a15 - Limited Source Documentation Template - D-21-TC-0141.pdf

LIMITED SOURCES DOCUMENTATION (MAR 2021)

Required for Limited Source Acquisitions Over $10,000 but not Exceeding $250,000

Acquisitions that do not allow for competition to the maximum extent practicable must be documented in accordance with Federal Acquisition Regulations (FAR) 13.106-3(b) for open market purchase orders or FAR 8.405-6(b)(2) for Federal Supply Schedule (GSA) orders. Limited source documentation is required in the following circumstances: (1) when soliciting fewer than the minimum number of sources (at least three sources) required by FAR 13.104(b), 8.405-1(c), or 8.405-2(c)(2), whichever is applicable; and (2) when using brand name only specifications.

This template may be used for the documentation described in FAR 8.405-6(b)(2)(i) or 13.106-1(b)(1). The customer shall provide the following information:

Purchase Request Number:

D-21-TC-0142

Estimated Amount (inclusive of options):

$41,915.00

Delivery Date or Period of Performance:

Date of Award

Brand Name Only Description:

YES NO

Recurring Requirement:

YES NO

FSS Contract Number (if applicable):

Brief description of supplies or services required and the intended use:

Net Cat 6 cabling to room 766 west and closet 718A East. 1) Category 6 Plenum cable quantity 33.Cat 6 Jacks quantity 240. 3) 48 port blank port panels Quantity 2. 4) 24 port blank port panels quantity 1. 5) Housing for Cat 6 Jacks Quantity 90. 6) Cable support hooks ceiling or all adaptors.Velcro mounting hardware and labels quantity 1. 7) Labor - Install all new cat 6 cable. Install all support hooks for cabling. Terminate, test, and Label quantity 240.

Unique characteristics that limit availability to only one source, and any justification that no other supplies or services can be used or that urgent and compelling circumstances exist – include all critical delivery or performance dates and impact to the government if dates are not met:

Urgent and compelling circumstances exist which require DEA to award a sole source award to J&R Telecommunications. The New York Division Office is in the process of renovating its space and is in the final phases of that installation. It has been discovered that the adjacent DEA Laboratory which was missed during the upgrade and requires additional Cat 6 drops to support Firebird and Starlims. These drops are needed to install Wireless Access Points and support balances, workstations, and print devices. It is recommended that we use the current vendor to perform these tasks because they are DEA cleared, approved by the union, and familiar with the work that has to be done. It is also in DEA’s best interest to use the current vendor due to time constraints. The Lab’s Firebird/Starlims equipment cannot be upgraded because the current print devices are connected with serial connections. The Lab cannot use the new equipment until the new Cat 6 drops are installed. The installation of these drops will void the need to have serial print connections, allow the Zebra printers to be connected to the network independently, and allow the Lab’s workstations to be upgraded so that the chemists can take advantage of the new equipment. The tech refresh has been paused until the drops are installed.

Describe in detail any market research conducted. Include results and state whether any vendors expressed interest:

Market research was completed for the original acquisition and prior to the execution of this award. The government determined the requirements of the previous award could be met by an 8(a) vendor. Following completion of that award, it was discovered that the Lab was not included in the original award. A competition was not provided due to urgent and compelling circumstastances as the Lab upgrade will be paused until this installation can be completed. Pricing for the Lab installation was compared to the previous 8(a) vendors award and was found to be reasonable.

https://www.acquisition.gov/far/part-13#FAR_13_106_3__d764e69 https://www.acquisition.gov/far/part-8#FAR_8_405_6__d477e143 https://www.acquisition.gov/far/part-13#FAR_13_104__d759e28 https://www.acquisition.gov/far/part-8#FAR_8_405_1__d472e28 https://www.acquisition.gov/far/part-8#FAR_8_405_2__d473e54 https://www.acquisition.gov/far/part-8#FAR_8_405_6__d477e143 https://www.acquisition.gov/far/part-13#FAR_13_106_1__d762e136

The Contracting Officer hereby certifies that:

A. Only one source is reasonably available;

B. An order for the supplies or services will not be placed unless the price is determined to be fair and reasonable; and C. If brand name specifications are used for the basis of this determination and the acquisition exceeds $25,000, this Limited Source

Documentation will be made available together with the solicitation and (i) posted on the Governmentwide Point of Entry (Contract Opportunities on beta.SAM.gov) in accordance with FAR 5.102(a)(6), posted on GSA eBuy in accordance with FAR 8.405-6(b)(3)(A), or posted on the NASA SEWP V Quote Request Tool pursuant to 40 U.S.C. 11302(e).

Signature and title of customer

Office Code

Telephone Number

Date

Signature and title of contract specialist

Signature of contracting officer

, Program Analyst TGAP 571-362-7942 4/08/21 https://beta.sam.gov/ https://beta.sam.gov/ https://www.acquisition.gov/far/part-5#FAR_5_102__d336e68 https://www.acquisition.gov/far/part-8#FAR_8_405_6__d477e181 https://www.acquisition.gov/far/part-8#FAR_8_405_6__d477e181 https://www.sewp.nasa.gov/ http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title40-section11302&num=0&edition=prelim