A16_2025_Avid_Workstation_Justification_2_1.pdf

United States Department of the Interior

U.S. FISH & WILDLIFE SERVICE

Contracting and General Services

5275 Leesburg Pike

Falls Church, VA 22041

LIMITING SOURCE JUSTIFICATION

The following Justification and Approval is prepared in accordance with Federal Acquisition Regulation

(FAR) 8.405-6(b), Limiting Sources, Items peculiar to one source.

1. Contracting Activity: U.S. Fish and Wildlife Service, National Conservation Training Center (NCTC), Creative Resources Division, Shepherdstown, WV.

2. Description of Action: A purchase order of $27,191.00 for the procurement of Avid-certified HP workstations and services in order to maintain the working order of the current Avid Video editing systems with new computers.

3. Description of Services Required: We require the purchase of two HP Z8 Fury G5 Workstations and services as described in the attached Avid quote. These systems are required to replace the current outdated Avid certified HP computers. The new workstations will provide the ability to continue editing videos using the Avid editing suites at NCTC, leading to increased editing efficiency. These workstations also have the processing power needed to effectively edit 4K resolution video, which is the current industry standard. The HP Z8 computers will be configured with Avid specific components to ensure compatibility with the Avid video editing software, as well as existing hardware and storage used at NCTC, thus allowing the current editing system to be viable in supporting timely mission critical work.

The computers are Avid Certified, which have been tested and approved by Avid to run the Avid Media Composer software reliably and efficiently. Due to the high use of the Avid editing system onsite service of the systems is crucial to ensure that mission critical work continues to be completed in a timely manner.

The Avid Certified workstations purchased through AVID Technology, Inc come with a warranty that provides onsite service, labor and parts.

4. Statutory Authority: FAR 8.405-6(b)

5. Reason for Cited Authority: AVID Technology, Inc. is the only authorized seller or reseller that provides the equipment that is Avid Certified to support all Avid products, includes a 3-3-3 warranty (3 years of parts, labor and onsite service), as well as the latest components and does not require any modification.

B&H Photo sells a similar workstation but only includes a limited 3-year manufacturer warranty and requires installation of additional memory to match the memory in the quote from Avid Technology. This would increase cost in addition computing memory and service for installation.

6. Description of Efforts: A search was conducted for other Avid Certified Workstations sold by Authorized Resellers and the only other source found was B&H Photo as mentioned in Part 5 above. Only resellers authorized by Avid have committed to provide excellent pre-sale and post-sale customer service and to uphold Avid standards.

7. Fair and Reasonable Anticipated Cost: The Avid editing workstations, when combined with our existing Avid media storage system, becomes a proprietary system and can only be purchased from a limited number of vendors. This system cost is considered fair and reasonable.

https://www.acquisition.gov/far/8.405-6

8. Market Research: Market research indicates that Avid Technology is the only manufacturer that can provide what is required to ensure the Avid editing system remains viable in supporting mission critical work and is supported by the best warranty coverage and components on the market.

9. Other Supporting Factors: N/A

10. List of Interested Sources: Avid Technology, Inc.

11. Barriers to Competition: Avid Technology is the only authorized seller or reseller that can supply the proprietary equipment needed for the editing system upgrade that includes the best support option.

12. Program Certification: I certify that the supporting data provided in this justification is accurate and complete to the best of my knowledge and belief.

Name: ____Brittany Petersen______ Title: Manager, Visual and Design Branch___________

Signature:___________________________ Date: _________________________________

13. Contracting Officer Certification and Approval: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Name: __________________ Title: _________________

Signature: ___________________________ Date: __________________________________

14. Concurrence by Chief of Contracting Office. (required for requirements exceeding $150,000):

I hereby concur that the circumstances of this contract deem that the brand name equipment requested is justified to meet the stated FWS requirement.

Name: ____________ Title: _ __________

Signature: _____________________________Date: __________________________________