEALTH AND SAFETY ACADEMY

E-LAB UPGRADES

STATEMENT OF WORK

1.0 BACKGROUND

The mission of the Mine Safety and Health Administration (MSHA) is to protect the safety and health of the nation’s miners. The National Mine Health and Safety Academy was constructed on 74 acres in the early 1970s with the intent of providing a self-contained training facility for the Agency and the mining industry. Mining professionals from across the United States and many foreign countries come to the Academy for health and safety training. The Academy complex, which opened in 1976, consists of 12 buildings, seven of which are inter-connected, making up approximately 347,410 square feet and includes classrooms and laboratories accommodating 600 students, a residence hall of 174 lodging rooms, a cafeteria, a library, auditorium, and wellness facilities.

1.1 OBJECTIVES

The objective of this procurement is for the purchase and installation of components to replace the existing out-of-date substation behind the Mine Simulation Lab located at the National Mine Health and Safety Academy, and to purchase and install components to upgrade the power center in the electrical lab. This upgrade is needed to provide students with the most updated equipment for training.

1.2 SCOPE

The Contractor will provide labor, equipment, materials, supervision, permits, licensure, and any other incidentals to perform the work required within the Statement of Work.

It is expected that the Contractor may need to attend a site visit to conduct an overall assessment to determine appropriate steps. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable.

In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.3 SPECIAL QUALIFICATIONS

The Contractor warrants that he will have obtained all licenses and permits required by law to engage in the activities that are required in connection with the Statement of Work. The Contractor shall conform to all required safety regulations for the Academy, County, State, and the Federal Government.

1.4 PERIOD OF PERFORMANCE

The period of performance shall be completion within 90 days after the award.

All work must be scheduled to be completed within this timeframe. The Contractor must keep a record of inclement weather delaying work on the project. Any modifications or extensions due to inclement weather will be requested through the Contracting Officer’s Representative (COR) and approved by the Contracting Officer.

1.5 RECOGNIZED HOLIDAYS

The Contractor is not required to perform services on the following holidays:

New Years Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Presidents Day Veterans Day Memorial Day Thanksgiving Day

Independence Day Christmas Day Juneteenth

1.6 HOURS OF OPERATION

The Academy operates between the hours of 8:00 a.m. and 4:00 p.m. Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

1.7 PLACE OF PERFORMANCE

The work to be performed under this contract will be at NMH&S Academy, 1301 Airport Road, Beaver, Raleigh County, WV.

1.8 SECURITY REQUIREMENTS

The contractor shall adhere to all MSHA security policies during the performance of this requirement.

1.8.1 PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.9 SAFETY REQUIREMENTS

The Contractor shall ensure that safety requirements are always followed and must adhere to all MSHA, OSHA, EPA, and Academy safety requirements.

1.10 CONTRACTING OFFICER REPRESENTATIVE

The Contracting Officer Representative (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.10.1 The Contractor will in the performance of this requirement immediately notify the COR or the MSHA Point of Contact if the time and/or service obligations of this contract cannot be met due to inclement weather, civil disturbances, equipment failure, illness, etc. MSHA recognizes the obligation of the Contractor to provide for the safety and well-being of personnel engaged in providing services under this contract. The Contractor shall notify the MSHA COR or other MSHA designated point of contact no later than 9:00 a.m. on the day the services were scheduled to be provided if any circumstances prevent timely performance.

1.11 TECHNICAL POINT OF CONTACT

Dean Blair US Department of Labor National Mine Health and Safety Academy 1301 Airport Road Beaver, WV 25813

(304) 256-3232 blair.quentin@dol.gov

1.12 TYPE OF CONTRACT

The Government anticipates awarding a Firm Fixed Price contract.

PART 2

DEFINITIONS & ACRONYMS

CO – Contracting Officer

COR - Contracting Officer’s Representative: A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service - A service output that does not meet the standard of performance associated with it in the Statement of Work.

DOL - Department of Labor

FAR – Federal Acquisition Regulation

NMH&S Academy – National Mine Health & Safety Academy

MSHA – Mine Safety and Health Administration

POP – Period of Performance

Quality Control - Those actions taken by a contractor to control the performance of services so that they meet the requirements of the SOW.

Quality Assurance - Those actions taken by the government to assure services meet the requirements of the Statement of Work.

SF – Standard Form

SOW – Statement of Work

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES

Knowledgeable MSHA personnel will be made available to direct the Contractor to the location of the building/area needing repairs/services at NMH&S Academy. The NMH&S Academy will provide access to the facility for the Contractor as required in the performance of the tasks identified in this SOW to include site and building electrical power for power tools.

3.1 CONTRACTOR USE OF PREMISES

The Contractor will be performing this work on the grounds of the National Mine Health and Safety Academy. The grounds have controlled access and as such the Contractor shall comply with Academy security procedures.

The Contractor will be provided a storage / staging area for equipment and materials in an area determined by the COR. The Contractor is responsible for restoring the area to its original condition at the completion of work and repairing any damages to the area caused by Contractor activities at no cost to the Government.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 CONTRACTOR FURNISHED ITEMS AND SERVICES

Except for those items, services, or commodities specifically stated in Part 3 as Government furnished, the Contractor will provide all labor, equipment, materials, supervision, permits, licensure, and any other incidentals to perform the work required with the Statement of Work.

PART 5

REQUIREMENTS AND SPECIFICATIONS

5.0 REQUIREMENTS

The Contractor shall provide the products and installation services for these products in the Statement of Work. The following products and tasks are required under this Contract:

5.1 750 kVA -1000 kVA COMPLETE MINE POWER SYSTEM The underground coal mine power center is to be rebuilt with all components listed below and Fully Functional at Completion.

5.1.1 HIGH VOLTAGE INPUT SECTION

(1) Input Coupler, 15kV, 600A. (PLM High Voltage Couplers)

(1) Feedthrough Coupler, 15kV, 600A. (PLM High Voltage Couplers)

(1) Palm E-Stop pushbutton

(6) Top Cover Interlock Switches

(12) Side Cover Interlock Switches

(1) Visible Disconnect Switch, 600A, 5kV. Grounded in the open position, Lockable Handle, With Viewing window for switch position

(3) H.V. Fuses, 3/7.2kV, Properly Sized

(3) Lightning Arrestors, Properly Sized

5.1.2 MAIN TRANSFORMER

(1) Primary kVA / Voltage 750-1000kVA @ 4160V Delta or Equivalent Transformer

(1) Secondary #1 kVA / Voltage 350kVA @ 995Y/575 Volts or Equivalent Transformer

(1) Secondary #2 kVA / Voltage 400kVA @ 480Y/277 Volts or Equivalent Transformer Install counter flashing Impedance 5% to 7% Z Phase: Three Frequency: 60 Hz

5.1.3 CONTROL TRANSFORMER

(1) Primary kVA / Voltage Single Phase 480/240/120 volts or Equivalent Transformer

5.1.4 MISCELLANOUS

(1) 995 Volt Secondary Neutral Ground Resistor / 575 L-N, 15 Amp, Ground Resistor or Equivalent

(1) Back-Up Ground Fault Monitor for 995 Volt Circuit

(1) 480 Volt Secondary Neutral Ground Resistor / 277 L-N, 15 Amp, Ground Resistor or Equivalent

(1) Back-Up Ground Fault Monitor for 480 Volt Circuit

(1) Zigzag XFMR to derive the neutral for the Delta Connected Secondary XFMR

(1) Current induced Test Circuit for all circuits without the use of HV, transfer-switch and 120 VAC 20-amp input plug

5.1.5 OUTPUT CIRCUITS

(1) E2L 400A 1000V Circuit Breaker with trip range of 500-2500 With MCI 25593 with Ground Monitor and TJB Receptacle and Plug Install one ply of Optimax mineral in Weather King adhesive (4’ x 4’) 1 completed panel including all devices

(1) E2L 400A 600V Circuit Breaker with a trip range of 500-2500 With MCI 25593 With MCI 25593 Ground Monitor and No.64 Receptacle and Plug 1 completed panel including all devices

(1) E2L 400A 600V Circuit Breaker with a trip range of 500-2500 With MCI 25593 Ground Monitor and Joy X8345 Receptacle and Plug 1 completed panel including all devices

(1) E2K 225A 600V Circuit Breaker with a trip range of 200-1500 With GM8000 Wireless Monitor and Ground Relay Figure with No.67 Receptacle and Plug 1 completed panel included all devices

(1) E2K 225A 480V Circuit Breaker with a trip range of 200-1500 With 25593 Wired/Impedance Monitor and Ground Relay Figure with No.67 Receptacle and Plug 1 Complete panel including all devices

(1) Unit to be Shipped Factory Assembled

(3) Electrical Drawings (complete set of at least 1 in digital format)

5.1.6 ADDITIONAL REQUIREMENTS

1. All control wirings shall be 600-volt type SIS stranded copper conductor and shall not be smaller than #14 AWG. Control wiring shall be run in vented plastic wire-ways, where possible. No wiring will be spliced. All copper buss work and brace to withstand short circuit stresses.

2. All high voltage cables will be an adequate type and supported with fiberglass supports and hangers. No high voltage cables are allowed to come in contact with other high voltage cables or ground. A 3” separation is maintained between insulated cables and a 3” clearance phase to ground.

3. Wiring labeled according to wiring diagrams and schematics and correspond with appropriate termination point.

4. Terminal blocks to be marked and located adjacent to proper termination point.

5. Warning and hazard labels to indicate voltage levels present.

6. Labels for operating devices.

7. Circuit breaker and fuse tags to indicate capacity and circuits protected.

8. Existing Equipment in good working conditions recommended to be used such as Enclosure, Circuit Breakers, Ground Monitors, Test Circuit, ground resistor

9. Existing Power Center needs to be sized to fit existing glass lids that are installed on existing power center located in electrical – lab

10. Onsite visit highly recommended as this is a site-specific request.

11. Finish Paint Required

5.2 15 kV SUBSTATION SIMULATOR The substation simulator is to be rebuilt with components listed below in workman-like manner and Test Circuits Fully Functional at Completion. Unit Will Only Be Provided with Low Voltage Control Power Not to Exceed 240 volts.

5.2.1 MAJOR COMPONENTS

(1) High Voltage, 600 Amp Vacuum Circuit Breaker or Equivalent

(1) Strain Clamp In/Out or Equivalent

(1) Visible Disconnect, 15kV, 600 A or Equivalent

(1) Neutral Ground Resistor, 12.47 kVL-L, 7200L-N, 15A or Equivalent

(3) 300 5 Phase Current Transformers Properly Sized for Relays

(1) Potential Transformer (PT) with voltage relay for back up ground default Lightning arrestors for primary and secondary

5.2.2 TEST CIRCUITS

(1) Switch for Relay Selection

(4) General Electric Electro-mechanical relays or equivalent

(1) Schweitzer – SEL751A Relay or equivalent

(1) Schweitzer – SEL501 Relay or equivalent

(1) General Electric- 735 Multilin Relay or equivalent

(4) Westinghouse CO Relay or equivalent

5.2.3 MISCELLANOUS

(1) Breaker Control & Indication Circuit

(1) Capacitor Trip Circuit

(1) High Voltage Ground Monitor MCI 24286 or equivalent

(3) sets Electrical Drawings (three complete sets, at least one in digital format) Isolated Ground Field at least 25 Feet from the substation must be installed to measure 25 NEC requirements All Test Circuits to be Selectable Guy Wires repaired/installed as needed Existing Equipment in good working condition recommended to be used such as Ground resistor, Mechanical Relays, etc.

If the existing concrete pad is not sufficiently sized for the Enclosure footprint a new pad is required

5.3 WORK SCHEDULE

All work shall be performed during the periods of time established by the U.S. Government’s Contracting Officer’s Representative (COR) so there is no disruption in training that is scheduled at the Academy.

5.4 INSPECTION AND ACCEPTANCE

For this project, the acceptance of all tasks will belong with NMH&S Academy management and the Contracting Officer’s Representative (COR) in accordance with the contract. The selected Contractor must ensure it has adequate resources for making all repairs.

Once project tasks have been completed, the Contractor will provide a Project Completion Report to the Contracting Officer’s Representative (COR) requesting, in writing, a final inspection. The COR will make an inspection within 10 days of receipt of request. The approval of this final inspection documentation by the COR will acknowledge acceptance of all products and services provided under this SOW that the Contractor has met all assigned tasks.

Any discrepancies involving completion of tasks or disagreement between NMH&S Academy management, or the COR and the chosen Contractor will be referred to both organizations’ Contracting offices for review and discussion.

The contracting officer representative shall follow FAR 52.212-4, “Contract Terms and Conditions-Commercial Items” for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

5.5 STOP WORK

All work shall be performed in a safe and professional manner. If work is not performed safely and professionally, the COR shall have the authority to stop work immediately. This does not in any way affect the U.S. Government’s right to terminate the contract for default or convenience in accordance with the applicable provisions of the contract.

5.6 WARRANTY

Unless specified otherwise, in writing and agreed upon by all parties, all products, labor, and service must be warranted by the Contractor for a period not less than one (1) year from the official date of final acceptance.

2 - Clauses

All applicable terms and conditions of the Vendor's GSA Schedule Contract apply.

2952.201-70 Contracting Officer's Representative (COR) Clause. (SEP 2014)

(a) A Contracting Officer's Representative (COR) will be delegated upon award. A copy of the delegation memorandum will be provided to the COR and a delegation letter sent to the vendor.

(b) The COR is responsible as applicable for receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual scope of work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If, as a result of technical discussions, it is desirable to alter/change contractual obligations or the scope of work, the contracting officer must issue such changes.

(End of Clause)

2952.209-70 Organizational Conflict of Interest Clause-OCI-1 Exclusion From Future Agency Contracts. (DEC 2012)

This clause supplements the FAR provisions on organizational conflicts of interest, located at FAR subpart 9.5 and should be read in conjunction with these provisions. To the extent there is any inconsistency or confusion between the two provisions, the FAR provision controls.

(a) Work under this contract may create a future organizational conflict of interest (OCI) that could prohibit the contractor from competing for, or being awarded, future government contracts. The following examples illustrate situations in which organizational conflicts of interest may arise. They are not all inclusive, but will be used by the contracting officer as general guidance in individual contract situations:

(1) Unequal Access to Information. The performance of this contract may provide access to "nonpublic information," which could provide the contractor an unfair competitive advantage in later solicitations or competitions for other DOL contracts. Such an advantage could be perceived as unfair by a competing vendor who is not given similar access to the same nonpublic information that is related to the future procurement action. If you, as a contractor, in performing this contract, obtain nonpublic information that is relevant to a future procurement action, you may be required to submit and negotiate an acceptable mitigation plan prior to being deemed eligible to compete on the future action. Alternatively, the "nonpublic information" may be provided to all offerors.

(2) Biased Ground Rules. Your contract with DOL may have, in some fashion, established important "ground rules" for another DOL procurement, in which you may desire to be a competitor. For example, this contract may involve you drafting the statement of work, specifications, or evaluation criteria for a future DOL procurement. The primary concern, in any such situation, is that any such firm could skew the competition, whether intentionally or not, or be perceived as having skewed the competition, in its own favor. If the requirements of this DOL contract anticipate the contractor may be placed in a position to establish important ground rules, including but not limited to those described herein, the contractor may be precluded from competing in the related action or, if possible, may be required to submit and negotiate an acceptable mitigation plan.

(3) Impaired Objectivity. The performance of this contract may result in the contractor being placed in a situation where it is able, or required, to provide assessment and evaluation findings concerning itself, another business division, a subsidiary or affiliate, or other entity with which it has a significant financial relationship. The concern in this case is that the contractor's ability to render impartial advice to DOL could appear to be undermined by the contractor's financial or other business relationship to the entity whose work product is being assessed or evaluated.

In these situations, a "walling off" of lines of communication between entities or divisions may be acceptable, but it also may not be sufficient to remove the perception that the objectivity of the contractor has been tainted. If the requirements of the DOL procurement indicate that a contractor may be placed in a position to provide evaluations and assessments of itself or other entities with which it has a significant financial relationship, the affected contractor should notify DOL immediately. The contractor may also be required to provide a mitigation plan that includes recusal by the contractor from one of the affected contracts. Such recusal might include divestiture of the work to a third party.

(b) To prevent a future OCI of any kind, the contractor shall be subject to the following restrictions:

(1) The contractor may be excluded from competition for, or award of, any government contracts as to which, in the course of performing another contract, the contractor has received nonpublic and competitively relevant information before such information has been made generally available to other persons or firms.

(2) The contractor may be excluded from competition for, or award of, any government contract for which the contractor actually assisted or participated in the development of specifications or statements of work.

(3) The contractor may be excluded from competition for, or award of, any government contract which calls for it to evaluate itself, any affiliate, or any products or services produced or performed thereby.

(4) The contractor may be excluded from competition for, or award of, any government contract calling for the production or performance of any product or service for which the contractor participated in the development of requirements or definitions pursuant to another contract.

(c) This clause shall not exclude the contractor from performing work under any modification to this contract or from competing for award of any future contract for work that is the same or similar to work performed under this contract, so long as the conditions above are not present. This clause does not prohibit an incumbent from competing on a follow-on competition, but the contracting officer may require a mitigation plan or other steps as needed to ensure that there has not been an unequal access to nonpublic competitively sensitive information.

(d) The term "contractor" as used in this clause, includes any person, firm, or corporation that owns or controls, or is owned or controlled by, the contractor. The term also includes the corporate officers of the contractor.

(e) The agency may, in its sole discretion, waive any provisions of this clause if deemed in the best interest of the Government. The exclusions contained in this clause shall apply for the duration of this contract and for three (3) years after completion and acceptance of all work performed hereunder, or such other period as the contracting officer shall direct.

(f) If any provision of this clause excludes the contractor from competition for, or award of any contract, the contractor shall not be permitted to serve as a subcontractor, at any tier, on such contract. This clause shall be incorporated into any subcontracts or consultant agreements awarded under this contract unless the contracting officer determines otherwise.

(End of Clause)

2952.232-71 Submission of Invoices. (AUG 2019)

(a) Electronic Invoice Submittal Invoices for the services/goods provided under this award shall be submitted through the Department of Treasury's Invoice Processing Platform (IPP) or through the DOL Quickpay email system, as directed by the Contracting Officer. IPP is a Federal Government owned and operated website accessible to contractors free of charge.

Information about IPP, including enrollment instructions, are available and should be obtained by the enrolled contractors directly from the Department of Treasury after award at https://www.ipp.gov.

(1) The following instructions apply to Invoices submitted through IPP.Gov or the DOL Quickpay email system:

(i) IPP invoice attachments SHALL NOT exceed the size limit of 10 megabytes (MB) each. However, you may submit multiple attachments of less than 10MB each with the invoices.

(ii) DO NOT submit an invoice or attachment that uses shading or color.

(b) An emailed Portable Document Format (PDF) image cannot have any text that has a background with any color other than white. If the image has a shaded background, it will be converted to black, and the text will be illegible.

(c) An emailed Tagged Image File Format (TIFF) image must be black and white.

(1) Quickpay users SHALL provide a copy of the invoice and any attachments via email to the Contracting Officer's Representative (COR, at the address specified in the contract.

(2) Quickpay users SHALL NOT submit more than one attachment per invoice and the attachment shall not exceed 10MB. Any additional attachments will not be recognized.

(3) DO NOT submit more than one invoice at a time.

(4) DO NOT attempt to use the "Recall" or "Resend" email message features.

(d) Electronic invoices shall be in PDF or TIFF format.

(e) Paper Invoices shall be submitted via fax or U.S. mail Paper invoices may be sent via fax to: (303) 231-5597. Mail paper invoices to: U.S. Department of Labor, MSHA Finance Branch, PO Box 25367, Denver, CO 80225.

(f) General Information.

Payment due date is to be calculated from the date the invoice is received in accordance with FAR 32.905 and the instructions above.

Inquiries regarding invoices must be emailed to invoiceinquiries.msh@dol.gov. The relevant invoice must be attached to the inquiry email and the subject line of the email must state "INQUIRY", as shown in the following example:

INQUIRY: Contractor Name, DOL Agency, Contract Number, BPA Call or Order Number, Invoice Number, Invoice Amount

The contractor SHALL NOT use the DOL electronic invoicing email address for inquiries about any invoice.

Questions:

All questions regarding Electronic Invoicing shall be sent to the DOL MSHA Finance Branch at invoiceinquiries.msh@dol.gov.

(End of Clause)

2952.242-70 Access to Contractor Business Systems. (APR 2019)

The contractor shall, upon request, provide to the Government, access to covered contractor systems associated with the execution and performance of this requirement to meet audits, reviews, security requirements, and Office of Inspector General requests.

(End of Clause)

2952.243-70 Contractor's Obligation To Notify the Contracting Officer of a Request to Change the Contract Scope (Contractor's Obligation Clause). (JAN 2012)

(a) Except for changes identified in writing and signed by the contracting officer, the contractor is required to notify, within 5 working days of receipt or knowledge, any request for changes to this contract (including actions, inactions, and written or oral communications) that the contractor regards as exceeding the scope of the contract. On the basis of the most accurate information available to the contractor, the notice shall state:

(1) The date, nature, and circumstances of the conduct regarded as a change in scope;

(2) The name, function, and activity of each Government employee and contractor official or employee involved in, or knowledgeable about, such conduct; and

(3) The identification of any documents and substance of any oral communication involved in such conduct.

(b) Following submission of this notice, the contractor shall continue performance in accordance with the contract terms and conditions, unless notified otherwise by the contracting officer.

(c) The contracting officer shall promptly, within 5 business days after receipt of notice from the contractor, respond to the notice in writing. In responding, the contracting officer shall either:

(1) Confirm that the contractor's notice identifies a change in the scope of the contract and directs the contractor to stop work, completely or in part, in accordance with the Stop Work provisions of the contract;

(2) Deny that the contractor's notice identifies a change in scope and instruct the contractor to continue performance under the contract; or

(3) In the event the contractor's notice does not provide sufficient information to make a decision, advise the contractor what additional information is required, and establish the date by which it should be furnished and the date thereafter by which the Government will respond.

(End of Clause)

3 - Provisions

52.204-22 Alternative Line Item Proposal. (JAN 2017)

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that-

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that-

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment-

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment-

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

4 - Instructions to Offerors

PERIOD OF ACCEPTANCE FOR QUOTES

The Vendor agrees to hold the prices in its quote firm for 90 days from the date specified for receipt of quotes. The Vendor shall make a clear statement in its quote that the quote is valid through that date.

ADDITIONAL INFORMATION

The Vendor’s quote must include all data and information requested by the RFQ and must be submitted in accordance with these instructions. The quote shall be compliant with the requirements of the RFQ.

The quote shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. All pricing presented in the Vendor’s quote must be present in the Vendor's General Services Administration (GSA) Schedule Contract.

The Government will not make assumptions concerning intent, capabilities, or experience. Clear identification of quote details shall be the sole responsibility of the Vendor. Conditional quotes will not be accepted. All prospective Vendors must be registered in the System for Award Management (www.sam.gov) in order to be eligible for award.

POINT OF CONTACT (POC)

The Contracting Officer and Contract Specialist are the sole POCs for this Procurement.

Contracting Officer: Alicia Jackson, (jackson.alicia.m@dol.gov) Contract Specialist: Michael Whiddon, (whiddon.michael.v@dol.gov)

DELIVERY OF QUOTES

Quotes shall be submitted via GSA eBuy in accordance with block 10 of the SF 18. Quotes shall be submitted no later than Thursday, 4 December 2025, 5:00 pm ET.

5 - Evaluation Criteria

EVALUATION FACTORS

The Vendor must demonstrate an understanding of the requirements as set forth in the Product Specifications. The following factors shall be used for evaluation:

Factor 1 - Technical

The Vendor must demonstrate that their technical quote meets the requirements set forth in the Product Specifications.

Adjectival Ratings for Factor 1 - Technical:

Acceptable The quote is technically acceptable as it meets and/or exceeds the minimum specifications listed in the Product Specifications section of the RFQ.

Unacceptable The quote is technically unacceptable if it does not meet the minimum specifications listed in the Product Specifications section of the RFQ.

Factor 2 - Price

The Government intends to award a Firm Fixed Price Delivery Order.

The Government will evaluate the Vendor's prices, but this factor will not be given an adjectival rating. The price quote will be evaluated on completeness, accuracy, and reasonableness. The quoted prices must be equal to or less than the Vendor's current GSA Schedule prices.

BASIS FOR AWARD

The Government contemplates award of a single Delivery Order resulting from this solicitation to the responsive, responsible Vendor whose quote conforms to the solicitation and is the Lowest Priced Technically Acceptable (LPTA) offer.

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