RFP_A17021_QA_1_3.29.17.pdf

A17021 Q&A #1

RFP A17021

Questions and Answer #1

No additional questions will be accepted after April 3, 2017 at 9:00 am.

Question 1: Attachment J01 - Are the costs for Advertising and Marketing for each specific auction excluded from these CLINs?

Answer 1: Advertising and Marketing costs should be included in these CLINs. The description under Notes has been corrected and a revised Attachment 1 has been posted.

Question 2: Section L.7, page 58—Past Performance (max 5 pages) - Is the page limit 5 per contract past performance, or 5 total for all Contracts?

Answer 2: The page limit for Past Performance is 5 pages total for all contracts.

Question 3: C.3.2.3 Asset Management Information System (AMIS), page 30 - Please provide an example of what type of database you want developed to price. Is it for Pre-seizure title and appraisal, property management, seizure holding costs for sales?

Answer 3: Please refer to Statement of Work Section C.3.2.3 for the Asset Management Information System (AMIS) requirements.

Question 4: C.4.12.1 SEACATS, page 57 and C.4.12.1 Contractor Cost Reporting, page 58 - There appears to be a duplication in heading numbers. How do we reference these sections in the Proposal?

Answer 4: Contractor Cost Reporting on page 58 should be C.4.12.2. The heading numbers have been corrected and a revised Attachment 2 has been posted.

Question 5: CLIN 5g - For all years of the contract, SubCLIN 5G is listed as both the Fixed Fee for the CPFF Subclins under CLIN 5, and as the Fixed Rate CLIN for Live sales under $350K.

Please clarify.

Answer 5: SubCLIN numbers have been corrected for the duplication of 5g and a revised Attachment 1 has been posted.

Question 6: CLINS 0005g, 0005H, 0005i, and 0005j - In the CLIN structure, the workload multiplier listed for the 3 month transition period, CLINS 0005g, 0005H, 0005i, and 0005j, total to 240. The workload multipliers for the one year Option periods 1 through 4 also total to

240. Please provide the correct workload multipliers for CLINS 0005g, 0005H, 0005i, and 0005j.

Answer 6: Workload for the transition period has been corrected to indicate a three month period. A revised Attachment 1 has been posted.

Question 7: C.2.6 Government-Furnished Equipment: As necessary to accomplish data entry work or services using the SEACATS software described in the contract, the Government will provide computers as GFE to the Contractor - Will you be providing a list of GFE/GFP?

Answer 7: Please see the attached Government-Furnished Equipment (GFE) List.

Question 8: Reference A17021-J02_SOW-170310.pdf - There are two instances of C.4.12.1 and subparagraphs. This will cause confusion - Will the Government please change the second instance to C.4.12.2?

Answer 8: Contractor Cost Reporting on page 58 should be C.4.12.2. The heading numbers have been corrected. A revised Attachment 2 has been posted.

Question 9: Reference A17021-J01_CLINS.xlsx - The government has the following (with respect to CLIN 5). CLIN x005g is for both Fixed Fee for CLIN x005 and Fixed Rate for Real Property Disposition for properties between $0 - $350,000, for all years. Would the Government please reissue the excel file with corrected CLIN references?

Answer 9: SubCLIN numbers have been corrected for the duplication of 5g and a revised Attachment 1 has been posted.

Question 10: Reference C.1.5.1 RM Plan states, “The Contractor shall develop and submit to the CO within twenty (2) business days after the start of the transition period for approval a complete RM Plan consistent with the narrative RM summary previously submitted with its proposal.” We believe the government intends for the delivery to be 20 days and not 2 days. Will the Government change the text to read, “The Contractor shall develop and submit to the CO within twenty (20) business days after the start of the transition period for approval a complete RM Plan consistent with the narrative RM summary previously submitted with its proposal.”

Answer 10: C.1.5.1 RM Plan has been changed to twenty (20) business days. A revised Attachment 2 has been posted.

Question 11: Reference C.1.6 Security Program states, “The Contractor’s security program, including internal personnel clearance procedures, shall be described in its RM Plan, which will be incorporated in full and made part of the contract via modification. Such description shall be the Contractor’s Security Plan and shall be a appendix to the RM Plan.” We interpret this to mean the procedures are required “after contract award” and would be added later as a modification.

Answer 11: Correct

Question 12: Reference Section C.2.7.2 - Section C.2.7.2 specifies the government will furnish and install T-1 lines for SEACATS terminals. T-1 is an outdated technology. Is it still the intent of the government to perform network connectivity of the SEACATS terminals using a dedicated network connection, or will the government consider using VPN?

Answer 12: Section C.2.7.2 has been updated to add: Other approved alternative connection may include secure web based SEACATS access using the contractor provided internet connection. A revised Attachment 2 has been posted.

Question 13: Reference A17021_RFP.pdf – Section M Factor 4: Transition Plan bullet (f). All transition/Phase-In Plan components set forth in C.4.10.2 and C.4.10.4 of the Statement of Work must be addressed in the Transitions/Phase-In Plan. As these sections don’t exist, please clarify the SOW references.

Answer 13: Section M Factor 4, should reference C.4.16.2 and C.4.16.4 of the Statement of Work. Section M will be updated to reflect this change.

Question 14: Reference: Page 55 the last sentence of "Technical Volume" and page 57 the last sentence of "3) Contractor-Furnished Facilities and Equipment". These sentences include references to "Volume II(A)" and "Volume II(C)" that are not defined in the RFP; and confuse the requirements for page limits. Will the Government please remove these references?

Answer 14: These Volume II(A) and Volume II(C) references will be deleted.

Question 15: SOW Page 3 #6. The SOW mentions deduction schedules. Has the Treasury enforced this deduction schedule with incumbent?

Answer 15: The deduction schedule will be enforced as described within Section B.6 Performance Incentives and Attachment J.04.

Question 16: SOW Page 17, #4 Other Required Insurance “(a) Real Property: All real Property shall be insured for physical loss or damage to the property and include coverage for third party injury at such property.” The Contractor will contract and pay for an umbrella insurance policy for the entire portfolio? And if so does that roll up into CLIN 1?

Answer 16: Please refer to Page 17 Section H.4 Other Required Insurance Item (a) which states “All real property shall be insured for physical loss or damage to the property including coverage for third party injury at such property.” All insurance costs except the realized deductible costs shall be included within CLIN 1. As insurance events are experienced, only the associated deductible shall be billed to CLIN 5 (e).

Question 17: SOW Page 27 (b) The SOW mentions Hazardous Materials and the treatment of them by contractor. What is the incidence of hazardous materials in past years and of what nature were the incidents?

Answer 17: Please refer to Attachments J.17S Historical Real Property Workload and J.18S Historical Real Property Seizures by Location for all available workload information.

Question 18: How many overseas assets have been managed by contractors in prior years?

Answer 18: Please refer to Attachments J.17S Historical Real Property Workload and J.18S Historical Real Property Seizures by Location for all available workload information.

Question 19: C.1.4.2.5 Property Review Meetings. “The Contractor’s Project Manager shall meet monthly with the CO and the COR to review each property managed. (See Section G of the contract for full description of the role of the Project Manager.) These meetings will be held in the Washington, DC area.” Can these meetings be held via conference call?

Answer 19: No, these meetings will not be held via conference call.

Question 20: C.2.7.1 Computer Help Desk The Government will provide help desk services for the troubleshooting, maintenance and repair of SEACATS and its related computer terminals and software. What are the business hours of the help desk?

Answer 20: The SEACATS help desk is available 24/7.

Question 21: What are some examples of past commercial businesses that Contractor’s were called on to operate, besides managing multifamily housing?

Answer 21: Please refer to Attachments J.17S Historical Real Property Workload and J.18S Historical Real Property Seizures by Location for all available workload information.

Question 22: Can you provide the incumbent name and contract number?

Answer 22: TOS-12-D-0004 was awarded to CWS Marketing Group in May 2012.

Question 23: Can you provide technical information about SEACATS, e.g. is it Web-based, does it use HTML, etc.?

Answer 23: Please refer to Attachments J13 SEACATS Data Entry Requirements - Field Names, J14S Structure of the Govt Furnished SEACATS Application, and J15S SEACATS Codes for Seized Property for technical information about SEACATS.

Question 24: Does SEACATS provide an ad hoc query/report writer and the ability to download data to Excel?

Answer 24: Please refer to Attachments J13 SEACATS Data Entry Requirements - Field Names, J14S Structure of the Govt Furnished SEACATS Application, and J15S SEACATS Codes for Seized Property for technical information about SEACATS.

Question 25: Can SEACATS be updated in batch mode through the submission of Excel files or by other third party interface?

Answer 25: Please refer to Attachments J13 SEACATS Data Entry Requirements - Field Names, J14S Structure of the Govt Furnished SEACATS Application, and J15S SEACATS Codes for Seized Property for technical information about SEACATS.

Question 26: L.5.6.1.B Automated Systems – Please clarify what is meant by contractor support of SEACATS?

Answer 26: Please refer to Attachments J13 SEACATS Data Entry Requirements - Field Names, J14S Structure of the Govt Furnished SEACATS Application, and J15S SEACATS Codes for Seized Property for technical information about SEACATS.

Question 27: L.5.6.1.C Accounting and Finance – Is the financial system required to be a stand-alone subsidiary ledger or can the contractors existing financial system be used to support the accounting?

Answer 27: Please refer to the Solicitation and Statement of Work for all Accounting and Finance system requirements.

Question 28: Will the contractor have access to incumbent existing manuals and procedures and be allowed to “shadow” incumbent operations during the transition and will the contractor be allowed to interview incumbent staff for employment?

Answer 28: Observation will be permitted in accordance with Statement of Work Section C.4.16.1 Transition/Phase-In Period.

Question 29: Does the Government have an estimate for this solicitation and if so, can they provide this information?

Answer 29: See section B.2(a) Estimated Cost and Fixed Fee.

Question 30: When does the Government anticipate an award?

Answer 30: Anticipated award is estimated around May/June 2017 but is subject to change.

Question 31: RFP page 2 of 69, Section 2. Estimated Cost and Fixed Fee: (a) The estimated cost of the cost-reimbursement contract line items is [estimated to be between $20 million and $25 million]. Does the government's estimated cost [between $20 million and $25 million] of the Cost Reimbursement CLINs (that is, the CP portion of the CPFF CLINs), include the transition and the FAR Clause 52.217-8 extension or is the estimate for the Base Period and Four Option Periods only?

Answer 31: The estimated cost range for the cost-reimbursement contract line items of $20 million to $25 million as specified in Section B does not include FAR 52.217-8 but does include the transition period.

Question 32: RFP page 2 of 69, Section 2. Estimated Cost and Fixed Fee: (c) The total ceiling price of this contract (FFP, FR, and CPFF CLINs combined) is [to be included in the award].

Because there are large and numerous FFP and FR CLINs, does the government have an estimated price range for the FFP and FR portion of the contract OR an estimate of the total ceiling price of the entire contract (FFP, FR, and CPFF CLINs combined)? If so, is this estimate for the entire contract to include the transition and the FAR Clause 52.217-8 extension or is the estimate for the Base Period and Four Option Periods only?

Answer 32: The government is not providing an estimated price range for the Firm Fixed Price and Fixed Rate contract line items or an overall contract ceiling. The estimated cost range for the cost-reimbursement contract line items of $20 million to $25 million as specified in Section B does not include FAR 52.217-8 but does include the transition period.

Answer 22: TOS-12-D-0004 was awarded to CWS Marketing Group in May 2012.