A16_JOFOC_071522_Brand_Name_Justification.pdf

United States Department of the Interior

BUREAU OF INDIAN AFFAIRS

Southwest Regional Office 1001 Indian School Road NW

Albuquerque, New Mexico 87104

IN REPLY REFER TO:

108- Division of Acquisitions

BRAND NAME JUSTIFICATION

SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL ITEMS

AUTHORITY: FAR 13.106-1(b)(1)(i) SIMPLIFIED ACQUISITION PROCEDURES -

SOLICITING FROM A SINGLE SOURCE

PR/Solicitation/Contract # 0040569536 Control # 22-0154

1. Identification of the agency and the contracting activity, and specific identification of the document as a “Brand Name Justification.”

Contracting Activity: This document is a brand name justification for other than full and open competition for the Department of the Interior, Bureau of Indian Affairs (BIA), Southwest Region (SWR), Division of Acquisitions. The Program requesting for the item(s) is BIA, SWR, Zuni Agency and POC is Alvin Whitehair, Superintendent.

2. Nature and/or description of the action being approved.

Requirement:

New Follow-on Requirement Modification to existing order

Pricing:

Firm-Fixed Price Time & Materials Other _____________

The HP Z6 Pro 64-in Printer would be used for printing maps for the Zuni Agency Forestry and Natural Resources.

3. A description of the supplies or services required to meet the agency’s needs (including the estimated value).

1 EA Hewlett Packard Z6 Pro 64-in Printer with Postscript Upgrade, Multifunction Roll, 1 year Limited Hardware Warranty, and 5 year Standard Support Pack. Setup, System Integrations and Training are included. Specifications are attached.

1 EA HP 775 1XB17A Cyan Ink Cartridge 1 EA HP 775 1XB18A Magenta Ink Cartridge

1 EA HP 775 1XB19A Yellow Ink Cartridge 1 EA HP 775 1XB20A Red Ink Cartridge 1 EA HP 775 1XB21A Photo Black Cartridge 1 EA HP 775 1XB22A Matte Black Cartridge 1 EA HP 777 3ED19A Maintenance Cartridge I RO Color Bond Paper 36”x300’ 1 RO Color Bond Paper 42”x300’ 1 RO Color Bond Paper 60”x150’

The estimated value of the proposed action is $19,876.13.

4. An Identification of the statutory authority permitting other than full and open competition.

FAR 13.106-1(b)(1)(i) Simplified Acquisition Procedures - soliciting from a single source.

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.

Background Zuni Agency-Natural Resources has no current map printer. The Agency has ArcGIS to make maps.

Procurement history None.

Alternatives

There are various types of printers and manufacturers. Only those meeting or exceeding the HP Z6Pro 64-in specifications (Section 3 above and attached specifications) will be considered.

Justification The HP Z6Pro 64-in printer is required for the Natural Resources and Forestry ArcGIS software created maps to be printed. Currently the Safety of Dams and Natural Resources Program do not have any map printer. Maps are required when meetings with Pueblo of Zuni Tribal Grazing Officials, permittees, and other Tribal Officials to explain the results and implementation of the Rangeland Inventory. Maps are used to carry out large scale silviculture and timber treatments with the Fire Programs; and when dams managed for the Zuni Tribe have emergency incidents occur. Plotter will also be used in incidents involving Safety of Dams and Wildfires.

Impact The only harm to the Government if the HP Z6Pro 64-in Printer is not provided is where to get maps printed or request for maps. Zuni Agency was requesting maps from Zuni Tribe of the Zuni Reservation, but his was not fulfilled. Driving to the BIA Navajo Region (NRO) to print maps would be 74 miles round trip; and would need to be scheduled with the NRO program who has the printer. The distance to the SWR in Albuquerque, NM is 308 miles round trip. The maps could be electronically sent to SWR, but the cost for the size and weight of the printed documents would not be beneficial. As well as the time needed to mail the printed documents.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.

A Sources Sought Synopsis was not issued due to the HP Z6Pro 64-in Printer being a commercial item; therefore, it can be purchased directly from several sources. Withstanding commerciality, a separate synopsis will not be issued. The combined synopsis/solicitation procedure under FAR 12 will be utilized. All quotes submitted will be evaluated against the salient characteristics listed in Section 3 above, and other evaluations factors.

7. A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.

I, Sonia Nelson, Contracting Officer hereby determine the anticipated cost to the Government for this contract action will be fair and reasonable. The Contracting Officer determines the anticipated price(s) will be fair and reasonable based on competition.

8. A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted.

On 02/01/2022 Alvin Whitehair looked for printers. Mr. Whitehair has had experiences with HP DesignJet T650, T830, T230, T630, and T250. Those printers are all outdated and do not work well with outdated BIA software (per IT policy). The only other printer that could meet the demands for Zuni Agency is the OCE plotters but they cost two to three times the price of an HP.

After exhausting all options, Mr. Whitehair found the HP Z6Pro 64-in Printer was the only printer to meet Zuni Agency’s demands. This plotter is the newest that HP makes and will also work with outdated BIA software.

9. Any other facts supporting the use of justification of other than full and open competition, such as:

None.

10. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

Name of Proposed Contractor: J-Mar & Associates, Inc Street Address: PO Box 369 City State, Zip: Albuquerque, NM 87154 Capabilities: Over 50 years of experience in NM, Southern CO, Eastern

AZ, and the El Paso area providing governments, businesses and education with printing, scanning, equipment, and software training. Supplier of Hewlett-Packard and Oce’/Canon wide format printers, and scanners for commercial and governmental applications. Service available: equipment installation and repair by factory trained technicians, equipment rental, and media sales.

SDVOSB

11. A statement of any actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

Quotes received in response to the brand name solicitation will be evaluated against the salient characteristics listed in Section 3 above, and other evaluation factors.

12. Requirement’s personnel certification

I certify that the technical data which forms a basis for this justification is complete and accurate and meets the Government’s minimum needs.

X Program Office/COR – Alvin Whitehair, Zuni Agency, Superintendent

13. Contracting officer certification that the justification is accurate and complete to the best of the contracting officer’s knowledge and belief.

I certify that this justification is accurate and complete to the best of my knowledge and belief.

X Contracting Officer, Sonia L. Nelson, SWR

ALVIN WHITEHAIR Digitally signed by ALVIN WHITEHAIR Date: 2022.07.14 15:49:02 -06'00'

SONIA NELSON

Digitally signed by SONIA

NELSON

Date: 2022.07.15 23:16:55 -06'00'