A16_Brand_Name_Justification_Redacted.pdf

INTERIOR REGION 9 • COLUMBIA–PACIFIC NORTHWEST

IDAHO, MONTANA, OREGON*, WASHINGTON

* PARTIAL

In Reply Refer To:

1510 (OR952)

Memorandum

To: Contract File

Subject: Brand Name Justification

In accordance with FAR subpart 13.106-1, this memorandum justifies soliciting a brand name procurement

1. IDENTIFICATION OF THE AGENCY AND CONTRACTING ACTIVITY. Bureau of Land

Management, Oregon State Office, Branch of Procurement Management, P.O. Box 2965, Portland, OR

97208.

2. NATURE/DESCRIPTION OF THE ACTION BEING APPROVED. OR-957 is procuring external radio systems as a brand name procurement issued as a firm fixed price commercial service contract.

3. DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

(INCLUDING THE ESTIMATED VALUE). OR-957 requires 14 Trimble TDL 450B external radio systems

The estimated value of this acquisition is

4. AUTHORITY AND SUPPORTING RATIONALE AND, IF APPLICABLE, A DEMONSTRATION OF

THE PROPOSED CONTRACOR’S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED

SUPPLY OR SERVICE. The authority permitting the brand name consideration is FAR 13.106(b) Soliciting from a single source. Trimble, Inc. is the sole proprietary source that can support and maintain the existing software and hardware. Cadastral Survey utilizes Trimble software and hardware for field surveying of federal land boundaries. Renewing the software and firmware, as well as extending the hardware protection plan on existing instruments will allow Cadastral Survey to continue to function efficiently and meet its missions. To utilize a different software and hardware solution would result in a significant decrease in production and efficiency. Prior to launching any new software, Cadastral Survey would need to test it to ensure it meets the needs of the BLM Cadastral process currently in place. The initial cost to purchase entirely new software to switch all data collectors to would greatly outweigh the cost of this procurement. Another software product that has been considered for the Branch’s needs costs approximately per unit to start.

New hardware would cost . The firmware updates will allow the

Branch to continue using the equipment already in inventory.

United States Department of the Interior

BUREAU OF LAND MANAGEMENT

Oregon State Office

1220 SW 3rd Ave., Portland, Oregon 97204 blm.gov/or

The new external radios are to be used with existing Trimble GPS equipment and software. The radios can be directly integrated and are compatible with Trimble equipment already on hand.

Trimble radios are the only external radios that will work with the existing equipment and be fully functional.

5. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ORDER REPRESENTS THE

BEST VALUE. To determine price reasonableness, comparison was made to similar hardware. Due to the specific requirements for existing equipment that can only be procured from Trimble Inc. and does not meet the technical requirements of this effort but were used for cost comparison only. Given the greater capability of the Trimble Inc. system and its inclusion in this price range, this price is determined to be fair and reasonable. Based on the documentation herein, it is determined that the contract represents the best value.

6. DESCRIPTION OF MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND

THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARH WAS NOT CONDUCTED.

Market research indicates Trimble, Inc. is the only entity that can update Trimble hardware and software.

7. ANY OTHER FACTS SUPPORTING JUSTIFICATION.

None.

8. STATEMENT OF ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME

ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE

SUPPLIES OR SERIVCES IS MADE.

None.

CONTRACTING OFFICER CERTIFICATION

I certify that this justification is accurate and complete to the best of my knowledge and belief. I determine the circumstances of the contract action deem only one source reasonably available.