A16_-_Limited_Sources_Justification_(FAR_Part_8)_1.pdf

FWS Form 3-0058 (Rev. 5/2024) U.S. Fish and Wildlife Service

Limited Sources Justification

JOINT ADMINISTRATIVE OPERATIONS

Acquisition Operations

In accordance with FAR 8.405-6, the Contracting Officer may restrict consideration of sources for orders placed or BPAs established under Federal Supply Schedules (FSS) under the condition that the restricted consideration be justified in writing.

Instructions: The information in the text boxes are provided as sample language or to indicate a needed fill-in. Sample language shall be removed from the final document. All text boxes require information and shall not be left blank.

1. Agency and Contracting Activity:

Department of the Interior, U.S. Fish and Wildlife Service (FWS), Joint Administrative Operations, Acquisition and Property Operations.

2. Nature and/or Description of the Action Being Approved:

Replacement of outdated, unserviceable or new requirements of the handheld radios and mobile units on Wichita Mountains Wildlife Refuge. Order to be placed against GSA contract 47QTCA19D00DK and FY25 to be used with a firm fixed price total amount of $36,089.92 This is only for justifying Brand Name Single Source Justification. IT Approval is only for BK Technologies radio equipment per BK Technologies Quote 00020610 and 00020615.

3. Description of the Supplies or Services Required to Meet the Agency’s Needs (including estimated value):

Portable radio and accessories:

• (Need 10) Port, VHF 136-174MHz, 5000Ch, 6W,T3, Full Keypad, BLK, Channel Stop, Bluetooth. Includes GPS, belt clip, ADP encryption.

• (Need 10) BKRangeMax™ brand name or equal Antenna, Portable, VHF,136- 174 MHz, 1/4 wave, whip 20”, built-in GPS Antenna, Orange, BKR Series Portable Radios. Open Market Item.

• (Need 10) SURPASS™ brand name or equal Ultra-High Capacity Battery Pack, Li- Ion 4900 mAh, IP68, BKR 5000 brand name or equal. Open market.

• (Need 10) SURPASS™ brand name or equal Clamshell AA Battery Pack, Orange, BKR5000 brand name or equal. Open Market Item.

• (Need 12) SURPASS™ brand name or equal Charger, Desktop, 2-Bay, BKR brand name or equal Series Portable Radios. Open Market Item.

• (Need 5) Adapter,Cloning,Legacy Portable & Mobile, Requires KAA0700 cloning cable for cloning to KNG-P’s brand name or equal or a KAA0701 Legacy cloning cable for cloning to KNG Series and D-Series brand name or equal.

• (Need 10) Case, Blk Nylon,w/Belt Clip, BKR5000 w/BKR0101 or equal

• (Need 10) IP68 Submersible, Prog. Toggle Switch, Emergency Button, BKR Series or compatible Portable Radios.

• (Need 10) extended Warranty 36 months (Radios only)

• (Need 4) SURPASS™ Charger, Vehicular, BKR Series Portable Radios. Brand name or equal

Mobile radios and accessories:

• (Need 3) KNG Series Mobile Radio brand name or equal, Dash Mount, P25, Digital/Analog, 136-174MHz, Integrated GPS, 5000 channels, High Power 110W, includes Dual Remote-Control Port. Includes install kit, speaker & power cord.

• (Need 3) Fixed Antenna Mount NMO w/ Type N Connector with 17 ft. cable

• (Need 3) VHF Mobile Antenna, 136-174 MHz, compatible with NMO mount, unity gain

• (Need 3) Handheld Programming Smart Microphone with straight connector (Standard) for KNG brand name or equal mobiles & base station series

• (Need 3) Legacy / KNG Cloning Cable Portable & Mobile D/G Series, KNGP to KNGM, backwards compatible. 2 ft.

• (Need 3) Extended Warranty to 5 years (Radio only)

• (Need 16) Li-Ion- high capacity rechargeable battery, 3600 mAH, KNG portable series compatible.

4. a. Authority Cited (Select One):

☒ FAR 8.405-6(a)(1)(A) – “An urgent and compelling need exists, and following the procedures would result in unacceptable delays.”

☐ FAR 8.405-6(a)(1)(B) – “Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.”

☐ FAR 8.405-6(a)(1)(C) – “In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule (FSS) order provided that the original order was placed in accordance with the applicable FSS ordering procedures. The original order or BPA must not have been previously issued under sole-source or limited-sources procedures.”

☐ FAR 8.405-6(b)(1) – Items Peculiar to One Manufacturer. “The particular brand name, product, or feature is essential to the Government’s requirements, and market research indicates other companies’ similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency’s needs.”

b. Supporting Rationale:

The authority cited above in 4a. is due to the radio equipment required is the only equipment compatible with existing radio equipment already in use by Wichita Mountains Wildlife Refuge for the purpose of interoperable radio communications already established and in use across the Refuge, to include law enforcement.

5. Best Value Determination:

GSA has already negotiated fair and reasonable pricing. Considering BK Technologies is the manufacturer of the radios equipment they are able to offer the best pricing considering third parties (not available) would most likely offer higher in order to gain commission.

6. Market Research:

BK Technologies products are required in order to be compatible with existing radio equipment already in use by the Refuge. Market Research was conducted to determine other brand compatibilities, no other brand was found to be compatible with the existing radios the refuge currently deploys.

7. Any Other Facts Supporting the Justification:

ITPA (IT Purchase Approval was granted for the BK Technology units only. Therefore, the FY25 funding allocated for this requirement can only be used for the sole source requested.

8. Statement of Actions to Remove Barriers:

The particular brand name, product, or feature is essential to the Government’s requirements, and market research indicates other companies’ similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency’s needs

9. Technical/Requirements Personnel Certification I hereby acknowledge that the supporting data that forms justification is my responsibility and certify that the basis for this justification is complete and accurate.

Program Partner Signature

10. Contracting Officer Certification I hereby certify that this justification is accurate and complete to the best of my knowledge and belief and approve the use of limited sources procedures pursuant to FAR 8.405-6.

Contracting Officer Signature

11. Approval by the Chief of the Contracting Office (>SAT) Based on the foregoing justification, I hereby approve this procurement.

Chief of the Contracting Office Signature

12. Approval by Senior Chief of Contracting Office (>$750k)

Senior Chief of the Contracting Office Signature

13. Approval by Head of Contracting Activity (>$750k)

Head of the Contracting Activity Signature