A16_Single_Source_Justification_AC_CPNWR_FE_1.pdf

FWS Form 3-0034 (Rev. 10/2020) U.S. Fish and Wildlife Service

1. Description of Need

3. Other Capable Sources

2. Market Research Conducted

Pursuant to FAR subpart 13.106-1(b)(1)(i) and (ii), for purchases not exceeding the Simplified Acquisition Threshold (SAT), Contracting Officers may solicit from only one source if the circumstances deem only one source is reasonably available (e.g., urgency, exclusive licensing agreements, brand name, or industrial mobilization).

Instructions: The information in the text boxes are provided as sample language or to indicate a needed fill-in. Sample language should be removed from the final document. All text boxes require information and shall not be left blank.

SINGLE SOURCE JUSTIFICATION

(UNDER SAT)

JOINT ADMINISTRATIVE OPERATIONS

Acquisitions Operations

4. Barriers to Competition

5. Contractor's Qualifications

6. Determination of Fair and Reasonable Cost

7. Recommendation and Certification by Program Office

Based on the above justification, I recommend this acquisition to be conducted using sole source acquisition procedures. I hereby certify that this justification is accurate and complete to the best of my knowledge and belief.

Program / Project Officer

8. Contracting Officer Certification and Approval: Under SAT

Based on the above justification, I hereby certify and approve the use of sole source acquisition procedures under FAR Part 13 for this purchase.

Contracting Officer

The Cameron Prairie Visitor Center contains a complex HVAC configuration with unique ducting, zoning, and control components that require specialized familiarity to diagnose and service correctly. Contractor has developed extensive institutional knowledge of this intricate system through long‑term service history, repeated troubleshooting, and familiarity with system idiosyncrasies. This established expertise significantly reduces diagnostic time, eliminates the learning curve required for new contractors, and ensures accurate installation without repeated site visits or additional labor costs. While they conducted initial assessments, their follow‑through, timeliness, and ability to correctly identify issues did not meet operational needs for a critical public‑facing facility.

Text1: The Cameron Prairie NWR requires the compelling and urgent replacement of two complete AC units at the Visitor Center. This is critical to maintain a safe, habitable, and operational environment for staff, volunteers, and the visiting public. Two existing units have reached the end of their service life and are experiencing repeated operational failures that impede temperature control and humidity management within the facility. These failures directly affect staff working conditions, public use program delivery, protection of government property, and climate‑sensitive equipment inside the Visitor Center.

The Visitor Center serves as a primary public‑facing facility for environmental education, outreach, and refuge administration. Continued operation without reliable climate control creates risks to public health and safety, threatens interior structural components, and jeopardizes refuge assets. Due to the critical role of the building and the immediate need to restore dependable HVAC functionality, replacement of both AC units is essential to ensure uninterrupted services, compliance with occupational standards, and protection of refuge resources. Delays in completing this work will result in ongoing disruptions to refuge operations and could lead to additional extensive damage and future costs for facility repairs.

Further, the quote submitted for replacement of the AC units is consistent with prior estimates for similar system‑level HVAC repairs and replacements, as documented in the justification package and supporting attachments. The cost reflects industry‑standard pricing for full‑unit replacement, installation, and associated labor, and aligns with previous expenditures approved for comparable work at the facility.

Considering historical pricing, consistency with prior HVAC work, documented responsiveness, and the unique cost efficiencies, the proposed cost is determined to be fair and reasonable for the scope of work required.

Text5: Contractor is a fully licensed and bonded company specializing in the install and repairs of these specific systems. Licensed HVAC contractor with government contract experience. The contractor has a proven track record installing AC units in south eastern LA, including warranty and service support. Contractor is aware of state and federal environmental and disposal regulations.