A15 Limited Source Documentation_041626.pdf

LIMITED SOURCES DOCUMENTATION (MAR 2021)

Required for Limited Source Acquisitions Over $10,000 but not Exceeding $250,000

Acquisitions that do not allow for competition to the maximum extent practicable must be documented in accordance with Federal Acquisition Regulations (FAR) 13.106-3(b) for open market purchase orders or FAR 8.405-6(b)(2) for Federal Supply Schedule (GSA) orders. Limited source documentation is required in the following circumstances: (1) when soliciting fewer than the minimum number of sources (at least three sources) required by FAR 13.104(b), 8.405-1(c), or 8.405-2(c)(2), whichever is applicable; and (2) when using brand name only specifications.

This template may be used for the documentation described in FAR 8.405-6(b)(2)(i) or 13.106-1(b)(1). The customer shall provide the following information:

Purchase Request Number: D-26-SS-0026 Estimated Amount (inclusive of options): Delivery Date or Period of Performance:

06/01/2026

Brand Name Only Description

YES NO

Recurring Requirement:

YES NO

FSS Contract Number (if applicable):

Brief description of supplies or services required and the intended use:

CA-9000-CA Fuming Chamber, 72"wide X 94" high, Includes (2) MY-2818 carbon filter and

(2) FE-2013 pre-filter.110V (standard plug). The Walk-in cyanoacrylate fuming chamber is used to develop latent friction ridge prints on items of evidence. One walk-in CAE Chamber is needed at the DEA New England Laboratory for friction ridge evidence analyses. The manufacturer’s authorized representative must install the chamber at the laboratory to maintain warranty.

Unique characteristics that limit availability to only one source, and any justification that no other supplies or services can be used or that urgent and compelling circumstances exist – include all critical delivery or performance dates and impact to the government if dates are not met:

Consistent with the current equipment in the DEA laboratories. The Examiners will not need any in-depth training. The unit is made mostly of aluminum and steel for strength and integrity. The unit has automatic locking safety glass viewing door and the removable epoxy resin floor is structurally reinforced for heavier evidentiary items.

No other large fuming chamber was found to be flush to the floor allowing for ease of use for large items and carts. DEA has used Mystaire products within their laboratory system.

$56k

Describe in detail any market research conducted. Include results and state whether any vendors expressed interest:

Market research indicated that Mystaire’s unit is the only brand of chamber able to meet DEA’s requirements. The other unit brands researched had very large chambers, with no walk-in capacity.

The Contracting Officer hereby certifies that:

A. Only one source is reasonably available;

B. An order for the supplies or services will not be placed unless the price is determined to be fair and reasonable; and C. If brand name specifications are used for the basis of this determination and the acquisition exceeds $25,000, this Limited Source

Documentation will be made available together with the solicitation and (i) posted on the Governmentwide Point of Entry (Contract Opportunities on beta.SAM.gov) in accordance with FAR 5.102(a)(6), posted on GSA eBuy in accordance with FAR 8.405-6(b)(3)(A), or posted on the NASA SEWP V Quote Request Tool pursuant to 40 U.S.C. 11302(e).

Signature and title of customer Office Code

NE

Telephone Number

Date

Signature and title of contract specialist Office Code Telephone Number Date

Signature of contracting officer Office Code Telephone Number Date